2020-08-31-accounts - Marhamchurch Playschool

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Trustees’ Annual Report for the period

From 01/09/19 Period start date To 31/08/20 Period end date

Charity name: Marhamchurch Playschool

Charity registration number: 1024873

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To provide education and to enhance development of children under statutory school age by encouraging parents to provide for needs of their children.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Provide a safe, caring environment for pre-school aged children to prepare them for entry into school.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	We confirm that trustees have had regard to guidance issued by charity commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Provide full day care from 8.30am to 3.30pm reaching up to 30 children.

Additional information (optional) You may choose to include further statements where relevant about:


Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Satisfactory
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The pre-school holds monetary reserves in excess of £5,000 which is a level that the committee is of the opinion is sufficient to meet the future needs of the pre-school.
Amount of reserves held	Para 1.22	£31,346
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected at AGM

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	The charity is managed by a committee who are appointed by democratic process.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Marhamchurch Playschool
Other name the charity uses
Registered charity number	1024873
Charity’s principal address	The Revel Field, Helebridge Road Marhamchurch Bude Cornwall EX23 0HY

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	Genevieve Pearson	Chair
	Jodie Teague	Treasurer
	Eleanor Hawkins	Secretary

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations The Irustees declarn Ihat they have approved tha trustees, report above. Signed on bohalf of the charlty's trusteos Signature(s) Full name{s) Posilion (eg Secretary. Chair. etc) Date Ii/c6lz(

Marhamchurch Pre School

Charity No. 1024873

Trustees' Report and Unaudited Accounts

31 August 2020

Marhamchurch Pre School Contents

	Pages
Trustees' Annual Report	2
Independent Examiner's Report	3
Statement of Financial Activities	4
Balance Sheet	5
Statement of Cash flows	6 to 12
Notes to the Accounts	13
Detailed Statement of Financial Activities	14 to 15

Page 1

Marhamchurch Pre School Trustees Annual Report

Marhamchurch Pre School

The Trustees present their report with the unaudited financial statements of the charity for the year ended 31 August 2020.

REFERENCE AND ADMINISTRATIVE DETAILS

Charity No. 1024873

Trustees

The following Trustees served during the year:

E. Hawkins

G. Pearson

J. Teague

Accountants

Buttons Accounting Ltd

Prospect House 11 Western Road Launceston Cornwall PL15 7AS

Statement of trustees' responsibilities in relation to the financial statements

The charity trustees are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

Signed on behalf of the charity's trustees

G. Pearson Trustee 31 May 2021

Page 2

Marhamchurch Pre School Independent Examiners Report

Independent Examiner's Report to the trustees of Marhamchurch Pre School

I report to the trustees on my examination of the accounts of Marhamchurch Pre School for the year ended 31 August 2020 which comprise the Statement of Financial Activities, the Balance Sheet, the Statement of Cash Flows and the related notes.

Responsibilities and basis of report

As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011('the Act'). The trustees consider that an audit is not required for this year under the Charities Act 2011, s.144(2) (the 2011 Act) and that an independent examination is needed.

I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in, any material respect:

the accounting records were not kept in respect of the charity as required by section 130 of the Act; or
the accounts do not accord with those records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Emma Gilbert ACCA Buttons Accounting Ltd Prospect House 11 Western Road Launceston Cornwall PL15 7AS 31 May 2021

Page 3

Marhamchurch Pre School Statement of Financial Activities

for the year ended 31 August 2020

Unrestricte d funds 2020 £ 257 2,448 77,212 127 2,515	Total funds 2020 £ 257 2,448 77,212 127 2,515	Total funds 2019 £ 180 2,490 87,575 95 -
82,559 227 93,466	82,559 227 93,466	90,340 - 93,823
93,693 -	93,693 -	93,823 -
(11,134) -	(11,134) -	(3,483) -
(11,134)	(11,134)	(3,483)
(11,134) 124,714	(11,134) 124,714	(3,483) 128,197
113,580	113,580	124,714

Page 4

Marhamchurch Pre School Balance Sheet

at 31 August 2020

Charity No. 1024873 Fixed assets Tangible assets 12 Current assets Cash at bank and in hand Creditors:Amount falling due within one year 13 Net current assets Total assets less current liabilities Net assets excluding pension asset or liability Total net assets The funds of the charity Restricted funds 14 Unrestricted funds 14 General funds Reserves 14 Total funds Approved by the trustees on 31 May 2021	2020 £ 100,536 100,536 31,346 31,346 (18,302) 13,044 113,580 113,580 113,580 113,580 113,580 113,580	2019 £ 99,516
		99,516 25,747
		25,747 (549)
		25,198 124,714
		124,714
		124,714
		124,714
		124,714
		124,714

And signed on their behalf by:

G. Pearson Trustee 31 May 2021

Page 5

Marhamchurch Pre School Notes to the Accounts

for the year ended 31 August 2020

1 Accounting policies

Basis of preparation

The financial statements have been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic if Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

Change in basis of accounting or to previous accounts

There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.

Fund accounting

Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.
Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values.
Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.

Income

Recognition of Income is included in the Statement of Financial Activities (SoFA) when the charity income becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.
Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SoFA. Donations and Voluntary income received by way of grants, donations and gifts is included in the legacies the SoFA when receivable and only when the Charity has unconditional entitlement to the income.
Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material.

Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets

Page 6

Marhamchurch Pre School Notes to the Accounts

Expenditure

Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates.
Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs.
Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.
Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
Other expenditure These are support costs not allocated to a particular activity.

Taxation

The charity is exempt from tax on its charitable activities.

Freehold investment property

Investment properties are measured initially at cost and subsequently at fair value at each balance sheet date and are not depreciated. All gains or losses are taken to the Statement of Financial Activities as they arise.

Stocks

Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.

Trade and other debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Cash and cash equivalents

Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.

Trade and other creditors

Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Page 7

Marhamchurch Pre School Notes to the Accounts

Research and development

Expenditure on research and development is written off in the year in which it is incurred.

Foreign currencies

Monetary assets and liabilities denominated in currencies other than the functional currency of the charity are translated at the rates of exchange prevailing at the end of the reporting period.

Transactions in currencies other than the functional currency of the charity are recorded at the rate of exchange on the date that the transaction occurred.

All exchange differences are are taken into account in arriving at net income/expenditure.

Leased assets

Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease.

Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases.

Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs.

Assets held under finance leases are depreciated in the same way as owned assets.

Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis.

Pension costs

The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the charity pays fixed contributions into a separate entity. Once the contributions have been paid the charity has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the charity in independently administered funds.

Receipt of donated goods, facilities and services

All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.

Page 8

Marhamchurch Pre School

Notes to the Accounts

2 Statement of Financial Activities - prior year

2 Statement of Financial Activities - prior year
Income and endowments from: Donations and legacies Charitable activities Other trading activities Investments Total Expenditure on: Other Total Net income Net income before other gains/(losses) Other gains and losses: Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward 3 Income from donations and legacies Grants and donations 4 Income from charitable activities Fundraising 5 Income from other trading activities Fees	Unrestricted £ 257 257 Unrestricted £ 2,448 2,448 Unrestricted £ 77,212 77,212	Unrestricted funds 2019 £ 180 2,490 87,575 95 90,340 93,823 93,823 (3,483) (3,483) (3,483) 128,197 124,714 Total 2020 £ 257 257 Total 2020 £ 2,448 2,448 Total 2020 £ 77,212 77,212	Total funds 2019 £ 180 2,490 87,575 95
			90,340 93,823
			93,823
			(3,483)
			(3,483)
			(3,483) 128,197
			124,714
			Total 2019 £ 180
			180
			Total 2019 £ 2,490
			2,490
			Total 2019 £ 87,575
			87,575

Page 9

Marhamchurch Pre School Notes to the Accounts

6 Income from investments

Unrestricted £ 127 127 Unrestricted £ 2,515 2,515	Total 2020 £ 127 127 Total 2020 £ 2,515 2,515	Total 2019 £ 95
		95
		Total 2019 £ -
		-

Unrestricted £ 227 227 Unrestricted £ 531 1,146 225 83,205 28 3,170 180 2,880 2,101 93,466 2020 £ 180	Total 2020 £ 227 227 Total 2020 £ 531 1,146 225 83,205 28 3,170 180 2,880 2,101 93,466	Total 2019 £ -
		-
		Total 2019 £ 920 8,202 - 73,639 - 4,976 - 3,506 2,580
		93,823
		2019 £ -

Page 10

11 Staff costs Salaries and wages Pension costs No employee received emoluments in excess 12 Tangible fixed assets Cost or revaluation At 1 September 2019 Additions At 31 August 2020 Depreciation and impairment Depreciation charge for the year At 31 August 2020 Net book values At 31 August 2020 At 31 August 2019 13 Creditors: amounts falling due within one year Trade creditors Other taxes and social security Other creditors Accruals and deferred income Marhamchurch Pre School Notes to the Accounts	of £60,000.	80,078 2,751 82,829 £ 99,516 - 99,516 - - 99,516 99,516 2020 £ 866 363 5,447 11,626 18,302	£ - 1,200 1,200 180 180 1,020 -	71,643 1,217
				72,860
				£ 99,516 1,200
				100,716
				180
				180
				100,536
				99,516
				2019 £ 549 - - -
				549

14 Movement in funds Restricted funds: Unrestricted funds: General funds Revaluation Reserves: Total funds	At 1 September 2019 124,714 124,714	Incoming resources (including other gains/losses ) £ 82,559 82,559	Resources expended £ (93,693) (93,693)	At 31 August 2020 £ 113,580
				113,580

Page 11

Marhamchurch Pre School Notes to the Accounts

15 Analysis of net assets between funds

15 Analysis of net assets between funds
Fixed assets Net current assets 16 Reconciliation of net debt Cash and cash equivalents Net debt	At 1 September 2019 £	Unrestricted funds £ 100,536 13,044 113,580 Cash flows £	Total £ 100,536 13,044
			113,580
			At 31 August 2020 £
	25,747	5,599	31,346
	25,747 25,747	5,599 5,599	31,346
			31,346

17 Commitments *Operating lease commitments* Annual commitments under non-cancellable operating leases 2020 Land and buildings £ Operating leases with expiry date: *Pension commitments* The pension cost charge to the charity amounted to:	are as follows: 2020 Other £ 2020 £ 2,751	2019 Land and buildings £	2019 Other £ 2019 £ 1,217

Page 12

Marhamchurch Pre School Statement of Cash flows for the year ended 31 August 2020

Cash flows from operating activities Net expenditure per Statement of Financial Activities Adjustments for: Depreciation of property, plant and equipment Dividends, interest and rents from investments Increase in trade and other payables Net cash provided by/(used in) operating activities Cash flows from investing activities Payments for property, plant and equipment Dividends, interest and rents from investments Net cash from investing activities Net cash from financing activities Net increase/(decrease) in cash and cash equivalents Cash and cash equivalents at the beginning of the year Cash and cash equivalents at the end of the year	2020 £ (11,134) 180 (2,642) 17,753 4,157 (1,200) 2,642 1,442 - 5,599 25,747 31,346	2019 £ (3,483) - (95) 549
		(3,029) - 95
		95

		-

		(2,934)
		-
		(2,934)

Components of cash and cash equivalents
Cash and bank balances	31,346	25,747

	31,346	25,747

Page 13

Marhamchurch Pre School Detailed Statement of Financial Activities

for the year ended 31 August 2020

Income and endowments from: Donations and legacies Grants and donations Charitable activities Fundraising Other trading activities Fees Investments Interest received Other Coronavirus job retention grant Total income and endowments Expenditure on: Costs of other trading activities Fees Total of expenditure on raising funds Other expenditure Meals Toys and consumables Forest school Employee costs Salaries/wages Pension costs Staff training Motor and travel costs Business mileage costs reimbursed Premises costs Rent	Unrestricted funds 2020 £ 257 257 2,448 2,448 77,212 77,212 127 127 2,515 2,515 82,559 227 227 227 531 1,146 225 1,902 80,078 2,751 376 83,205 28 28 900	Total funds 2020 £ 257 257 2,448 2,448 77,212 77,212 127 127 2,515 2,515 82,559 227 227 227 531 1,146 225 1,902 80,078 2,751 376 83,205 28 28 900	Total funds 2019 £ 180
			180
			2,490
			2,490
			87,575
			87,575
			95
			95
			-
			-
			90,340 -
			-
			- 920 8,202 -
			9,122
			71,643 1,217 779
			73,639
			-
			-
			920

Page 14

Marhamchurch Pre School

Detailed Statement of Financial Activities

Rates Light, heat and power Premises cleaning Premises repairs and maintenance General administrative costs, including depreciation and amortisation Depreciation of Equipment leasing and hire charges General insurances Stationery and printing Subscriptions Sundry expenses Telephone, fax and broadband Legal and professional costs Accountancy and bookkeeping Total of expenditure of other costs Total expenditure Net gains on investments Net expenditure Net expenditure before other gains/(losses) Other Gains Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward	382 1,055 547 286 3,170 180 91 1,004 407 657 32 689 3,060 2,101 2,101 93,466 93,693 - (11,134) (11,134) - (11,134) 124,714 113,580	382 1,055 547 286 3,170 180 91 1,004 407 657 32 689 3,060 2,101 2,101 93,466 93,693 - (11,134) (11,134) - (11,134) 124,714 113,580	343 469 1,235 2,009
			4,976
			- - 1,103 541 652 710 500
			3,506
			2,580
			2,580

			93,823
			93,823 -
			(3,483)
			(3,483) -
			(3,483)
			128,197
			124,714

Page 15

Marhamchurch Pre School Independent Examiners Report

Independent Examiner's Report to the trustees of Marhamchurch Pre School

Responsibilities and basis of report

Independent examiner's statement

I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in, any material respect:

the accounting records were not kept in respect of the charity as required by section 130 of the Act; or
the accounts do not accord with those records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.

Emma Gilbert ACCA Buttons Accounting Ltd Prospect House 11 Western Road Launceston Cornwall PL15 7AS 31 May 2021

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