## **Trustees’ Annual Report for the period** ## **From 1 April 2023 to 31 March 2024** ## **Charity name: Fowlmere Playgroup** ## **Charity registration number: 1024798** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The aims of the playgroup are to enhance the
development and education of children under
statutory school age by encouraging parents to
understand and provide for the needs of their
children through community groups by offering
appropriate play, education and care facilities
and adhering to the aims and objectives of the
Pre-School Learning Alliance.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Fowlmere Playgroup is a small, friendly, parent-
managed setting providing a happy, stimulating
and supportive environment for pre-school
children (two years and upwards) within the
framework of the Early Years Foundation Stage
Curriculum where each child can have the
opportunity to develop fully in every aspect of
their development. The playgroup serves
Fowlmere and the surrounding villages. The
Playgroup employs three part-time members of
staff during term time to provide sessions on
weekdays. The Friday session is for children
starting school in the following September to
prepare them for the transition. Fowlmere
Playgroup is open to all children within the age
range, regardless of colour, ethnicity, religion,
social background or disability.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In managing the playgroup, the trustees have
kept in mind the Charity Commission's
guidance on public benefit.| ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| ||Para 1.38|| |Policy on social investment
including program related
investment||| |---|---|---| |Contribution made by
volunteers|Para 1.38|A substantial contribution is made by the
trustees' management committee. In addition,
without the continual fundraising efforts of the
trustees the playgroup would not continue to
operate. The input of the Playgroup Leader and
staff outside their paid hours is also key.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Fowlmere Playgroup successfully ran
supervised sessions for children aged from two
years to school age, during school hours.
Our staff work tirelessly to look after the
children and give them the best possible
childcare and learning experience, so that they
feel safe, happy and nurtured, and thrive as
preschoolers.| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The focus this year has been on growing our
financial reserves. We are still recovering from
the impact of Covid-19.
Our biannual thrift sales raised record amounts
in addition to successfully running a raffle. With
prizes generously donated by community
businesses.
Our profit has helped to increase some of the
reserves lost in recent years and improved out
financial stability going forward.
We need to raise our reserves to ensure we
have funds to cover all expenses in the event of
a future closure and to cover multiple staff
absence/ maternity leave. We currently do not
have enough funds to cover this in the event of
multiple staff absence/ maternity cover.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The playgroup aims to maintain a reserve fund
to cover three months’ operational costs. This
will allow us to meet staff notice and
redundancy costs if required and to act as a
buffer to fluctuations in income due to
unexpected decreases in child numbers. We
need to aim to raise these reserves slightly to
ensure we can fully cover any closure costs
along with funds to pay staff maternity and/or
sickness.| |Amount of reserves held|Para 1.22|£16,911| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Playgroup has faced uncertainty after the URC
building was closed as a place of worship. Work
is ongoing with the local Parish Council who are
hoping to purchase the building which would
allow playgroup to continue to rent the space.
The playgroup committee of trustees have
explored all other possible premises locally but
unfortunately noting has been found which is
suitable and affordableforthe charity torent.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The charity’s principal source of funds is fees
paid and funding awarded by Cambridgeshire
County Council for children attending the
setting. These are in many cases covered by
early years government funding. Fowlmere
playgroup also run a thrift sale twice a year and
a raffle at least once a year to raise further
funds.| |Investment policy and
objectives including any|Para 1.46|| |social investment policy
adopted||| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Pre-school Learning Alliance Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees elected by members at AGM| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Fowlmere Playgroup| |---|---| |Other name the charity uses|| |Registered charity number|1024798| |Charity’s principal address|Fowlmere URC Chapel Hall
Chapel Lane
Fowlmere
SG8 7SA| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
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7|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(ifany)**| |---|---|---|---|---| ||Kayleigh Holwell|Chair|From October 2021|Members of the charity| ||Kate Parker|Treasurer|From October 2022|Members of the charity| ||Lindsey Crow|Secretary|From October 2022|Members of the charity| ||Emma Shipman||From October 2022|Members of the charity| ||Nicola Law||From July 2023|Members of the charity| ||Sarah Jones||From January 2024|Members for the charity| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** Jasmine Redrup (Manager) ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s)
Full name(s) Kayleigh Holwell Kate Parker
Position (eg Secretary,
Chair, etc) Chair Treasurer
pf
Date 01/10/2024 01/10/2024
ee
**----- End of picture text -----**
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|||| |---|---|---| |Kayleigh Holwell|12/11/2024| |Kate Parker|12/11/2024| |Print|Name|=| **----- End of picture text -----**