Trustees’ Annual Report for the period
From 1 April 2022 to 31 March 2023
Charity name: Fowlmere Playgroup
Charity registration number: 1024798
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The aims of the playgroup are to enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups by offering appropriate play, education and care facilities and adhering to the aims and objectives of the Pre-School Learning Alliance. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Fowlmere Playgroup is a small, friendly, parent- managed setting providing a happy, stimulating and supportive environment for pre-school children (two years and upwards) within the framework of the Early Years Foundation Stage Curriculum where each child can have the opportunity to develop fully in every aspect of their development. The playgroup serves Fowlmere and the surrounding villages. The Playgroup employs three part-time members of staff during term time to provide sessions on weekdays. The Friday session is for children starting school in the following September to prepare them for the transition. Fowlmere Playgroup is open to all children within the age range, regardless of colour, ethnicity, religion, social background or disability. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | In managing the playgroup, the trustees have kept in mind the Charity Commission's guidance on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38
| Policy on social investment including program related investment |
||
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | A substantial contribution is made by the trustees' management committee. In addition, without the continual fundraising efforts of the trustees the playgroup would not continue to operate. The input of the Playgroup Leader and staff outside their paid hours is also key. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Fowlmere Playgroup successfully ran supervised sessions for children aged from two years to school age, during school hours. Our staff work tirelessly to look after the children and give them the best possible childcare and learning experience, so that they feel safe, happy and nurtured, and thrive as preschoolers. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The focus this year has been on steadying our finances and beginning to recover from the financial impact of Covid-19. We have also been aiming to increase revenue in line with rising costs due to rising inflation We have been able to hold our biannual thrift sales, which have given a real boost to our fundraising efforts. The URC, which we rent our premises from, has kindly given some flexibility in the rates we pay while we get back on our feet. Our profit for the year was £8.04. This is a great improvement on the previous year, especially given that we were still recovering from the impact of the pandemic and facing the challenges of rising costs. The committee is focused in the coming year on breaking even or continuing to make a small surplus to maintain the financial stability of the organisation. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The playgroup aims to maintain a reserve fund to cover three months’ operational costs. This will allow us to meet staff notice and redundancy costs if required and to act as a buffer to fluctuations in income due to unexpected decreases in child numbers. |
| Amount of reserves held | Para 1.22 | £11,253 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity
Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Pre-school Learning Alliance Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees elected by members at AGM |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Fowlmere Playgroup |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1024798 |
Charity’s principal address
Fowlmere URC Chapel Hall Chapel Lane Fowlmere SG8 7SA
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 3 4 7 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Kayleigh Holwell | Chair | From October 2022 | Members of the charity | |
| Kate Parker | Treasurer | From October 2022 | Members of the charity | |
| Lindsey Crow | Secretary | From October 2022 | Members of the charity | |
| Tina Jones | From October 2022 | Members of the charity | ||
| Emma Shipman | From October 2022 | Members of the charity | ||
| Rebecca Andrews | From October 2019 | Members of the charity | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Jasmine Redrup (Manager)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
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Signature(s)
Full name(s) Kayleigh Holwell Kate Parker
Position (eg Secretary,
Chair, etc) Chair Treasurer
Date
01/11/2023 01/11/2023
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of FERE PLAYGROUP On accounts for the year ondod 31 MARCH 2022 Charity no (if any) 1024798 Set out on pages 1,2AND3 I report to the trustees on my examination of the accounts of the above charty Itthe Trust.) for the year ended 3110312022. Responsibilities and basis of roport As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'i. I report in respect of my examination of the Trusl's accounts carried out under section 145 of the 2011 Act and in carrying out rny examination. I have followed all the applicable DireclSons given by the Charity Commission under section 145{51(b} of the Act. Independent I have completed my examination. I confimi that no material matters have examiner's 8tat•ment corne to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were nol kept in accordance with section 130 of the Charities Act., or the acGounts did not accord with the accounting records., or the accounts did not comply with the applicable requiremènts conceming the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come aGross no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 23 Name: ADRIAN WINTER Relevant professional qualificalionls) or body lif any): ASSOCIATION OF CHARTERED CERTIFIED ACCOUNTANTS Address: THE SYCAMORES, 43 KNEESWORTH STREET ROYSTON HERTS SG8 SAB IER Oct 2018
Section B Disclosure Only complete if the examiner nèeds to highlight material matters of concern {see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief detalls of any Items that the examiner wishes to dlsclose. IER Oct 2018
CHARITY COMM15510N FOR ENGLAND AND WALES FOWLMERE PLAYGROUP 1024M Receipts and pa ments accounts CC16a For the period 01104r2022 To 3110312023 Section A Receipts and payments Unrestrtcted funds to nvar•st R•5trlct•d lund$ Endowment funds Total funds Last yoar to the neare6tt tr•th• ne•r•8te toth• TrBareEt£ to tho nBwogt£ A1 Recel 18 FEES FUNDING CAMBS CC FUNDFIAISING SUNDRY INCOME- FURLOUGH 15.121 26,6D2 14,201 20.990 624 28,602 4338 SUNDRY INc0- HARDSHIP GFIANT DONATIONS Mk8CELLANEOUS Sub totsl(Gros5 income for AR) 2.000 665 48.728 41,726 43,285 A2 Asset and inve$bnent sales. 1889 tsblgl. Sub total Totsl recelpts 48.726 48,721 43.285 A3Pa rnents DIRECT VIAGES ADVERTISING & MARKETING AUDIT & ACCOUNTANCY FEES CLEANING & LAUNDRY EQUIPMENT GAME8. BOOKS &TQYS GENERAL EXPENSES GIFTS INSURANCE OUTINGSIPARTIES PENSIONS COSTS PRINTING & STATIONERY MISCELLANEOUS REFRESHMENTS RENT STAFF TRANING SU8SCRIPTIONS 33,983 281 1,247 12S 61 140 93 216 . 33.883 281 1.247 125 61 140 93 Z16 33.431 149 332 217 215 220 427 a44 427 282 131 63 .63 9,366 20> 327 36 50 96 293 341 76 4B,408 Jo 6,608 107 321 35 50 26 270 570 14 . 454 327 36 50 26 293 341 76 OFSTED DBS XERO TELEPHONE & INTERNET TRAIIEL Sub totsl A4 Asset and Snvestsnent rchases. g0• tablo Sub total 48,408 45,034 Nèt of r•¢eipt¥/(paymentsJ A5 Trart6fers bEiwoen funds A6 Cash funds la8t year end Cash funrls this year end CCXX R1 accounts1S$1 318 318 1.749 10,935 1,263 10.935 11,253 12.684 10.935 1410812W23
| Kayleigh Holwell | 01/11/2023 | |||
| Kate Parker | 01/11/2023 | |||