Community Transport Trustee Report 2025
I can’t really believe that another year has come and gone so fast. This has been another busy year, and I would like to thank Paula, Gemma, Mark and Sarah for all they have done this last year, in seamlessly keeping our very important services running.
As I have said so many times before, nothing would be possible if it were not for all the volunteers, past and present, who are the unsung heroes and heroines of our communities, so I would like to thank them too. Like most other charities, it is becoming more difficult finding more volunteers, and without them, we are finding that we are having to let several of our clients down. This is particularly concerning, as a lot of people rely on us taking them to medical appointments.
Funding continues to be a constant problem. Paula weekly applies for grants from the numerous organisations that have funding, but we often don’t get a response at all, but when we are successful, we are always very grateful. Looking to the future, we are concerned about when the Local Authorities finally change to Unitary. Who will be responsible for the grants that we receive now. Devon County Council (DCC) presently funds our contract with them for school transport, which also pays for our full-time driver. West Devon Borough Council (WD) provides a grant each year for our services to the community, and without these funds, we would find it difficult to survive. It could be that any new Unitary Councils would just continue as we are, but this will very much depend on what funding they have available after the cost of creating these new councils. We do however also look to raise funding from other initiatives.
We are trying our best to keep the costs down for our passengers, but with all the increases in costs, it will be difficult to do so for much longer, but we do know that the cost-of-living crisis for many of our residents is still with us.
Over the last year we have been trying to work with DCC and WD on the proposed Okehampton Transport Hub project, but it is proving difficult. Community Transport should and must be fully integrated into any Transport Hub and not just concentrate of carbon saving travel initiatives and the railway. Hopefully this time next year will see something more productive come our way.
Lastly, I would like to thank all my fellow Trustees for all their positive input this year. We must not forget that our Trustees are also volunteers, most of which also volunteer elsewhere, and it is very time consuming.
Tony Leech
Chairman of the Okehampton and District Community Transport Group.
Profit and Loss
Okehampton District Community Transport Group For the year ended 31 March 2026
| For the year ended 31 March 2026 | ||
|---|---|---|
| 2026 | 2025 | |
| Turnover | ||
| BSOG Citroen | 250.00 | 650.00 |
| BSOG Ford | 250.00 | 650.00 |
| BSOG Mercedes | 250.00 | 650.00 |
| BSOG Ring & Ride | 1,168.16 | 3,316.78 |
| Citroen Income | 1,065.95 | 1,412.00 |
| DCC Grants | 14,274.36 | 19,148.00 |
| DCC School Contract | 21,941.62 | 23,977.04 |
| Fares for Community Cars | 3,524.65 | 4,616.07 |
| Ford Income | 2,302.25 | 5,358.95 |
| Mercedes Income | 5,758.55 | 10,787.20 |
| Oke TC and PC Grants | 1,750.00 | 3,470.00 |
| Ring & Ride Income | 5,200.00 | 7,638.50 |
| Trusts and Foundations Grants | 6,000.00 | 21,400.00 |
| WDBC Grants | 6,533.00 | 6,533.00 |
| Total Turnover | 70,268.54 | 109,607.54 |
| Cost of Sales | ||
| Drivers Community Cars | 1,173.65 | 1,749.21 |
| Drivers Ford | (62.47) | - |
| Drivers Mercedes | 77.16 | 5,053.96 |
| Drivers Ring & Ride | - | 26,949.27 |
| Fuel Costs Citroen | 289.41 | 394.87 |
| Fuel Costs Ford | 720.06 | 1,505.47 |
| Fuel Costs Mercedes | 1,277.78 | 2,707.78 |
| Fuel Costs Ring & Ride | 3,676.48 | 6,298.70 |
| Service & Repairs Citroen | 195.91 | 480.32 |
| Service & Repairs Ford | 1,204.41 | 1,979.14 |
| Service & Repairs Mercedes | 1,972.83 | 2,372.67 |
| Service & Repairs Ring & Ride | 1,389.10 | 2,567.85 |
| Tax & Insurance Citroen | 900.00 | 900.00 |
| Tax & Insurance Ford | 1,100.00 | 1,100.00 |
| Tax & Insurance Mercedes | 1,996.00 | 1,815.00 |
| Tax & Insurance Ring & Ride | 1,871.09 | 1,889.76 |
| Total Cost of Sales | 17,781.41 | 57,764.00 |
| Gross Profit | 52,487.13 | 51,843.54 |
| Administrative Costs | ||
| 100 Club Prizes | 140.00 | 650.00 |
| Bank Charges | 275.12 | 296.72 |
| Employer Pensions | 1,838.20 | 256.34 |
| Fund-raising costs | 39.74 | - |
Profit and Loss Okehampton District Community Transport Group
11 Dec 2025 Page 1 of 2
Profit and Loss
| 2026 | 2025 | |
|---|---|---|
| General office expenses | 113.80 | - |
| Insurance | 881.43 | 1,140.70 |
| Mercedes Driver salaries | 2,211.45 | - |
| Professional Fees & Subscriptions | 1,321.50 | 134.96 |
| Rent & Rates | 4,921.75 | 7,073.76 |
| Ring & Ride Salaries | 15,149.36 | - |
| Salaries & Wages Administration | 25,919.28 | 48,161.54 |
| Stationery, Postage and Computing | 1,097.18 | 3,801.12 |
| Telephone | 2,409.58 | 3,378.88 |
| Utilities | 346.96 | - |
| Total Administrative Costs | 56,665.35 | 64,894.02 |
| Operating Profit | (4,178.22) | (13,050.48) |
| Other Income | ||
| 100 Club Income | 520.20 | 790.00 |
| Bank Interest | - | 1,131.41 |
| Donations | 4,231.28 | 4,953.16 |
| Equipment use donations | 60.00 | - |
| Fund-raising | 1,950.56 | - |
| Gift Aid | 67.46 | 3,462.90 |
| Legacy donations | 10,095.00 | - |
| Seamoor Lottery | 110.00 | - |
| Total Other Income | 17,034.50 | 10,337.47 |
| Profit on Ordinary Activities Before Taxation | 12,856.28 | (2,713.01) |
| Profit after Taxation | 12,856.28 | (2,713.01) |
Profit and Loss Okehampton District Community Transport Group
11 Dec 2025 Page 2 of 2
Charity registration number: 1024617
Okehampton District Community Transport Group
Annual Report and Financial Statements for the Year Ended 31 March 2025
Okehampton District Community Transport Group
Contents (continued)
| Reference and Administrative Details | 1 |
|---|---|
| Trustees' Report | 2 to 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8 to 12 |
Okehampton District Community Transport Group Reference and Administrative Details
Chairman Anthony Frank Leech Trustees Mr Anthony Robinson Mr Graham Harding Anthony Frank Leech Mrs Janet Goffey Andrew James Clements Mr Lyn Evans Mr George Herbert Dexter Charity Registration Number 1024617 Principal Office Unit 3 Business Centre Higher Stockley Mead Okehampton Devon EX20 1FJ Independent Examiner Westcotts (SW) LLP Independent Examiners 7C Cranmere Road Okehampton Devon EX20 1UE
Page 1
Okehampton District Community Transport Group
Trustees' Report
The trustees present the annual report together with the financial statements of the charity for the year ended 31 March 2025.
Objectives and activities
Objects and aims
Provide transport facilities for persons who are elderly or disabled, poor, mothers with young children or people living in isolated areas where there are no adequate public transport facilities.
Public benefit
All of the activities help to improve the lives of those in our communities, by providing access to affordable transport services, allowing users to remain independent.
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Achievements and performance
A regular weekday bus service from different villages into Okehampton for shopping and social contact.
We fulfil a County Council School Contract providing transport to young people in our rural community.
We provide a voluntary door to door car service for transport to hospitals, medical centres and for shopping.
We organise bus trips to local towns and other places of interest
Our shopping days, lifestyle trips and community cars provide a great service and our transport for medical and hospital appointments are a vital part of community welfare.
Our services are widely appreciated by both our clients and the care community.
Financial review
During the year the charity received income of £119,155 (2024: £102,430) and incurred expenditure of £121,852 (2024: £107,224) resulting in a deficit for the year of £2,697 (2024: £4,795).
Reserves carried forward for the year end totalled £42,629 (2024:£45,326).
Policy on reserves
The Group seeks to hold sufficient unrestricted reserves to cover gaps in funding or cash flow, and to ensure that all outstanding obligations can be met if it was decided to cease operations.
Structure, governance and management
Nature of governing document
Constitution dated 25th July 2001.
Page 2
Okehampton District Community Transport Group
Trustees' Report (continued)
Recruitment and appointment of trustees
Proposed and voted onto the Management Committee during Committee meetings.
Page 3
Okehampton District Community Transport Group
Trustees' Report (continued)
Statement of Trustees' Responsibilities
The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
The annual report was approved by the trustees of the charity on 24 July 2025 and signed on its behalf by:
......................................... Anthony Frank Leech Chairman and trustee
......................................... Andrew James Clements Trustee
Page 4
Okehampton District Community Transport Group
Independent Examiner's Report to the trustees of Okehampton District Community Transport Group
I report to the trustees on my examination of the accounts of Okehampton District Community Transport Group for the year ended 31 March 2025.
Responsibilities and basis of report
As the charity trustees of Okehampton District Community Transport Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Okehampton District Community Transport Group 's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of Okehampton District Community Transport Group as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
...................................... Mrs S L Watts FCCA DChA Westcotts (SW) LLP Independent Examiners 7C Cranmere Road Okehampton Devon EX20 1UE
31 July 2025
Page 5
Okehampton District Community Transport Group
Statement of Financial Activities for the Year Ended 31 March 2025
| Note Income and Endowments from: Grants and donations Charitable activities Investment income 2 Total income Expenditure on: Raising funds Charitable activities Total expenditure Net expenditure Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Unrestricted funds £ 58,967 59,057 1,131 119,155 140 (122,248) (122,108) (2,953) (2,953) 45,326 42,373 |
Total 2025 £ 58,967 59,057 1,131 119,155 140 (122,248) (122,108) (2,953) (2,953) 45,326 42,373 |
Total 2024 £ 48,646 53,255 528 |
|---|---|---|---|
| 102,429 | |||
| 1,076 (108,300) |
|||
| (107,224) | |||
| (4,795) | |||
| (4,795) 50,121 |
|||
| 45,326 |
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2024 is shown in note .
The notes on pages 8 to 12 form an integral part of these financial statements. Page 6
Okehampton District Community Transport Group
(Registration number: 1024617) Balance Sheet as at 31 March 2025
| Note Current assets Debtors 6 Cash at bank and in hand 7 Creditors: Amounts falling due within one year 8 Net assets Funds of the charity: Unrestricted income funds Unrestricted funds Total funds |
2025 £ 1,182 45,094 46,276 (3,903) 42,373 42,373 42,373 |
2024 £ - 45,326 |
|---|---|---|
| 45,326 - |
||
| 45,326 | ||
| 45,326 | ||
| 45,326 |
The financial statements on pages 6 to 12 were approved by the trustees, and authorised for issue on 24 July 2025 and signed on their behalf by:
......................................... Anthony Frank Leech Chairman and trustee
......................................... Andrew James Clements Trustee
The notes on pages 8 to 12 form an integral part of these financial statements. Page 7
Okehampton District Community Transport Group
Notes to the Financial Statements for the Year Ended 31 March 2025
1 Accounting policies
Statement of compliance
The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
Basis of preparation
Okehampton District Community Transport Group meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
Going concern
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
Income and endowments
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
Donations and legacies
Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.
Grants receivable
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
Raising funds
These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.
Page 8
Okehampton District Community Transport Group
Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)
Governance costs
These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees meetings and reimbursed expenses.
Taxation
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
Depreciation and amortisation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
Fund structure
Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.
Pensions and other post retirement obligations
The charity operates a defined contribution pension scheme which is a pension plan under which fixed contributions are paid into a pension fund and the charity has no legal or constructive obligation to pay further contributions even if the fund does not hold sufficient assets to pay all employees the benefits relating to employee service in the current and prior periods.
Contributions to defined contribution plans are recognised in the Statement of Financial Activities when they are due. If contribution payments exceed the contribution due for service, the excess is recognised as a prepayment.
Page 9
Okehampton District Community Transport Group
Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)
Financial instruments
Recognition and measurement
All financial assets and liabilities are initially measured at transaction price (including transaction costs), except for those financial assets classified as at fair value through profit or loss, which are initially measured at fair value (which is normally the transaction price excluding transaction costs), unless the arrangement constitutes a financing transaction. If an arrangement constitutes a financing transaction, the financial asset or financial liability is measured at the present value of the future payments discounted at a market rate of interest for a similar debt instrument.
Financial assets and liabilities are only offset in the statement of financial position when, and only when there exists a legally enforceable right to set off the recognised amounts and the charity intends either to settle on a net basis, or to realise the asset and settle the liability simultaneously.
Financial assets are derecognised when and only when a) the contractual rights to the cash flows from the financial asset expire or are settled, b) the charity transfers to another party substantially all of the risks and rewards of ownership of the financial asset, or c) the charity, despite having retained some, but not all, significant risks and rewards of ownership, has transferred control of the asset to another party.
Financial liabilities are derecognised only when the obligation specified in the contract is discharged, cancelled or expires.
2 Investment income
| Other investment income Other investment income |
Unrestricted funds General £ 1,131 1,131 Unrestricted funds General £ 528 528 |
Total 2025 £ 1,131 |
|---|---|---|
| 1,131 | ||
| Total 2024 £ 528 |
||
| 528 |
3 Staff costs
The aggregate payroll costs were as follows:
Page 10
Okehampton District Community Transport Group
Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)
| 2025 £ Staff costs during the year were: Wages and salaries 48,162 Pension costs 256 48,418 No employee received emoluments of more than £60,000 during the year 4 Independent examiner's remuneration Examination of the financial statements 5 Taxation The charity is a registered charity and is therefore exempt from taxation. |
2024 £ 38,908 - |
|---|---|
| 38,908 | |
| 2025 £ 240 |
|
6 Debtors
| 6 Debtors |
||
|---|---|---|
| Other debtors 7 Cash and cash equivalents Cash at bank |
2025 £ 45,094 |
2025 £ 1,182 |
| 2024 £ 45,326 |
8 Creditors: amounts falling due within one year
| 2025 | |
|---|---|
| £ | |
| Accruals | 3,903 |
9 Pension and other schemes
Defined contribution pension scheme
The charity operates a defined contribution pension scheme. The pension cost charge for the year represents contributions payable by the charity to the scheme and amounted to £256 (2024 - £Nil).
Page 11
Okehampton District Community Transport Group
Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)
10 Analysis of net assets between funds
| 10 Analysis of net assets between funds | ||
|---|---|---|
| Current assets Current liabilities Total net assets Current assets |
Unrestricted funds General £ 46,276 (3,903) 42,373 Unrestricted funds General £ 45,326 |
Total funds at 31 March 2025 £ 46,276 (3,903) |
| 42,373 | ||
| Total funds at 31 March 2024 £ 45,326 |
Page 12
Okehampton District Community Transport Group
Detailed Statement of Financial Activities for the Year Ended 31 March 2025
| Grants and donations Gift Aid income DCC Grants WDBC Grants Oke TC and Parish Councils Trusts and foundations grants Donations Charitable activities BSOG DCC school contract Fares Investment income Bank interest receivable Raising funds 100 Club prizes 100 Club fundraising Charitable activities Wages and salaries Staff pensions Rent and rates Insurance Telephone and fax Printing, postage and stationery Independent examiner's fee Professional fees and subscriptions Bank charges Drivers Vehicle fuel costs Vehicle taxes and insurance Vehicle service and repair costs |
Total 2025 £ 3,463 19,148 6,533 3,470 21,400 4,953 58,967 5,267 23,977 29,813 59,057 1,131 1,131 (650) 790 140 (48,162) (256) (7,074) (1,140) (3,379) (3,801) (240) (135) (297) (33,753) (10,906) (5,705) (7,400) (122,248) |
Total 2024 £ - 19,637 6,533 3,830 8,500 10,146 |
|---|---|---|
| 48,646 | ||
| 811 23,400 29,044 |
||
| 53,255 | ||
| 528 | ||
| 528 | ||
| (740) 1,816 |
||
| 1,076 | ||
| (38,908) - (6,813) (1,098) (2,839) (3,637) - - - (31,941) (11,443) (6,475) (5,146) |
||
| (108,300) |
This page does not form part of the statutory financial statements. Page 13