Trustees’ Annual Report for the period
From 1[st] April 2023 Period start date To 31[st] March 2024 Period end date
Charity name: Okehampton District Community Transport Group Charity registration number: 1024617
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Provide transport facilities for persons who are elderly or disabled, poor, mothers with young children or people living in isolated areas where there are no adequate public transport facilities |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
A regular weekday bus service from different villages into Okehampton for shopping and social contact. We provide a voluntary door to door car service for transport to hospitals, medical centres and for shopping. We organise bus trips to local towns and other places of interest |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have noted the guidance issued by the Charity Commission on public benefit. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | |
|---|---|
| Policy on grant making | Para 1.38 |
| Policy on social investment | Para 1.38 |
| including program related | |
| investment | |
| Para 1.38 |
Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Our shopping days, lifestyle trips and community cars provide a great service and our transport for medical and hospital appointments are a vital part of community welfare. Our services are widely appreciated by both our clients and the care community. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity is in a sound financial position |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Group seeks to hold sufcient unrestricted reserves to cover gaps in funding or cash fow, and to ensure that all outstanding obligatons can be met if it was decided to cease operatons |
| Amount of reserves held | Para 1.22 | £45326 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: | ||
|---|---|---|
| Type of governing document | Para 1.25 | Consttuton |
| (trust deed, royal charter) | ||
|---|---|---|
| How is the charity constituted?(e.g unincorporated association, CIO) |
Para 1.25 | Drivers are organised by our Manager who reports to the Management Commitee. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Proposed and voted onto the Management Commitee during Commitee meetngs. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Okehampton District Community Transport Group |
|---|---|
| Other name the charity uses | Ring & Ride |
| Registered charity number | 1024617 |
| Charity’s principal address | Unit 3, Okehampton Business Centre Higher Stockley Mead Okehampton EX20 1FJ |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|
| A Leech | Chair | ||
| G Harding | Treasurer | ||
| P Sawyer | |||
| A Jones | |||
| A Robinson | |||
| L Evans | Vice chair | ||
| G Dexter | Appointed 9/2/24 | ||
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Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) |
||
|---|---|---|
| Graham Harding | Tony Leech | |
Treasurer |
Chairman |
Dat 1519124
Mar-24
OKEHAMPTON DISTRICT COMMUNITY TRANSPORT GROUP BALANCE SHEET 31ST MARCH 2024
Balance Brought Forward 50121.67 Surplus for the Year -4795.46 45326.21 Nat West Bank Current 5680.02 35 Day Deposit 20250.23 95 Day Deposit 20277.93 46208.18 Receipts not Credited 1578.35 Outstanding Expenses 2460.32 45326.21
0.00
Outstanding Expenses
| HMRC | BACS | 602.92 |
|---|---|---|
| Fuelcar | DD | 1052.96 |
| Drivers | BACS | 0.00 |
| Banking | 0.00 | |
| Butler | 352 | 20.00 |
| All Sain | BACS | 30.00 |
| Bip | BACS | 502.08 |
| Oke FreBACS | 60.36 | |
| Tyred & | BACS | 192.00 |
Receipts not Credited
Banking 733.10 Seamoor L 8 Drivers 151.25 100 Club 14.00 DCC 0.00 Oke Tree 672.00 1578.35 0.00
Vehicles
Mercedes WA70SJO Jan-21 £56,870 Ford WA19FKL Jul-19 £34,345 Mercedes HV16NXU May-16 £55,020 Citroen WA22BFL Jun-22 £20,720
2460.32 0.00
Accounts Approved by
Treasurer G L Harding Chairman T Leech
Mar-24
OKEHAMPTON DISTRICT COMMUNITY TRANSPORT GROUP
INCOME & EXPENDITURE 1ST APRIL 2023 TO 31ST MARCH 2024
| Mercedes | Mercedes | Ford | Citroen | Community | ||
|---|---|---|---|---|---|---|
| **WA70SJO ** | HV16NXU | WA19FKL | WA22BFL | Cars | ||
| TOTAL | ||||||
| Income | ||||||
| School Contract | 23399.51 | 23399.51 | ||||
| Fares | 6639.00 | 10803.81 | 4440.90 | 1920.90 | 5240.25 | 29044.86 |
| BSOG | 611.02 | 0.00 | 100.00 | 100.00 | 811.02 | |
| 30649.53 | 10803.81 | 4540.90 | 2020.90 | 5240.25 | 53255.39 | |
| Expenses | ||||||
| Drivers | 25550.98 | 4605.87 | 82.00 | 45.50 | 1656.45 | 31940.80 |
| Tax & Insurance | 2102.72 | 1865.00 | 1607.42 | 900.00 | 6475.14 | |
| Service & Repairs | 1818.78 | 1905.85 | 1105.45 | 315.89 | 5145.97 | |
| Fuel | 6693.69 | 2144.32 | 1974.39 | 630.99 | 11443.39 | |
| 36166.17 | 10521.04 | 4769.26 | 1892.38 | 1656.45 | 55005.30 | |
| Services Surplus/Deficit | -5516.64 | 282.77 | -228.36 | 128.52 | 3583.80 | -1749.91 |
| Fundraising | ||||||
| DCC Grants | 19637.00 | |||||
| WDBC Grants | 6533.00 | |||||
| Oke TC & Parish Councils | 3830.00 | |||||
| Trusts & Foundations | 8500.00 | |||||
| Donations | 10146.06 | |||||
| Deposit Interest | 528.16 | |||||
| 100 Club | 1816.00 | 50990.22 | ||||
| Administration Expenses | ||||||
| Salaries | 38908.79 | |||||
| Stationery, Postage & Computers | 3636.90 | |||||
| Telephone | 2839.50 | |||||
| Insurance | 1097.09 | |||||
| Rent & Rates | 6813.49 | |||||
| Publicity | 0.00 | |||||
| 100 Club | 740.00 | 54035.77 | ||||
| Surplus/Deficit | -4795.46 |
Examlners unqualified report Independent Examinerfs Report to the Trustees of Okehampton District Community Transport Group I report on the accounts of the Okehampton District Community Transport Group for the year ended 31" March 2024, attached. Respectlve responsibilities of trustees and examlner As the charity's trustees you are responsible for the preparation of the accounts: you consider that the audit requirement of section 4312) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 4317)(b) of the Act, whether particular matters have come to my attention. Basis of independent examlner's report My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. Independent examlnerfs statement In connection with my examination, no matter has come to my attention:. (l) Which gives me reasonable Cause to believe that in any material respect the requirements To keep accounting records in accordance with section 41 of the Act, and To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act Have not been met, or 121 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Name: Beverley Lawson P) Relevant professional qualification or body: Okehampton Golf Club Address: Ockington, Northams Meadow, High Street, Okehampton, Devon, EX20 IJP th Date: 4 July 2024