## **Trustees’ Annual Report for the period**
**From 1[st] April 2020 Period start date To 31[st] March 2021 Period end date**
## **Charity name: Okehampton District Community Transport Group Charity registration number:**
## **41577 Objectives and Activities**
**----- Start of picture text -----**
SORP reference
Summary of the purposes Para 1.17 Provide transport facilities for persons
of the charity as set out in who are elderly or disabled, poor,
its governing document mothers with young children or people
living in isolated areas where there are
no adequate public transport facilities
Summary of the main Para 1.17 and A regular weekday bus service from
1.19
activities in relation to different villages into Okehampton for
those purposes for the shopping and social contact.
public benefit, in We provide a voluntary door to door car
particular, the activities, service for transport to hospitals,
projects or services medical centres and for shopping.
identified in the accounts.
We organise bus trips to local towns
and other places of interest
Statement confirming Para 1.18 The Trustees have noted the guidance
whether the trustees issued by the Charity Commission on
have had regard to the public benefit.
guidance issued by the
Charity Commission on
public benefit
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Policy on grant making Para 1.38 Policy on social Para 1.38 investment including program related investment
Contribution made by Para 1.38 volunteers Other
## **Achievements and Performance**
SORP reference Our shopping days, lifestyle trips and community cars provide a great service and our transport for medical and Summary of the main hospital appointments are a vital part achievements of the of community welfare. charity, identifying the Para 1.20 Our services are widely appreciated by difference the charity’s both our clients and the care work has made to the community. circumstances of its beneficiaries and any wider benefits to society as a whole.
## **Additional information (optional)**
You may choose to include further statements where relevant about:
Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41
Other
## **Financial Review**
**----- Start of picture text -----**
Review of the charity’s Para 1.21 The charity is in a sound financial
financial position at the position
end of the period
Statement explaining the Para 1.22 The Group seeks to hold sufficient
policy for holding unrestricted reserves to cover gaps in
reserves stating why they funding or cash flow, and to ensure
are held that all outstanding obligations can be
met if it was decided to cease
operations
Amount of reserves held Para 1.22 £43590
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23 None
uncertainties about the
charity continuing as a
going concern
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
The charity’s principal
sources of funds
(including any Para 1.47
fundraising)
Investment policy and
objectives including any
social investment policy Para 1.46
adopted
A description of the
principal Para 1.46
risks facing the charity
Other
**----- End of picture text -----**
## **Structure, Governance and Management**
**----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para Constitution
1.25
document (trust deed,
royal charter)
How is the Para 1.25 Drivers are organised by our Co-
charity ordinator who reports to the
constituted? Management Committee.
(e.g
unincorporated
association, CIO)
Trustee selection methods Para 1.25 Proposed and voted onto the
including details of any Management Committee during
constitutional provisions Committee meetings.
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider network Para 1.51 with which the charity works Relationship with any related parties Para 1.51 Other
## **Reference and Administrative details**
> Charity name Okehampton District Community Transport Group Other name the charity Ring & Ride
**----- Start of picture text -----**
uses
Registered charity 1024617
number
Charity’s principal Unit 3, Okehampton Business Centre
address Higher Stockley Mead
Okehampton
EX20 1FJ
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for Name of person (or body)
Trustee name Office (if any) whole year entitled to appoint trustee
(if any)
A Leech Chair Appointed 18/1/21
G Harding Treasurer
P Sawyer
A Jones Secretary Appointed 18/1/21
B Wood
L Evans
**----- End of picture text -----**
1 2
3
4
5
6
7
8
9 10
11
12
13
14 15
16
17
18
19
20
Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**----- Start of picture text -----**
Trustee name Dates acted if not for whole
year
**----- End of picture text -----**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
**Names and addresses of advisers (Optional information) Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Tony Leech **Full name(s)** Graham Harding **Position (eg** Treasurer Chairman **Secretary, Chair, etc) Date** 23/8/21
**OKEHAMPTON DISTRICT COMMUNITY TRANSPORT GROUP YEAR 1ST APRIL 2020 TO 31ST MARCH 2021**
## **RECONCILIATION BROUGHT FORWARD 34707.15**
|**ADMINISTRATION**|||**INCOME**|**EXPENSES**|
|---|---|---|---|---|
|**INCOME**|51593.16|**RING & RIDE**|||
|**EXPENDITURE**|35692.83|R&R funding DCC|17568.00|24978.60|
||15900.33|R&R funding WDBC|7033.00||
|||School run|21296.69|2532.02|
|**COMMUNITY CARS**||Fares|1111.00|21930.72|
|**INCOME**|3208.75|Bus Fuel||2727.81|
|**EXPENDITURE**|1160.05|Bus Repairs||1069.40|
||2048.70|BSOG|1192.40||
|**MERCEDES WA70SJO**||Other Funding|9985.29||
|**INCOME**|23600.09|100 CLUB|2088.00|870.00|
|**EXPENDITURE**|28259.95|Donations|14918.87||
||-4659.86|Office||9844.23|
|||Sundry|||
|**MERCEDES HV16NXU**|||||
|**INCOME**|0.00|**Total Ring & Ride**|**75193.25**|**63952.78**|
|**EXPENDITURE**|2424.25||||
||-2424.25|**FORD**|||
|||BSOG|300.00|0.00|
|**FORD**||Insurance||1122.36|
|**INCOME**|2262.85|Fares/Expense|1962.85|1818.05|
|**EXPENDITURE**|2940.41|**Total Second Bus**|**2262.85**|**2940.41**|
||-677.56||||
|||CITROEN|||
|**CITROEN**||BSOG|311.02|0.00|
|**INCOME**|1584.82|Insurance||965.34|
|**EXPENDITURE**|2889.83|Fares/Expense|1273.80|1924.49|
||-1305.01|**Total Citroen**|**1584.82**|**2889.83**|
|||**NEW BUS**|||
|||Grants & BSOG|0.00|0.00|
||**43589.50**|Insurance||2248.39|
|||Fares/Expense|0.00|175.86|
|**RECEIPTS NOT CREDITED**|649.75|**Total New Bus**|**0.00**|**2424.25**|
|**CHEQUES NOT DEBITED**|1404.81||||
|**ACCRUALS**|0.00|**COMMUNITY CARS**|||
|**PREPAYMENTS**|0.00|Mileage|3208.75|1160.05|
|**NAT WEST**|44344.56|Sundry|||
|||DCC|||
||**43589.50**|**Total Community Ca**|**3208.75**|**1160.05**|
||0||||
|||**TOTAL**|**82249.67**|**73367.32**|
|||||**8882.35**|
Examiners unqualified report
Independent Examiner's Report to the Trustees of
Okehampton District Community Transport Group
I report on the accounts of the Okehampton District Community Transport Group for the year ended 31[st ] March 2021, attached.
## Respective responsibilities of trustees and examiner
As the charity's trustees you are responsible for the preparation of the accounts: you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7)(b) of the Act, whether particular matters have come to my attention.
## Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## Independent examiner's statement
In connection with my examination, no matter has come to my attention:-
- (1)Which gives me reasonable cause to believe that in any material respect the requirements
- To keep accounting records in accordance with section 41 of the Act, and
- To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act
Have not been met, or
- (2)to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name: Beverley Lawson
Relevant professional qualification or body: Okehampton Golf Club
Address: Ockington, Northams Meadow, High Street, Okehampton, Devon, EX20 IJP
Date: 18[th ] May 2021