Day 09 2021 Day 31 Month 08 Year 2017 From 0101 To
Trustees' Annual Report for the period
Period start date Period end date
Section A Reference and administration details ~~ee~~
Charity name
Beansheaf Community Pre-School
Other names charity is known by
Registered charity number (if any)
1024607 ~~[~~
Charity's principal address
Beansheaf Community Centre
Charrington Road
Calcot, Reading
Postcode RG31 7AW
Names of the charity trustees who manage the charity
Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any) ~~ee es Gn~~ Mrs. Albanese Karen Chairperson 1 ~~esDn~~ Lorraine Firth Secretary ~~ee en rr~~ 2 Mathew Joseph Treasurer ~~es re en~~ 3 Gemma Humphries General Trustee ~~es re en~~ 4 Kirsty Inman General Trustee ~~es re en~~ 5 Emma Penson General Member ~~es re en~~ 6 ~~a A~~ 7 ~~ee rs Ge~~ 8 ~~es re en a A~~ 9 ~~eees GR~~ 1 ~~es rn Gn a~~ 0 1 ~~es (nn~~ 1 ~~es (nn~~ 1 ~~a~~ 2 ~~as nn (I~~ 1 ~~es es~~ 3
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Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Karen Albanese – Pre-School Manager
Section B Structure, governance and management
Description of the charity’s trusts Constitution adopted 8[th] October 2013 Type of governing document Association with the Pre-School Learning Alliance (eg. trust deed, constitution) Trustees are appointed or reappointed every 12 months at the Annual How the charity is General Meeting held in late September/ early October. constituted
- (eg. trust, association, company)
Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
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The majority of trustees are parents with children at the Pre-School, All trustees’are required to complete an Ofsted EY2 form when they join the committee andMUST be DBS checked.
You may choose to include additional information, where relevant, about:
Trustees are invited to attend meetings with Pre-School staff and Early Yearschildcare to discuss how the Pre-School is developing and to discuss whatactions the staff and committee can take to improve the standard of the Pre-School.
- policies and procedures adopted for the induction and training of trustees; the charity’s organisational structure and any wider network with which the charity works;
The Pre-School is subject to OFSTED inspections every 2 or 3 years., which resulted the PreSchool being judged asGood.
- relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.
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Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
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Beansheaf Community Pre-School is open for 9 sessions a week due to the high demand for spaces. Each session is 2.5 hours long but children are welcome to take 2 sessions in a row with a lunch club included which allows children to receive continuous care from 9.20am to 2.30pm on all days except a Wednesday. The all day sessions provide a greater flexibility for parents who may wish to work, and also introduces children gently to the type of day they will experience once they start full time education. The lunch club is also available to children who only attend a morning session but who may wish to stay and have lunch with their friends. A breakfast club operates everyday for 30 minutes before Pre-School begins which gives parents the flexibility to drop children off at 08:50am for a small charge. Children are provided with a choice of breakfasts and they also have access to all the Pre-School’s toys and equipment, the breakfast club has proved very popular particularly with parents who are going on to work. The Pre-Schools aim is to educate children entirely through play in a safe and caring environment. Children are free to choose which activities they do each session, these include playing on the climbing frame, dressing up, role play, painting, playing with play dough and a number of arts and crafts activities that go on each day. Children have access to a laptop allowing them to learn computer skills and play educational games, they also have access to an interactive white board which provides them with the same learning opportunities as those 3 year olds attending state funded nurseries. The preschool has its own private park and all children are encouraged to go outdoors at least once during each Pre-School session, the children not only have toys and games to play with outside but also have the opportunity to get their hands dirty learning about nature and planting flowers and vegetables. In the summer months a larger percentage of time is spent outdoors. Group time takes place each session, where the children are encouraged to join in singing songs, learning the days of the week, months of the year and to discuss the environment around them. Children are encouraged to play together, to learn about sharing and about helping one another. The Pre-School is open to all children from the ages of 2 to 5 years old. 3 year olds are funded for 15 hours a week by the government from the term following their third birthday until they reach school age. 2 year olds from disadvantaged families may also be eligible for government funding for a maximum of 15 hours a week. The Pre-School serves the whole community, it has children from all different financial and ethnic backgrounds, it provides access to toys and equipment that some children may not otherwise have the opportunity to enjoy, and it allows parents free time to spend with younger siblings who may not otherwise benefit from one to one interaction.
Additional details of objectives
and activities (Optional information) You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
contribution made by volunteers )
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
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Section E Financial review
Brief statement of the
charity’s policy on reserves
The Pre-School does not have a formal reserves policy it does however understand the need to hold an amount in reserve. We hold cash at bank of £4,657, Petty Cash £18.30 plus savings of £14,040, all of which is unrestricted funds. These funds are held in order to meet any unforeseen expenditure that may occur, or if funding from West Berkshire Council was to decrease due to child numbers falling.
This was one of the terms agreed with West Berkshire Council when they provided the grant to build the park
Details of any funds materially in deficit
Not Applicable
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Our main sources of funds are received from West Berkshire Council who provide us with government funding for 3 and 4 year olds at the PreSchool, for a maximum of 15 hours a week, 38 weeks a year. We also receive funding for disadvantaged 2 year olds for a maximum of 15 hours a week, this funding has been offered to families who meet certain criteria, who are usually referred to the Pre-School through health visitors and who would otherwise not have been able to send their children to Pre-School.
- We receive income from parents of 2 years olds who attend the PreSchool and who are not funded, they are currently charged a session fee of £15.00. Funded 3 & 4 year olds who take extra sessions above their 15 hours are charged £10 per extra session.
All parents are asked for a voluntary contribution of £10 at the start of each of the three terms, Autumn, Spring and Summer. Lunch club and breakfast clubs are both charged at £2.50 per session.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signedon behalf of the charity’s trustees
Karen Albanese Signature(s ) Karen Albanese Chair Full name(s) 08/07/2025
Position (eg Secretary,
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Chair,
etc) Date
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| Charity Name | No (if any) | No (if any) | No (if any) | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Beansheaf Community Pre-School | 1024607 | ||||||||||
| Receipts and payments accounts | CC16a | ||||||||||
| For the period from |
01-09-23 Period start date |
To | 31-08-24 Period end date |
||||||||
| Section A Receipts and payments | |||||||||||
| Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Total funds | Last year | ||||||
| to the | to the nearest | to the nearest | to the nearest | to the | |||||||
| nearest £ | £ | £ | £ | nearest £ | |||||||
| A1 Receipts | |||||||||||
| West Berks Funding 2,3 & 4 Year Olds 111,364 - - 111,364 94,476 Grants - - - - Fees 12,420 - - 12,420 19,140 Breakfast & Lunch Club 328 - - 328 308 Interest - - 271 Pre School outing 370 370 361 Fundraising - - Childcare Vouchers - - - - Sub total(Gross income for AR)124,482 - - 124,482 114,556 A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - ~~==~~ |
|||||||||||
| **Total receipts ** | 124,482 | - | - | 124,482 | 114,556 | ||||||
| A3 Payments | |||||||||||
| Bank Charges | - | - | - | - | - | ||||||
| AccountancyFees | 1,623 | - | - | 1 | 1,623 | 2,200 | |||||
| Food Purchases | 2,954 | - | - | 2 | **2,954 ** | 2,786 | |||||
| Stationery | 2,870 | - | - | 2 | 2,870 | 3,666 | |||||
| Fundraising | - | - | - | - | - | ||||||
| Telephone Expense | 443 | - | - | 44 | 443 | 371 | |||||
| Sundries | - | - | - | - | 753 | ||||||
| Rent | 10,023 | - | - | 1 | 10,023 | 11,465 | |||||
| Clothing | 854 | - | - | **854 ** | 1,379 | ||||||
| Gifts for Children / Party | - | - | - | - | - | ||||||
| Pre-School Outing | 591 | - | - | **591 ** | 622 | ||||||
| Staff Training | 1,143 | - | - | 1 | 1,143 | 1,514 | |||||
| Taxes and N.I | 10,615 | - | - | 1 | 10,615 | 9,318 | |||||
| Salaries | 99,425 | - | - | 99,425 | 90,352 | ||||||
| Material & Equipment | 3,355 | - | - | 3,355 | 1,173 | ||||||
| Membership/Subs | 581 | - | - | **581 ** | 648 | ||||||
| Pensions | - | - | - | - | - | ||||||
| Insurance | 1,408 | - | - | 1 | 1,408 | 1,616 | |||||
| Breakfast & Lunch Club | - | - | - | - | 3,073 | ||||||
| Computer Consumables | 302 | - | - | **302 ** | - | ||||||
| Freelance Admin expenses | 497 | 4 | **497 ** | 383 | |||||||
| Sundries | 983 | 983 | - | ||||||||
| Depreciation on computer | |||||||||||
| equipment | - | - | |||||||||
| West Berkshire Council Refund | 260 | - | - | 260 | 260 | 2,632 | |||||
| **Sub total ** | 137,926 | - | - | 137,926 | 133,951 | ||||||
| A4 Asset and investment | |||||||||||
| purchases, (see table) | |||||||||||
| Laptop | - | - | - | - | - | ||||||
| Toilets | - | - | - | - | - | - | |||||
| **Sub total ** | - | - | - | - | - | - | - - | ||||
| CCXX R1 accounts (SS) | 1 | 09-07-25 |
CCXX R1 accounts (SS)
| **Total payments ** | 137,926 | - | - | 137,926 | 133,951 | ||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Net of receipts/(payments) | - 13,443 | - | - | - 13,443.17 | - 19,395 | ||||||
| A5 | Transfers between funds | - | - | - | - | - | |||||
| A6 | Cash funds last year end | 19,747 | 1,930 | - | 21,677 | 5,500 | |||||
| Cash funds this year end | 18,868 | 1,930 | - | 20,798 | - 13,895 |
CCXX R2 accounts (SS)
2
09-07-25
Section B Statement of assets and liabilities at the end of the period
| Categories B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Savings ~~A~~ ~~t~~ Computer Equipment Details Details Details Total cash funds (agree balances with receipts and payments account(s)) Details Current Account Petty Cash Park Fund Account Details |
Unrestricted funds to nearest £ 4,658 18 14,041 - 18,717 ~~Agreement~~ Error Unrestricted funds to nearest £ - - - - - Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
Restricted funds to nearest £ - - - 1,930 1,930 OK Restricted funds to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) 459 - - - - - - - - Amount due (optional) - - - |
Endowment funds to nearest £ |
|---|---|---|---|---|
| - | ||||
| OK | ||||
| Endowment funds to nearest £ |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| 344 | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| When due (optional) |
||||
| - | ||||
| - | ||||
| - |
Signed by one or two trustees on behalf of all the trustees
| Signature ~~3~~ |
Print Name Karen Albanese |
Date of approval |
|---|---|---|
| ~~09-07-2~~ |
CCXX R3 accounts (SS)
~~09-07-2~~ 5
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ BEANSHEAF COMMUNITY PRE-SCHOOL members of On accounts for the year 31ST AUGUST 2024 Charity no 1024607 ended (if any) Set out on pages 2 OF 2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY . Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent [The charity’s gross income exceeded £250,000 and I am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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• the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
| Signed: | Date:07/07/2025 ~~fF~~ |
Date:07/07/2025 ~~fF~~ |
|
|---|---|---|---|
| Name: | SHAKEEL KHAN | ||
| Relevant professional | |||
| qualification(s) or body |
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(if any):
Address: 17 BROWNING WAY HOUNSLOW MIDDLESEX TW5 9BG
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
Oct 2018
IER