## **Trustees’ Annual Report for the period** # **From 1[st] April 2021 Period start date To 31[st] March 2022 Period end date** **Charity name: Urmston Division Girl Guides Association (also known as Girlguiding Urmston Division)** **Charity registration number: 1024556** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the purposes Para 1.17 “To give girls and young women within Urmston Division a space where they can be
of the charity as set out themselves, have fun, build brilliant friendships, gain valuable life skills and make a
in its governing positive difference to their lives and their communities.
document To build girls’ confidence and raise their aspirations. To give them the chance to discover
their full potential and encourage them to be a powerful force for good. To give them a
safe space to have fun. We have groups of ‘Rainbows’ (5–7 years), ‘Brownies’ (7–10
years), ‘Guides’ (10–14 years), ‘Rangers’ (14–18 years) and ‘Inspire’ (18-30 years).
Our volunteers try new things, meet new people, learn skills and are a role model for
girls.”
Summary of the main Para 1.17 and Over the course of this reporting period, Girlguiding face to face activities slowly returned
1.19
activities in relation to to ‘normal’ from the previous Covid restrictions; meetings slowly returned to being in-
those purposes for the person again and although there were many more requirements from volunteers to follow
public benefit, in new regulations and rules as advised by Girlguiding eg regarding cleaning of the meeting
particular, the activities, premises etc, we were able to still offer our young members the opportunity to meet in a
projects or services way which was much more in line with our pre-pandemic activities.
identified in the With a new adapted way of meeting, we offered a ‘blended’ type of Guiding during the
accounts. year, combining the use of virtual platforms and meeting face to face. This has
benefitted the mental health of all our members, young and old, by giving a sense of
normality, and allowing our members to reap the benefits of belonging to such an
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organisation and what it offers.
Our activities have included face-to-face Unit meetings, virtual events, and having an
awareness of projects in the community.
Our young members have been able to continue earning various badges and awards,
giving them a sense of achievement and a boost to their self-esteem. This has been of
great importance as we come out of the Pandemic.
Our Volunteers have continued to adapt and learn new skills to provide as varied as
possible Girlguiding programme. Adult meetings have been held both virtually and in
person, enabling contact to be maintained with each other, not only essential for the
functioning of the Division and for planning purposes, but has helped many feel a sense
‘of belonging’ and ‘normality’.
Plans have been approved by our Local Authority to rebuild our property for the
continuing presence of Girlguiding in the local community and for use by the community.
Statement confirming Para 1.18 It can be confirmed that all Trustees have details of the Public Benefit guidance:
whether the trustees https://www.gov.uk/guidance/public-beneft-rules-for-charities This is upheld in our
have had regard to the decision making processes.
guidance issued by the Our purposes benefit not only the section of the public that are members of Girlguiding
Charity Commission on Urmston Division, but specific parts of our local community as demonstrated above.
public benefit
The guidance is regarded when carrying out and planning activities on behalf of the
organisation. As per our Constitution we have a voting Quorum to make decisions and
uphold regulations such as that of public benefit.
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## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference **--** Policy on grant making Para 1.38 **--** Policy on social Para 1.38 investment including program related investment **--** Contribution made by Para 1.38 volunteers Other ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
All 20 Units in our Division have now returned to the provision of face-to-face meetings.
The process of moving from virtual platforms during the pandemic, followed by outdoor
meetings enabled volunteers to offer blended Guiding activities as we adjusted to the
Summary of the main return of ‘normal’ indoor meetings. Our volunteers adapted well to the challenges of the
Para 1.20
achievements of the frequently changing rules and requirements of our organisation in relation to Covid-19
charity, identifying the and ensured that Girlguiding was able to continue offering great experiences for its
difference the charity’s members in the Urmston area. We continue to grow as a Division, currently with over 310
work has made to the young members.
circumstances of its
beneficiaries and any It is worth noting that the return to in person meetings has brought some challenges for
wider benefits to society our volunteers, in that many of our young members missed over a year of ‘normal’ school
as a whole. and the socialisation and life skills that this would normally have given them. Our
volunteers have carefully adapted and adjusted their expectations of the young members
as they adapt to life post-pandemic.
As a Division it has been great to collectively participate in several activities. Our
members made large paper poppies to form a window display for the benefit of our local
community in an empty shop unit in our town centre. We participated in the local
Remembrance Day Parade with a Ranger laying a wreath on behalf of the Division. At
Christmas our leaders were able to get together for a meal, something that hadn’t been
able to happen for a couple of years – and we were able to welcome several new
volunteers in doing so. To commemorate International Women’s Day in March, we held a
trip for 120 members to visit Waddow a Girlguiding Outdoor Activity Centre. The girls
participated in many outdoor adventurous activities eg rock climbing. For some of the
younger members, this was the first time ever that they had been on any sort of trip
without their families.
We introduced a Volunteer of the Month Award scheme in January 2022, to recognise the
contribution of a wide range of individuals and their unique input towards the running of
our Division. We have also appointed a Division Archivist who has formally established
and catalogued our Archive of materials. This is invaluable in preparing us for the
inevitable emptying of our current premises as part of our long-term project where we will
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rebuild our HQ building for which we have now successfully achieved Planning Permission. We have 5 Rainbow Units (one split over 2 nights). This was the hardest age group for participation in virtual meetings, so they benefitted the most from return to being face-toface. They have embraced our structed programme of activities and are continuing to work on lots of badge activities and challenges including Parliament Week activities, First Aid badges and our Girlguiding North West England Clever Clogs Challenge. During the pandemic some, our 9 Brownie Units had reduced numbers, but with the return to outdoor, then indoor meetings, this recovered. The opportunity of outdoor meetings meant they were able to participate in lots of outdoor fun activities including nature activities, outdoor sports sessions, walks by the river and outdoor quizzes. When residential experiences weren’t able to be held, because of Covid restrictions they had a day camp in order to complete camp badges, crafts, water activities, a campfire, a chippy tea and an outdoor disco. They have continued working on various challenges and skills builders, with the culmination of many bronze, silver and gold awards being achieved. Many joined our NWE Region event for Thinking Day for their special event to mark 22/02/22 and the renewal of promises at 20.22 hours. Many attended a special screening of the Disney film Encanto at our local cinema and others went to a Christmas Pantomime. For the latter part of the year, there has been a return to participating in several residential events and pack holidays with all the experiences which that brings. Brownies have also fundraised for several charities, including Jeans for Genes, the RSPCA, Save the Children, Comic Relief, Brain Tumour Research, the local Children’s Hospital and the Little Princess Trust. They have also made up shoe boxes for Operation Xmas Child We have 5 Guide Units. They also experienced lower numbers whilst meetings were held virtually. However, they have all seen a dramatic rise in numbers and are enjoying larger group sizes again. The Guide Programme has provided them with a variety of Skills Builder and Unit Meeting activities ranging from meditation, upcycling, and various crafts, including decorating canvas, making Remembrance poppies, designing Christmas cards, and decopatch. They have also experienced lots of outdoor activities eg Penny Hikes, Crazy golf, meals out, night hikes and have enjoyed outdoor cooking on gas and on open fires. They participated in our Division trip to Waddow and enjoyed archery, tree climbing, flying drones, sledging and escape rooms. Many of them have also been learning baking skills too. Our Guides have also been involved in fundraising, including the NWE 50[th] Birthday Challenge. As girls approach the end of the time with Guides, several have chosen to continue as Young Leaders working with younger girls across our Division, and many moved up to the next section, Rangers. We also offer opportunities for volunteering within the framework of the Duke of Edinburgh Award Scheme. Our Ranger Unit continues to offer our older girls a wide range of activities. Interestingly, their numbers were higher than usual during virtual meetings as many of the older members decided to continue attending the Zoom meetings during their first year of University. Their numbers have settled back to normal though now. Several new members joined during the time of virtual meetings, and they didn’t get to meet everyone face to face until the first outdoor meeting in the summer term for some water adventure activities. Rangers led the making of our Division Poppy Display. They are also co-ordinating a local collection for recycling unwanted bras as part of a wider charity project. Many of their activities provide them with skills for life, eg First aid training, a trip to Liverpool to gain skills in navigation, cooking with zero waste ingredients or learning about politics and women’s rights. They have also enjoyed cooking outdoors on open fires. It is fair to say that Girlguiding in Urmston has continued successfully over the last year, with many adaptations, but with much success. ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against
Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance
Para 1.41
against objectives
Other
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## **Financial Review** Review of the charity’s Para 1.21 **Financial Review** financial position at the end of the period Our Community (Current) account stands at £6,230.14 Our Business Premium (savings) account is £112,390.24 Our cash held is £15 Total: £118,635.38 Although the financial year started amidst continued Covid restrictions it has gradually returned to a steadier flow of income from room lettings. The Kids Mix Breakfast and After school club finished in the summer but fortunately Girlguiding units started to meet at the premises again and we welcomed a new weekly letting from a yoga group. The Scout and Guide shop on Saturday mornings has reopened, although the guides are now only opening fortnightly. The Guide shop donated £333.00 from shop commission. We are grateful for the loyalty of members of Scouting and Girlguiding throughout the pandemic and the service the shop provides to our local leaders, young people, and their parents. Income from Subscriptions is lower as this does not include last year’s repayment from a Rainbow unit. There has been a refund of a donation made by Division towards a young person attending an international event that did not take place due to Covid. Last year’s refund was from EON and was more substantial. Trafford Council have remained supportive and have provided further covid funding of £8,000.00 and more recently £2,667.00. We have benefitted once again from the legacy of a lady previously involved in Guiding locally. We received the outstanding amount of £16,479.65. The contribution from this lady has been the catalyst for us to pursue rebuilding Dyson House, our Division Headquarters. Our plans have made some progress as planning permission has now been granted. Costings need to be calculated and then we will be able to apply for grants and start fundraising. We intend to keep £108,000 of our Business premium account as reserve towards the new build. We have paid our first instalment to our architect and anticipate more in the coming **----- Start of picture text -----**
year as the project progresses. Expenditure on maintenance and repairs is down as
fortunately we have had few repairs and apart from cleaning the premises our cleaner
also keeps abreast of general maintenance. Cleaning costs have increased as the
building is used more but this is now fortnightly to try to keep costs down. Groups have
also taken on some responsibility for cleaning after their meetings.
Although expenditure on electricity has decreased, we anticipate larger bills in the
Bank and Cash in Hand future. The decrease could be due to the Kids Mix group finishing and Guiding groups
meeting outside when we first returned to face-to-face meetings.
Current (Community) account Barclays 6,230.14
Divisional purchases are up as we start to embark on new projects. We have a badge
for volunteer of the month and new name badges for those with positions in the
Savings (Business Premium) account Barclays 112,390.24
Division.
Cash Our insurance outgoings remain comparable to las t year altho 15.00 ugh the Guide and Scout
shop now pay their own. Urmston Division Guide Shop is based at Dyson House and
Total although the accounts are reviewed and approved separately t 118,635.38 o the main Division
accounts, they are part of the Division’s assets and reserves. Any profit is paid back to
the units who receive an annual commission.
Statement explaining the Para 1.22 Unrestricted Funds
policy for holding The Division Treasurer presents an annual financial report to the Executive Committee
reserves stating why they General Fund who vote as per our Constitutional Quorum to approve the holding of reserves based £635.38
are held on potential running costs for the next 12 months. This would include the ringfencing
Designated Funds of any restricted funds required for future projects.
Maintenance and Repairs £1,000.00
Amount of reserves held Para 1.22
Running Costs (includes Utilities and Cleaning) £2,500.00 Breakdown of
Reserves
Administrative costs (includes Insurance and subscriptions) £1,000.00 Girlguiding
Urmston Division
End of Year 2022
Rebuild Fees £4,000.00
(approved May
2022):
Grants (international and units) £500.00
Special Events/Projects £1,000.00
Reasons for holding zero Para 1.22 NA
reserves
Restricted Funds
Details of fund materially Para 1.24 NA
Dyson House Rebuild £108,000.00
Total £118,635.38
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in deficit
Explanation of any Para 1.23 There are no uncertainties at this time as we have adequate funds in our reserves.
uncertainties about the In relation to replacing our building, we do not anticipate commencing the project until
charity continuing as a we have the extra funding from various successful grant applications.
going concern
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal
sources of funds
(including any Para 1.47
fundraising)
Investment policy and
--
objectives including any
social investment policy
adopted Para 1.46
--
A description of the
principal risks facing the Para 1.46
charity
Other
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## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Royal Charter 1922 (update 2018)
document
(trust deed, royal
charter)
How is the charity Para 1.25 Constitution - adopted on 10 [th] May 2021
constituted?
(e.g unincorporated Girlguiding Urmston Division (1024556) is an Executive Committee of the County of
association, CIO) Greater Manchester West of the Guides Association (operating as Girlguiding Greater
Manchester West) Registered Charity No.1024268)) for the management of the
Association’s affairs in the Urmston Division delegated to them as described in Bye
Law 8. (2) (c) in the Royal Charter.
Trustee selection Para 1.25 Trustees are those who make up our Executive Committee, as per our Constitution:
methods including details
of any constitutional a) The Division Commissioner for Girlguiding Urmston Division. (In the chair, in the
provisions e.g. election to event of a role share they will co-chair).
post or name of any b) Assistant Division Commissioner for Girlguiding Urmston Division, if appointed.
person or body entitled (Vice Chair).
to appoint one or more c) District Commissioners Girlguiding Urmston Division.
trustees d) Treasurer
e) Plus up to three other members of Girlguiding Urmston Division
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures All Trustees read and sign the Fit and Proper Person’s Declaration having read:
adopted for the induction https://www.gov.uk/government/publications/the-essential-trustee-what-you-need-to-
and training of trustees Para 1.51 know-cc3
The charity’s Girlguiding Urmston Division sits within Girlguiding Greater Manchester West County,
organisational structure within Girlguiding North West England Region of the national Girlguiding Organisation.
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and any wider network Para 1.51 with which the charity works Relationship with any Para 1.51 related parties Other ## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Urmston Division Girl Guides Association
Other name the charity Girlguiding Urmston Division
uses
Registered charity 1024556
number
Charity’s principal Dyson House, 39, Newton Road, Urmston,
address Manchester, M41 5AF
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– ## **Names of the charity trustees who manage the charity** to **----- Start of picture text -----**
Name of person (or
Dates acted if not for body) entitled to
Trustee name Office (if any)
whole year appoint trustee (if
any)
Elizabeth Urmston Division
1
Southern Commissioner
Laura Thorpe Davyhulme District
2
Commissioner
Samantha Urmston District
3
Armitage Commissioner
Victoria Sellstrom Flixton & Partington
4
District Commissioner
Director name
Barbara Lynn Pye Assistant Urmston
5 Division
Commissioner
Susan Barlow Urmston Division
6
President
Susan Fraser Urmston Division
Executive Committee
7
Member/Depot
Manager
Rosemary Diane Guest Urmston Division
8
Treasurer
Trustee name Dates acted if not for whole
9 Jenny Stevenson year Urmston Division
Secretary
10
11
12
13
14
15
16
17
18
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Corporate trustees names of the directors at the date the report was approved Name of trustees holding title to property belonging the charity ## **Funds held as custodian trustees on behalf of others** Description of the assets NA held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** **Names and addresses of advisers (Optional information) Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Declarations The trustses declare that they have approved th• trustees, report abov•. Slgned on behalf of the charlty's tru6ts88 8lgnaturo($> Full nam•(8) Posltlon (eg Secretaryi Chalr, etc) l LtsoISE TH SGkJTr¢ E IZ V Oivi& CoThAWSS1o￿Éft P£s&Hft FET Urmston Dlvlsion 01 Awll 2021 to 31 Marth 2022 Income In Rent Incorr Grants bs and CengJ5 Events Ltyson HO￿ Levy Bank Interest Savings Inyjranctr 3,378.75 10.667.iK) 93.wj 2,890.CiI 14,753.43 19.24 16.912.65 ICL).(I) 34.18 42,LW.¢XI 1.181.89 RefuTrts Fun Day Detalls 11 Detalls 12 Detalls 13 Details 14 Detalts 15 2nd l)ank accwnt Imanuat) T4)tsls 31,195.921 71.651.36'. Expendfture ¢xrt DY￿ House Electr[¢ Dyson HoLtse Water Malntenance and Repa7rs Events Dyson House Cleaning Statlonery and Admln Subs Mlleage Grants donations 1.048. 277.30 110.56 1.484.CO 160.72 462.43 225.45 80.1)) 143.C 25. 182.70 15.CQ Ell Ixvisional purchase5 Insurance Rebu?Id expen5e5 for House Fun Day Details 13 Detai15 14 Detalls 15 2nd bank accwnt Imanuall Totsls 279.24 593.81 1,515.(Kl 35.36 623.81 1,861.Lil 4,252.72" 4,869.661 Surplus or {defidtl for the Balance5 brwght forward Bank I Bank 2 26,943.20 66,781.70". 6,791.03 84.%11.15 2.028.57 22.881.91 91,692.181 24,910.48:. Balances In hand at year end Bank 1 Bank 2 6,230.14 112,31K).24 15.(Xl 118.635.38:' Assets and Ilabllltles.. In addition to the atove cash baiarKes the unit has equipment to the value of 130.171.10 and there are no otPw assets cf liabilftles. 6,791.03 84,901.15 91.692.181 Pr•pir•d by: L)E S*n•ture and thte: ¢ Th8 Guld• AJ>xlailon Revivmeffs Certlflcate: The atv*e staten*nts agree the rectyd5 •MI ¥0￿ of for thè fknanclal year eTrJed 31 Alarth 2022 R•vlew•d by. Slw*tw• and date: 1021 Pr sta em•n We colle¢t your per5LN)al InfOrn￿tIOn kn wler to pr￿esS your expense c￿lmS aThJ fulfll our legal (blliatlons. For further Informatlon on and we use ￿ur per5Mal data, In¢L￿lIng trth¥ IrAry we keep It, your rlghts, who we Share It wfjth.aThJ htyw you can ¢¢￿tart U5, please read our lull wlvacy ￿t￿e at: 8lr1guldln8.or8.￿{IprIwaCy-WJlfjcY1 cJc- 03 c) Illi-l{I j¥¥i¥¥i