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2020-03-31-accounts

Charity Registration No. 1024544

Company Registration No. 2826849 (England and Wales)

DERWENT STEPPING STONES NURSERY AND COMMUNITY TRAINING CENTRE

ANNUAL REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2020

DERWENT STEPPING STONES NURSERY AND COMMUNITY TRAINING CENTRE

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees E J Fothergill R Massey L E Richards H L Dixon P Gallimore L J Curd J Rehman (Appointed 11 December 2019) Secretary and Chief Executive J M Holland Charity number 1024544 Company number 2826849 Registered office St Marks Road Derby Derbyshire DE21 6AH Auditor Azets Audit Services Ventura Park Road Tamworth Staffordshire B78 3HL Bankers Co-op Bank plc 31 East Street Derby Derbyshire DE1 2AL

DERWENT STEPPING STONES NURSERY AND COMMUNITY TRAINING CENTRE

CONTENTS

Page
Chairman's statement 1
Trustees' report 2 - 7
Statement of trustees' responsibilities 8
Independent auditor's report 9 - 11
Statement of financial activities 12
Balance sheet 13
Statement of cash flows 14
Notes to the financial statements 15 - 27

DERWENT STEPPING STONES NURSERY AND COMMUNITY TRAINING CENTRE

CHAIRMAN'S STATEMENT

FOR THE YEAR ENDED 31 MARCH 2020

This was a challenging year, although not as challenging as the current year has turned out to be.

There are longstanding issues about funding rates for the ‘free’ early education entitlement, with National Living Wage and National Minimum Wage increasing significantly more than funding rates. In April 2019 NLW and NMW rose by 6.2% & 6.5% respectively. Funding for two year olds increased by 1.5% and for 3 & 4 year olds by 3.5%. This pattern has been repeated over the past several years, putting pressure on many providers. We are grateful to our local MP, Amanda Solloway, for meeting with us and advocating for us at local and national government level.

Occupancy levels were much lower than expected, particularly in the autumn term. This led us to look at occupancy patterns, finding that our fully flexible approach was impeding us from maximising our operating capacity, or rationalising the workforce. A new delivery model was designed and was due to be introduced in Summer 2020, however from 23rd March we were closed to all but vulnerable children and the children of key workers.

We are proud of our staff team and their dedication to continuing professional development. There were a range of opportunities available this year and staff took full advantage. Congratulations to all who achieved new qualifications and skills this year.

We are very pleased to see real progress being made in improving children’s speech, language and communication skills. We have been able to demonstrate that the interventions we have put in place have been effective. Being able to communicate effectively is perhaps the most important of all life skills and effective early intervention makes a long-term improvement to children’s life chances.

Planning for the future is incredibly difficult whilst the pandemic continues. Our immediate focus is on being able to continue to provide a consistent quality early education in a COVID-19 secure way.

.............................. LE Richards Trustee Dated: .........................02/03/2021

DERWENT STEPPING STONES NURSERY AND COMMUNITY TRAINING CENTRE

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 MARCH 2020

The trustees present their report and financial statements for the year ended 31 March 2020.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's Memorandum and Articles of Association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".

Objectives and activities

The charitable objectives of the charity are:

Main objectives for 2019/20:

Public benefit

In setting our objectives and planning our activities the Trustees have given careful consideration to the Charity Commission’s general guidance on public benefit and in particular to its supplementary public benefit guidance on advancing education and on fee charging.

Volunteers

We continue to be supported by our two dedicated ‘handymen’ who help keep the building and grounds in order. Links with local businesses are bringing new volunteers to all areas of the organisation, some for oneoff projects, others are ongoing.

Achievements and performance

Representatives and advocates for the childcare PVI sector continued to lobby for fair funding as more providers ceased trading due to the low level of funding. The Chair and senior staff met with the local MP to discuss the difficulties and she raised the matter with the Chancellor of the Exchequer. To date there has been no change to policy.

Occupancy levels at all sites were lower than the previous year. At St Marks Rd it was identified that parents had been offered too much flexibility with sessions, leading to places being ‘blocked’ or unsellable. During the spring term extensive work was undertaken to redesign the models of sessions offered, to maximise staff ratios and increase income. Parents signing up for the summer term were offered the new model and a transition period was being introduced for families already attending. In early March it became apparent that the coronavirus was going to cause significant disruption and on 18th March the announcement was made to close early years settings to all but vulnerable children and the children of key workers. Only St Marks Rd remained open, but places were offered to eligible children from our other sites. During week commencing 23/03/20, 23 children attended, the previous week 244 had attended across all sites.

Derby Opportunity Area’s programme ‘TALK Derby’ launched in May 19. The aim of the programme was to address the high proportion of Derby’s pupils with identified speech, language, and communication needs (SLCN). A key part of the programme was to improve the skills of childcare practitioners, and almost all of our staff team attended training on SLC and Special Educational Needs. This training, and the use of the Wellcomm assessment and activity tools, enabled staff to further embed support for SLCN in their practice.

DERWENT STEPPING STONES NURSERY AND COMMUNITY TRAINING CENTRE

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2020

We continue to see many families with social care involvement where children are classed as children in need, under child protection orders or who are looked after. There is a great deal of time spent in attending review and network meetings and conferences and writing referrals for specialist services and reports for social care meetings. We also have a high proportion of children with additional needs such as development delay, autism and SLC needs. Parents trust us, see us as unthreatening and sometimes seek substantial support from us in many areas of their lives. We developed a project to offer a holistic package of support to these families and submitted bids to two funders. One was unsuccessful and one was put on hold. The pandemic has prevented us from taking this any further, however we continue to provide support.

Our staff are our key asset and continuing professional development is important for our services and staff morale. In addition to the TALK Derby training, we were able to partner with another charity to provide several staff with valuable experience with disabled children. Other staff have progressed to Advanced Practitioner status and two staff achieved Early Years Senco qualifications.

Due to many public campaigns, mental health and wellbeing are talked about much more openly and we have had many more conversations than before with staff regarding their mental health. We introduced ‘Wellness action plans’ which helped us explore how best to support staff who were experiencing difficulties. Recognising that line managers are at the frontline we provided training in ‘supporting team members in stressful times’, with the aim of improving understanding and providing strategies to have supportive discussions. We were also approached by Derby University who were looking for placements for counselling and psychotherapy students. Only a few sessions took place before they had to stop as a result of the pandemic.

Financial review

The results for the year are as detailed on page 12 to the financial statements.

Principal funding sources

Childcare was the major funding source in this period, however childcare income dropped by approximately 7% on the previous year. The most significant drop was in parent’s fees. Funded early education entitlement increased in real terms and as a proportion of total income.

Investment powers, policy and performance

The trustees’ investment powers are governed by the Memorandum and Articles of Association, which permits the charity’s funds to be invested in, or on such investments, securities or property as may be thought fit.

Going concern and reserves policy

At the date of approving the accounts, the directors have reviewed the current management information available and forecasts for the coming 12 months. As a result of this, the directors have a reasonable expectation that the charity will continue in operational existence for the foreseeable future. Therefore the Trustees consider it appropriate to continue to adopt the going concern basis in preparing the financial statements.

At the year end total funds held by the charity amounted to £1,893,092 of which restricted funds amounted to £1,944,931 leaving a deficit on general reserves of £(51,839). The deficit on free reserves amounted to £(86,901).

It is the objective of the organisation to achieve and maintain free reserves of at least 3 months core operating costs which currently equates to £260,000 and the Trustees acknowledge that steps are required to bring free reserves back in line with this objective.

Over the past 12 months the organisation has looked closely at costs, making savings where possible and is making every effort to increase numbers and, as a result, revenue, using a variety of marketing activities. This is an ongoing process and the short term target is to return the charity to a trading surplus in the current year overall, with a medium term aim of achieving the free reserves target.

DERWENT STEPPING STONES NURSERY AND COMMUNITY TRAINING CENTRE

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2020

Plans for future periods & the impact of COVID-19

On 18th March 2020 the government announced the closure of all early years settings and schools to all but the most vulnerable children and the children of key workers. Planning was difficult as the government did not publish the list of keyworker roles until 20/03/20, the last day of full opening. We closed our three satellite sites and created two teams of staff to work week on, week off, ensuring that if one team was affected by the virus, the other team could take over.

The furlough scheme was announced on 23/03/2020 and several sources, including Vicky Ford, Minister for Children, explicitly stated that early years settings would be able to fully access the furlough scheme as well as receiving their usual funding. Three weeks into the lockdown the government issued ‘clarification’ that settings would not be able to claim furlough costs of staff paid through FEEE funding. Twenty-five of fiftyseven employees were furloughed from April until August.

Providers were paid for the children who had signed up for summer term FEEE sessions and would have attended if it were not for Covid-19. In the first three months of 2020, income from fee paying parents averaged £2000 per week. For the period April to June this dropped to £400 per week.

Early years settings were allowed to open to all children from 1st June and we saw a small increase in feepaying children. We were able to run a holiday club for school aged children during the summer which increased income to nearer ‘normal’ levels.

Our settings at Brackensdale, St James Centre and Breadsall Hill Top opened in September and all staff returned from furlough. For the autumn term settings were once again paid for the number of children they would have expected to provide places for had Covid-19 not affected attendance. Many of our parents at St Marks Rd have remained on furlough, worked from home or have lost their jobs, meaning that they have not needed childcare. As a result, income from parents is about 50% lower that the first three months of the year.

With fewer children attending we had many more contracted hours than we needed or could afford. We conducted a consultation process with all staff at St Marks Rd in October with the aim of staff voluntarily reducing working hours as an alternative to redundancies. Through this process we minimised the amount of redundancies to three staff.

Indications in November are that FEEE funding for spring term (starting January 2021) will return to normal and be based on actual children attending. The Institute for Fiscal Studies in its ‘Report of Education Spending in England 2020’ (Britton et al. 03/11/2020) states that ‘the main challenge facing the early years is simply remaining open as parental demand remains well below pre-pandemic levels.’ Should demand not increase government support for the sector will be vital. There is much uncertainty as the government has repeatedly announced support measures at the last minute, such as the current flexible furlough scheme, which replaced the previously announced Job Support Scheme, along with delay of the Job Retention Bonus.

In the immediate future we are focussing on marketing to new parents, in print and on social media, promoting that we have worked safely throughout the pandemic and the benefits to children of early education. We will continue to monitor staffing levels and ensure that they are appropriate for occupancy levels, and where possible and appropriate, accessing any furlough or job support schemes available.

Structure, governance and management

Derwent Stepping Stones Nursery and Community Training Centre is based at St Mark’s Road, Derby, which is the company’s Registered Office and principal address of the charity. Derwent Stepping Stones Nursery and Community Training Centre is a company limited by guarantee and not having a share capital (Company Registration No. 2826849) and Registered Charity (No. 1024544).

The charity’s governing document is the Memorandum and Articles of Association.

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

DERWENT STEPPING STONES NURSERY AND COMMUNITY TRAINING CENTRE

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2020

E J Fothergill R Massey L E Richards H L Dixon P Gallimore L J Curd J Rehman (Appointed 11 December 2019) M J Rawson (Resigned 11 December 2019) D Whitemore (Resigned 10 September 2019)

Appointment of trustees

Trustees are appointed by the Management Board either to fill a casual vacancy or by way of addition to the Management Board, provided that the prescribed maximum is not thereby exceeded.

In considering prospective trustees, the Management Board has regard to the requirement for a balance of specialist skills necessary for the effective management of the charity.

None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £1 in the event of a winding up.

Induction and training of trustees

Prospective trustees are invited to meet with the Chief Executive and Trustees and are given information about the organisation, its activities, aims and objectives and a role description prior to submitting an interest form.

Once an individual has been elected to the Management Board they are given a welcome pack including, but not limited to, the Memorandum and Articles, business plan, annual report and latest published accounts. This pack forms the basis for the induction process.

Trustees are invited to attend training sessions, workshops and celebrations in order to maintain an understanding of the organisation and to meet with staff members.

Reports and guidance from organisations such as the Charity Commission and NCVO are regularly circulated and discussed at Trustees Meetings.

Organisational structure

The business of the charity is managed by the Management Board which consists of a maximum of twelve and a minimum of three trustees. Board members so appointed hold office until the following AGM, when they become eligible for re-election. Trustees are appointed by a simple majority of trustees.

The operational management of the organisation is delegated to the Chief Executive. The Chief Executive works closely with the Trustees on the strategic direction and policy of the organisation.

DERWENT STEPPING STONES NURSERY AND COMMUNITY TRAINING CENTRE

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2020

Related parties

In so far as it is complimentary to the charity’s objects, the organisation is guided both by local and national policy. Managers of the organisation sit on relevant local steering groups to ensure that the organisation is aware of local initiatives and activity.

Pay policy for key management personnel

The trustees consider the Management Board, the Chief Executive and the Finance & HR Manager as comprising the key management personnel of the charity in charge of directing and controlling the charity and running and operating the charity on a day to day basis. All trustees give of their time freely and no trustee remuneration was paid in the year. Details of trustee expenses and related party transactions are disclosed in notes 9 and 20 respectively to the accounts. Trustees are required to disclose all relevant interests and withdraw from decisions where a conflict of interest arises.

It is policy to review the pay of the charity’s Chief Executive and Finance & HR Manager annually, benchmarking with charities of a similar size and activity to ensure that the remuneration set is fair and not out of line with that generally paid for similar roles. Pay rates for the senior staff have not increased for several years due to the difficult financial situation.

Risk management

The Trustees, along with key management personnel, have conducted a review of the risks to which the organisation is exposed. A risk register has been established and, where appropriate, control systems introduced in order to mitigate the risks. All policies, procedures and risk assessments are reviewed at least annually.

Fundraising policy statement

The charity carries out minor fundraising activities throughout the year. These consist of events such as summer and Christmas fairs which are organised and run voluntarily by staff members and trustees. Events are open to any member of the public and there are no entrance fees.

Money is raised through raffles, tombola’s and games. The events are regarded as opportunities to publicise our services to potential new customers and free activities such as face painting and refreshments ensure that no-one has to spend money to be included.

Statement about COVID-19

Since the year end, the spread of COVID-19 has severely impacted many local economies around the globe. As a result, Charities are being forced to cease or limit operations for long or indefinite periods of time. Governments and central banks have responded with monetary and fiscal interventions to stabilise economic conditions and the Charity has utilised the Furlough measures introduced by the Government. Measures taken to contain the spread of the virus, including travel bans, quarantines, social distancing, and closures of non-essential services have resulted in the Charity being forced to postpone some of its events which has had the impact of reducing its income.

The Trustees have determined that these events are non-adjusting subsequent events. Accordingly, the financial position and results of operations as of and for the year ended 31 March 2020 have not been adjusted to reflect their impact. The duration and impact of the COVID-19 pandemic, as well as the effectiveness of Government and central bank responses, remains unclear at this time. It is not possible to reliably estimate the duration and severity of these consequences, as well as their impact on the financial position and results of the Charity for future periods.

Auditor

On 7 September 2020 Group Audit Services Limited, trading as Baldwins Audit Services, changed its name to Azets Audit Services Limited. The name they practice under is Azets Audit Services and accordingly they have signed their report in their new name. Azets Audit Services are deemed to be reappointed under Section 487 (2) of the Companies Act 2006.

DERWENT STEPPING STONES NURSERY AND COMMUNITY TRAINING CENTRE

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2020

Disclosure of information to auditors

In so far as the trustees are aware:

The trustees' report was approved by the Board of Trustees.

..............................

L E Richards

Trustee Dated: .........................02/03/2021

DERWENT STEPPING STONES NURSERY AND COMMUNITY TRAINING CENTRE

STATEMENT OF TRUSTEES' RESPONSIBILITIES

FOR THE YEAR ENDED 31 MARCH 2020

The trustees, who are also the directors of Derwent Stepping Stones Nursery and Community Training Centre for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

DERWENT STEPPING STONES NURSERY AND COMMUNITY TRAINING CENTRE

INDEPENDENT AUDITOR'S REPORT

TO THE MEMBERS OF DERWENT STEPPING STONES NURSERY AND COMMUNITY TRAINING CENTRE

Opinion

We have audited the financial statements of Derwent Stepping Stones Nursery and Community Training Centre (the ‘charity’) for the year ended 31 March 2020 which comprise the statement of financial activities, the balance sheet, the statement of cash flows and the notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

We have nothing to report in respect of the following matters in relation to which the ISAs (UK) require us to report to you where:

Other information

The trustees are responsible for the other information. The other information comprises the information included in the annual report, other than the financial statements and our auditor’s report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

DERWENT STEPPING STONES NURSERY AND COMMUNITY TRAINING CENTRE

INDEPENDENT AUDITOR'S REPORT (CONTINUED)

TO THE MEMBERS OF DERWENT STEPPING STONES NURSERY AND COMMUNITY TRAINING CENTRE

Opinions on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of our audit:

Matters on which we are required to report by exception

In the light of the knowledge and understanding of the charity and its environment obtained in the course of the audit, we have not identified material misstatements in the directors’ report included within the trustees' report.

We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion:

Responsibilities of trustees

As explained more fully in the statement of trustees' responsibilities, the trustees, who are also the directors of the charity for the purpose of company law, are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Auditor's responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at: http://www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor's report.

DERWENT STEPPING STONES NURSERY AND COMMUNITY TRAINING CENTRE

INDEPENDENT AUDITOR'S REPORT (CONTINUED)

TO THE MEMBERS OF DERWENT STEPPING STONES NURSERY AND COMMUNITY TRAINING CENTRE

Use of our report

This report is made solely to the charitable company's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company's members those matters we are required to state to them in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company’s members as a body, for our audit work, for this report, or for the opinions we have formed.

Mr Mark Jackson FCA DChA (Senior Statutory Auditor) for and on behalf of Azets Audit Services Chartered Accountants Statutory Auditor

2 March 2021

.........................

Ventura Park Road Tamworth Staffordshire B78 3HL

DERWENT STEPPING STONES NURSERY AND COMMUNITY TRAINING CENTRE

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2020

Unrestricted
Restricted
funds
funds
2020
2020
Notes
£
£
Income from:
Charitable activities
3
940,747
-
Other trading activities
4
10,645
-
Total income
951,392
-
Expenditure on:
Raising funds
5
2,464
-
Expenditure on
charitable activities
6
1,042,592
59,113
Total resources
expended
1,045,056
59,113
Net (outgoing)/
incoming resources
before transfers
(93,664)
(59,113)
Gross transfers
between funds
(6,616)
6,616
Net movement in funds
(100,280)
(52,497)
Fund balances at 1
April 2019
48,441
1,997,428
Fund balances at 31
March 2020
(51,839)
1,944,931		 Total Unrestricted
Restricted
funds
funds
2020
2019
2019
£
£
£
940,747
1,026,754
9,725
10,645
214
-
951,392
1,026,968
9,725
2,464
2,641
-
1,101,705
957,853
65,032
1,104,169
960,494
65,032
(152,777)
66,474
(55,307)
-
(10,405)
10,405
(152,777)
56,069
(44,902)
2,045,869
(7,628)
2,042,330
1,893,092
48,441
1,997,428		 Total
2019
£
1,036,479
214
1,036,693
2,641
1,022,885
1,025,526
11,167
-
11,167
2,034,702
2,045,869

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

DERWENT STEPPING STONES NURSERY AND COMMUNITY TRAINING CENTRE

BALANCE SHEET

AS AT 31 MARCH 2020

Notes
Fixed assets
Tangible assets
11
Current assets
Debtors
12
Cash at bank and in hand
Creditors: amounts falling due within
one year
14
Net current (liabilities)/assets
Total assets less current liabilities
Creditors: amounts falling due after
more than one year
15
Net assets
Income funds
Restricted funds
16
Unrestricted funds		 2020
£
£
2,025,385
20,951
13,891
34,842
(76,593)
(41,751)
1,983,634
(90,542)
1,893,092
1,944,931
(51,839)
1,893,092		 2019
£
£
2,064,679
35,725
130,188
165,913
(87,565)
78,348
2,143,027
(97,158)
2,045,869
1,997,428
48,441
2,045,869

The financial statements were approved by the Trustees on .........................02/03/2021

.............................. L E Richards Trustee

Company Registration No. 2826849

DERWENT STEPPING STONES NURSERY AND COMMUNITY TRAINING CENTRE

STATEMENT OF CASH FLOWS

FOR THE YEAR ENDED 31 MARCH 2020

Notes
Cash flows from operating activities
Cash (absorbed by)/generated from
operations
21
Investing activities
Purchase of tangible fixed assets
Net cash used in investing activities
Financing activities
Repayment of bank loans
Net cash used in financing activities
Net (decrease)/increase in cash and cash
equivalents
Cash and cash equivalents at beginning of year
Cash and cash equivalents at end of year		 2020
£
£
(87,187)
(22,494)
(22,494)
(6,616)
(6,616)
(116,297)
130,188
13,891		 2019
£
(2,665)
(10,401)		 £
15,475
(2,665)
(10,401)
2,409
127,779
130,188

DERWENT STEPPING STONES NURSERY AND COMMUNITY TRAINING CENTRE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2020

1 Accounting policies

Charity information

Derwent Stepping Stones Nursery and Community Training Centre is a private company limited by guarantee, incorporated in England and Wales. The registered office is St Marks Road, Derby, Derbyshire, DE21 6AH. The members of the charity are the trustees. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's Memorandum and Articles of Association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements on the grounds that current and future sources of funding or support will be more than adequate for the charitable company’s needs. The Trustees have considered a period of twelve months from the date of approval of the financial statements and also the impact of Covid19 on the activities and finances of the charity.

1.3 Charitable funds

General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

Where the charity part funds a restricted project transfers are made from unrestricted funds to the particular restricted fund. Where restricted projects cease the trustees decide whether any fund balance can be transferred to unrestricted reserves.

Type text here

DERWENT STEPPING STONES NURSERY AND COMMUNITY TRAINING CENTRE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2020

1 Accounting policies

(Continued)

1.4 Incoming resources

Income

Nursery fee income is recognised on the basis of child attendance. Training income is recognised when the service has been performed. Room hire is recognised on an accruals basis.

Tutoring costs given in kind are valued at commercial rates and included as unrestricted income.

Grants

Grants are included in full in the income and expenditure account as soon as they become receivable. Grants that are received specifically for use in a future period are deferred.

Investment income

Bank interest is included in the income and expenditure account on and accruals basis.

1.5 Expenditure

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs relating to the category. Where costs cannot be directly allocated to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Governance costs are those incurred in connection with the charity’s compliance with constitutional and statutory requirements.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following rates:

Buildings 2% straight line Fixtures and fittings 5% to 15% reducing balance Office equipment 33% reducing balance

The Charity holds property at St Marks Road, Derby which was built on land owned by Derby City Council and leased to the Charity on a peppercorn basis. The lease was entered into in 2005 and was a 21 year term, expiring in 2026. The Trustees have however adopted a policy to depreciate this leasehold property over a 50 year term, notwithstanding that this period will extend beyond the end of the lease term. This depreciation period is adopted on the basis that the Trustees are advised that the occupation of the property is protected under the provisions of the 1954 Landlord and Tenants Act and the charity has the right to hold over and continue to occupy the property on similar terms. The building was built specifically for the purposes of the Charity and the Trustees therefore consider that a 50 year depreciation period is appropriate.

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/(expenditure) for the year.

DERWENT STEPPING STONES NURSERY AND COMMUNITY TRAINING CENTRE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2020

1 Accounting policies

(Continued)

1.7 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

If the recoverable amount of an asset is less than the carrying amount, the carrying amount is reduced to the recoverable amount.

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand and deposits held at call with banks.

1.9 Financial instruments

The charitable company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of loans which are subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

1.10 Taxation

The charity is exempt from tax on income and gains to the extent that these are applied to its charitable objects.

1.11 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.12 Retirement benefits

Pension costs

The charity operates a defined contribution scheme. Contributions are charged to the income and expenditure account in the period in which they are payable to the scheme.

1.13 Leases

Rentals paid under operating leases are charged to the income and expenditure account when incurred.

DERWENT STEPPING STONES NURSERY AND COMMUNITY TRAINING CENTRE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2020

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Charitable activities

Local authority grants
Nursery fees and training
Analysis by fund
Unrestricted funds
Restricted funds		 2020
£
680,335
260,412
940,747
940,747
-		 2019
£
673,136
363,343
1,036,479
1,026,754
9,725

4 Other trading activities

4 Other trading activities
Unrestricted Unrestricted
funds funds
2020 2019
£ £
Catering 10,645 214
5 Raising funds
Unrestricted Unrestricted
funds funds
2020 2019
£ £
Staff costs 1,550 1,431
Depreciation and impairment - 57
Support costs - 18
Other costs 914 1,135
2,464 2,641

DERWENT STEPPING STONES NURSERY AND COMMUNITY TRAINING CENTRE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2020

5
Raising funds
6
Expenditure on charitable activities
Staff costs
Depreciation and loss on disposals
Crèche, food, trips, and other costs
Motor and travelling
Training and exam costs
Printing, stationery, telephone and advertising
Professional fees
Equipment repairs and maintenance
Recruitment costs
Share of support costs (see note 7)
Share of governance costs (see note 7)
Analysis by fund
Unrestricted funds
Restricted funds		 (Continued) (Continued)
2020
£
685,230
61,788
20,987
1,837
3,058
4,088
1,475
38,528
289
817,280
270,725
13,700
1,101,705
1,042,592
59,113
1,101,705		 2019
£
628,401
60,018
25,729
2,259
4,508
5,031
955
45,004
881
772,786
236,830
13,269
1,022,885
957,853
65,032
1,022,885
Basis of allocation Staff Project criteria Project criteria Project criteria Project criteria Project criteria Project criteria Project criteria Project criteria Governance
2019 £ 162,534 40,103 6,170 15,496 1,785 17,480 1,147 784 598 4,020 250,117 18 250,099 250,117
Governance costs £ 9,249 - - - - - - - - 4,020 13,269 - 13,269 13,269
Support costs £ 153,285 40,103 6,170 15,496 1,785 17,480 1,147 784 598 - 236,848 18 236,830 236,848
2020 £ 167,704 49,156 12,613 16,848 2,034 17,520 5,885 7,957 508 4,200 284,425 - 284,425 284,425
Governance costs £ 9,500 - - - - - - - - 4,200 13,700 - 13,700 13,700
Support costs £ 158,204 49,156 12,613 16,848 2,034 17,520 5,885 7,957 508 - 270,725 - 270,725 270,725
Staff costs Rent, rates and insurance Heat and light Office running costs Bank charges Repairs and maintenance Loan interest Bad debt expense Staff training and recruitment Audit fees Analysed between Trading Charitable activities

DERWENT STEPPING STONES NURSERY AND COMMUNITY TRAINING CENTRE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2020

8 Net movement in funds 2020 2019
£ £
Net movement in funds is stated after charging/(crediting)
Fees payable to the company's auditor for the audit of the company's
financial statements 4,200 4,020
Depreciation of owned tangible fixed assets 61,752 59,361
Loss on disposal of tangible fixed assets 36 714
Operating lease charges 31,944 31,944

9 Trustees

The Trustees did not receive any remuneration during the year nor were they reimbursed for any expenditure (2019: £Nil).

The key management personnel of the charity comprise the trustees, the Chief Executive Officer and finance director. The total amount of employee benefits received by key management personnel were £98,830 (2019: £92,113).

10 Employees

Number of employees

The average monthly number of employees during the year was:

Charitable activities
Governance
Employment costs
Wages and salaries
Social security costs
Other pension costs		 2020
Number
61
1
62
2020
£
804,751
34,979
14,754
854,484		 2019
Number
59
1
60
2019
£
750,271
30,581
11,514
792,366

There were no employees whose annual remuneration was £60,000 or more.

DERWENT STEPPING STONES NURSERY AND COMMUNITY TRAINING CENTRE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2020

11
Tangible fixed assets
Cost
At 1 April 2019
Additions
Disposals
At 31 March 2020
Depreciation and impairment
At 1 April 2019
Depreciation charged in the year
Eliminated in respect of disposals
At 31 March 2020
Carrying amount
At 31 March 2020
At 31 March 2019
12
Debtors
Amounts falling due within one year:
Trade debtors
Other debtors
Prepayments and accrued income
13
Loans and overdrafts
Futurebuilders England loan
Payable within one year
Payable after one year		 Buildings
Fixtures and
fittings
£
£
2,830,434
74,822
-
17,092
-
-
2,830,434
91,914
785,143
58,707
56,609
2,563
-
-
841,752
61,270
1,988,682
30,644
2,045,291
16,115		 Office
equipment
£
42,299
5,402
(1,886)
45,815
39,026
2,580
(1,850)
39,756
6,059
3,273
2020
£
4,243
3,793
12,915
20,951
2020
£
52,008
11,466
40,542		 Total
£
2,947,555
22,494
(1,886)
2,968,163
882,876
61,752
(1,850)
942,778
2,025,385
2,064,679
2019
£
13,282
18,616
3,827
35,725
2019
£
58,624
11,466
47,158

The loan totalling £52,008 (2019: £58,624) from Futurebuilders England Limited is repayable in monthly instalments. The loan may be secured by any security that Futurebuilders may now or in the future require.

DERWENT STEPPING STONES NURSERY AND COMMUNITY TRAINING CENTRE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2020

14 Creditors: amounts falling due within one year

Creditors: amounts falling due within one year
Notes
Futurebuilders England loan
13
Other taxation and social security
Trade creditors
Other creditors
Accruals and deferred income		 2020
£
11,466
7,186
6,694
23,664
27,583
76,593		 2019
£
11,466
7,673
4,886
37,764
25,776
87,565

15 Creditors: amounts falling due after more than one year

Creditors: amounts falling due after more than one year
Notes
Futurebuilders England loan
13
Trustee loan		 2020
£
40,542
50,000
90,542		 2019
£
47,158
50,000
97,158

The trustee loan totals £50,000, is unsecured and has no fixed repayment terms. The trustee has confirmed that she will not request repayment of the loan within 12 months of the date of approval of the accounts.

Restricted funds The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes: Movement in funds
Movement in funds		 Balance at
Incoming
Resources
Transfers
Balance at
Incoming
Resources
Transfers
Balance at		 1 April 2018
resources
expended
1 April 2019
resources
expended
31 March 2020		 £
£
£
£
£
£
£
£
£		 New Build Project: Main project
2,027,362
-
(56,609)
10,405
1,981,158
-
(56,609)
6,616
1,931,165		 Other projects
921
-
(138)
-
783
-
(117)
-
666		 Other Projects: Early years - Outdoor capital
11,888
-
(663)
-
11,225
-
(622)
-
10,603		 Early years - Co-op
2,159
-
(562)
-
1,597
-
(376)
-
1,221		 Awards for all
-
9,725
(7,060)
-
2,665
-
(1,389)
-
1,276		 2,042,330
9,725
(65,032)
10,405
1,997,428
-
(59,113)
6,616
1,944,931		 Funds commentary: The New Build Project is a capital build project funded by New Deal for Communities, European Regional Development Fund, Derby and Derbyshire Economic Partnership, Derby City Council Children’s Centres and Futurebuilders England. New premises, designed in consultation with the community, have been built on the original site of the organisation. The building was completed on 18 February 2007, and opened for operations on 20 February 2007. Early Years Outdoor Capital is part of a Derby City Council Early Years initiative to develop outdoor play spaces to support the implementation of the Early Years Foundation Stage. Extensive work was carried out in the gardens including replacing grassed areas with soft play tarmac and redesign to create free flow play areas. Co-op is a grant from Central England Co-op to install wi-fi at the St Marks Road setting. Awards for All is a grant from the National Lottery to pilot a project to work with funded two-year olds around communication and language
16
(Continued) Total 2019 £ 2,064,679 78,348 (97,158) 2,045,869
Restricted funds 2019 £ 2,053,386 (8,800) (47,158) 1,997,428
Restricted funds Transfers The transfer from General funds to the Main Project fund represents movement in the year on long term liabilities against this project. Analysis of net assets between funds Unrestricted
Restricted
Total Unrestricted		 funds
funds
funds		 2020
2020
2020
2019		 £
£
£
£		 Fund balances at 31 March 2020 are represented by: Tangible assets
35,062
1,990,323
2,025,385
11,293		 Current assets/(liabilities)
(36,901)
(4,850)
(41,751)
87,148		 Long term liabilities
(50,000)
(40,542)
(90,542)
(50,000)		 (51,839)
1,944,931
1,893,092
48,441
16 17

DERWENT STEPPING STONES NURSERY AND COMMUNITY TRAINING CENTRE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2020

18 Operating lease commitments

Lessee

At the reporting end date the charity had outstanding commitments for future minimum lease payments under non-cancellable operating leases, which fall due as follows:

Within one year
Between two and five years		 2020
£
30,114
46,470
76,584		 2019
£
25,794
16,524
42,318

19 Events after the reporting date

Since the year end, the spread of COVID-19 has severely impacted many local economies around the globe. As a result, Charities are being forced to cease or limit operations for long or indefinite periods of time. Governments and central banks have responded with monetary and fiscal interventions to stabilise economic conditions and the Charity has utilised the Furlough measures introduced by the Government. Measures taken to contain the spread of the virus, including travel bans, quarantines, social distancing, and closures of non-essential services have resulted in the Charity being forced to postpone some of its events which has had the impact of reducing its income.

The Trustees have determined that these events are non-adjusting subsequent events. Accordingly, the financial position and results of operations as of and for the year ended 31 March 2020 have not been adjusted to reflect their impact. The duration and impact of the COVID-19 pandemic, as well as the effectiveness of Government and central bank responses, remains unclear at this time. It is not possible to reliably estimate the duration and severity of these consequences, as well as their impact on the financial position and results of the Charity for future periods.

20 Related party transactions

The Chair of the trustees, E Fothergill, lent the charity £50,000 at an interest rate of 3% per annum. Interest charged in the Statement of Financial Activities for the year amounted to £1,500 (2019: £1,500). This loan was repayable in 12 equal instalments from July 2014 but E Fothergill has delayed repayment for the foreseeable future. Total amount due to E Fothergill in relation to this loan at the year end was £59,125 (2019: £57,625).

DERWENT STEPPING STONES NURSERY AND COMMUNITY TRAINING CENTRE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2020

21 Cash generated from operations 2020 2019
£ £
(Deficit)/surpus for the year (152,777) 11,167
Adjustments for:
Depreciation and impairment of tangible fixed assets 61,788 60,075
Movements in working capital:
Decrease in debtors 14,774 7,813
(Decrease) in creditors (10,972) (63,580)
Cash (absorbed by)/generated from operations (87,187) 15,475
22 Analysis of changes in net debt
At 1 April 2019 Cash flowsAt 31 March 2020
£ £ £
Cash at bank and in hand 130,188 (116,297) 13,891
Loans falling due within one year (11,466) - (11,466)
Loans falling due after more than one year (47,158) 6,616 (40,542)
71,564 (109,681) (38,117)