REGISTERED CHARITY NUMBER: 1024519
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 August 2021
for
SEEND PLAYGROUP
Blomfields The Courtyard 33 Duke Street Trowbridge Wiltshire BA14 8EA
SEEND PLAYGROUP
Contents of the Financial Statements FOR THE YEAR ENDED 31 AUGUST 2021
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 2 |
| Independent Examiner's Report | 3 | ||
| Statement of Financial Activities | 4 | ||
| Statement of Financial Position | 5 | ||
| Notes to the Financial Statements | 6 | to | 11 |
| Detailed Statement of Financial Activities | 12 | to | 13 |
SEEND PLAYGROUP
Report of the Trustees FOR THE YEAR ENDED 31 AUGUST 2021
The trustees present their report with the financial statements of the charity for the year ended 31 August 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The charity's main objectives are to enhance the care, development and education of children under statutory school age, in a parent-involving community based group and to provide a safe and stimulating environment.
Significant activities
The trustees are aware of the need to provide a service that is in line with the childcare requirements of local parents, so that we attract new attendees to the group and ensure the future running of the charity. In January 2021 the Thursday opening hours were extended by two hours.
Our service provides:
-
Activities leading to approved early learning goals
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Individual care and attention made possible by a high ratio of adults to children
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Indoor and outdoor learning and visits in the local area including to a community farm and the fire station
The playgroup is registered with ofsted.
Public benefit
In setting the charities objectives and planning it's activities, the board of trustees has given careful consideration to the Charity Commission's general guidance on public benefit.
FINANCIAL REVIEW
Reserves policy
The Charity has a policy to maintain adequate reserves in order to fulfil its functions for a period after any loss of income.
In accordance with this policy, there is an allocation to restrict £24,382 of reserves as a redundancy fund to cover wages. The remaining unrestricted reserves stand at 75% of the remaining annual expenditure, therefore the total reserves are considered sufficient to cover 9 months of running costs.
During the year the Charity received grants which covered the major expenditure. After fees received, donations and other fundraising activities, there was a surplus for the year of £18,545 (2020 £8,897).
During the year a series of fraudulent transactions took place, a total of £44,500 was fraudulently withdrawn and £43,400 was repaid. The net loss of £1,100 is shown as an expense in the profit and loss account.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
Recruitment and appointment of new trustees
The Trustees are elected at the annual general meeting by the members of the organisation who are Trustees and service users who have elected to become full members of the charity.
Induction and training of new trustees
New trustees undergo a briefing session on the working of the organisation and they have induction training. They are given information on the obligations of being a trustee, including employer responsibilities. They are provided with the Business and Strategic Plans, most recent minutes of Trustee Board meetings, budgets and financial reports. They are offered training on financial management, employer responsibility and trusteeship. All trustees are checked by Ofsted for suitability.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1024519
Page 1
SEEND PLAYGROUP
Report of the Trustees FOR THE YEAR ENDED 31 AUGUST 2021
Principal address Nicola Haines Little Thornham farm Trowbridge Road Seend, Melksham Wiltshire SN12 6PQ Trustees L Awdry Secretary and Treasurer (resigned 1.9.20) K Goodier (resigned 1.11.20) A Plumb Resigned as Secretary 28/11/2018 (resigned 1.9.20) Mrs E Futter Chairperson E Dick Trustee R Downham Trustee (resigned 1.1.21) E Braney Trustee E Dagnall Trustee R Dick Playgroup leader C Gill (appointed 1.9.20) H Breach (appointed 1.9.20) F Drewett (appointed 1.9.20) G Poolman (appointed 1.9.21)
Independent Examiner Blomfields The Courtyard 33 Duke Street Trowbridge Wiltshire BA14 8EA Approved by order of the board of trustees on ............................................. and signed on its behalf by:
..................................................................... Mrs E Futter - Trustee
Page 2
Independent Examiner's Report to the Trustees of
Seend Playgroup
Independent examiner's report to the trustees of Seend Playgroup
I report to the charity trustees on my examination of the accounts of Seend Playgroup (the Trust) for the year ended 31 August 2021.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr Stephen Foster Blomfields The Courtyard 33 Duke Street Trowbridge Wiltshire BA14 8EA
Date: .............................................
Page 3
SEEND PLAYGROUP
Statement of Financial Activities FOR THE YEAR ENDED 31 AUGUST 2021
| 2021 Unrestricted Restricted Total fund fund funds Notes £ £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 15,239 - 15,239 Charitable activities WCC Grants & Milk 40,414 - 40,414 Other trading activities 2 1,055 - 1,055 Total 56,708 - 56,708 EXPENDITURE ON Raising funds 3 37,397 - 37,397 Other 1,102 - 1,102 Total 38,499 - 38,499 NET INCOME 18,209 - 18,209 Transfers between funds 11 (4,820) 4,820 - Net movement in funds 13,389 4,820 18,209 RECONCILIATION OF FUNDS Total funds brought forward 15,168 18,680 33,848 TOTAL FUNDS CARRIED FORWARD 28,557 23,500 52,057 |
2020 Total funds £ 9,376 28,619 1,294 |
|---|---|
| 39,289 30,390 2 |
|
| 30,392 | |
| 8,897 - |
|
| 8,897 24,951 |
|
| 33,848 |
The notes form part of these financial statements
Page 4
SEEND PLAYGROUP
Statement of Financial Position 31 AUGUST 2021
| Unrestricted Restricted fund fund Notes £ £ FIXED ASSETS Tangible assets 8 6 - CURRENT ASSETS Stocks 9 1,000 - Cash at bank and in hand 28,285 23,500 29,285 23,500 CREDITORS Amounts falling due within one year 10 (734) - NET CURRENT ASSETS 28,551 23,500 TOTAL ASSETS LESS CURRENT LIABILITIES 28,557 23,500 NET ASSETS 28,557 23,500 FUNDS 11 Unrestricted funds Restricted funds TOTAL FUNDS |
2021 Total funds £ 6 1,000 51,785 52,785 (734) 52,051 52,057 52,057 28,557 23,500 52,057 |
2020 Total funds £ 7 1,000 33,544 34,544 (703) 33,841 33,848 33,848 15,168 18,680 |
|---|---|---|
| 33,848 |
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
.............................................
E Futter - Trustee
The notes form part of these financial statements
Page 5
SEEND PLAYGROUP
Notes to the Financial Statements FOR THE YEAR ENDED 31 AUGUST 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled.
No amount is included in the financial statements for volunteer time in line with the SORP (FRS 102). Further detail is given in the Trustees' Annual Report.
Where practicable, gifts in kind donated for distribution to the beneficiaries of the charity are included in stock and donations in the financial statements upon receipt. If it is impracticable to assess the fair value at receipt or if the costs to undertake such a valuation outweigh any benefits, then the fair value is recognised as a component of donations when it is distributed and an equivalent amount recognised as charitable expenditure.
Gifts in kind donated for resale are included at fair value, being the expected proceeds from sale less the expected costs of sale. Where estimating the fair value is practicable upon receipt it is recognised in stock and 'Income from other trading activities'. Upon sale, the value of the stock is charged against 'Income from other trading activities' and the proceeds are recognised as 'Income from other trading activities'. Where it is impracticable to fair value the items due to the volume of low value items they are not recognised in the financial statements until they are sold. This income is recognised within 'Income from other trading activities'.
Fixed asset gifts in kind are recognised when receivable and are included at fair value. They are not deferred over the life of the asset.
For legacies, entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received. At this point income is recognised. On occasion legacies will be notified to the charity however it is not possible to measure the amount expected to be distributed. On these occasions, the legacy is treated as a contingent asset and disclosed.
Income from trading activities includes income earned from fundraising events and trading activities to raise funds for the charity. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when entitlement has occurred.
The charity receives government grants in respect of insert detail. Income from government and other grants are recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received and the amount can be measured reliably. If entitlement is not met then these amounts are deferred.
Investment income is earned through holding assets for investment purposes such as shares and property. It includes dividends, interest and rent. Where it is not practicable to identify investment management costs incurred within a scheme with reasonable accuracy the investment income is reported net of these costs. It is included when the amount can be measured reliably. Interest income is recognised using the effective interest method and dividend and rent income is recognised as the charity's right to receive payment is established.
Page 6
continued...
SEEND PLAYGROUP
Notes to the Financial Statements - continued FOR THE YEAR ENDED 31 AUGUST 2021
1. ACCOUNTING POLICIES - continued
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and machinery - 25% on reducing balance Computer equipment - 33% on cost
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Debtors and creditors receivable / payable within one year
Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Government grants
Government grants are recognised at the fair value of the asset received or receivable when there is reasonable assurance that the company will comply with conditions attaching to them and the grants will be received using the performance model.
2. OTHER TRADING ACTIVITIES
| OTHER TRADING ACTIVITIES | ||
|---|---|---|
| 2021 | 2020 | |
| £ | £ | |
| Fundraising events | 472 | 1,294 |
| Other income | 583 | - |
| 1,055 | 1,294 |
Page 7
continued...
SEEND PLAYGROUP
Notes to the Financial Statements - continued FOR THE YEAR ENDED 31 AUGUST 2021
3. RAISING FUNDS
Raising donations and legacies
| 2021 £ Equipment, toys and consumables 797 Support costs 36,600 37,397 SUPPORT COSTS Governance Management costs £ £ Raising donations and legacies 35,405 1,195 |
2020 £ 849 29,097 |
|---|---|
| 29,946 | |
| Totals £ 36,600 |
4. SUPPORT COSTS
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 August 2021 nor for the year ended 31 August 2020.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 August 2021 nor for the year ended 31 August 2020.
6. STAFF COSTS
The average monthly number of employees during the year was as follows:
7.
| Staff No employees received emoluments in excess of £60,000. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted fund £ INCOME AND ENDOWMENTS FROM Donations and legacies 9,376 Charitable activities WCC Grants & Milk 28,619 Other trading activities 1,294 Total 39,289 EXPENDITURE ON Raising funds 30,390 Other 2 Total 30,392 NET INCOME 8,897 |
2021 5 Restricted fund £ - - - - - - - - |
2020 4 Total funds £ 9,376 28,619 1,294 39,289 30,390 2 30,392 8,897 |
2020 4 Total funds £ 9,376 28,619 1,294 39,289 30,390 2 30,392 8,897 |
|---|---|---|---|
| 39,289 30,390 2 |
|||
| 30,392 | |||
| 8,897 |
Page 8
continued...
SEEND PLAYGROUP
Notes to the Financial Statements - continued FOR THE YEAR ENDED 31 AUGUST 2021
| 7. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | ||
|---|---|---|---|---|
| Unrestricted | Restricted | Total | ||
| fund | fund | funds | ||
| £ | £ | £ | ||
| Transfers between funds | (2,700) | 2,700 | - | |
| Net movement in funds | 6,197 | 2,700 | 8,897 | |
| RECONCILIATION OF FUNDS | ||||
| Total funds brought forward | 8,971 | 15,980 | 24,951 | |
| TOTAL FUNDS CARRIED FORWARD | 15,168 | 18,680 | 33,848 | |
| 8. | TANGIBLE FIXED ASSETS | |||
| Plant and | Computer | |||
| machinery | equipment | Totals | ||
| £ | £ | £ | ||
| COST | ||||
| At 1 September 2020 and 31 August 2021 | 1,379 | 2,277 | 3,656 | |
| DEPRECIATION | ||||
| At 1 September 2020 | 1,372 | 2,277 | 3,649 | |
| Charge for year | 1 | - | 1 | |
| At 31 August 2021 | 1,373 | 2,277 | 3,650 | |
| NET BOOK VALUE | ||||
| At 31 August 2021 | 6 | - | 6 | |
| At 31 August 2020 | 7 | - | 7 | |
| 9. | STOCKS | |||
| 2021 | 2020 | |||
| £ | £ | |||
| Stocks | 1,000 | 1,000 | ||
| 10. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
| 2021 | 2020 | |||
| £ | £ | |||
| Taxation and social security | 230 | 199 | ||
| Other creditors | 504 | 504 | ||
| 734 | 703 |
Page 9
continued...
SEEND PLAYGROUP
Notes to the Financial Statements - continued FOR THE YEAR ENDED 31 AUGUST 2021
11. MOVEMENT IN FUNDS
| MOVEMENT IN FUNDS | ||||
|---|---|---|---|---|
| Net | Transfers | |||
| movement | between | At | ||
| At 1.9.20 | in funds | funds | 31.8.21 | |
| £ | £ | £ | £ | |
| Unrestricted funds | ||||
| General fund | 15,168 | 18,209 | (4,820) | 28,557 |
| Restricted funds | ||||
| Redundancy Fund | 18,680 | - | 4,820 | 23,500 |
| TOTAL FUNDS | 33,848 | 18,209 | - | 52,057 |
| Net movement in funds, included in the above are as follows: | ||||
| Incoming | Resources | Movement | ||
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 56,708 | (38,499) | 18,209 | |
| TOTAL FUNDS | 56,708 | (38,499) | 18,209 | |
| Comparatives for movement in funds | ||||
| Net | Transfers | |||
| movement | between | At | ||
| At 1.9.19 | in funds | funds | 31.8.20 | |
| £ | £ | £ | £ | |
| Unrestricted funds | ||||
| General fund | 8,971 | 8,897 | (2,700) | 15,168 |
| Restricted funds | ||||
| Redundancy Fund | 15,980 | - | 2,700 | 18,680 |
| TOTAL FUNDS | 24,951 | 8,897 | - | 33,848 |
| Comparative net movement in funds, included in the above are as follows: | ||||
| Incoming | Resources | Movement | ||
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 39,289 | (30,392) | 8,897 | |
| TOTAL FUNDS | 39,289 | (30,392) | 8,897 |
Page 10
continued...
SEEND PLAYGROUP
Notes to the Financial Statements - continued FOR THE YEAR ENDED 31 AUGUST 2021
11. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Net | Transfers | |||
|---|---|---|---|---|
| movement | between | At | ||
| At 1.9.19 | in funds | funds | 31.8.21 | |
| £ | £ | £ | £ | |
| Unrestricted funds | ||||
| General fund | 8,971 | 27,106 | (7,520) | 28,557 |
| Restricted funds | ||||
| Redundancy Fund | 15,980 | - | 7,520 | 23,500 |
| TOTAL FUNDS | 24,951 | 27,106 | - | 52,057 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 95,997 | (68,891) | 27,106 |
| TOTAL FUNDS | 95,997 | (68,891) | 27,106 |
12. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 August 2021.
Page 11
SEEND PLAYGROUP
Detailed Statement of Financial Activities FOR THE YEAR ENDED 31 AUGUST 2021
| 2021 | 2020 | |
|---|---|---|
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations | - | 55 |
| Admissions | 15,239 | 9,321 |
| 15,239 | 9,376 | |
| Other trading activities | ||
| Fundraising events | 472 | 1,294 |
| Other income | 583 | - |
| 1,055 | 1,294 | |
| Charitable activities | ||
| Grants | 39,914 | 26,983 |
| HMRC grants | 500 | 1,636 |
| 40,414 | 28,619 | |
| Total incoming resources | 56,708 | 39,289 |
| EXPENDITURE | ||
| Raising donations and legacies | ||
| Equipment, toys and consumables | 797 | 849 |
| Other trading activities | ||
| Opening stock | 1,000 | 1,000 |
| Closing stock | (1,000) | (1,000) |
| - | - | |
| Other | ||
| Loss on fraudulent transaction | 1,100 | - |
| Plant and machinery | 2 | 2 |
| 1,102 | 2 | |
| Support costs | ||
| Management | ||
| Wages | 31,676 | 25,261 |
| Rent | 2,000 | 1,700 |
| Insurance | 623 | 621 |
| Telephone | 90 | 60 |
| Postage and stationery | 102 | 37 |
| Courses and training | 470 | 120 |
| Sundries | 191 | 296 |
| Gifts | 190 | 312 |
| Website | 63 | 58 |
| 35,405 | 28,465 |
This page does not form part of the statutory financial statements
Page 12
SEEND PLAYGROUP
Detailed Statement of Financial Activities FOR THE YEAR ENDED 31 AUGUST 2021
| 2021 | 2020 | |
|---|---|---|
| £ | £ | |
| Management | ||
| Governance costs | ||
| Sundries | 229 | 70 |
| Accountancy and legal fees | 966 | 1,006 |
| 1,195 | 1,076 | |
| Total resources expended | 38,499 | 30,392 |
| Net income | 18,209 | 8,897 |
This page does not form part of the statutory financial statements
Page 13