REGISTERED CHARITY NUMBER: 1024519
Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 August 2020 for SEEND PLAYGROUP
Blomfields The Courtyard 33 Duke Street Trowbridge Wiltshire BA14 8EA
SEEND PLAYGROUP
Contents of the Financial Statements FOR THE YEAR ENDED 31 AUGUST 2020
| Page | |
|---|---|
| Report of the Trustees | 1 to 2 |
| Independent Examiner's Report | 3 |
| Statement of Financial Activities | 4 |
| Statement of Financial Position | 5 |
| Notes to the Financial Statements | 6 to 11 |
| Detailed Statement of Financial Activities | 12 to 13 |
SEEND PLAYGROUP
Report of the Trustees FOR THE YEAR ENDED 31 AUGUST 2020
The trustees present their report with the financial statements of the charity for the year ended 31 August 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The charity's main objectives are to enhance the care, development and education of children under statutory school age, in a parent-involving community based group and to provide a safe and stimulating environment.
Significant activities
The trustees are aware of the need to provide a service that is in line with the childcare requirements of local parents, so that we attract new attendees to the group and ensure the future running of the charity. In September 2019 the Tuesday opening hours were extended.
Our service provides:
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Activities leading to approved early learning goals
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Individual care and attention made possible by a high ratio of adults to children
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Indoor and outdoor learning and visits in the local area including to a community farm and the fire station
The playgroup is registered with ofsted.
Public benefit
In setting the charities objectives and planning it's activities, the board of trustees has given careful consideration to the Charity Commission's general guidance on public benefit.
FINANCIAL REVIEW
Reserves policy
The Charity has a policy to maintain adequate reserves in order to fulfil its functions for a period after any loss of income.
In accordance with this policy, there is an allocation to restrict £18,680 of reserves as a redundancy fund to cover wages. The remaining unrestricted reserves stand at 61% of the remaining annual expenditure, therefore the total reserves are considered sufficient to cover 7 months of running costs.
During the year the Charity received grants which covered the major expenditure. After fees received, donations and other fundraising activities, there was a surplus for the year of £8,897 (2019 deficit £3,416).
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity.
Recruitment and appointment of new trustees
The Trustees are elected at the annual general meeting by the members of the organisation who are Trustees and service users who have elected to become full members of the charity.
Induction and training of new trustees
New trustees undergo a briefing session on the working of the organisation and they have induction training. They are given information on the obligations of being a trustee, including employer responsibilities. They are provided with the Business and Strategic Plans, most recent minutes of Trustee Board meetings, budgets and financial reports. They are offered training on financial management, employer responsibility and trusteeship. All trustees are checked by Ofsted for suitability.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number
1024519
Principal address
Sue Taylor 450 Bowerhill Lane Melksham Wiltshire SN12 6RA
Page 1
SEEND PLAYGROUP
Report of the Trustees FOR THE YEAR ENDED 31 AUGUST 2020
REFERENCE AND ADMINISTRATIVE DETAILS Trustees L Awdry Secretary and Treasurer K Goodier A Plumb Resigned as Secretary 28/11/2018 Mrs E Futter Chairperson E Dick Trustee R Downham Trustee E Braney Trustee E Dagnall Trustee R Dick Playgroup leader Independent examiner Blomfields The Courtyard 33 Duke Street Trowbridge Wiltshire BA14 8EA Approved by order of the board of trustees on ............................................. and signed on its behalf by:
............................................. Mrs E Futter - Trustee
Page 2
Independent Examiner's Report to the Trustees of
Seend Playgroup
Independent examiner's report to the trustees of Seend Playgroup
I report to the charity trustees on my examination of the accounts of the Seend Playgroup (the Trust) for the year ended 31 August 2020.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr Stephen Foster Blomfields The Courtyard 33 Duke Street Trowbridge Wiltshire BA14 8EA
Date: .............................................
Page 3
SEEND PLAYGROUP
Statement of Financial Activities FOR THE YEAR ENDED 31 AUGUST 2020
| Unrestricted Restricted fund fund Notes £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 9,376 - Charitable activities WCC Grants & Milk 28,619 - Other trading activities 2 1,294 - Total 39,289 - EXPENDITURE ON Raising funds 3 30,390 - Other 2 - Total 30,392 - NET INCOME/(EXPENDITURE) 8,897 - Transfers between funds 12 (2,700) 2,700 Net movement in funds 6,197 2,700 RECONCILIATION OF FUNDS Total funds brought forward 8,971 15,980 TOTAL FUNDS CARRIED FORWARD 15,168 18,680 |
2020 Total funds £ 9,376 28,619 1,294 39,289 30,390 2 30,392 8,897 - 8,897 24,951 33,848 |
2019 Total funds £ 13,186 11,637 1,421 26,244 29,654 6 29,660 (3,416) - (3,416) 28,367 24,951 |
|---|---|---|
The notes form part of these financial statements
Page 4
SEEND PLAYGROUP
Statement of Financial Position AT 31 AUGUST 2020
| Unrestricted Restricted fund fund Notes £ £ FIXED ASSETS Tangible assets 8 7 - CURRENT ASSETS Stocks 9 1,000 - Debtors 10 - - Cash at bank and in hand 14,864 18,680 15,864 18,680 CREDITORS Amounts falling due within one year 11 (703) - NET CURRENT ASSETS 15,161 18,680 TOTAL ASSETS LESS CURRENT LIABILITIES 15,168 18,680 NET ASSETS 15,168 18,680 FUNDS 12 Unrestricted funds Restricted funds TOTAL FUNDS |
2020 Total funds £ 7 1,000 - 33,544 34,544 (703) 33,841 33,848 33,848 15,168 18,680 33,848 |
2019 Total funds £ 9 1,000 138 24,064 25,202 (260) 24,942 24,951 24,951 8,971 15,980 |
|---|---|---|
| 24,951 |
The financial statements were approved by the Board of Trustees on ............................................. and were signed on its behalf by:
............................................. Mrs E Futter -Trustee
The notes form part of these financial statements
Page 5
SEEND PLAYGROUP
Notes to the Financial Statements FOR THE YEAR ENDED 31 AUGUST 2020
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled.
No amount is included in the financial statements for volunteer time in line with the SORP (FRS 102). Further detail is given in the Trustees' Annual Report.
Where practicable, gifts in kind donated for distribution to the beneficiaries of the charity are included in stock and donations in the financial statements upon receipt. If it is impracticable to assess the fair value at receipt or if the costs to undertake such a valuation outweigh any benefits, then the fair value is recognised as a component of donations when it is distributed and an equivalent amount recognised as charitable expenditure.
Gifts in kind donated for resale are included at fair value, being the expected proceeds from sale less the expected costs of sale. Where estimating the fair value is practicable upon receipt it is recognised in stock and 'Income from other trading activities'. Upon sale, the value of the stock is charged against 'Income from other trading activities' and the proceeds are recognised as 'Income from other trading activities'. Where it is impracticable to fair value the items due to the volume of low value items they are not recognised in the financial statements until they are sold. This income is recognised within 'Income from other trading activities'.
Fixed asset gifts in kind are recognised when receivable and are included at fair value. They are not deferred over the life of the asset.
For legacies, entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received. At this point income is recognised. On occasion legacies will be notified to the charity however it is not possible to measure the amount expected to be distributed. On these occasions, the legacy is treated as a contingent asset and disclosed.
Income from trading activities includes income earned from fundraising events and trading activities to raise funds for the charity. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when entitlement has occurred.
The charity receives government grants in respect of insert detail. Income from government and other grants are recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received and the amount can be measured reliably. If entitlement is not met then these amounts are deferred.
Investment income is earned through holding assets for investment purposes such as shares and property. It includes dividends, interest and rent. Where it is not practicable to identify investment management costs incurred within a scheme with reasonable accuracy the investment income is reported net of these costs. It is included when the amount can be measured reliably. Interest income is recognised using the effective interest method and dividend and rent income is recognised as the charity's right to receive payment is established.
Page 6
SEEND PLAYGROUP
Notes to the Financial Statements - continued FOR THE YEAR ENDED 31 AUGUST 2020
1. ACCOUNTING POLICIES - continued
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and machinery - 25% on reducing balance Computer equipment - 33% on cost
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Debtors and creditors receivable / payable within one year
Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Government grants
Government grants are recognised at the fair value of the asset received or receivable when there is reasonable assurance that the company will comply with conditions attaching to them and the grants will be received using the performance/accrual model.
2. OTHER TRADING ACTIVITIES
3.
| Fundraising events RAISING FUNDS Raising donations and legacies Equipment, toys and consumables Outings and activities Support costs |
2020 £ 1,294 2020 £ 849 - 29,097 29,946 |
2019 £ 1,421 2019 £ 14 11 29,629 |
2019 £ 1,421 |
|---|---|---|---|
| 29,654 |
Page 7
SEEND PLAYGROUP
Notes to the Financial Statements - continued FOR THE YEAR ENDED 31 AUGUST 2020
3. RAISING FUNDS - continued
Other trading activities
| Opening stock Closing stock Support costs |
2020 £ 1,000 (1,000) 444 444 |
2019 £ 1,000 (1,000 - |
|---|---|---|
| - |
Aggregate amounts
30,390 29,654
4. SUPPORT COSTS
| Governance Management costs £ £ Raising donations and legacies 28,295 802 Other trading activities 170 274 28,465 1,076 |
Totals £ 29,097 444 |
|---|---|
| 29,541 |
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 August 2020 nor for the year ended 31 August 2019 .
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 August 2020 nor for the year ended 31 August 2019 .
6. STAFF COSTS
The average monthly number of employees during the year was as follows:
Staff
| 2020 | 2019 |
|---|---|
| 4 | 4 |
No employees received emoluments in excess of £60,000.
7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted Restricted fund fund £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 13,186 - Charitable activities WCC Grants & Milk 11,637 - Other trading activities 1,421 - Total 26,244 - |
Total funds £ 13,186 11,637 1,421 |
|---|---|
| 26,244 |
Page 8
SEEND PLAYGROUP
Notes to the Financial Statements - continued FOR THE YEAR ENDED 31 AUGUST 2020
| 7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued Unrestricted Restricted fund fund £ £ EXPENDITURE ON Raising funds 24,782 4,872 Other 6 - Total 24,788 4,872 NET INCOME/(EXPENDITURE) 1,456 (4,872) Transfers between funds (4,202) 4,202 Net movement in funds (2,746) (670) RECONCILIATION OF FUNDS Total funds brought forward 11,717 16,650 TOTAL FUNDS CARRIED FORWARD 8,971 15,980 8. TANGIBLE FIXED ASSETS Plant and Computer machinery equipment £ £ COST At 1 September 2019 and 31 August 2020 1,379 2,277 DEPRECIATION At 1 September 2019 1,370 2,277 Charge for year 2 - At 31 August 2020 1,372 2,277 NET BOOK VALUE At 31 August 2020 7 - At 31 August 2019 9 - 9. STOCKS 2020 £ Stocks 1,000 10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2020 £ Other debtors - |
Total funds £ 29,654 6 |
Total funds £ 29,654 6 |
|---|---|---|
| 29,660 | ||
| (3,416) - |
||
| (3,416) 28,367 |
||
| 24,951 | ||
| Totals £ 3,656 3,647 2 3,649 7 |
||
| 9 2019 £ 1,000 |
||
| 2019 £ 138 |
Page 9
SEEND PLAYGROUP
Notes to the Financial Statements - continued FOR THE YEAR ENDED 31 AUGUST 2020
11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Taxation and social security Other creditors |
2020 £ 199 504 703 |
2019 £ 30 230 |
|---|---|---|
| 260 |
12. MOVEMENT IN FUNDS
| Net | Transfers | ||||
|---|---|---|---|---|---|
| movement in | between | ||||
| At 1.9.19 | funds | funds | At 31.8.20 | ||
| £ | £ | £ | £ | ||
| Unrestricted funds | |||||
| General fund | 8,971 | 8,897 | (2,700) | 15,168 | |
| Restricted funds | |||||
| Redundancy Fund | 15,980 | - | 2,700 | 18,680 | |
| TOTAL FUNDS | 24,951 | 8,897 | - | 33,848 | |
| Net movement in funds, included in the above are as follows: | |||||
| Incoming | Resources | Movement in | |||
| resources | expended | funds | |||
| £ | £ | £ | |||
| Unrestricted funds | |||||
| General fund | 39,289 | (30,392) | 8,897 | ||
| TOTAL FUNDS | 39,289 | (30,392) | 8,897 | ||
| Comparatives for movement in funds | |||||
| Net | Transfers | ||||
| movement in | between | ||||
| At 1.9.18 | funds | funds | At 31.8.19 | ||
| £ | £ | £ | £ | ||
| Unrestricted Funds | |||||
| General fund | 11,717 | 1,456 | (4,202) | 8,971 | |
| Restricted Funds | |||||
| Redundancy Fund | 16,650 | (4,872) | 4,202 | 15,980 | |
| TOTAL FUNDS | 28,367 | (3,416) | - | 24,951 | |
Page 10
SEEND PLAYGROUP
Notes to the Financial Statements - continued FOR THE YEAR ENDED 31 AUGUST 2020
12. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement in | |
|---|---|---|---|
| resources | expended | funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 26,244 | (24,788) | 1,456 |
| Restricted funds | |||
| Redundancy Fund | - | (4,872) | (4,872) |
| TOTAL FUNDS | 26,244 | (29,660) | (3,416) |
A current year 12 months and prior year 12 months combined position is as follows:
| Net Transfers movement in between At 1.9.18 funds funds At £ £ £ Unrestricted funds General fund 11,717 10,353 (6,902) Restricted funds Redundancy Fund 16,650 (4,872) 6,902 TOTAL FUNDS 28,367 5,481 - |
31.8.20 £ 15,168 18,680 |
|---|---|
| 33,848 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement in | ||
|---|---|---|---|---|
| resources | expended | funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 65,533 | (55,180) | 10,353 | |
| Restricted funds | ||||
| Redundancy Fund | - | (4,872) | (4,872) | |
| TOTAL FUNDS | 65,533 | (60,052) | 5,481 | |
| 13. | RELATED PARTY DISCLOSURES |
There were no related party transactions for the year ended 31 August 2020.
Page 11
SEEND PLAYGROUP
Detailed Statement of Financial Activities FOR THE YEAR ENDED 31 AUGUST 2020
| INCOME AND ENDOWMENTS Donations and legacies Donations Admissions Other trading activities Fundraising events Charitable activities Grants HMRC grants Total incoming resources EXPENDITURE Raising donations and legacies Equipment, toys and consumables Outings and activities Other trading activities Opening stock Closing stock Other Plant and machinery Computer equipment Support costs Management Wages Rent Insurance Telephone Postage and stationery Courses and training Sundries Gifts Website |
2020 £ 55 9,321 9,376 1,294 26,983 1,636 28,619 39,289 849 - 849 1,000 (1,000) - 2 - 2 25,261 1,700 621 60 37 120 296 312 58 28,465 |
2019 £ 157 13,029 |
|---|---|---|
| 13,186 1,421 11,637 - |
||
| 11,637 | ||
| 26,244 14 11 |
||
| 25 1,000 (1,000) |
||
| - 3 3 |
||
| 6 25,944 1,500 605 50 40 - 37 37 105 |
||
| 28,318 |
This page does not form part of the statutory financial statements
Page 12
SEEND PLAYGROUP
Detailed Statement of Financial Activities FOR THE YEAR ENDED 31 AUGUST 2020
| Governance costs Sundries Accountancy and legal fees Total resources expended Net income/(expenditure) |
2020 £ 70 1,006 1,076 30,392 8,897 |
2019 £ 87 1,224 |
|---|---|---|
| 1,311 | ||
| 29,660 | ||
| (3,416) |
This page does not form part of the statutory financial statements
Page 13