OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

← Helpston Playhouse And Under Fives Pre-School

2025-08-31-accounts

Trustees’ Annual Report for the period

From 01/09/2024 To 31/08/2025

Charity name: Helpston Playhouse and Under Fives Pre School

Charity registration number: 1024507

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 Helpston Playhouse and Under Fives aims to
enhance the development and education of
children by offering appropriate play, education and
care facilities in warm and nurturingenvironment.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Providing a thriving and vibrant pre-school for
the under-fives, plus wrap around care
(Breakfast Club and Out of School Club) for
primary school children. PreSchool:
All practitioners observe all children in the
setting daily using a variety of both written and
photographic observations. If a child is aged
between 2 and 3 we will also complete a
progress check at ‘2’ in the 3 prime areas:
personal, social & emotional, physical
development, communication & language. All
observations are shared with the parent and
help obtain a clear picture of the child’s needs
and how to plan at both the setting and at
home.
We also plan using Tapestry at least every 6
weeks to define what interests your child and
how we can use that interest to support your
child. We analyse this information to assess
how your child is developing and learning. We
use this to plan weekly activities that will
enhance your child’s play, develop their skills
and to complete each child’s individual ‘learning
journey’.
It is crucial we discuss, share and involve
parents as you know your child best! By doing
so we can obtain a full, rounded picture of your
child and this helps us understand how we can
support their development with the cooperation
and understanding of all parents. We share this
information with you using our ‘home to school’
books, Tapestry and a termly one to one
meeting with your child’s key person. We also
meet with you for Summary 1s, a final summing
up and Summary 2s at the end of the summer
term for all children moving up to school in the
September.
Each of the seven areas of learning and
development are broken up into the following
bands for development: Birth–11 months, 8-20
months, 16-26 months, 22-36 months, 30-50
months and 40-60 months including Early
Learning Goals. You will notice in your child’s
folder these age bands mentioned on their
observations. This is to help you plot your
child’s development, but please note the age
bands are guidelines only and not fixed with
many children overlapping several stages. The
EYFS guidance is also used by schools during
your child’s reception year.
Helpston Playhouse and Under Fives is a
Registered Charity. We have a fantastic team at
the Pre-school and a Committee who deal with
overall management and control of the Pre-
school. As well as being responsible for the
management of the Pre-school the Committee
members are also the charity trustees.
The Committee members can be parents,
guardians or other interested parties and do not
need to have any qualifications or specific skills.
There are two types of Committee member,
Officer and Ordinary (or Other) member.
Officers have specific roles such as Chair,
Treasurer or Secretary. Ordinary Committee
Members play a vital role working alongside
and supporting the Officers. All Committee
members have equal voting rights, with the
exception of the Chair, who has an additional
casting vote, should this be needed.
The Committee meet approximately every six
weeks and deal with a variety of issues from
marketing and promoting the pre-school,
fundraising, maintenance and upkeep of the
building and purchasing of equipment, staffing
issues and setting of fees to nights out and
social gatherings. The Committee hold several
fundraising events throughout the year in order
to raise money and communicate this with
parents and carers.
Not only is there the serious business of
managing and maintaining the Pre-school but
being a Committee member is also an
opportunity to meet other parents and staff and
get involved in the village community.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees have had due regard to the
Commission’s guidance at all relevant times

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment

Para 1.38 Contribution made by volunteers Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The Chair summarised how the Commitee has
delivered the targets set last year:
1.
Maintain Children and Staf Well-being
as a priority

The children contnue to be
happy and setled in pre-school
and thrive in the setng.

The OOSC provision has stll
contnued to be popular with
families throughout the year.
Again depending on the term,
we lose then gain from the
John Clare OOSC atendance.

We have this year had a couple
of changes within the staf
team members, but with the
excellent guidance of Lucy and
Sam have had no problems
ensuring that all the hours and
numbers are covered when
required.

Two year olds – contnue with
the numbers which is now very
much a stable backbone to the
pre-school business. All the
children integrate really well,
even when the older children
come in for the OOSC and love
spending tme with the litle
ones.
Toddler Group – Lucy has contnued with the
importance of running this group in the
Playhouse setng. Showcasing the Playhouse
and allowing parents and carers the
opportunity to chat and ask for assistance if
needed
2. Parental Engagement
The use of the Whatsapp and
Facebook pages seem to be the
best way of communicaton.
The summer get together with
the Parents and Staf was a
great success.
3. Marketng and PR
Claire has contnued her
amazing works for keeping our
socials up to date, designing
any posters or paperwork that
is needed. Staf contnue to
update all media and
commitee ‘share’ to all
platorms for further coverage.

Additional information (optional) You may choose to include further statements where relevant about:


Achievements against
objectives set
Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The setting has made a surplus of
approximately £32,521 this year
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The reserve account is to ensure the setng
contnues to protect its young children and
staf. Principal risks include:

Short lease length

Threat of removal or competton (now
running for OOSC)

Negatve change in Government
funding

Cost of relocaton plus new premises

Uncertainty surrounding atendance
numbers
Amount of reserves held Para 1.22 £ 190,286
Reasons for holding zero
reserves		 Para 1.22 n/a
Details of fund materially in
deficit		 Para 1.24 n/a
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 n/a

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution adopted 22 September 1987 As
amended 13 July 1992, 19 November 2001
and 1 October 2007.
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 The Committee are volunteers who are
appointed each year at the Annual General
meeting in October/November. The Committee
members can be parents, guardians or other
interested parties and do not need to have any
qualifications or specific skills. There are two
types of Committee member, Officer and
Ordinary (or Other) member. Officers have
specific roles such as Chair, Treasurer or
Secretary. Ordinary Committee Members play a
vital role working alongside and supporting the
Officers. All Committee members have equal
voting rights, with the exception of the Chair,
who has an additional casting vote, should this
be needed.
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Nominated and second nominations each year
at the Annual General Meeting

Additional information (optional)

You may choose to include further statements where relevant about:


Policies and procedures
adopted for the induction
and training of trustees
Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charity name

Helpston Playhouse and Under Fives Pre-School

Other name the charity uses
Registered charity number 1024507
Charity’s principal address John Clare Primary School
West Street
Helpston
PE6 7DU

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
June Forrester Chair
Laura Tucker
Anna McQueen Treasurer
Tina Scudamore
Maggie Warren
Gemma Louise
McGregor		 Secretary
Claire Tapley

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Anna McQueen ~~es~~ Position (eg Secretary, Treasurer Chair, etc) ~~ee~~ Date 7[th] May 2026 ~~PF~~

INCOME EXPENDITURE
FEES FIXED
EXPENSES
Preschool 18932.40 Wage -112308.34
Breakfast club 24106.57 Wages Paid from DAF
OOSC 34700.41
Total fees 77739.38 Total fixed expenses -112308.34
Funding 116183.59 RUNNING
COSTS
Lunches 2390.24 Rent and utilities -2302.88
Uniform 228.00 Licenses -979.69
Toddler Group 0.00 Repair and improvement -4839.20
Bank int 2836.08 New equipment -5441.44
Training 0.00 Food and sustenance -2726.25
Gift 0.00 Stationary and craft -409.57
Other 0.00 Fundraising Expenses -2921.51
EYPP Funding (incl in
PCC Funding)		 5145.82 Marketing -772.20
Uniform -666.95
Training -61.60
Total Extras 126783.73 Lunches -1423.70
Extras-COVID GRANT 0.00 0.00 Other -377.30
Out of school club expenses -76.76
Recruitment -418.00
0 Curricular Activities -1347.5
0 0 Insurances -3326.68
Phones / IT -1487.85
Photocopying / Printing -348.65
Waste -1824.5
Staff Pensions & Tax -23075.85
EYPP Equipment -3348.49
Staff Bonus & Gifts -980
Devon Payroll expenses -716.4
Solicitors fees -1158
Fundraising income 1337.05 1337.05 Total running costs -61030.97
TOTAL INCOME 205860.16 TOTAL COSTS -173339.31
SURPLUS YEAR 2024/2025 32520.85
Balance Sheet
Bank as at 01.09.2024 Bank as at 31.8.25
CURRENT 63047.73 CURRENT 65784.23
RESERVE 188283.81 RESERVE 190286.41
FUNDRAISING 0.00 FUNDRAISING 1650.63
SAVINGS 0.00 SAVINGS 25122.5
PETTY CASH 150.00 PETTY CASH 375.00
TOTAL STARTING 251481.54 TOTAL END 283218.77
£ Difference 31737.23
surplus-difference 783.62
£783.62 - £518.89 = difference from 2023-2024 = £ 264.73

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees Helpston Playhouse and Under Fives Pre School house and Under Fives Pre School
On accounts for the year 31.08.25 Charity no 1024507
ended (if any)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY . Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent The charity’s gross income does not exceeded £250,000 and I am qualified examiner's statement to undertake the examination by being a qualified member of CIMA/ AAT.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: ~~Le. Gire~~ Name: Lyndsey Gilson Relevant professional CIMA/ AAT qualification(s) or body (if any): Address:

Date: 21.11.25 ~~[|~~

1

Oct 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

Oct 2018

IER