2020-08-31-accounts - Helpston Playhouse And Under Fives Pre-School

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	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	for theperiod	for theperiod	for theperiod
	From	Period start date				To	Period end date
		01	09		2019		31	08	2020

Section A		Reference and administration details
	Charity name			HELPSTON PLAYHOUSE AND UNDER FIVES PRE- SCHOOL

Other names charity is known by

Registered charity number (if any) 1024507

ered charity number (if any)	1024507	1024507
Charity's principal address	JOHN CLARE PRIMARY SCHOOL
	WEST STREET
	HELPSTON
	Postcode	PE6 7DU

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
AMY ELLIS	CHAIR
HANNAH BRESLIN	VICE CHAIR
MICHELLE MCCLOSKEY	TREASURER
GARY DELL	VICE TREASURER
ABBI SMITH	SECRETARY
GEMMA TREVLING
BERNETTE ANDERSON
HOLLY CAMMARATA- HALL
EMMA WRIGHT
EMILY CARTER
PIP POWER
ANDREW LENNOX		Appointed 10/03/2020








1 APRIL 2021

	Names of the trustees for the charity, if any, (for example, any custodian trustees)	Names of the trustees for the charity, if any, (for example, any custodian trustees)
	Name	Dates acted if not for whole year



Names and addresses of advisers (Optional information) Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Section B Structure, governance and management	Section B Structure, governance and management	Section B Structure, governance and management
Description of the charity’s trusts
	Type of governing document (eg. trust deed, constitution)	CONSTITUTION ADOPTED 22 SEPTEMBER 1987 AS AMENDED 13 JULY 1992, 19 NOVEMBER 2001 AND 1ST OCTOBER 2007.
	How the charity is constituted (eg. trust, association, company)	The Committee are volunteers who are appointed each year at the Annual General meeting in October. The Committee members can be parents, guardians or other interested parties and do not need to have any qualifications or specific
		skills. There are two types of Committee member, Officer and Ordinary (or Other)
		member. Officers have specific roles such as Chair, Treasurer or Secretary.
		Ordinary Committee Members play a vital role working alongside and supporting
		the Officers. All Committee members have equal voting rights, with the exception
		of the Chair, who has an additional casting vote, should this be needed.
	Trustee selection methods	Nominated and second nominations each year at the Annual General meeting.
	(eg. appointed by, elected by)
Additional governance issues (Optional information)
Youmay chooseto include
additional information, where
relevant, about:
	policies and procedures
	adopted for the induction and
	training of trustees;
	the charity’s organisational
	structure and any wider
	network with which the charity
	works;
	relationship with any related
	parties;
	trustees’ consideration of
	major risks and the system
	and procedures to manage
	them.

TAR

APRIL 2021

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	Helpston Playhouse and Under Fives aims to enhance the development and education of children by offering appropriate play, education and care facilities in warm and nurturing environment.
	Providing Breakfast Club, Pre-school and After School Club services. PreSchool: All practitioners observe all children in the setting daily using a variety of both written and photographic observations. If a child is aged between 2 and 3 we will also complete a progress check at ‘2’ in the 3 prime areas: personal, social & emotional, physical development, communication & language. All observations are shared with the parent and help obtain a clear picture of the child’s needs and how to plan at both the setting and at home. We also plan using Personal Or Possible Lines of Development (P.L.O.Ds) at least every 6 weeks to define what interests your child and how we can use that interest to support your child. We analyse this information to assess how your child is developing and learning. We use this to plan weekly activities that will enhance your child’s play, develop their skills and to complete each child’s individual ‘learning journey’. It is crucial we discuss, share and involve parents as you know your child best! By doing so we can obtain a full, rounded picture of your child and this helps us understand how we can support their development with the cooperation and understanding of all parents. We share this information with you using our ‘home to school’ books, Tapestry and a termly one to one meeting with your child’s key person. We also meet with you for Summary 1s, a final summing up and Summary 2s at the end of the summer term for all children moving up to school in the September. Each of the seven areas of learning and development are broken up into the following bands for development: Birth – 11 months, 8-20 months, 16-26 months, 22-36 months, 30-50 months and 40-60 months including Early Learning Goals. You will notice in your child’s folder these age bands mentioned on their observations. This is to help you plot your child’s development, but please note the age bands are guidelines only and not fixed with many children overlapping several stages. The EYFS guidance is also used by schools during your child’s reception year. Helpston Playhouse and Under Fives is a Registered Charity. We have a fantastic team at the Pre-school and a Committee who deal with overall management and control of the Pre-school. As well as being responsible for the management of the Pre-school the Committee members are also the charity trustees. The Committee members can be parents, guardians or other interested parties and do not need to have any qualifications or specific skills. There are two types of Committee member, Officer and Ordinary (or Other) member. Officers have specific roles such as Chair, Treasurer or Secretary. Ordinary Committee Members play a vital role working alongside and supporting the Officers. All Committee members have equal voting rights, with the exception of the Chair, who has an additional casting vote, should this be needed. The Committee meet approximately every six weeks and deal with a variety of issues from marketing and promoting the pre-school, fundraising, maintenance and upkeep of the building and purchasing of equipment, staffing issues and setting of fees to nights out and social gatherings. The Committee hold several fundraising events throughout the year in order to raise money and a list of events and money raised can be found on our events page. Not only is there the serious business of managing and maintaining the Pre- school but being a Committee member is also an opportunity to meet other parents and staff and get involved in the village community.

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)

Helpston Playhouse and Under Fives aims to enhance the development and
education of children by offering appropriate play, education and care
facilities in warm and nurturing environment.

Providing Breakfast Club, Pre-school and After School Club services.
PreSchool:
All practitioners observe all children in the setting daily using a variety of
both written and photographic observations. If a child is aged between 2 and
3 we will also complete a progress check at ‘2’ in the 3 prime areas:
personal, social & emotional, physical development, communication &
language. All observations are shared with the parent and help obtain a
clear picture of the child’s needs and how to plan at both the setting and at
home.
We also plan using Personal Or Possible Lines of Development (P.L.O.Ds)
at least every 6 weeks to define what interests your child and how we can
use that interest to support your child. We analyse this information to assess
how your child is developing and learning. We use this to plan weekly
activities that will enhance your child’s play, develop their skills and to
complete each child’s individual ‘learning journey’.
It is crucial we discuss, share and involve parents as you know your child
best! By doing so we can obtain a full, rounded picture of your child and this
helps us understand how we can support their development with the
cooperation and understanding of all parents. We share this information with
you using our ‘home to school’ books, Tapestry and a termly one to one
meeting with your child’s key person. We also meet with you for Summary
1s, a final summing up and Summary 2s at the end of the summer term for
all children moving up to school in the September.
Each of the seven areas of learning and development are broken up into the
following bands for development: Birth – 11 months, 8-20 months, 16-26
months, 22-36 months, 30-50 months and 40-60 months including Early
Learning Goals. You will notice in your child’s folder these age bands
mentioned on their observations. This is to help you plot your child’s
development, but please note the age bands are guidelines only and not
fixed with many children overlapping several stages. The EYFS guidance is
also used by schools during your child’s reception year.
Helpston Playhouse and Under Fives is a Registered Charity. We have a
fantastic team at the Pre-school and a Committee who deal with overall
management and control of the Pre-school. As well as being responsible for
the management of the Pre-school the Committee members are also the
charity trustees.
The Committee members can be parents, guardians or other interested
parties and do not need to have any qualifications or specific skills. There
are two types of Committee member, Officer and Ordinary (or Other)
member. Officers have specific roles such as Chair, Treasurer or Secretary.
Ordinary Committee Members play a vital role working alongside and
supporting the Officers. All Committee members have equal voting rights,
with the exception of the Chair, who has an additional casting vote, should
this be needed.
The Committee meet approximately every six weeks and deal with a variety
of issues from marketing and promoting the pre-school, fundraising,
maintenance and upkeep of the building and purchasing of equipment,
staffing issues and setting of fees to nights out and social gatherings. The
Committee hold several fundraising events throughout the year in order to
raise money and a list of events and money raised can be found on our
events page.
Not only is there the serious business of managing and maintaining the Pre-
school but being a Committee member is also an opportunity to meet other
parents and staff and get involved in the village community.

Additional details of objectives and activities (Optional information)

TAR

APRIL 2021

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The Chair summarised how the Committee has delivered the targets set last year:

To continue best practice and effective teaching and learning to an outstanding level – Critical Friend review in January was excellent and all action points were swiftly implemented by the Manager and the team.
To set budgets for the setting and staff – The Treasurer set these based on previous year’s expenditure and they have been useful. New budgets have been set already for this year and will possibly need refinement depending on funds.
To write a 3-year business plan – The Treasurer has begun this and is now having to set out the contingencies for the impact of COVID-19.
To invest in worthwhile training for all staff and committee members where appropriate – lots of training took place for staff prior to March and the Manager also sets this out.
To develop our use of space and deal effectively with increased numbers and waiting lists – managing parents’ expectations – forest schooling has been a real asset to the setting and continues to be important with outdoor education in response to COVID-19. OOSC numbers rose to 45 this year when the setting was open and has been highly manageable and favourable for parents and their changing needs.
Engage parents further, especially in Out of School Club – survey was conducted by OOSC Rep: although only 37% of families responded, the overriding message was that everyone is happy and content with the care that their child is getting. Staff implemented changes where possible to the breakfast portions and snacks provided, new resources were purchased for the older children and equipment for games outside. The library area was well received and is run by the children. An excellent variety of books to suit all ages is available and should still be built on going forward.

Section E Financial review

Brief statement of the

The reserve account is to ensure the setting continues to protect it’s young children and staff.

TAR

APRIL 2021

A description of the principal risks facing the charity Para 1.46 Other

charity’s policy on reserves

Short lease length
Threat of removal or competition
Negative change in Government funding
Cost of relocation plus new premises
Uncertainty surrounding attendance numbers
Loss of income due to COVID-19

Details of any funds materially in deficit

Unknown deficit of £452.63

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	E Wright	A Ellis
	Emma Wright	Amy Ellis
	Vice Treasurer	Chair
	12/04/2021

TAR

APRIL 2021

Income/expenditure Account Year ending 31.8.20	Income/expenditure Account Year ending 31.8.20	Income/expenditure Account Year ending 31.8.20	Income/expenditure Account Year ending 31.8.20	Income/expenditure Account Year ending 31.8.20	Income/expenditure Account Year ending 31.8.20

INCOME			EXPENDITURE
	FEES			FIXED EXPENSES
Preschool / Breakfast / Afterschool	61232.08		Wage	-89772.95



Total fees		61232.08	Total fixed expenses		-89772.95
Funding	78476.98			RUNNING COSTS
Lunches	1032.29		Rent and utilities	-2267.88
Uniform	205.16		Licenses	-445.21
Toddler Group	0.00		Repair and improvement	-9068.88
Bank int	0.00		New equipment	-5782.32
Training	0.00		Food and sustenance	-2295.09
Gift	0.00		Stationary and craft	-630.15
Other	0.00		Fundraising Expenses	-1158.99
			Marketing	0.00
Total extras		79714.43	Uniform	-641.68
			Training	-974.87
			Lunches	-986.70
Extras	53.41	53.41	Other	-386.30
			Out of school club expenses	-46.00
			Recruitment	-1581.76
			Curricular Activities	-735
Interest Current	0	0	Insurances	-1020.17
			Phones / IT	-1237.54
			Photocopying / Printing	-543.27
			Waste	-1025.61
			Staff Pensions & Tax	-14027.41
			Total runningcosts		-44854.83

Fundraisingincome	2765.23	2765.23

TOTAL INCOME		143765.15	TOTAL COSTS		-134627.78

SURPLUS YEAR 2019/2020		9137.37


Balance Sheet
Bank as at 01.09.2019			Bank as at 31.8.20

CURRENT		31394.83	CURRENT		38613.41
Reserve		128787.62	Reserve		129031.81
TOTAL		160182.45	TOTAL		167645.22


PETTY CASH		905.99	PETTY CASH		2127.96

TOTAL STARTING		161088.44	TOTAL END		169773.18

			£ Difference		8684.74
			surplus - difference		452.63

Independent examiner’s report to the charity trustees of Helpston Playhouse and Under Fives.

I report on the accounts of the Trust for the year ended 31[st] August 2020.

Respective responsibilities of charity trustees and examiner

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the Charities Act 2008. It is my responsibility to:

examine the accounts under section 65 of the Charities Act
follow the procedures laid down in the general Directions given by the Commission under section 65(9)(b) of the Charities Act
state whether particular matters have come to my attention.

Basis of independent examiner’s report

I have examined your charity accounts as required under section 65 of the Charities Act and my examination was carried out in accordance with the general Directions given by the Charity Commission under section 65(9)(b) of the Charities Act. My examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.

It also included consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as charity trustees concerning any such matters.

My role is to state whether any material matters have come to my attention giving me cause to believe:

That accounting records were not kept in accordance with section 63 of the Charities Act
That the accounts do not accord with those accounting records
That the accounts do not comply with the accounting requirements of the Charities Act
That there is further information needed for a proper understanding of the accounts to be reached.

Independent examiner’s statement

I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission, I have found no matters that require drawing to your attention.

Name: Lyndsey Gilson

Relevant professional qualification or body: CIMA/ AAT Address: 8 Arborfield Close, Helpston, Peterborough, PE6 7DL Date: 03[rd] March 2021