AGM 2021
welcome to little acorns annual general meeting 2021.
thank you so much for attending our meeting, my name is Lisa Turner and I am the chairperson at little acorns pre school
little acorns is a registered charity and is run by an elected committee of volunteers, who dedicate time for free to help and support the staff. We are always looking for new members to join the committee because many of our current committee members leave us when their children move to primary school.
So I really do appreciate all of you for attending this meeting.
This has been my first year as chair of the committee and by no doubts it has been a busy one, we have been continuing to build on the hard work of the previous few years, educationally and financially and as ever striving to become an outstanding setting.
Last September, we saw an end to the bubbles in preschool and a bit of normality return, our numbers were good, and we were delighted to have maintained a balanced ratio of 2, 3 and 4 years old in the setting.
Due to the covid rules and procedures, social distance was in full force, which wreaked havoc on our fundraising, we was not able to run our crafty Christmas or have our Race night. Fortunately, The preschool staff were amazing at helping adapted our fundraising strategies and coming up with new ideas to raise funds for the preschool, Our Xmas photos where a great success, Thank you.
We saw a change of committee members, we said goodbye to Alison, And welcomed Ruth as treasurer, taken over from Lindsey and Lucy who took over from Allison as secretary.
We also welcomed Back Dawn from maternity leave.
In the New year, following the government’s decision to close schools and leave early years open, we had to adjust our setting to accommodate not only our parents and family’s needs but also those of our staff. we therefore discontinued the afternoon sessions, momentarily, in order to ensure we had adequate adult/child ratios and to allow our staff to organise their own childcare. the reduction in hours and sessions also allowed us to thoroughly clean little acorns in between each session which was necessary due to the new strain of COVID and its potential harmful effects.
We opted to Flexi furlong the staff, which meant each member of staff worked the same amount of hours in the setting. As a committee we took the decision like our predecessors before us to not charge fees (unlike many other settings) to parents for any days their children were not attending the preschool, allowing us to maintain the strong relationships with our families.
On the 8[th] of March following the announcement that schools would be reopening, we reverted back to our original hours/ sessions. With that our numbers of children have continued to soar.
We increased staff and welcomed two new members: Kaylee and Maxine, who have fitted in amazingly both with the children and staff.
Katie made a seamless transition within the preschool from practitioner to the role of office manager taken over from Mereka.
With the Covid numbers decreasing, all staff were given an up-to-date contract and a salary reviewed. The staff have worked exceedingly hard and I just wished this could have been reflected more in their salaries, this is something, we plan to work on and look in to in more depth.
With lockdown easing, We were able to have our Easterise and a visit from the easter bunny and Elsa for the children, which was great fun and huge success, Thank you to the staff and committee for making that happen. At the same time, we also got our new safety gates in the playground, and look forward to completing two small areas which need fencing.
In May and June we were awarded a Grant from Tandridge Council, for all the extra costs we had incurred during covid and money we couldn’t raise due to the restrictions, we used this to go towards the long awaited soft, wet pour floor. I must thank Ruth, for all her hard work, finding the right contactor for the job, investigating the material and how it would be best laid, it was no easy task, and I am very thankful I had Ruth on my team. This flooring has taken the nursery to another level, not only in health and safety but in enjoyment and is aesthetically pleasing , hopefully this will encourage more parents to join us, I know our children love it.
Through research and looking at other nurseries / preschool in the area of a similar structure to ours, we discovered Little Acorns charged one of the lowest fees per session. With the increase in inflation and our out goings, we reevaluated our fees and increased them for £16 to £17 per session. We had no complaints and received positive feedback from this decision.
In the last term, our older children were preparing to leave and it was a nice feeling to be able to open our doors to the parents for the 1[st] time in a long time and welcome them to watch their children perform.
On reflection I believe the preschool has gone from strength to strength, we have survived coronavirus and come out stronger than before.
In closing, I would like to thank the committee.
Thank you for all your advice and ongoing support, for all your help with fundraising and your commitment to the preschool.
I would especially like to thank Liz Armitage who has continued to work as our bookkeeper and payroll officer but has also given me so much support and advice in many other areas concerning little acorns.
Just as importantly, I would like to say thank the team of staff, Led by Our Manager Jackie Apps, for all their hard work and effort to provide the children
with a fun, safe, educational environment. we are incredibly grateful for all the amazing work they do for our children. Little acorns preschool wouldn't be the place it is without all of you.
## **Treasurer Report for AGM**
## **27[th] September 2021**
The last 18 months have been challenging for everyone with the COVID-19 pandemic and subsequent lockdowns. Despite this, Little Acorns has had a successful 2020-2021 financial year and we ended this period with an approximate profit of £726.28 and no outstanding debts.
Although this profit figure may sound small, it takes in to account some amazing achievements including paying for our new wet pour rubber floor and gates for the outside area. This has improved the outside area considerably and made it safer and more visually appealing for our children with the blue / green “river / island” design, bright shapes and hopscotch.
For the financial period ending August 2021 we had £16,249.71 in our bank account, £9,019.65 in our savings account and £27.60 in petty cash. We “borrowed” £3,000 from our savings account in June to help fund our new outside floor, but due to some amazing fundraising and being eligible for a number of grants we are now in a position where we are able to pay this money back.
Despite the challenges around Covid-19, we were able to come up with some great fundraising ideas and managed to raise over £2,500 in the last year after costs. This was from a variety of activities including Raffles, Photographs, Eastercise, Easter craft packs, our Easter Bunny visit, Summer Readathon and our Summer picnic stall. This was only made possible by the hard work, determination and creative thinking of our staff, committee, parents and carers – so a huge thank you to you all.
Little Acorns has gone from strength to strength over the past year; we have had an increase in our numbers of children and been able to increase our staff wages. In addition, we were able to fund our Leavers celebration - helped by a very generous donation from Lisa and Ian from Tatsfield Aquatics (thank you!), which meant that the children were able to wear caps and gowns to help make this a truly memorable day. We’ve also spent £437.62 for the year on activities for the children, including Play-Dough (could only be used once due to Covid), cooking ingredients, flower seeds to plant, story sacks, Christmas party, a birthday card for each child and the Leavers party and gifts. In addition, £492.42 was spent on consumables for the year which included toys, games and books for the nursery, a new lock for the front door, new doorbells and new wipe clean
cushions and mats. We also spent a huge amount (£1,392.21) on increased cleaning and hygiene to ensure that we were as Covidsafe as we could possibly be. This included aprons, gloves, masks, mops, wipes and net bags for holding and cleaning toys. On a lighter note, we were also able to buy ice-creams for the children and some extra bits and pieces for the baby chicks that we were given to hatch!
In summary, a very successful financial year – here’s to building on our successes for the year ahead. One of my goals for this upcoming year is to look into claiming back Gift Aid from our sponsored events and donations. From my initial calculations, this could bring in an approximate amount of £526 for the nursery, which would be a great start to the new financial year.
Ruth Taylor Treasurer 27.09.2021
Liz Armitage Bookkeeper 27.09.2021
## **LITTLE ACORNS PRE - SCHOOL**
## **MANAGEMENT COMMITTEE**
**ACCOUNTS FOR THE YEAR ENDED**
**31 AUGUST 2021**
## **LITTLE ACORNS PRESCHOOL MANAGEMENT COMMITTEE ACCOUNTANTS' REPORT**
## **Independent Examiner's Report to the Management Committee of Little Acorns Preschool**
I have independently examined the accounting records of Little Acorns Preschool Management Committee, for the year ended 31 August 2021, and have prepared these accounts from the books, records and accounting information kept by the committee.
## ------------------------------------------------------
Leigh Wiercx (CMA) 31 Woodland Way Bidborough Tunbridge Wells Kent TN4 OUY
Sep 16, 21 --------------------Date
## **LITTLE ACORNS PRE-SCHOOL**
## **BALANCE SHEET AT 31 AUGUST 2021**
|**FIXED ASSETS**
Tangible assets
**CURRENT ASSETS**
stock
General Debtors
Cash at bank and in hand
**CURRENT LIABILITIES**
Creditors due under one year
**RESERVES**
At beginning of year
(Defcity)/Surplus for the year|2021
£
8,246
0
0
35,705
43,951
0
**43,951**
28,128
15,822
**43,951**|2020
£
0
0
0
30,890|
|---|---|---|
|||30,890
2,761|
|||**28,128**|
|||19,127
9,001|
|||**28,128**|
We approve these accounts and confirm that we have made available all the re records and information for their preparation
Chair Lisa Turner
Date
14th October 2021
## **LITTLE ACORNS PRE-SCHOOL**
## **DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2021**
|**TURNOVER**
Fees Receivable
Fundraising
Donation
Government nursery grants received
Other income Furlough/SMP
**ADMINISTRATION EXPENSES**
Wages and salaries
staf training and uniforms
Rent
Insurance
Consumables and activities
Computer costs
Printing, postage & stationery
Subscriptions
hygiene & catering
Advertising
Milk
Professional fees
Sundry Expenses
Donations
Bank charges
Bad Debts
Depreciation
OPERATING (DEFICITY)/SURPLUS
Bank Interest received
Net (Defcit)/Surplus for the Year|2021
£
£
34,320
2,481
343
84,546
13,623
135,312
90,855
916
11,605
770
1,670
865
959
143
1,392
81
0
5,520
518
0
84
0
4,123
119,501
15,811
12
15,822|2020
£
£
40,920
1,890
215
48,391
91,415
58,636
746
10,793
769
2,005
674
293
0
701
159
12
6,959
627
0
60
0
0
82,434
8,981
20
9,001|2020
£
40,920
1,890
215
48,391|
|---|---|---|---|
|||||
||||8,981
20|
||||9,001|
## **LITTLE ACORNS PRE-SCHOOL**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2021**
|1Tangible Fixed Assets|1Tangible Fixed Assets|||||
|---|---|---|---|---|---|
||**Cost**|||||
||Balance at 1st September 2020|13,604.17||||
||Additions|12,368.99||||
||Disposals|0.00||||
||Balance at 31 August 2021|25,973.16||||
||**Depreciation**|||||
||Balance at 1st September 2020|13,604.17||||
||Depreciation charged for the year|4,123.00||||
||Eliminated on disposal|0.00||||
||Balance at 31 August 2021|17,727.17||||
||**Net Book Value**|||||
||At 31 August 2021|8,245.99||||
||At 31 August 2020|0.00||||
|2Bank balances||||||
|||O/B|movement|C/B||
||CAF Cash account|8,446.82|7,802.89|16,249.71||
||CAF Deposit account|12,018.46|-2,998.81|9,019.65||
||Treasurer's Petty Cash|20.00|0.00||20.00|
||Supervisor's Petty Cash|27.00|0.60||27.60|
||Petty cash Control (trfr a/c)|0.00|0.00||0.00|
||Scottish Widows Deposit account|10,377.33
30,889.61|10.41
4,815.09|10,387.74
35,704.70||
|3General debtors||||||
|||0.00||||
|4|Creditors|||||
|||0.00||||
## **LITTLE ACORNS PRESCHOOL**
||**TRIAL BALANCE**
TB per bookeeper
**Name**
adjustments
corrected TB
0030
Fixed Assets - Cost
13,604.17
12,368.99
25,973.16
0031
Fixed Assets - Depreciation
-13,604.17
-4,123.00
-17,727.17
1100
Debtors Control Account
0.00
0.00
1105
General Debtors
0.00
0.00
1106
General Debtors Staf
0.00
0.00
1201
CAF Cash account
16,249.71
16,249.71
1211
CAF Deposit account
9,019.65
9,019.65
1220
Treasurer's Petty Cash
20.00
20.00
1221
Petty cash control (trf a/c)
0.00
0.00
1230
Supervisor's Petty Cash
27.60
27.60
1240
Scottish Widows Deposit account
10,377.33
10.41
10,387.74
2100
Creditors Control Account
0.00
2101
Sundry Creditors
0.00
2102
Other Creditors
0.00
2202
JRGS Furlough
0.00
2210
P.A.Y.E.
0.00
2211
National Insurance
0.00
2212
SSP/SMP/SPP recovered
0.00
0.00
2220
net wages
0.00
3100
Funds Brought Forward
-8,927.74
-8,927.74
3200
Surplus / Defcit of Funds
-19,200.55
-19,200.55
4000
Grants Received
-84,545.56
-84,545.56
4001
Fees received from Parents
-34,319.94
-34,319.94
4002
Breakfast Club
0.00
4003
nursery vouchers
0.00
4004
Fund Raising
-2,480.67
-2,480.67
4005
Fundraising-Quiz Night
0.00
40050
fundraising - leavers t shirts
0.00
4007
fundraising - xmas extra session
0.00
4008
Fundraising - Xmas Arts & Crafts
0.00
4010
Fundraising - Easter
0.00
4011
fundraising - race night
0.00
4014
Fundraising - sports day
0.00
4015
photo commission
0.00
4019
fundraising - christmas stall
0.00
4021
fundraising - ladies night
0.00
4023
Fundraising - Cake Sale
0.00
4025
Fundraising - eastercise
0.00
4027
Fundraising - 80s night
0.00
4028
Band Night
0.00
4029
Fundraising - Hamper tickets
0.00
4030
fundraising - beer festival
0.00
4031
outing - godstone farm
0.00
4050
Donations received
-342.70
-342.70
4051
Milk Refunds
0.00
4052
JRGS Furlough income received
-10,861.40
-10,861.40
4053
SMP reclaimed
-2,761.32
-2,761.32
4600
Interest Received
-11.60
-11.60
4900
Miscellaneous Income
-0.01
-0.01
6900
Miscellaneous Expenses
362.22
362.22
6901
Gifts
84.64
84.64
7000
Preschool activities
437.62
437.62
7003
Staf Salaries
82,077.61
82,077.61
70030
Nursery Activities
0.00
7004
Hygiene & Cleaning
1392.21
1,392.21
7005
furlough
-10861.40
10,861.40
0.00
7006
employers NI
3597.32
3,597.32
7011
SMP reclaimed
-2,761.32
2,761.32
0.00
7100
Rent
11605.02
11,605.02
7400
Breakfast Club
0.00
7501
Printing, Postage and Stationery
959.43
959.43
7506
Consumables (toys etc)
492.42
492.42
7507
Milk expenses
0.00
7508
Groceries
676.40
676.40
7509
Ofce Equipment
63.99
63.99
7510
Advertising
0.00
7603
Professional Fees
5519.53
5,519.53
7900
Interest paid
-1.19
1.19
0.00
7901
bank charges
84.00
84.00
7906
Pensions
5180.18
5,180.18
8002
Depreciation
12,368.99
-8,245.99
4,123.00
8100
Bad Debt Write Of
0.00
8110
Contested payments/prepayment creditor
0.00
8200
Donations paid
0.00
8201
Subscriptions
142.60
142.60
8202
Staf uniforms
0.00
8203
Training Costs
915.50
915.50
8204
Insurance
769.92
769.92
8205
Advertising
81.00
81.00
8206
Computer Costs
864.80
864.80
8207
DBS checks
71.39
71.39
9999
Mispostings Account
0.00
9998
Suspense account
0.00
0.00
0.00
0.00
0.00
proft for the year
-15,822.40
TB
Income statement
diference
income
-135,323.20
135,323.19
-0.01
expenses
119,500.80
119,500.80
0.00
-15,822.40
15,822.39
-0.01|
|---|---|
|||
|new||
|||
|||
|||
|new
new
NEW
NEW
new
new||
|||
|new||
## **Depreciation Schedule**
write off over 3 years
|||**Financial**|**Year 2021**|||||
|---|---|---|---|---|---|---|---|
|||||Depr|Depr|Depr||
||Cost|Add||B/f|Charge|c/f|NBV|
|FY 2005|907.00||907.00|907.00|||907.00 -|
|FY 2006|534.00||534.00|534.00|||534.00 -|
|FY 2007|1,805.63||1,805.63|1,805.63|||1,805.63 -|
||-||-|-|||- -|
|Laminator|128.01||128.01|128.01|||128.01 -|
|Laminator|29.36||29.36|29.36|||29.36 -|
|Sage Payroll|99.01||99.01|99.01|||99.01 -|
|CD Player|56.39||56.39|56.39|||56.39 -|
|Climbing Frame|1,133.67||1,133.67|1,133.67|||1,133.67 -|
|Marque|70.49||70.49|70.49|||70.49 -|
|Climbing Frame|359.45||359.45|359.45|||359.45 -|
|A to Z Carpet|199.70||199.70|199.70|||199.70 -|
|Big Snack Floor Cushion|84.85||84.85|84.85|||84.85 -|
|Activity Frame Safety Mat|299.58||299.58|299.58|||299.58 -|
||0.42||0.42|0.42|||0.42 -|
|Shelves and Trolley|1,439.00||1,439.00|1,439.00|||1,439.00 -|
|Walkie Talkies|34.99||34.99|34.99|||34.99 -|
|Digital Camera|79.99||79.99|79.99|||79.99 -|
|Laptop - Acer|419.99||419.99|419.99|||419.99 -|
|CD Player|88.11||88.11|88.11|||88.11 -|
|Folding trampoline|58.52||58.52|58.52|||58.52 -|
|Gym bench/balance|98.64||98.64|98.64|||98.64 -|
|Digital Camera|100.00||100.00|100.00|||100.00 -|
|Metal Storage Shed|292.19||292.19|292.19|||292.19 -|
|Acer Touch screen computer|1,015.97||1,015.97|1,015.97|||1,015.97 -|
|Shed|890.77||890.77|890.77|||890.77 -|
|fencing|3,378.44||3,378.44|3,378.44|||3,378.44 -|
|fencing|||-||||- -|
|Ian haymann - supply gates||308.99|||103.00||103.00 205.99|
|abacus playgroups - wet pour foor||12,060.00|||4,020.00||4,020.00 8,040.00|
||**13,604.17**|**12,368.99**|**13,604.17**|**13,604.17**|**4,123.00**|**17,727.17 8,245.99**||