Friends of Bullers Trustees’ Annual Report and Accounts Period: 1[st ] September 2021 to 31Wood[st ] August 2022 Reference and Details
Charity Name Friends of Bullers Wood School Other Names by which charity is FoBW known Registered Charity Number 1024413 Charity’s Address St Nicolas Lane, Chislehurst, Kent, BR7 5LL
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Charity’s Address St Nicolas Lane, Chislehurst, Kent, BR7
5LL
Charity Trustees
Trustee Name Office Dates acted if Appointed by
not for whole
year
Lucy Brooks Chair Committee
meeting (AGM
Jan13 [th] 2020)
Helen Tricard Deputy Chair Committee
meeting
Mike O’Connor Treasurer Committee
meeting (AGM June
18 [th] 2018)
Mike Feely Trustee 25 January 2022 Committee
Meeting
Paul Palmer Trustee 25 January 2022 Committee
Meeting
Peter Taylor Trustee 25 January 2022 Committee
Meeting
Sophie Anne Trustee 25 January 2022 Committee
Mercer Meeting
Britta Wicke Trustee 25 January 2022 Committee
Meeting
Kirsten Burton Trustee 25 January 2022 Committee
Meeting
Kerstin Retzlaf Trustee 25 January 2022 Committee
Meeting
Any committee member who Our constitution states that the
participates in voting is regarded as a management of the Association shall be
Trustee. vested in a Committee composed of
All of the above have served on the The President (the Head Teacher)
committee throughout 2021-2022 2 members of staf
12 parent members
Co-opted members
School Representation
S Hardwick Head Teacher; President of the Trustees
K Parsons Teacher
Lola Refel Finance; not a Trustee
K Harris Authorised co-signatory; not a Trustee
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Friends of Bullers Banks NatWest Bank, Sidcup Historical accounts and reserve accounts for funds raised directly by events and other activities Wood Lloyds Bank, Bromley Main account principally for parent donations under standing orders. This is managed by the school’s Finance office.
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Governing Constitution, last amended 2019
Document
How The Head Teacher as President, with two other teachers on the
constituted committee, voluntary representation by 12 parents, and
additional co-opted members.
Trustee Election at AGM.
selection Additional membership when appropriate
Additional There is a child protection policy. Criminal Records Bureau checks
issues are carried out for Trustees if they are to have free access to the
school or are to have regular contact with school students.
The school decides whether CRB checks are required for
individual Trustees and arranges for them.
Prior to obtaining CRB checks Trustees should be escorted while
at school.
There is a GDPR policy.
All trustees give their time voluntarily and receive no
remuneration.
Objectives To raise funds for school projects for the benefit of the students
generally.
Funds are not provided for the benefit of individual students.
Main Typical activities for fund raising in the year to 31 [st] August 2022;
activities Christmas Hamper raffles
Easter Hamper raffles
Bags2School clothing collection
Easy Fundraising (money back via retail sites)
Quiz Nights and other virtual events
Public The public benefit is met by agreeing donations to the school for
Benefit use for specific projects.
Agreement is obtained through committee meetings, and
receipts are provided for all funding. Funding timings are
dependent on the availability of staf during term times and
provision of finalised receipts.
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Friends of Bullers Financial The financial report is appended to this document. It shows a Review current fund of £64,373 which has been reconciled to the bank statements as at 31[[st]] August 2022. The report has been prepared on a cash basis following the Receipts and Payments Wood methodology.
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Financial The financial report is appended to this document. It shows a
Review current fund of £64,373 which has been reconciled to the bank
statements as at 31 [[st]] August 2022. The report has been
prepared on a cash basis following the Receipts and Payments Wood
methodology.
Of the £49,000 funds received throughout the financial year,
£29,000 was from donations through covenants, £13,000 was
from fund-raising through events and sponsorships and almost
£7,000 was tax paid on donations subsequently refunded
through Gift Aid.
During the year a total of £78,417 was paid from FOBW to the
school for projects and equipment that are detailed in the notes
to the accounts below. As this amount was higher than the
income for the year, there has been a reduction in reserves
available for future projects. However, the Trustees are in
agreement that those reserves are sufficient, having built up
over the previous 5 years where expenditure was lower than
income.
The school has a range of possible additional projects for fund
allocation and actual allocation will depend on priorities. It is
also prudent to retain some funds in case of any emergency
requirement.
Surplus All funds are retained on deposit for allocation to agreed
Funds projects.
We maintain sufficient balance to enable necessary expenditure
for refreshments and licences for events, and for a suitable
float at those events.
Acknowledge We are indebted to the many people who volunteer to
ment and participate in committee meetings and at the various live and
Thanks virtual events.
We also thank Travis Macilwain, Independent Examiner, for
reviewing the accounts.
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Declaration
Report Prepared by Mike O’Connor, Treasurer and agreed by Trustees led by the Chair, Lucy Brooks and Deputy-Chair, Helen Tricard.
Signature
Friends of Bullers Full Name Mike O’Connor Position Treasurer Date 6[th] June 2023 Wood FRIENDS OF BULLERS WOOD SCHOOL
RECEIPTS & PAYMENT ACCOUNT FOR THE YEAR ENDED 31[ST] AUGUST 2022
| RECEIPTS Appeal Fund Fund Raising HMRC Gift Aid Bank Interest PAYMENTS Fund Raising PTA UK Subscription Donation: Bullers Wood School (see Notes) Net Income for the Year STATEMENT OF ASSETS AND LIABILITIES as at 31ST AUGUST 2022 Accumulated Fund at 31/08/21 (Less Defcit) / Add Excess for the year |
2022 £ 29,182 13,550 6,634 4 49,370 1,749 128 78,417 80,294 (30,924 ) 95,297 (30,924) |
2021 £ 29,825 10,036 6,255 3 |
|---|---|---|
| 46,119 | ||
| 361 123 21,165 |
||
| 21,649 | ||
| 24,470 | ||
| 70,827 24,470 |
Friends of B ~~ullers~~ Accumulated Fund at 31/08/22 64,373 95,297 Wood
Represented by: Bank Balances and Receivables
| Appeal Capital Deposit Account (NatWest Reserve *840) Appeal Current Account (NatWest 580) Staf Association Current Account(NatWest Account 092) School Current Account (Lloyds, Covenants) HMRC Gift Aid monies receivable as at 31.8.22, received 28.9.22 *Total Bank Balance |
3,977 35,001 9,776 8,985 6,634 64,373 |
3,975 34,881 23,632 32,809 - |
|---|---|---|
| 95,297 |
Notes
Payment to Bullers Wood School of £78,417 was made up of (nb rounds to £79,000) ; £36,000 Outdoor Classroom
£10,000 Outdoor seating & picnic benches
£12,000 Technology equipment (monitors, visualisers, boards)
£4,000 Books (English, History, Science)
£3,000 Science equipment
£3,000 Music equipment £3,000 PE equipment £2,000 Art supplies £4,000 General repairs (Toilet block refurbishment, flooring) £2,000 Online learning subscriptions & sundry (Christmas Tree)
Independent Examiners Reports to the Trustees of The Friends of Bullers Wood School
I report to the trustees on my examination of the accounts of The Friends of Bullers Wood School Trust (the Charity) for the year ended 31[st] August 2022, in accordance with the Charities Act 2011 (the Act) which are set out on the immediately preceding pages.
Respective Responsibilities of Trustees and Examiner
As the Charity’s Trustees you are responsible for the preparation of the accounts; you consider that the Audit requirements of Section 144 of the Act do not apply opting instead to recognise the requirements of Section 145 (1)(a) of the Act. It is therefore to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under 145(5) of the Act whether particular matters have come to my attention.
Basis of Examiner’s Report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and any comparison of the accounts presented with those records. It also includes consideration of any unusual items
Friends of Bullers or disclosures in the accounts and seeking explanation from you as Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an Audit, and consequently I do not express Wood an Audit opinion on the view given by the accounts.
Independent Examiner’s Statement
I have completed my examination. I confirm no material matters have come to my attention in connection with the examination:
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which give me reasonable cause to believe that in any material respect the requirement
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to keep accounting records in accordance with Section 130 of the Act and
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to prepare accounts which accord with the accounting records and
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to comply with the accounting requirements of the Act have not been met, or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the Accounts to be reached, or
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which gives me reasonable cause to believe that in any material respect the accounting rules of the Trust’s constitution have not been met.
Travis Macilwain Director of International Accounting & Finance OpenExchange, 78 Cowcross Street, Farringdon, EC1M 6EJ
Signature dated 14[th] June 2023
Formal Policies on Governance Issues.
Risk management policy
The charity is bound by the obligations of the school and the rules regarding the use of the premises.
Written investment policy
The charity makes no formal investments other than through the use of bank accounts. The charity will endeavour to retain monies as efficiently as possible in its various accounts.
Written safeguarding policy
The charity is governed by the school’s policies which relate in particular to the need for people to comply with government guidance on working with people of school age. Some trustees may be permitted to work unescorted subject to completion of the necessary approvals. Outside school times, for example during
Friends of Bullers events, the trustees and volunteers should be permitted unrestricted access, but would normally be working with other colleagues. Paying staf Wood All people working with FoBW are doing so as volunteers. They are unpaid.
GDPR
The charity ratified a privacy policy, compliant with GDPR in June 2018.