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Friends of
Trustees’ Annual Report and Accounts Bullers Wood
Period: 1 [st] September 2020 to 31 [st] August 2021
Reference and Details
Charity Name Friends of Bullers Wood School
Other Names by which charity is FoBW
known
Registered Charity Number 1024413
Charity’s Address St Nicolas Lane, Chislehurst, Kent, BR7
5LL
Charity Trustees
Trustee Name Office Dates acted if Appointed by
not for whole
year
Lucy Brooks Chair Committee
meeting (AGM
Jan13 [th] 2020)
Carrie Goodwin Governor-Elected Committee
Community meeting
Governor
Helen Tricard Deputy Chair Committee
meeting
Mike O’Connor Treasurer Committee
meeting (AGM June
18 [th] 2018)
Any committee member who Our constitution states that the
participates in voting is regarded as a management of the Association shall be
Trustee. vested in a Committee composed of
All of the above have served on the The President (the Head Teacher)
committee at some time during the 2 members of staf
year 2020-21 12 parent members
Co-opted members
School Representation
Terry Millar Head Teacher; President of the Trustees
D Carter Deputy Head Teacher
One other teacher can be appointed to
the committee
K D Abbott Finance; not a Trustee
K Harris Authorised co-signatory; not a Trustee
Banks
NatWest Bank, Historical accounts and reserve accounts for funds raised
Chislehurst directly by events and other activities
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## **Friends of**
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Friends of
Lloyds Bank, Bromley Main account principally for parent donations under
standing orders. This is managed by the school’s Finance
Bullers Wood
office.
Governing Constitution, last amended 2019
Document
How The Head Teacher as President, with two other teachers on the
constituted committee, voluntary representation by 12 parents, and
additional co-opted members.
Trustee Election at AGM.
selection Additional membership when appropriate
Additional There is a child protection policy. Criminal Records Bureau checks
issues are carried out for Trustees if they are to have free access to the
school or are to have regular contact with school students.
The school decides whether CRB checks are required for
individual Trustees and arranges for them.
Prior to obtaining CRB checks Trustees should be escorted while
at school.
There is a GDPR policy.
All trustees give their time voluntarily and receive no
remuneration.
Objectives To raise funds for school projects for the benefit of the students
generally.
Funds are not provided for the benefit of individual students.
Main Typical activities for fund raising in the year to 31 [st] August 2021
activities were diferent to previous years as almost all ‘events’ became
virtual, with online raffles replacing fayres;
Christmas Hamper raffles
Easter Hamper raffles
Bags2School clothing collection
Easy Fundraising (money back via retail sites)
Quiz Nights and other virtual events
Local business sponsorship – George Proctor
Public The public benefit is met by agreeing donations to the school for
Benefit use for specific projects.
Agreement is obtained through committee meetings, and
receipts are provided for all funding. Funding timings are
dependent on the availability of staf during term times and
provision of finalised receipts.
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## **Friends of**
**Financial** The financial report is appended to this document. It shows a **Review** current fund of £95,297 which has been reconciled to the bank statements as at 31 **Bullers Wood**[st] August 2021. Of the £46,000 funds received throughout the financial year, £30,000 was from donations through covenants, almost £10,000 was from fund-raising through events and sponsorships and just over £6,000 was a tax refund through Gift Aid.
During the year a total of £21,165 was paid from FOBW to the school for projects and equipment that are detailed in the notes to the accounts below. As this amount was lower than the income for the year, there has been an increase in reserves that will be allocated to projects and equipment in the next academic year. The detail for this is to be confirmed periodically by the Chair and Committee. The school has a range of possible additional projects for fund allocation and actual allocation will depend on priorities. It is also prudent to retain some funds in case of any emergency requirement. **Surplus** All funds are retained on deposit for allocation to agreed **Funds** projects. We maintain sufficient balance to enable necessary expenditure for refreshments and licences for events, and for a suitable float at those events. **Acknowledge** We are indebted to the many people who volunteer to **ment and** participate in committee meetings and at the various live and **Thanks** virtual events. We also thank Patrick Kelly, Independent Examiner, for reviewing the accounts.
## **Declaration**
Report Prepared by Mike O’Connor, Treasurer and agreed by Trustees led by the Chair, Lucy Brooks and Deputy-Chair, Helen Tricard.
## **Signature**
**Full Name Mike O’Connor Position Treasurer Date 21[st] January 2022**
## **Friends of FRIENDS OF BULLERS WOOD SCHOOL Bullers Wood**
**RECEIPTS & PAYMENT ACCOUNT FOR THE YEAR ENDED 31[ST] AUGUST 2021**
|**RECEIPTS**
Appeal Fund
Fund Raising
Tax Refund
Bank Interest
**PAYMENTS**
Fund Raising
PTA UK Subscription
Donation: Bullers Wood School (see Notes)
**Net Income for the Year**
**STATEMENT OF ASSETS AND LIABILITIES as at**
**31ST AUGUST 2021**
**Accumulated Fund at 31/08/20**
(Less Defcit) / Add Excess for the year
**Accumulated Fund at 31/08/21**
**Represented by:**
**Bank Balances**
Appeal Capital Deposit Account (NatWest Reserve|**2021**
**£**
29,825
10,036
6,255
3
**46,119**
361
123
21,165
21,649
**24,470**
70,827
24,470
**95,297**
3,975|**2020**
**£**
27,042
7,891
6,002
18|
|---|---|---|
|||**40,953**|
|||987
122
42,490|
|||43,599|
|||**(2,646)**|
|||73,473
(2,646)|
|||**70,827**
3,975|
**Friends of** ****840) Appeal Current Account (NatWest ****580) 34,881 28,506 **Bullers Wood** Staf Association Current Account(NatWest Account 23,632 14,884 ****092) Cash in hand - - **62,488 47,365** School Current Account (Lloyds, Covenants) 32,809 23,462 **Total 95,297 70,827**
## **Notes**
_Payment to Bullers Wood School of £21,165 was made up of; £21,165 Toilet Block_
## **Independent Examiners Reports to the Trustees of The Friends of Bullers Wood School**
I report on the accounts of the Trust for the year ended 31[st] August 2020 which are set out on the immediately preceding pages.
## **Respective Responsibilities of Trustees and Examiner**
As the Charity’s Trustees you are responsible for the preparation of the accounts; you consider that the Audit requirements of Section 43 (2) of the Charities Act 1993 (the Act) does not apply. It is therefore to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under 43 (7) of the Act whether particular matters have come to my attention.
## **Basis of Examiner’s Report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and any comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanation from you as Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an Audit, and consequently I do not express an Audit opinion on the view given by the accounts.
## **Independent Examiner’s Statement**
- **Friends of**
- In connection with my examination, no matter has come to my attention:1. Which give me reasonable cause to believe that in any material respect **Bullers Wood** the requirement to keep accounting records in accordance with Section 41 of the Act and
- to prepare accounts which accord with the accounting records and
- to comply with the accounting requirements of the Act have not been met, or
2. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the Accounts to be reached,
3. Which gives me reasonable cause to believe that in any material respect the accounting rules of the Trust’s constitution have not been met.
Patrick Kelly Independent Examiner Suite A, 6 Honduras Street London EC1Y OTH Signature dated 11th April 2022
## **Formal Policies on Governance Issues.**
## **Risk management policy**
The charity is bound by the obligations of the school and the rules regarding the use of the premises.
## **Written investment policy**
The charity makes no formal investments other than through the use of bank accounts. The charity will endeavour to retain monies as efficiently as possible in its various accounts.
## **Written safeguarding policy**
The charity is governed by the school’s policies which relate in particular to the need for people to comply with government guidance on working with people of school age. Some trustees may be permitted to work unescorted subject to completion of the necessary approvals. Outside school times, for example during events, the trustees and volunteers should be permitted unrestricted access, but would normally be working with other colleagues.
## **Paying staf**
All people working with FoBW are doing so as volunteers. They are unpaid.
# **Friends of GDPR** The charity ratified a privacy policy, compliant with GDPR in June 2018. **Bullers Wood**