THE ROTARY CLUB OF MARLOW BENEVOLENT TRUST FUND
TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2025
CHARITY NUMBER 1024392
THE ROTARY CLUB OF MARLOW BENEVOLENT TRUST FUND
TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2025
| CONTENTS | PAGES |
|---|---|
| Trustees’ Annual Report | 1 to 4 |
| Independent examiner's report to the Trustees | 5 |
| Statements offinancial activities | 6, 7 and 8 |
| BalanceSheet | 9 |
THE ROTARY CLUB OF MARLOW BENEVOLENT TRUST FUND
TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 30 JUNE 2025
The Trustees present their annual report and the accounts of the Charity for the year ended 30 June 2025.
INTRODUCTION
The Rotary Club of Marlow Benevolent Trust Fund (the Charity) was established by a Declaration of Trust, dated 17 June 1993. It was registered as a Charity on 2 August 1993 and commenced operations shortly thereafter. The Declaration of Trust deed forms the Charity’s governing document.
The Charity registration number is 1024392.
The principal office address for the Charity is: 2 Station Rise, Marlow, Buckinghamshire SL7 1EH
TRUSTEES
D.W. Duxbury
J. Elliot C. Kelsey |. Shepherd
INDEPENDENT EXAMINER
H R Creed FCA 17 Slave Hill Haddenham Buckinghamshire HP17 8AY
.
BANKERS
Barclays Bank plc. Lloyds Bank plc.
OBJECTS OF THE CHARITY
The objects of the Charity are that the Trustees shall hold and apply the Charity and its income upon trust to apply both the capital and income thereof to or for the relief of the poor and needy, the advancement of education and other Charitable purposes beneficial to the community or, to or for other Charitable purpose, institution, society or object as the Club shall direct.
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THE ROTARY CLUB OF MARLOW BENEVOLENT TRUST FUND
TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 30 JUNE 2025
PUBLIC BENEFIT
In planning the Charity's activities for the year the Trustees have considered the Charity Commission's guidance on public benefit. The focus of the Charity's activities remains the provision of funds for the benefit of the community locally and worldwide. The charitable activities which the Charity advances are detailed in its objectives.
INVESTMENT POWERS
There are no restrictions on the way in which the Charity can operate, the Trustees having wide powers of investment.
GRANT MAKING POLICY
The committees of the Club meet on a regular basis to plan events to raise money to assist local, national and international organisations and good causes.
REVIEW OF THE ACCOUNTING PERIOD
The Charity's income during the year totalled £50,243 being £41,410 raised from events and £8,833 from donations received. Events expenditure amounted to £18,121 and the Trustees made grants and donations of £32,148 making a total of £50,270. The projects and donations are set out in detail in the income and expenditure pages of the accounts. There were no administration costs.
Although our membership numbers are lower than recent years, we are still continuing with most of our fundraising activities. However, the Marlow Santa’s Fun Run, organised as a joint venture with the Rotary Club of Marlow Thames, continues to be very successful and is still the major fundraising activity of the Club. This year the Trustees have decided that it would give a clearer view of the charity's activities if this event was consolidated into the accounts as a 50% joint venture, rather than only reporting net income from the event. The Club is mindful of the ongoing cost of living crisis and has tried to support local causes who are offering support in the community. The Club supports various overseas activities and the Trustees are conscious of the need to ensure as far as possible that funds sent overseas are used for their intended purpose. In general, the Club channels its overseas funds either through Rotary Clubs or NGOs with which it has a close association. This year we have completed a project in Chad in association with our European partner Clubs. We are currently preparing for a project in Serbia.
The Charity has no subsidiary or associated undertakings. Neither the Charity nor any of its Trustees hold any assets on behalf of others.
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RISK MANAGEMENT
The Trustees have examined the major strategic, business and operational risks facing the Charity and are satisfied that systems have been established to mitigate the Charity's exposure to risks.
RESERVES
It is the policy of the Charity to maintain unrestricted funds, which are the free reserves of the Charity, at a level that gives the Trustees flexibility, if they wish, to give an immediate donation in response to a particular event, and funds are retained in a bank deposit account, at no notice, for this reason.
FUTURE PLANS
The coming year will see the Charity continue to run events to raise funds for the provision of grants for good causes within the local community and worldwide in accordance with the objects of the Charity.
STATEMENT OF TRUSTEES RESPONSIBILITIES
The Trustees are responsible for preparing the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to Charities in England and Wales requires the Trustees to prepare financial statements for each financial year that give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources for that period. In preparing these financial statements, the Trustees are required to:
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e select suitable accounting policies and then apply them consistently. e observe the methods and principles in the Charities SORP. e make judgements and estimates that are reasonable and prudent. e state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements.
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e prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue to operate.
The Trustees are responsible for keeping accounting records that disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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THE ROTARY CLUB OF MARLOW BENEVOLENT TRUST FUND
TRUSTEES’ ANNUAL REPORT
FOR THE YEAR ENDED 30 JUNE 2025
STATEMENT OF TRUSTEES RESPONSIBILITIES
APPOINTMENT OF THE TRUSTEES
Three former Presidents of the Club are the Trustees of the Charity. Any new Trustees would be briefed on their legal obligations under Charity law and on the content of the Declaration of Trust. Approved by the Trustees on Ly Vatu 2025
and signed on their behalf by
David W. Duxbury Chairman of the Trustees
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THE ROTARY CLUB OF MARLOW BENEVOLENT TRUST FUND
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES FOR THE YEAR ENDED 30 JUNE 2025
| report on the financial statements for the year ended 30 June 2025 set out on pages 6 to 8.
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINERS
The Charity's Trustees are responsible for the preparation of the financial statements. The Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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e examine the financial statements under section 145 of the 2011 Act. e follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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e to state whether particular matters have come to my attention.
BASIS OF INDEPENDENT EXAMINER'S STATEMENT
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the financial statements present a "true and fair view" and the report is limited to those matters set out in the statements below.
INDEPENDENT EXAMINER'S STATEMENT
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In connection with my examination, no matter has come to my attention:
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Which gives me reasonable cause to believe that, in any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the 2011 Act; and to prepare financial statements which accord with the accounting records; and comply with the accounting requirements of the 2011 Act have not been met; or
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- To which, in my opinion, attention should be drawn in order to enable proper understanding of the financial statements to be reached.
H.R. Creed FCA
72 Qecewher 2025
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ROTARY CLUB OF MARLOW BENEVOLENT TRUST FUND
CHARITY INCOME ANALYSIS FOR THE YEAR ENDED 30 JUNE 2025
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|---|---|---|---|---|---|---|---|---|---|---|
|EVENTS INCOME|Club|Club|SFR|2024/25|Club|Club|SFR|2023/24|
|Unrestricted|Restricted|Unrestricted|TOTAL|Unrestricted|Restricted|Unrestricted|||TOTAL|
|Boat trip|3,000|3,000|3,000|3,000|
|100|Club|donations|901|901|1,108|1,108|
|Christmas|Card|265|265|223|223|
|Christmas|walk|360|360|142|142|
|Autumn|Concert|1,348|1,348|1,555|1,555|
|President's|Auction|-|456|456|
|Blank|-|-|
|Santa’|Fun|Run|31,496|31,496|28,732|28,732|
|Bridge|Drive|1,383|1,383|1,214|1,214|
|Youth|Concert|2,657|2,657|2,720|2,720|
|MTRF|-|600|600|
|Events|income for the year|9,914|==|31,496|=|41,410|11,017|-|28,732|39,749|
|DONATIONS|RECEIVED|
|Donations|to|Foundation|-|-|-|
|Donations|to|Polio|Plus|-|-|-|
|Young|Carers|Christmas|Boxes|330|330|454|454|
|Donations|received|inc|Riviera|1,030|1,030|140|140|
|Sundry|Income &|Interest|112|112|69|69|
|District|Grant|-|-|-|
|Blank|-|-|-|
|Santa's|Fun Run|7,361|7,361|-|6,176|6,176|
|Lance|Slater's|funeral|collection|-|40|40|
|Blank|-|-|-|
|Donations|to|Community|-|-|-|
|Blank|-|0|-|
|Donations|to|Intemational|-|-|-|
|Donations|to|Youth|-|-|-|
|Blank|-|-|-|
|Donations|received|for the year|1472|-|7,361|8,833|663|40|6,176|6,879|
|Total|income for the year|11,386|-|38,857|50,243|11,680|40|34,908|46,628|
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ROTARY CLUB OF MARLOW BENEVOLENT TRUST FUND
CHARITY EXPENDITURE ANALYSIS FOR THE YEAR ENDED 30 JUNE 2025
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|---|---|---|---|---|---|---|---|---|---|
|EVENTS EXPENDITURE|FUNDS|2024/25|FUNDS|2023/24|
|Unrestricted|Restricted|SER|TOTAL|Unrestricted|Restricted|SER.|TOTAL|
|Boat trip|3,445|3,445|3,396|3,396|
|Young|carers|day out|inc|evening|BBQ|74|74|559|559|
|100 Club|Prizes|and|costs|444|444|572|572|
|Summer BBQ|costs|«|“|i|
|Young|Carers|Christmas|Boxes|652|652|596|596|
|Christmas|Card|costs|46|46|40|40|
|Christmas|walk|121|121|89|89|
|Autumn|Concert|costs|816|816|666|666|
|Blank|_|"|Py|
|Bridge|Drive|costs|662|662|682|682|
|Youth|Concert|1,035|1,035|987|987|
|MTRF|Tea|Tent|-|-|-|
|RYLA|-|~|fs|
|Love|Marlow|-|77|77|
|Blank|-|-|
|Defibrilator|164|164|-|é|
|Blank|-|-|
|Best|Citizen|100|100|100|100|
|Santa's|Fun|Run|10,563|10,563|9,975|9,975|
|Expenditure|for the year|7,458|100|10,563|18,121|7,664|100|9,975|17,739|
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ROTARY CLUB OF MARLOW BENEVOLENT TRUST FUND
CHARITY EXPENDITURE ANALYSIS FOR THE YEAR ENDED 30 JUNE 2025
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|---|---|---|---|---|---|---|---|---|---|---|
|DONATIONS MADE|Club|Club|SFR|2024/25|Club|Club|SFR|2023/24|
|Unrestricted|Restricted|Unrestricted||TOTAL|Unrestricted|Restricted|Unrestricted|TOTAL|
|Rotary Foundation|1,800|1,800|1,975|1,975|
|Polio|Fund|1,175|1,175|1,175|1,175|
|5-Club|contribution|1,881|1,881|(29)|(29)|
|Blank|-|-|-|
|Shelter|&|Aqua|Boxes|1,000|1,000|1,000|1,000|
|President's|Charities|2022/23|-|769|769|
|Speakers’|Charities|&|small|donations|-|915|915|
|British|Legion|100|100|100|100|
|Sundry expenses|92|92|30|30|
|Marlow Sea|Cadets|-|2,000|2,000|
|Bucks|Search|&|Rescue|-|1,400|1,400|
|Accessible|Boating|-|1,300|1,300|
|Marlow Museum|Centre|Project|-|1,200|1,200|
|3rd|Marlow Bridge|Scout Group|-|1,200|1,200|
|Youth Concert CMA|donation|4,000|1,000|1,000|1,000|
|President's|Charities|2023/24|-|Blood|Canc|-|456|456|
|Marlow FM|-|300|300|
|Ascot|Brass|200|200|200|200|
|Marlow Education|Trust (SWBGS)|-|200|200|
|Alternatives|to|Conflict|3,000|3,000|-|-|
|South|Bucks|Hospice|-|-|-|
|Harmony|Belles|200|200|-|-|
|Sir Aubery Ward|5,000|5,000|-|-|
|Ark|Café|1,500|1,500|-|-|
|Santa's|Fun|Run|15,201|15,201|12,238|12,238|
|Donations|expenditure|for the|year|16,947|-|15,201|32,148|15,191|12,238|27,429|
|Total expenditure|for the|year|24,406|100|25,764|50,270|22,855|100|22,213|45,168|
|Total income|for the|year|11,386|-|38,857|50,243|11,680|40|34,908|46,628|
|Surplus/(Deficit)|for the year|(13,020)|(100)|13,093|(27)|(11,174)|(60)|12,695|1,461|
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ROTARY CLUB OF MARLOW BENEVOLENT TRUST FUND
CONSOLIDATED BALANCE SHEET FOR THE YEAR ENDED 30 JUNE 2025
| Club at | SFRat | Total | Clubat | SFRat_ | Total | |
|---|---|---|---|---|---|---|
| 30/6/25 | 31/3/25 | 30/6/24 | 31/3/24 | |||
| Currentassets | ||||||
| Sundry debtors and payments in advance | 875 | 875 | 1,319 | 1,319 | ||
| Stock | 305 | 305 | 987 | 987 | ||
| Restricted Funds bankaccount | 211 | 211 | 45 | 45 | ||
| BenevolentBank depositaccount | 5,165 | 5,165 | 5,091 | 5,091 | ||
| Benevolent Bank current account | 9,463 | 9,463 | 13,551 | 13,551 | ||
| Santa's Fun Run currentaccount (50%) | 8,306 | 8,306 | 2,532 | 2,532 | ||
| SFR Paypal | 50 | 50 | 50 | 50 | ||
| 15,714 | 8,661 | 24,375 | 20,007 | 3,569 | 23,575 | |
| Current liabilities | ||||||
| Sundry creditors and accruals falling | ||||||
| due in less than a year | 3,111 | 6,000 | 9,111 | 8,284 | 957 | 9,241 |
| 3,111 | 6,000 | 9,111 | 8,284 | 957 | 9,241 | |
| 12,603 | 2,661 | 15,264 | 11,723 | 2,612 | 14,334 | |
| REPRESENTED BY | ||||||
| Unrestricted funds broughtforward | 10,393 | 2,612 | 13,005 | 8,967 | 2,517 | 11,484 |
| Unrestricted funds in year | (13,020) | 13,093 | 73 | (11,174) | 12,695 | 1,521 |
| Transfer offunds from SFR to Club | 14,000 | (14,000) | - | 12,600 | (12,600) | |
| 2023/24 Creditors written off | 957 | 957 | ||||
| Total Unrestricted funds | 11,373 | 2,662 | 14,035 | 10,393 | 2,612 | 13,005 |
| Restricted funds broughtforward | 1,330 | 1,330 | 1,390 | 1,390 | ||
| Change to Lance Slaterfund forBPC | (100) | (100) | (60) | (60) | ||
| Derestricted funds in year | S | - | ||||
| Total Restricted funds | 1,230 | - | 1,230 | 1,330 | - | 1,330 |
| Funds carried forward | 12,603 | 2,662 | _15,264 | 11,722 | 2,612 | 14,334 |
| Sundry debtors | ||||||
| Sundry creditors | ||||||
| 100 Club prizes | 111 | 184 | ||||
| Boat Trip | 3,000 | 3,000 | ||||
| MarlowMuseum Centre Project | 1,200 | |||||
| Accessible Boating Thames | 1,300 | |||||
| Bucks Search & Rescue | 1,400 | |||||
| 3rd Marlow Bridge ScoutGroup | 1,200 | |||||
| Five Club contribution | ||||||
| 3,111 | 8,284 | |||||
| Sponsors -General | ||||||
| Sponsors - Pool | 3000 | |||||
| Waste Management | 3000 | 405 | ||||
| Sundry Costs | 60 | |||||
| Charity pool | 342 | |||||
| Donations forAssisting SFR | 150 | |||||
| 6000 | 957 |
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