2022-06-30-accounts - Rotary Club Of Marlow Benevolent Trust Fund

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THE ROTARY CLUB OF MARLOW BENEVOLENT TRUST FUND

TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2022

CHARITY NUMBER 1024392

THE ROTARY CLUB OF MARLOW BENEVOLENT TRUST FUND

TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2022

CONTENTS	PAGES
Trustees’ Annual Report	1 to 5
Independent examiner’s report to the Trustees	6
Statements of financial activities	7 and 8
Balance Sheet	9

THE ROTARY CLUB OF MARLOW BENEVOLENT TRUST FUND TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 30 JUNE 2022

The Trustees present their annual report and the accounts of the Charity for the year ended 30 June 2022.

INTRODUCTION

The Rotary Club of Marlow Benevolent Trust Fund (the Charity) was established by a Declaration of Trust, dated 17 June 1993. It was registered as a Charity on 2 August 1993 and commenced operations shortly thereafter. The Declaration of Trust deed forms the Charity’s governing document.

The Charity registration number is 1024392.

The principal office address for the Charity is 2 Station Rise, Marlow, Buckinghamshire SL7 1EH

TRUSTEES

D.W. Duxbury J. Elliot C. Kelsey

INDEPENDENT EXAMINER

H R Creed FCA 17 Slave Hill Haddenham Buckinghamshire HP17 8AY

BANKERS

Barclays Bank plc. Lloyds Bank plc.

OBJECTS OF THE CHARITY

The objects of the Charity are that the Trustees shall hold and apply the Charity and its income upon trust to apply both the capital and income thereof to or for the relief of the poor and needy, the advancement of education and other Charitable purposes beneficial to the community or, to or for other Charitable purpose, institution, society or object as the Club shall direct.

THE ROTARY CLUB OF MARLOW BENEVOLENT TRUST FUND

TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 30 JUNE 2022

PUBLIC BENEFIT

In planning the Charity's activities for the year the Trustees have considered the Charity Commission's guidance on public benefit. The focus of the Charity's activities remains the provision of funds for the benefit of the community locally and worldwide. The charitable activities which the Charity advances are detailed in its objectives.

INVESTMENT POWERS

There are no restrictions on the way in which the Charity can operate, the Trustees having wide powers of investment.

GRANT MAKING POLICY

The committees of the Club meet on a regular basis to plan events to raise money to assist local, national and international organisations and good causes.

REVIEW OF THE ACCOUNTING PERIOD

The Charity's income during the year totalled £30,627 being £15,579 raised from events and £15,048 from donations received. Events expenditure amounted to £6,326 and the Trustees made grants and donations of £32,027 making a total of £38,353. The projects and donations are set out in detail in the income and expenditure pages of the accounts. There were no administration costs.

Many of the Club’s activities have resumed following the lifting of Covid restrictions, however the Marlow Santa’s Fun Run, organised as a joint venture with the Rotary Club of Marlow Thames, continues to be the major fundraising activity of the Club. As previously, the Trustees have decided that it would give a clearer view of the charity’s activities if this event was consolidated into the accounts as a 50% joint venture, rather than only reporting net income from the event.

The Club is mindful of the current cost of living crisis and has tried to support local causes who are offering support in the community. The Club also responded to the crisis in Ukraine.

The Club supports various overseas activities and the Trustees are conscious of the need to ensure as far as possible that funds sent overseas are used for their intended purpose. In general, the Club channels its overseas funds either through Rotary Clubs or NGOs with which it has a close association. The restricted funds dedicated to medical projects in Liberia have now been transferred to the Rotary Club of Monrovia.

The Charity has no subsidiary or associated undertakings. Neither the Charity nor any of its Trustees hold any assets on behalf of others.

RISK MANAGEMENT

The Trustees have examined the major strategic, business and operational risks facing the Charity and are satisfied that systems have been established to mitigate the Charity's exposure to risks.

THE ROTARY CLUB OF MARLOW BENEVOLENT TRUST FUND

TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 30 JUNE 2022

RESERVES

It is the policy of the Charity to maintain unrestricted funds, which are the free reserves of the Charity, at a level that gives the Trustees flexibility, if they wish, to give an immediate donation in response to a particular event, and funds are retained in a bank deposit account, at no notice, for this reason.

FUTURE PLANS

The coming year will see the Charity continue to run events to raise funds for the provision of grants for good causes within the local community and worldwide in accordance with the objects of the Charity.

STATEMENT OF TRUSTEES RESPONSIBILITIES

The Trustees are responsible for preparing the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to Charities in England and Wales requires the Trustees to prepare financial statements for each financial year that give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources for that period. In preparing these financial statements, the Trustees are required to:

select suitable accounting policies and then apply them consistently.
observe the methods and principles in the Charities SORP.
make judgements and estimates that are reasonable and prudent.
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements.
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue to operate.

The Trustees are responsible for keeping accounting records that disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

THE ROTARY CLUB OF MARLOW BENEVOLENT TRUST FUND TRUSTEES, ANNUAL REPORT FOR THE YEAR ENDED 30 JUNE 2022 STATEMENT OF TRUSTEES RESPONSIBILITIES APPOINTMENT OF THE TRUSTEES Three former Presidents of the Club are the Trustees of the Charity. Any new Trustees would be briefed on their legal obligab'ons under Charity 18w and on the content of the Declaration of Trust. Approved by the Twstees on l o 2023 and signed on their behalf by David W. Duxbury Chairman of the Trustees

THE ROTARY CLUB OF MARLOW BENEVOLENT TRUST FUND INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES FOR THE YEAR ENDEO 30 JUNE 202•2 I reFh)rt on the financial statements for the year ended 30 June 2022 set out on pages 7 to 9. RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINERS The Charitrfs Trustees are responsible for the preparation of the financial statements. The Trustees consider that an audit is not required for this year under section 144(2) of the Charrties Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibilrty to.. examine the financial statements under section 145 of the 2011 Act. follow the procedures laid down in the general Directions given by the Charity Commission under section 145(51{b) of the 2011 Act: and to state whether particular matters h8ve come to my attention. BASIS OF INDEPENDENT EXAMINER'S STATEMENT My examination was carrted out in 8ccordance with the general Directions given by the Charity Commission. An examination incFudes a review of the accounting records kept by the Charity and a comparison of the finanaal statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial ststements and seeking explanations from you as Trustees conceming any such matters. The prccedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the financial statements present a "true and fair view" and the report is limited to those matters set out in the statements below. INDEPENDENT EXAMINER'S STATEMENT In connection wrth my examination. no matter has come to my attention.. 1. klthich gives me reasonable cause to believe that. in any material respect, the requirements.. to keep accounting records in accordan with section 130 of the 2011 Act,. and to prepa finanaal statements which accord with the accounting records; and c¢)mply with the accounting requirements of the 2011 Act have not been met,. or 2. To which, in my opinion, attention should be drawn in order to enable proper understanding of the financial statements to be reached. H.R. Creed FCA itr 2023

ROTARY CLUB OF MARLOW BENEVOLENT TRUST FUND

CHARITY INCOME ANALYSIS FOR THE YEAR ENDED 30 JUNE 2022

*EVENTS INCOME* 100 Club donations Christmas Card Bridge Night Ascot Brass Youth Concert Late Night Shopping Christmas walk District Grant Santa's Fun Run Events income for the year *DONATIONS RECEIVED* Street Collection 1 One Can Members' lunch donations Boat trip Queen's Jubilee income Street collection/ donations to Young carers Donations to Community Donations to Polio Plus Sergeant at Arms & Good News Pot Donations to Foundation David Roger's walk for Polio+ April 2021 Donations to International Donations to Youth President's Auction MTRF Ebola Legacy D Rogers Easter Walk 2020 Donations received inc Amazon Smile Sundry Income & Interest All Saints Collection Members donations for Ukraine Street Collection for Ukraine From Young carers reserve Donations to Liberia from RCM and others Santa's Fun Run Donations for the year Total income for the year	Unrestricted 1,211 249 1,093 1,098 2,378 917 6,946 942 277 242 313 69 101 211 600 313 764 371 5 703 3,203 5,401 33 13,548 20,494	FUNDS Restricted - 1,500 1,500 1,500	SFR 8,633 8,633 - 8,633	2021/22 TOTAL 1,211 249 1,093 1,098 2,378 917 - - 8,633 15,579 - 942 - 277 242 313 69 101 211 600 - 313 764 - - - 371 5 703 3,203 5,401 33 1,500 - 15,048 30,627	Unrestricted 1,336 260 - - - - - 1,500 3,521 - 3,753 - - 63 125 - 125 555 2,021 - - 26 228 4 250 5,807 12,532 16,053	FUNDS Restricted - 2,061 2,061 2,061	2020/21 SFR TOTAL 1,336 260 - - - - - 1,500 16,356 16,356 16,356 19,877 - 3,753 - - 63 125 - 125 555 2,021 - - 26 228 4 250 2,061 5,807 - 14,592 16,356 34,470

ROTARY CLUB OF MARLOW BENEVOLENT TRUST FUND

CHARITY EXPENDITURE ANALYSIS FOR THE YEAR ENDED 30 JUNE 2022

*EVENTS EXPENDITURE* Boat trip Young carers Rivertime Boat Trip Defibrilator 100 Club Prizes Christmas Card costs Bridge Night costs Ascot Brass costs 5-Club contribution Youth Concert Youth Concert CMA donation Late Night Shopping RYLA Best Citizen Young Enterprise Santa's Fun Run Expenditure for the year *DONATIONS MADE* One Can Members' donation One Can change in reserve Queen's Jubilee costs MTRF Tea Tent Rotary Foundation Polio Fund D1090 India Project Shelter & Aqua Boxes Christmas walk President's Charities Speakers' Charities & small donations Liberia Donations Donations to various charities (>£199) British Legion Walk of Life Kids Out UK Sundry expenses Emergency Fund DEC International Rotary Healthcare Professionals Santa's Fun Run Expenditure for the year Total expenditure for the year Income for the year Expenditure for the year Surplus/(Deficit) for the year	Unrestricted 162 275 667 65 656 383 1,911 495 1,100 462 150 6,326 942 911 3,100 1,069 (500) 1,000 36 600 100 200 250 1,703 8,604 18,015 24,342 20,494 24,342 (3,848)	FUNDS Restricted - 14,011 14,011 14,011 1,500 14,011 (12,511)	SFR - - - 8,633 - 8,633	2021/22 TOTAL 162 275 - - 667 65 656 383 1,911 495 1,100 462 - - 150 - 6,326 942 - 911 - 3,100 1,069 (500) 1,000 36 - 600 14,011 - 100 200 250 - - 1,703 8,604 - 32,027 38,353 30,627 38,353 (7,726)	Unrestricted - 313 500 126 686 56 - - 2,101 - - - 677 - - 1,625 4,150 (397) - - 2,823 1,300 - 1,000 - 2,021 240 1,000 7,950 100 - (1,000) 22,021 23,646 16,053 23,646 (7,593)	FUNDS Restricted - - - 2,061 - 2,061	2020/21 SFR TOTAL - 313 500 126 686 56 - - 2,101 - - - 677 - - 3,031 3,031 3,031 4,655 4,150 (397) - - 2,823 1,300 - 1,000 - 2,021 240 1,000 7,950 100 - (1,000) 12,657 12,657 12,657 34,678 15,688 39,333 16,356 34,470 15,688 39,333 669 (4,864)

ROTARY CLUB OF MARLOW BENEVOLENT TRUST FUND

CONSOLIDATED BALANCE SHEET AS AT 30 JUNE 2022

Current assets
Sundry debtors, payments in advance and stock
Restricted Funds bank account
Benevolent Bank deposit account
Benevolent Bank current account
Santa's Fun Run current account (50%)
SFR Paypal
Current liabilities
Sundry creditors and accruals falling due in less than a year
Emergency fund available as needed
REPRESENTED BY
Unrestricted funds brought forward
Unrestricted funds in year
Total Unrestricted funds
Restricted funds brought forward (Lloyds a/c)
Restricted funds in year
Total Restricted funds
Funds carried forward

Club as at
SFR as at
Consolidated
Club as at
SFR as at
Consolidated
30 June 2022 15 April 2022
30 June 2021 30 April 2021
862
799
1,661
43
3,239
3,282
50
50
12,561
12,561
5,001
5,001
8,612
8,612
9,321
9,321
100
100
3,468
3,468
961
961
50
50
50
50
15,234
4,317
19,551
21,317
4,250
25,567
5,789
2,500
8,289
4,146
4,146
-
-
5,789
2,500
8,289
4,146
-
4,146
9,445
1,817
11,262
17,171
4,250
21,422
4,610
4,251
8,860
12,203
3,582
15,785
4,785
(2,433)
2,352
(7,593)
669
(6,924)
9,395
1,817
11,212
4,610
4,251
8,860
12,561
12,561
10,501
10,501
(12,511)
(12,511)
2,061
2,061
50
-
50
12,561
-
12,561
9,445
1,817
11,262
17,171
4,251
21,422

Sundry debtors Ascot Brass Boat Trip Sundry creditors 100 Club prizes Boat Trip Young Carers RYLA Ebola Legacy Five Club contribution One Can Members donations David Roger's walk for Polio+ Defibrilator maintenance	- 152 222 3,000 637 670 677 - 2,000 2,000 (23) 600 5,789 4,146