2023-08-31-accounts - Riverhead Infants School Parents Teachers Association

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Riverhead Infants’ School Parent Teacher Association

Trustees Annual Report For The Financial Year Ended 31 August 2023

Registered Charity Number 1024375

CHARITY TRUSTEES

Rebecca Skinner, Angharad Swain, Mridula Murali, Hannah Diddams, Vicki Grimwood, Bridget Wolfe

REGISTERED ADDRESS

Worships Hill, Riverhead, Sevenoaks, Kent TN13 2AS.

OBJECTIVES AND ACTIVITIES

The objective of the Riverhead Infants' School Parent Teacher Association (the PTA) is to advance the education of pupils at the School. This is achieved by:

Developing relationships between staff, parents and others associated with the school;
Engaging in activities which support the School and advance the education of its pupils;
Assisting in the provision of educational facilities and equipment at the School; and
Engaging in fund raising activities.

STRUCTURE, GOVERNANCE AND MANAGEMENT

The PTA is governed by the Constitution adopted 8[th] July 1993, as amended on 19 October 2022. Membership consists of all parents, guardians and carers of pupils attending Riverhead Infants' School and all staff (teaching and non-teaching) currently employed by the School. Management of the PTA is vested in a Committee consisting of at least one representative per class group, a minimum of one teacher and the following Officers: Chair, Vice-Chairs and Treasurer.

For the year ended 31 August 2023, the PTA Committee was headed by the Officers listed below:

CHAIR Rebecca Skinner (elected October 2022) VICE-CHAIRS Angharad Swain (elected October 2021) Mridula Murali (elected October 2022) TREASURER Hannah Diddams (elected October 2022)

For the year to 31 August 2022, the Officers of the PTA Committee were as follows:

CHAIR Danielle Joyce (elected October 2019, resigned October 2022) VICE-CHAIRS Rebecca Skinner (elected October 2021) Angharad Swain (elected October 2021) TREASURER Angharad Salmon (elected October 2019, resigned October 2022) SECRETARY Maria Holden (elected October 2019, resigned October 2022)

Riverhead Infants’ School Parent Teacher Association Trustees Annual Report For The Financial Year Ending 31 August 2023 Registered Charity Number 1024375

ACHIEVEMENTS AND PERFORMANCE

The PTA saw many changes this year, not only with a new team of Officers, but also a new management team at the school, who welcomed Mr King as head teacher. It was a successful year of fundraising, with net funds raised before payments for charitable activities totalling £22,228 (2022: £16,719). The fundraising highlight of the year was the Coronation Ball, which was the first ball held jointly with Amherst School PTA since 2019, raising a fantastic £4,609 for the School. This was followed by our annual Summer Fair raising an impressive £6,662 (2022: £6,864). The PTA also successfully raised £2,650 (2022: £4,073) from raffles, namely the advent calendar, Christmas hamper and Easter egg raffles. There were some new events too, comprising the children’s magician show, take home pizza making kits and Christmas wreath workshop, raising £884, £508 and £125 respectively. Nearly new and cake sales throughout the year contributed £1,297 (2022: £1,264), quiz nights £1,030 (2022: £624) and movie nights £1,049 (2022: £2,401). Finally, the PTA participated in the Tesco ‘Blue Chip’ Scheme, receiving a fantastic £1,000.

Throughout the year, the PTA supported some wonderful projects at the School, providing total funds of £45,701 (2022: £12,681). The largest project was the replacement of the Friendship Shelter, with a donation of £21,200 to fully fund the new structure. After Easter, construction of the new outdoor reading room was well underway, with completion of the main structure in the summer term. The PTA have contributed £16,926 for the work to date, with the interior finishes planned for next autumn. A further £4,500 of funds enabled each year group to go on an educational outing through the provision of coaches and £2,000 was donated from the new ramp to improve accessibility at the front of the school. Furthermore, the PTA supported the School's Christmas activities, Starlight Safari event, Mrs Bligh’s leaving tea and Summer Carnival event.

Surplus funds of £9,739 (2022: £33,202) were available at the financial year end. None of this could have been achieved without the dedication and hard work of the Committee, or the help and support of the parents and teachers of the School.

The accounts have been drawn up on a receipts and payments basis, which is consistent with the previous year.

Approved by the Trustees on 12 September 2023 and signed on their behalf by:

Rebecca Skinner (Chair)

Riverhead Infants’ School Parent Teacher Association

Trustees Annual Report For The Financial Year Ending 31 August 2023

Registered Charity Number 1024375

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE RIVERHEAD INFANTS’ SCHOOL PARENT TEACHER ASSOCIATION

I report to the trustees on the accounts of the Riverhead Infants’ School Parent Teacher Association for the year ended 31 August 2023.

RESPECTIVE RESPONSIBILITIES OF THE TRUSTEES AND EXAMINER

The Trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the 2011 Act”). The Trustees consider that an audit is not required for this financial year under section 144(2) of the 2011 Act and that an independent examination is needed. It is my responsibility to:

Examine the accounts under section 145 of the 2011 Act;
Follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
State whether particular matters have come to my attention.

BASIS OF INDEPENDENT EXAMINER’S REPORT

My examination was carried out in accordance with the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all of the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view,” and the report is limited to those matters set out in the statement below.

INDEPENDENT EXAMINER’S STATEMENT

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the 2011 Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Joanna Ruff 23 Woodfields Sevenoaks, Kent TN13 2RA 21 June 2024

Riverhead Infants' School Parent Teacher Association Trustees Annual Report For The Financial Year Ending 31 August 2023 Registered Charity Number 1024375

STATEMENT OF RECEIPTS AND PAYMENTS The funds are unrestricted RECEIPTS FROM FUNDRAISING ACTIVITIES Pizza Making Events Christmas Carols Firework Tickets Miscellaneous Advent Calendar Raffle Christmas Hamper Raffle Christmas Wreath Workshop Nearly New Uniform and Cake Sales Quiz Nights Riverhead Carnival Magician Show Tea Towels Ice lollies Summer Fair External fundraisers Leavers' Hoodies Movie Night Spring Ball and Dress Swap Easter Egg Raffle Bangers and Bingo School Disco Sports Day RECEIPTS FROM CHARITABLE ACTIVITIES Christmas Activities Jubilee Celebration Thank yous for teachers Mrs Bligh's leaving tea Starlight Safari Summer Carnival Event INVESTMENT INCOME Bank Interest TOTAL RECEIPTS	2023 £ 1,742 820 425 1,836 526 1,661 880 1,507 1,534 - 1,049 1,502 - 8,663 687 1,554 1,226 15,448 582 595 1,150 114 43,501 - - - - - - - 170 43,671	2022 £ - 301 793 1 481 3,008 - 1,606 624 726 - 1,723 421 11,996 692 1,552 2,779 - 696 474 884 - 28,756 385 - - - - - 385 16 29,157

Riverhead Infants' School Parent Teacher Association Trustees Annual Report For The Financial Year Ending 31 August 2023 Registered Charity Number 1024375

STATEMENT OF RECEIPTS AND PAYMENTS (Continued) The funds are unrestricted COSTS OF GENERATING FUNDS Pizza Making Events Christmas Carols Firework Tickets Miscellaneous Advent Calendar Raffle Christmas Hamper Raffle Christmas Wreath Workshop Nearly New Uniform and Cake Sales Quiz Nights Riverhead Carnival Magician Show Tea Towels Ice lollies Summer Fair External fundraisers Leavers' Hoodies Movie Night Stripe and Classlist Fees Spring Ball and Dress Swap Easter Egg Raffle Bangers and Bingo School Disco Sports Day PAYMENTS FOR CHARITABLE ACTIVITIES AT THE SCHOOL Christmas Activities Jubilee Celebration Thank yous for teachers Mrs Bligh's leaving tea Starlight Safari Summer Carnival Event FUNDING OF RESOURCES FOR THE SCHOOL Classroom Resources Educational Visits and Shows Outdoor Resources GOVERNANCE COSTS Lotteries Registration Parentkind Membership TOTAL PAYMENTS NET (PAYMENTS)/RECEIPTS	2023 £ (1,234) (630) (340) (83) - (73) (755) (210) (504) - (165) (1,216) - (2,001) - (1,566) (177) (925) (10,839) (46) (62) (448) - (21,273) (537) - (363) (261) (15) - - (4,500) (40,026) (45,701) (20) (140) (160) (67,134) (23,463)	2022 £ - (217) (632) (1,207) - (73) - (343) - (344) - (1,067) (40) (5,132) (67) (1,453) (379) (581) - (39) (76) (389) - (12,037) (635) (338) (1,010) - (66) (614) (1,093) (3,550) (5,760) (13,066) (20) (116) (136) (25,239) 3,918

Riverhead Infants' School Parent Teacher Association Trustees Annual Report For The Financial Year Ending 31 August 2023 Registered Charity Number 1024375

STATEMENT OF RECEIPTS AND PAYMENTS (Continued) The funds are unrestricted NET INCOME FROM FUNDRAISING ACTIVITIES Pizza Making Events Christmas Carols Firework Tickets Miscellaneous Advent Calendar Raffle Christmas Hamper Raffle Christmas Wreath Workshop Nearly New Uniform and Cake Sales Quiz Nights Riverhead Carnival Magician Show Tea Towels Ice lollies Summer Fair External fundraisers Leavers' Hoodies Movie Night Stripe and Classlist Fees Spring Ball and Dress Swap Easter Egg Raffle Bangers and Bingo School Disco Sports Day NET PAYMENTS FOR CHARITABLE ACTIVTIES INVESTMENT INCOME Bank Interest GOVERNANCE COSTS Lotteries Registration Parentkind Membership TOTAL NET MOVEMENT IN FUNDS CASH AT START OF YEAR CASH AT END OF YEAR	2023 £ 508 190 85 1,753 526 1,588 125 1,297 1,030 - 884 286 - 6,662 687 (12) 1,049 (925) 4,609 536 533 702 114 22,228 (45,701) 170 (20) (140) (160) (23,463) 33,202 9,739	2022 £ - 84 161 (1,206) 481 2,935 - 1,264 624 382 - 656 381 6,864 625 99 2,401 (581) - 657 398 495 - 16,719 (12,681) 16 (20) (116) (136) 3,918 29,283 33,202