2025-03-31-accounts - Wellingborough District Scout Council

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Wellingborough District Scout Council Annual General Meeting 2025 Agenda

1. Introduction and welcome

Apologies for absence
Governance topics
a. Approve the minutes of the Annual General Meeting held on 10th October 2024
b. Adopt the model constitution from Policy, Organisation and Rules (POR 5.1, 5.2, 5.3, 5.4, 5.5 and 5.7)
c. Note the District’s financial year
d. Approve appointed and community members of the District Scout Council
e. Agree the number of members that may be appointed to the Trustee Board
f. Agree the quorum for future meetings of the District Scout Council (excluding this AGM)
Review of the previous year
a. The District Lead Volunteer’s review of Scouts in Wellingborough District
b. Receive and consider the Annual Report of the District Trustee Board, including the annual Statement of the Accounts
Making appointments
a. Appoint the District Chair, following recommendation from the open selection process initiated by the District Trustee Board
b. Appoint the District Treasurer, following recommendation from the open selection process initiated by the District Trustee Board
c. Appoint members of the District Trustee Board, following recommendations from the open selection process initiated by the District Trustee Board
d. Appoint the Auditor
e. Nominate representatives of the District Scout Council to represent the District on the County Scout Council
Closing remarks

Scouts Wellingborough

Wellingborough District Scout Council Minutes of the Annual General Meeting held on Thursday 11th October 2024 at Dale End

Welcome

Caroline Jewell - District Lead, welcomed everyone to the meeting, in particular Tim Allebone - District President, Viv Wilkinson - Deputy Mayor, Steve Rolt -County Leader Volunteer and Councillor Laura Lawman Chairman of North Northamptonshire Council.

Apologies for absence and members present

Apologies were received from 6 members and 21 were present.

Minutes of the last AGM

It was proposed by Geoff Barden and seconded by Piotr Shefchick that the minutes of the meeting on the 21st of September 2023 were accepted as a true.

Adoption of Constitution

Proposed by Geoff Barden and seconded by Bob Wade that we adopt the model constitution from Policy, Organization and Rules (POR 5.1, 5.2, 5.3, 5.4, 5.5 and 5.7) Note the District’s financial year is 1st April to 31st March.

Approve appointed and community members

The District Scout Council can admit other people from our community to membership - No appointments have been made at this time.

Agree the number of members that may be appointed to the Trustee Board.

Following good practice recommendations from the Charity Governance Code, POR states Trustee Boards should have a minimum of 5, and no more than 12 Trustees in total. This includes ex officio and co-opted Trustees.

Proposed by Geoff Barden and seconded by Sam Jennings that there be 12 trustees although only 9 vacancies to be filled at this time.

Agree the quorum for future meetings of the District Scout Council (excluding this AGM)

The outgoing Trustee Board recommends the quorum should be set at 16 people. This recommendation of 16 people to form the quorum was proposed by Geoff Barden and seconded by Paul Palmer

The above were all agreed by a show of hands.

Review of the previous year

The shadow of COVID whilst receding has been apparent as young people and adult volunteers continue to adjust.

We have consistently achieved 100% compliance in mandatory safeguarding and safety training. Many wood badges have been awarded.

Recruitment stands have been on display at community events. The Gang show was reestablished at The Castle Theatre. Various other activities took place including 9 young people attending the World Scout Jamboree. Thanks were expressed to all leaders for all that they undertake.

Receive and consider the Annual Report of the District Trustee Board, including the annual Statement of the Accounts.

The District Trustee Board has approved the Annual Report and Statement of accounts and has received the report on the account from the Auditors, Denton Tavara. Scott Freeman was thanked for his work as treasurer. No vote is required as the District Scout Council only ‘receives and considers’ the report.

Scouts Wellingborough

District Commissioner’s nomination for the District Chairman

The District Commissioner nominated Geoff Barden to be the District Chairman.

Appointments

The recommendation of the District Scout Council is that Geoff Barden be appointed as District Chair. Agreed by a show of hands.

The recommendation of the District Scout Council is that Scott Freeman be appointed as District Treasurer. Agreed by a show of hands. The recommendation of the District Scout Council is that: Barry Potter, David Jones, Paul Palmer, Mike Jennings and Sam Jennings be appointed as members of the District Trustee Board. Agreed by a show of hands.

Thanks were expressed to the Trustees for their work during the year particularly to Adrian Jewell, John Paton, Emily O’Keefe and Carol Haybyrne who are standing down.

Appointment District President and/or Vice Presidents

Tim Allebone is proposed as President and Bob Townson as Vice President. This was agreed by a show of hands.

Appointment of the Auditor

Denton Tavara has been proposed and seconded and is qualified for the role. Agreed by a show of hands.

Nominate representatives of the District Scout Council to represent the District on the County Scout Council

There are two nominations as District Representations to the County Scout Council - Paul Palmer and Sam Jennings. This was agreed by a show of hands.

This ended the business of the Annual General Meeting of the District Scout Council

Deputy Mayor of Wellingborough Town Council

Thanked leaders for all they do.

The President

Enjoyed the gang show with the variety of music and good sketches. Liked attending St George’s Day at Wrenn School which was a fun day. Tim thanked everyone for what they do.

County Lead Volunteer

Thanked everyone for what they do. Went to the Gang Show and great to see young people with such enthusiasm. Transformation may have some hiccups but let us embrace it as it will make work easier for leaders doing admin. Please carry on with what you are doing and encourage young people to join.

Chairman North Northamptonshire Council.

Good to see so many young people having fun and thanked all volunteers and young people.

Caroline Jewell, District Lead

Presented certificates to Sam Jennings and Barry Potter.

AGM 2025

Date to be confirmed.

The meeting Closed at 20.00.

Scouts Wellingborough

Census Figures Scouts Wellingborough 2025 Census Headlines Total Young People Total Adults Total Memrship 701 324 1025 3)24. 703 ))2& 612 4-1014 202> 6wirrels FAVERS cubs EXPLORERS 147 205 97 2024. 44 i? 3)24. 164 )24.J91 2021. 1 4.2)1 xrJ& t87 24-92 2021 69 n¢twork 12 Supporters Go¥ernatxe 97 66 4.. 11 1024.lyj IU14 LIL" 12 Zf24UL' 63 1fj24UL" 75 Scouts Wellingborough

Report from the District Lead Volunteer

I started my report last year with this sentence, 'This year has been one in which the District has seen and overcome a number of significant challenges.' I think it is safe to say that the same holds true for the year 2024/25.

This year the long promised, 'Transformation' has taken place. Members have had to navigate a new membership and training system that has not been without its challenges. By the end of the financial year we were well on our way to having all adults compliant in the new safety training, brought about following the Prevention of Future Deaths Report. The new system has not been without its challenges and my thanks to everyone who has persevered in order to access the training and keep things up to date.

Despite a record number of enquiries to join us, this was not borne out in our end of year Census figures which saw no movement in the number of young people. Nationally there has been a dip in the number of Beavers and Cubs, and our figures back this up. We were delighted to open a further Squirrel Drey at 15th Wellingborough. We can see clearly that those groups who have a successful Squirrel Drey have seen an increase overall in membership. I would encourage all groups to consider whether they are able to open a new section.

We have held recruitment stands at a number of community events including at new developments such as Glenvale Park. For the first time we attended to Wellingborough Lights Switch On at Christmas. We have started to formalise our links with other youth organisations in the town. Our Local M.P has approached up to further this work. Following all the events we have attended we see an influx of enquiries so getting out there really does work! We are grateful to all the adults who helped to run the stand. A reminder to all that we have the recruitment posters, goodie bags and display items that groups are welcome to borrow to promote at local events. Our Scout Shop continues to be well supported, with custom from the District and beyond.

In terms of activities, our focus has continued to be been on larger events which groups would not be able to put on themselves. I have realised that both 2024 and 2025 Gang Shows fall outside of the remit of this report, due to the dates the show was held. However the effort and determination of the whole gang cannot go without notice. I am sure that you will all agree that a highlight of the 2025 was the dragon!! In 2024, we held our St George's Day event at Wrenn School where each group put on an activity before we all came together to renew our promise. In June we travelled to Bromham to celebrate our Scouts Olympics, all sections came together for a weekend of activities and friendship. In October we held our annual Night Hawk event at Irchester Country Park. Before Christmas the Beavers had the opportunity to meet Santa at Stoke Bruerne and enjoy a trip down the canal. We recruited a group of young people to go to Jersey in August 2025 and they began meeting regularly to plan their programme.

In January we held our first Leadrs weekend, for a number of years. This was a great opportunity for leaders to come together in a less formal setting to discuss various aspects of the programme, governance and ways forward. There was lots of useful discussion that the District Team have taken away to work on.

Scouts Wellingborough

In November we were proud to have a presence across the District at Remembrance Sunday events, and our now, annual, poppy display at Dale End continues to grow and be well received by the public. This year we were able to hold a Coffee morning for the public and raise funds for the Poppy Appeal. We were especially pleased to be asked to provide a reading for the Town Remembrance Service, which was delivered fantastically by one of our Explorer Scouts.

We have been proud to have the recipients of King Scout Awards, as well as many other top awards.

My thanks as always to the adults who spend countless hours putting together programmes for young people, my thanks too to those in governance roles who this year but as always, my biggest thanks to the young people who continue to show enthusiasm commitment and keep scouts relevant.

Caroline Jewell District Lead Volunteer

Scouts Wellingborough

Wellingborough District Scout Council (Charity no.1024361 ) Receipts and Payments Main Account

		Year start date	Year start date	Year end date 31st March 2025
	For the year from	1st April 2024	To	31st March 2025

Receipts and payments
Receipts	Unrestricted funds £ 700.00 262.51 - - - 962.51 - - - - - - - - - - - - 3,517.50 - 3,517.50 1,870.15 - - - 1,870.15 6,350.16	Restricted funds Endowment funds £ £ 31,639.85 - - - 2,000.00 - - - - - 33,639.85 - - - - - - - 10,887.99 - 478.06 - 500.00 - - - 5,550.00 - 15,225.75 - 900.00 - 110.00 - 33,541.80 - - - - - 300.00 - 300.00 - - - - - - - - - - - 67,481.65 - 2024/25		Total funds £ 32,339.85 262.51 2,000.00 - - 34,602.36 - - - 10,887.99 478.06 500.00 - 5,550.00 15,225.75 900.00 110.00 33,541.80 3,517.50 - 300.00 3,817.50 1,870.15 - - - 1,870.15 73,831.81 - 73,831.81	2023/24 Total funds £
Donations, legacies and similar income
Membership subscriptions	700.00				27850.00
Donations	262.51				-
Legacies	-				-
Gift Aid	-				-
Grendon Secured Funds	-				4,738.12
Sub total	962.51				32,588.12
Grants
Maintenance grant	-				-
Other grants	-				-
Sub total	-				-
Events (gross)
Gang Show	-				6,500.40
Duke of Edinburgh	-				142.84
World Jamboree 2023	-				9,358.83
YPRES 2024	-				11,143.00
District Camp 2024	-				660.00
Jersey 2025	-
Santa Cruise	-
Leader Development Weekend	-
Sub total	-				27,805.07
Scout hut income
Hire of building	3,517.50				1,710.00
Hire of equipment	-				60.00
Other Scout hut income					369.45
Sub total	3,517.50				2,139.45
Investment income
Bank interest	1,870.15				813.00
Building Society interest	-				-
The Scout Association Short Term Investment Service	-				-
Other investment income	-				-
Sub total	1,870.15				813.00
*Total Gross Income* Asset and investment sales, etc. *Total receipts*
					63,345.64

	-	-	-	-	-
	6,350.16	67,481.65	-
	6,350.16	67,481.65	-	73,831.81	63,345.64

LT700003 February 2024)

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Wellingborough District Scout Council (Charity no.1024361 ) Receipts and Payments Main Account

		Year start date	Year start date	Year end date 31st March 2025
	For the year from	1st April 2024	To	31st March 2025

Receipts and payments
Payments	Unrestricted funds £ - 518.60 - 889.78 546.06 1,696.73 1,945.30 373.04 67.66 1,203.29 - - 2,194.95 1,296.00 - 10,731.41 - - - - - - - 10,731.41	Restricted funds Endowment funds £ £ 31,935.80 - 723.00 - 720.41 - - - - - - - - - - - - - - - 300.00 - - - - - - - - - 33,679.21 - - - - - 496.33 - 6,923.67 - 880.00 - 5,079.20 - 13,379.20 - 47,058.41 - 2024/25		Total funds £	2023/24 Total funds £
Charitable Payments
Membership subscriptions paid on (National/County/Area/District)	-			31,935.80	-
Youth programme and activities	518.60			1,241.60	727.91
Adult support and training	-			720.41	-
Headquarters Cleaning	889.78			889.78	649.38
Water and Sewerage	546.06			546.06	225.04
Electricity and Gas	1,696.73			1,696.73	1,603.30
Insurance	1,945.30			1,945.30	1,874.82
Maintainence	373.04			373.04	757.58
Materials and equipment	67.66			67.66	287.30
Administration and stationary	1,203.29			1,203.29	1,018.27
Contribution to camp costs	-			300.00	4,600.00
	-			-	-
Recruitment & Development	2,194.95			2,194.95	3,600.20
Online Scout Manager	1,296.00			1,296.00	864.00
Bank Charges	-			-	70.16
Sub total	10,731.41			44,410.62	16,277.96
Event expenses
World Scout Jamboree 2023	-			-	4,814.25
YPRES 2024	-			-	11,879.28
Jersey 2025	-			496.33	442.40
Gang Show	-			6,923.67	11,297.36
Beaver Santa Cruise	-			880.00	-
District Camp	-			5,079.20	-
Sub total	-			13,379.20	28,433.29
*Total Gross Expenditure* *Total payments* *Net of receipts/(payments)* Transfers between funds Funds last year end - March 2023 *Funds this year end*
					44,711.25

	-		-	-	-
	10,731.41 - 4,381.25 - - - 4,381.25	47,058.41 20,423.24 - 20,423.24	- - - - -
					44,711.25

	- 4,381.25	20,423.24	-	16,041.99	18,634.39
	-		-	-	-
	-	-	-	-	-
	- 4,381.25	20,423.24	-	16,041.99	18,634.39

LT700003 February 2024)

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Wellingborough District Scout Council (Charity no.1024361 ) Receipts and Payments Main Account

ough District Scout Council (Charity no.1024361 Receipts and Payments Main Account	ough District Scout Council (Charity no.1024361 Receipts and Payments Main Account	ough District Scout Council (Charity no.1024361 Receipts and Payments Main Account	ough District Scout Council (Charity no.1024361 Receipts and Payments Main Account
Year start date Year end date
For the year from	1st April 2024	To	31st March 2025

Statement of assets and liabilities at the end of the year

Unrestricted funds £ Cash funds Lloyds Current Account 253.69 Lloyds Savings Account 4,376.40 Lloyds Fixed Term Deposit Account 9,923.64 Lloyds Gang Show Current Account- HSBC Community Account 444.72 HSBC Savings Account 33.81 Cash/Floats - Total cash funds 15,032.26 Other monetary assets Tax claim - Debts due from the County/Area/District/Group - Insurance claim - Sub total - Investment assets Investment property - detail - Quoted investments - Other investments - detail - Sub total - Non monetary assets for ~~charity~~'~~s own use~~ Land and buildings - Motor vehicles - Scouting equipment, furniture etc - Other - Sub total - Liabilities Accounts not yet paid 180.00 Expenses incurred but not invoiced - Subscriptions unpaid at year end. - Loan - 15th WB - Loan - 9th WB - Sub total 180.00	Unrestricted funds £ Cash funds Lloyds Current Account 253.69 Lloyds Savings Account 4,376.40 Lloyds Fixed Term Deposit Account 9,923.64 Lloyds Gang Show Current Account- HSBC Community Account 444.72 HSBC Savings Account 33.81 Cash/Floats - Total cash funds 15,032.26 Other monetary assets Tax claim - Debts due from the County/Area/District/Group - Insurance claim - Sub total - Investment assets Investment property - detail - Quoted investments - Other investments - detail - Sub total - Non monetary assets for ~~charity~~'~~s own use~~ Land and buildings - Motor vehicles - Scouting equipment, furniture etc - Other - Sub total - Liabilities Accounts not yet paid 180.00 Expenses incurred but not invoiced - Subscriptions unpaid at year end. - Loan - 15th WB - Loan - 9th WB - Sub total 180.00	Restricted funds Endowment funds £ £ 35,242.35 - 9,729.42 - 20,076.36 - 4,116.38 - - - - - 69,164.51 - - - - - - - - - - - - - - - - - 3,769.00 - - - - - - - 3,769.00 - - - - - 6,844.40 - 2,339.60 - 1,550.00 - 10,734.00 - 31st March 2024	Restricted funds Endowment funds £ £ 35,242.35 - 9,729.42 - 20,076.36 - 4,116.38 - - - - - 69,164.51 - - - - - - - - - - - - - - - - - 3,769.00 - - - - - - - 3,769.00 - - - - - 6,844.40 - 2,339.60 - 1,550.00 - 10,734.00 - 31st March 2024	Total funds £ 35,496.04 14,105.82 30,000.00 4,116.38 444.72 33.81 - 84,196.77 - - - - - - - - 3,769.00 - - - 3,769.00 180.00 - 6,844.40 2,339.60 1,550.00 10,914.00	31st March 2023 Total funds £

					1,677.33
					34,235.15
					30,000.00
					2,055.57
					612.70
					178.63
					-
					68,759.38


					-
					-
					-
					-

					-
					-
					-
					-

					3,769.00
					-
					-
					-
					3,769.00

					-
					-
					4,400.00
					189.60
					-
					4,589.60

Total net assets	15,212.26	83,667.51	-	98,879.77	77,117.98

Notes Regarding accounts above and the restricted funds

LT700003 February 2024)

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Lloyds Current Account	253.69	35,242.35	Subscription Levy25	35,496.04
Lloyds Savings Account	4,376.40	9,729.42	Jersey 25	34,235.15
Lloyds Fixed Term Deposit	9,923.64	4,787.09	Grendon held till Feb '27
		2,414.07	Bozeat held till Feb '28
		7,875.20	Rosemary Morrall Fund
		5,000.00	Jersey 25	30,000.00

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 4th October 2024 and signed on their behalf by

Signature	Print Name
	Geoff Barden Chair
	Scott Freeman Treasurer

LT700003 February 2024)

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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Wellingborough District Scout Council On accounts for the year ended 31 March ?025 Charity no 1024361 Set out on pages 1 to 3 (One to Three) including this report I report to the trustees on my examination of the accounts of the above charity ("the Trust.) for the year ended 3110312025 Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordan with the requirements of the Charities Act 2011 ('the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5){b) of the Act. Independent I have completed my examination. I confimi that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect" the accounting records were not kept in accordance with section 130 of the Charities Act" or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Darren waen Date: 2310912025 Name: Darren Warren - Denton Tavara Limited Relevant professional qualification(s) or body (if any): FMAAT Address: 61 a High Street South Rushden Northants, NN10 ORA Page l of 3

Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. Page2 of 3

Profit and Loss Wellingborough District Scout Council Forthe yearended 31 March 2025 2025 Turnover Charitable Donations 4.363.66 Interest Incorne 83.62 Revenue 1,371.75 Sales 1,772.49 Shop Sales Subscriptions Total Turnover 31,413.07 8,385.58 47.390.17 Cost of Sales Direct Expenses Total Cost of Sales 3.252.48 3.252.48 Gr055 Profit 44,137.69 Administrative Costs Advert15ing& Marketing Audit & Accountancy fees Bank Fees 115.001 360.00 4.25 Cleaning General Expenses Insurance 889.78 4,558.46 1,945.30 Light, Power, Heating Printing& Stationery Rent 2,242.79 40.00 1,006.00 Repairs & Maintenance Shop Expenses Staff Training Telephone & Intemet Travel- National 180.00 24,184.19 287.18 94.74 1193.151 Total Administrative Costs 35,584.54 Operating Profit 8,553.15 Other Income Interest Received 2,465.31 Total Other Incorne 2.465.31 Profit on Ordinary Activities Before Taxation 11.018.46 Profit afterTaxation 11,018.46 Page3of3