JACK AND JILL PLAYGROUP AGM REPORT WEDNESDAY 18TH OCT08ER"23 Dear PaTents & Carers l am the adminislratorlmanager for the setting. I work on behalf of the Jack and Jill PTaygroup parent committee in a paid w)sition and report lo the chairperson Diana Rye on a regular basis. to ensure we meet the I￿al and statutory requlrements of our playgroup constitutton and manage the day-ILFday business of the provision. Our constitution sets out the rules that governs our charitable pre-school and part of these rules is that we hold an Annual General Meeting IAGMI each year. At the AGM we present our audlted accounts and minutes from the previous year, report our progress and what work we have done during the year. This meeting also gives parents the opportunity to discuss and vote on any committee matters, policy and committee member thanges. ATfENDANCE.' I have attached a list of the parents that have attended. We had the required number of parents for the meeting to go ahead. Thank you for your interest and your time in supporting your children"s playgroup. ANY MArrERS ARISING FROM MIN TE OF LAST AGM 2022.. Nore. There were no raised questions by parents and therefore it is accepted that the agreed minutes were accurate. 181 vote: Lace Murphy vote.. Amayo Okebaram COMMIThEE REPORT b the Administralorlmana an Thank you and It is so lovely to see so many parents attend for our 1st successful physical parent present AGM Sin￿ COVID. l just like to stsrt by explaining the responsibilities we have and how rt all works. The Committee is the registered person for Ihe group, the employers and have the overall responsibility for the provision of childcare and are legally responsible for ensurfng compliance wlh the Earty Years Register. regulations and any conditions imposed by Otsted and the Charftles Commission. Most of these d8y-tO-day responsibilities and running of the playgroup is taken on in a paid position by Delia Bryan the AdministratorlMan8ger and I will guide parents new to the CLYnmittee to become familiar with the procedures and processes in running a charitable pre- school and their obligations towards the setting and their employees. Thank you to all our past and present parentlcommittee for their continued support to our playgroup and the time they have gNen us over the years. I would like to reassure parents that our practitioners are kept up to date on all the current guidelines and the risks involved when working alongside each other and with your children. Ajthough we will have new committee and often inexperienced officers replacing positions thin the management stnjcture Salty Howarth and I continue as managers of the setting, to ensure we provide a high-quallty servlce which WOTks in partnership with pa￿nts. We depend very much on the goodwill and eommitrnent of parents lo fill commlttee roles and work as part of the team promoting playgroup values and working together lo govem the work of the pre-school. Exlsting Officers have stepped down bLrt wlll remain In post until all new officers have completed relevant paperwork and checks. Officers stepping down.. CHAIRPERSON SECRETARY TREASURER ELECTED OFFICER AFFILATED MEMBER Diane R Joanne Anderson Zainab Mirza Katie Gibson Simon Brown gx-Parent ex-Parent ex-P8r&nt ex-Parent TSAT New Officers voted in.. CHAIRPERSON SECRETARY TREASURER ELECTED OFFICER AFFILATED MEMBER canda￿ Wiles Emma Ra sa Butcher Katie Gibson Simon Brown Parent Parent Parent ex-Parent TSAT Treasurer.. Lisa Butcher 1st vote: Ernrna Ray 2N$ vote: Zannatul Ferdous Chairperson: Candis Wiles 1st vote.. Gurpinder Kaur 2nd vole.- Lisa Butcher Secretsry.. Emma Ray 1st vote: Elizalxth Bennett 2M vote: Natalie Layson Several Policy and Procedures are still under review and t£ing amended over the past year 0￿e Complete this will be ￿8￿, agreed, and signed by the Chairperson. Copies of all policies are kept on the parent board and posted on our website.. www.the rou -¢o.uk. FF RT I would like to give a brief summary of who we have working with your children and any changes over the past few terms. We 8re very pleased that Trudie Carter had now completed her Level 3 Childcare Educator as an apprerrtice wth us. Trudie has worked really hard particulady when working as a practitioner. Joanne Holtum has now left. Jo has covered for lols of matemlty leave. staff abSenL￿ over past 2 years and is now free to commit to her other interests. Thank you, Jo! LSsa Holtum is our SENCO and looks over the overall care for our children with addtbon81 needs. Llsa has reduced her hours and will be working 3 days during the w*k Shaunnagh Higgins Works alongside Lisa in a SEN Role. We have a now employee Kerri-Ann Gleeson who was a volunteer $bJdent who has worked th us for several months prior lo gaining her Level 3 Childcare qualification and Is now WOTking as part of our team. A parent momlng has been scheduled for November. This is an opportunity for us to share information wlth p8rerrt5 about your children s learning and progress. We have an open-door policy and welo)me all parents to c£Jme in and discuss any eoncèms or questions about your group. There are approximately 48 familles on the register from Term 1, numbers are quite low presently we would expect this to grow as we have a watting list for January'23. In the meantime. we will continue to tske in children as they register throughout the lem. There is a definite rise in 2-year-old children taking places so we wlll look at stafflng as and when needed. Ail our practitioners continue to keep updated with relevant training and online ￿rtifiCatiOn renewals, We have used some funds this year to purchase some large outside park equipment whlch the children will continue to enjoy throughout the year. We look at our areas frequently making improvements as funds are available. we are non-profit making and do rely quite often on donation of equipment. parents willing to help with improvements so please offer your services. Treasurers Re ort 2022 Please see the audlted accounts attsched for 2022. Parents are welcome to vlew the accounts of the playgroup. Balances as of 17110123: Lloyds Savings £ 22.99149 £ 80.410-86 counts Approved. 1st: Nalalle Layson 2nd: Llsa Butcher ANY OTHER BUSINESS On coming committee members are going to join up as a Commrttee WhatsApp group and start looking at ways to raise funds in the community for our playgroup and ways to support the playgroup structure and administration in the comiw year. DATE OF NE￿ MEETING: TBA by oncx)ming committee members JACK AND JILL PLAYGROUP AGM WEDNESDAY 18- OCTOBER"23 AThENDANCE LIST NAME IN CAPITALS Signature: CLILq ELrH LÉfv'rnEff ZhNN.+TUL FEKt)Ot2S NA I ALI E LPtgSotyJ OP i T(JDcW- kKuP- cAwiS (AJ I LU5 14LIAwI I