Woking District Rotary Club Charitable Trust Report of the Trustees Year Ended 30th June 2025
Registered Charity No. 1024154
History, objectives and activities of the Trust
The Charitable Trust was set up on 5[th] July 1993 to direct monies raised by the Rotary Club of Woking District to a variety of good works.
The objects of the Trust in accordance with the Trust Deed are to apply Trust Funds to the purposes of the relief of poverty and distress, and to the advancement of education. The trustees currently have a policy of supporting the objects of the Trust locally, nationally and internationally.
The Rotary Club of Woking District is a related party, which raises funds for the Trust to apply to its charitable objects.
Amounts raised since inception have been either distributed or where appropriate retained as reserves for future events. The Trustees have considered the amount of long-term reserves and uncommitted funds needed to be retained to meet the objects of the Trust at the end of each financial year and have decided that the amount of £38,000 is required.
The Trustees are assisted by the various committees of the Rotary Club of Woking District in identifying projects and organisations they wish to support.
Management and governance arrangements
The Trustees of the fund are members of the Club and usually those holding the offices of President, Secretary and Treasurer of the Rotary Club of Woking District. The Trustees can also co-opt members as required. Trustees in 2024/25 and their posts during the year and date they became a Trustee were as follows:
D Clayfield (President) Appointed June 2023 M Holden (Secretary) Appointed November 2018 I Kitch (Treasurer) Appointed November 2019 I Holden (Past President) Appointed November 2019
The Trustees annually review the risks that the charity faces. To date these have mainly related to the annual Fireworks event where costs of holding the future years event are held in reserves in case of late cancellation. It is the current intention that this practice will continue.
Procedures and policy for grant making
The Trustees meet as required during the year to review the controls of the clubs fundraising teams and ensure the monies raised are distributed in accordance with guidelines agreed by the members of the Rotary Club of Woking District. The Trustees also make grants in accord with the objects of the Trust.
How the activities satisfy public benefit
In planning the activities for the year the Trustees kept in mind the Charity Commission's guidance on public benefit at their meetings and direct funding to project work rather than operating costs.
The focus of the activities is to raise and distribute funds for the purposes of relieving poverty and distress, and for the advancement of education, both local, national and international.
Achievements and performance of the Trust
In the year ended 30 June 2025 the Trustees raised the sum of £100k and applied £41k in the fulfilment of the objects of the Trust.
During the year several fundraising events were organised very successfully. The Fireworks Extravaganza raised £40k along with £7k from the annual Christmas collections and £6k from the Golf Day.
The funds raised this year were applied to 30 charitable donations, which are fully detailed in the Annual Accounts. Donations were made for both International and local projects. The Trust continued to donate to the Rotary End Polio Now campaign to help to eradicate polio throughout the world and this year donated £500. Overseas donations totalled £13k with £6k given to Sand Dams Worldwide to fund a water project in Kenya and £5k to African Revival to fund children in Africa. Local donations included £5k to Freemantles School towards a minibus, £4k to Relate West Surrey and £4k to Surrey Drug and Alcohol Care.
Financial review
The results for the year accompany this report along with an Independent Examiners Report who had no concerns and came across no other matters in connection with the examination to which attention should be drawn.
Future Plans
The Trustees intend to continue providing grants in a similar way to recent years but retain flexibility as to timing, and scale of grant making.
Trustees' responsibilities statement
The trustees are responsible for preparing the Trustees' Annual Report and approving the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and
application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
select suitable accounting policies and then apply them consistently.
make judgements and estimates that are reasonable and prudent.
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements.
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the trust deed and accounting and reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (Charities SORP (FRS 102)).They are also responsible for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees on 6 November 2025 and signed on their behalf by:
D Clayfield Trustee
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ROTARY CLUB OF WOKING DISTRICT
( Registered charity No. 1024154 )
TRUST FUND
:
Income & Expenditure for year ended 30 June 2025
| 2025 | 2024 | ||||
|---|---|---|---|---|---|
| £ | £ | ||||
| Gift Aid/ | |||||
| Income | Income | GASD | Expend | ||
| Golf Day (net) | 12,227 | 6,168 | 6,059 | 5,815 | |
| Christmas Collection (net) | 6,130 | 1,532 | 327 | 7,335 | 6,538 |
| Wishing Well | 486 | 126 | 0 | 612 | 860 |
| Fireworks | 73,731 | 34,068 | 39,663 | 20,538 | |
| Interest | 1,233 | 1,233 | 1,230 | ||
| Ukraine Donations | 0 | 935 | |||
| Riviera Commission | 1,974 | 1,974 | 1,482 | ||
| District Grants | 2,000 | 2,000 | 10,900 | ||
| Donations | 464 | 464 | 317 | ||
| 98,245 | 1,658 | 40,563 | 59,340 | 48,615 | |
| Expenditure | |||||
| African Revival | 5,000 | 1,000 | |||
| Ashford & St Peters Charitable Fund | 8) | 16,785 | |||
| Alzheimers Society | 200 | 0 | |||
| AxminsterWellbeing Centre/Foodbank | 250 | 500 | |||
| British Heart Foundation | 350 | 0 | |||
| Cancer Research | 70 | 107 | |||
| Cancer Testing South | 0 | 654 | |||
| Catalyst | 800 | 0 | |||
| CherryTrees | 1,000 | 0 | |||
| Relate West Surrey | 4,000 | 4,000 | |||
| Defib4life | 159 | 0 | |||
| Eikon | 4,000 | 0 | |||
| Emmaus Transformation Trust Limited (The Lighthouse) | 1,000 | 0 | |||
| End Polio | 500 | 1,000 | |||
| Friends of Freemantles | 4,717 | 0 | |||
| Happy Hampers project (RC of Stanford) | 500 | 500 | |||
| Hawkchurch Village Hall | 250 | 0 | |||
| Headway Surrey Head Injuries Association Ltd | 0 | 1,040 | |||
| Kids Out | 1,125 | 850 | |||
| Let's Read Ltd | 0 | 960 | |||
| Linkable Woking | 2,000 | 1,360 | |||
| Macmillan Cancer Support | 100 | 0 | |||
| MASCOT - Maybury and Sheerwater CommunityTrust | Trust | 3,000 | 0 | ||
| Other | 72 | 258 | |||
| Prosperity for Ukraine (sleeping Bags) | 0 | 1,300 | |||
| Raiders Performing Arts | 0 | 900 | |||
| RNLI | 1,100 | 1,000 | |||
| RotaryClub ofKasthamandap | 600 | 0 | |||
| Rotary Foundation | 2,500 | 2,600 | |||
| Rotary Shoebox | ¢) | 250 | |||
| Royal British Legion | 138 | 60 | |||
| Sand DamsWorldwide | 6,061 | 0 | |||
| Shelterbox | 500 | 2,000 | |||
| Surrey Crossroads | 0 | 1,000 | |||
| Surrey Drug and Alcohol Care Ltd | 4,000 | 0 | |||
| Uganda Playground | 0 | 200 | |||
| White Lodge | 0 | 600 | |||
| WokingCommunityFirstResponders | 1,500 | 0 |
| |
| | | |
|
,
| Woking Foodbank | 0 | 10,000 |
|---|---|---|
| WokingHospice | ii] | 5,800 |
| WokingMuseum Arts & Crafts Centre -The Lightbox | 0 | 100 |
| Woking StreetAngels | 500 | 500 |
| Womens Support Centre Woking | 3,000 | 0 |
| Woking Strokeability | 0 | 1,000 |
| Young Writer | 0 | 114 |
| Your Sanctuary | 0 | 3,000 |
| 48,992 | 59,438 | |
| {Deficit)/Surplus forthe year | 10,348 | -10,823 |
| Balance broughtforward | 72,239 | 83,062 |
| Balance carried forward | 82,587 | 72,239 |
| Balance Sheet as at 30 June 2025 | ||
| Balance at bank - Trust | 2,643 | 814 |
| Balance at bank - Trust Interest Bearing | 88,000 | 77,000 |
| Receipts in Advance - Fireworks | -882 | 1,345 |
| Receipts in Advance - Golf day, | -7,174 | -6,920 |
| 82,587 | 72,239 |
REPORT TO THE MEMBERS OF THE ROTARY CLUB OF WOKING DISTRICT
| have examined the above Balance Sheet and Income & Expenditure Account and in my opinion they are in accordance with the accounting records and explanations giventome. \ G Finney ACA - Examiner 11/08/2025
| Kll | Kitch ACMA - Treasurer 11/08/2025
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| | CHARITY COMMISSION Independent examiner's |
| j FOR ENGLAND AND WALES:| _ report on the accounts ||
| Section A Independent Examiner's Report es a j
|
Report to the trustees/ | ; .
members of | Rotary Club of Woking District Trust Fund
On accounts for the year | 30" June 2025 | Charity no | 1024154
ended | (if any) | |
Set out on pages | The attached 2 pages
| report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 30/06/2024.
Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 (“the Act’).
| report in respect of my examination of the Trust's accounts carried out
| under section 145 of the 2011 Act and in carrying out my examination, |
: have followed the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
Independent | have completed my examination. | confirm that no material matters have
examiner's statement come to my attention fetherthanthat disclosed below} in connection with
the examination which gives me cause to believe that in, any material
respect:
e accounting records were not kept in accordance with section 130 of
the Act or
e the accounts do not accord with the accounting records
| have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Please delete-the words in the brackets if they do not apply.
Signed: | _| Date: 11/9/25 it”
LAS a ~ <es creereneaeenleieeenrrermenrrnetere etre mares ee! |
Name: | Guy Finney |
Relevant professional [Agaee
qualification(s) or body |
(if any):|
Address: | Huntsdean, Morton Road NT
| Woking
| Surrey GU21 4TN |
----- End of picture text -----*
IER
1
October 2018
|
Only complete if the examiner needs to highlight matters of concern (see CC32, independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of |None any items that the | examiner wishes to | disclose.
2
October 2018
IER