Woking District Rotary Club Charitable Trust Report of the Trustees Year Ended 30th June 2024 Registered Charity No. 1024154 ## History, objectives and activities of the Trust The Charitable Trust was set up on 5[th] July 1993 to direct monies raised by the Rotary Club of Woking District to a variety of good works. The objects of the Trust in accordance with the Trust Deed are to apply Trust Funds to the purposes of the relief of poverty and distress, and to the advancement of education. The trustees currently have a policy of supporting the objects of the Trust locally, nationally and internationally. The Rotary Club of Woking District is a related party, which raises funds for the Trust to apply to its charitable objects. Amounts raised since inception have been either distributed or where appropriate retained as reserves for future events. The Trustees have considered the amount of long-term reserves and uncommitted funds needed to be retained to meet the objects of the Trust at the end of each financial year and have decided that the amount of £35,000 is required. The Trustees are assisted by the various committees of the Rotary Club of Woking District in identifying projects and organisations they wish to support. ## Management and governance arrangements The Trustees of the fund are members of the Club and usually those holding the offices of President, Secretary and Treasurer of the Rotary Club of Woking District. The Trustees can also co-opt members as required. Trustees in 2023/24 and their posts during the year and date they became a Trustee were as follows: D Clayfield (President) Appointed June 2023 M Holden (Secretary) Appointed November 2018 I Kitch (Treasurer) Appointed November 2019 I Holden (Past President) Appointed November 2019 The Trustees annually review the risks that the charity faces. To date these have mainly related to the annual Fireworks event where costs of holding the future years event are held in reserves in case of late cancellation. It is the current intention that this practice will continue. ## Procedures and policy for grant making The Trustees meet as required during the year to review the controls of the clubs fundraising teams and ensure the monies raised are distributed in accordance with guidelines agreed by the members of the Rotary Club of Woking District. The Trustees also make grants in accord with the objects of the Trust. ## How the activities satisfy public benefit In planning the activities for the year the Trustees kept in mind the Charity Commission's guidance on public benefit at their meetings and direct funding to project work rather than operating costs. The focus of the activities is to raise and distribute funds for the purposes of relieving poverty and distress, and for the advancement of education, both local, national and international. ## Achievements and performance of the Trust In the course of the year ended 30 June 2024 the Trustees raised the sum of £87k and applied £38k in the fulfilment of the objects of the Trust. During the year several fundraising events were organised very successfully. The Fireworks Extravaganza raised £21k along with £7k from the annual Christmas collections and £6k from the Golf Day. The funds raised this year were applied to 29 charitable donations, which are fully detailed in the Annual Accounts. Donations were made for both International and local projects. The Trust continued to donate to the Rotary End Polio Now campaign to help to eradicate polio throughout the world and this year donated £1k. Flooding disasters occurred in several areas of the world and the Charity forwarded £2k via Shelterbox, towards the cost of the aid being provided. Local donations included £17k to the Ashford & St peters Charitable Fund for equipment at the new diagnostic centre in Woking, £10k towards a new vehicle for Woking Foodbank, £6k for equipment at Woking Hospice and £4k support to Woking CAB. Overseas donations included funds to support Ukraine £1k. ## Financial review The results for the year accompany this report along with an Independent Examiners Report who had no concerns and came across no other matters in connection with the examination to which attention should be drawn. ## Future Plans The Trustees intend to continue providing grants in a similar way to recent years but retain flexibility as to timing, and scale of grant making. ## Trustees' responsibilities statement The trustees are responsible for preparing the Trustees' Annual Report and approving the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:  select suitable accounting policies and then apply them consistently.  make judgements and estimates that are reasonable and prudent.  state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements.  prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the trust deed and accounting and reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (Charities SORP (FRS 102)).They are also responsible for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the Trustees on 6 November 2024 and signed on their behalf by: D Clayfield Trustee ROTARY CLUB OF WOKING DISTRICT ( Registered charity No. 1024154) TRUST FUND Income & ndÉture for ear ended 30 June 2024 2024 2023 Gift Aidl Income Golf Day Inet) Christmas Collection {net) Wishing Well Fireworks Interest Foundation Flmdraiser Pakistan DI￿ster Collection Ukraine Donations Riviera Commission District Grants th)nations Expend 5.369 98 11,184 5.815 6,538 5,869 6,796 679 47,502 297 2,704 1,327 142 718 53,251 32,713 20.538 1.230 755 1,482 10,9)3 317 85.146 935 1,482 10.91X) 317 48.615 4,112 1,419 71,778 1,649 38,180 enditure African Revival Ashford & St Peter5 Charttabie F￿1 Axminster Wellbe?ng CentrelFryxEb Cancer Research Cancer Testing South Citizens Advice Woking Devon Air Ambulan Emmaus Transfomiation Trust Llmfted End Polio Global S?ght Solutions Happy Hampers project (RC of Stanford) Headway Surrey Head Injwies Association Ltd Kids Out Let's Read Ltd Liaise w0N￿nS Centre Linkable WokTng Maybury Prfrnary SCI￿l 114)schun Temtw Housing Other Prosperity for Ukraine151eeping Bags) Raiders Performing Arts Railway ChFldren RIBI Disaster Fund - Pakistan RNLI Rotary Club of Sutton NOns￿h Park Trust FutKI Rotary Foundation Rotary ShoetM)X Royal British Legion RYLA Sheltertox Sight For Surrey Surrey Crossroads Uganda Playground Ukraine Disaster Rellef White Lodge 16,785 107 654 540 500 850 960 950 1,571 1,360 1,835 5CM) 2(K) 250 414 21>) 2,710 Woking Besom Woking F(x)dbank Wokfng Hosplce Woking Lions (Ukraine &x>ks) Woking Museum Arts & Crafts Centre . Tlr Lighti¥)x Woking Street Angels Woking Strokeability Young Writer Your Sanctuary 10,(XKJ 750 2.71X) 150 114 75 {Deficit)JSurplus for the year Balance brought foThvard Balance carried forward -10,823 45.781 BalaTKe Sheet as at 30 June 2024 Balance at bank - Trust Balance at bank - Trust Interest Bearing Paid in Advance . Firevn)rks Paid in Advance - Golf day. 814 4,081 87,OLKI -2,989 1,345 REPORT TO THE AIEMBERS OF THE ROTARY CLUB OF WOKING DisfRICT I have examined ttkb above Balance and Incon* & Expendi￿re kcount and in my opinion tly are in accordance with the aCc￿jnti￿g recorts and expianat70n5 given to me. ygh ACMA . Examiner 2710812024 l Kitch ACMA - Treasurer 2710812024 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner s Report Report to the trusteesl members of Rotsry Club of Woking District Trust Fund On accounts for the year ended 301h June 2024 Charlty no (rf any) 1024154 Set out on pages The attached 2 pages I reimjrt to ￿ trustees ￿ my examination of the accounts of the above thanty (Ihe Trusn for the year erKled 31Y06r2024. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordan￿ with the requirements of the Charities Act 2011 (kne A(￿). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. I have completed my examination. I confinn that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in. any material Independent examiner's statement accounting records were not kept in accordance with section 130 of the Act or the accounts do not aCC￿d wilh the accounting records I have no cOn￿mS and have come aL¥OSS no other matters in connection with the examination to whith attention should be drawn in order to enable a proper understanding of the accounts to be reached. . Please delete the rds in the brackets rf they do not apply. Signed: 2718124 Martin Leigh Relevant professional qualification(s) or body (rf any>: ACMA Address: 18 Paddock Way Woking Surrey GU21 sfB Section B Disclosure Only complete rf the examiner needs to highlight matters of cOn￿M (see CC32, Independent examination of fAwity aC(￿unts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose.