Woking District Rotary Club Charitable Trust Report of the Trustees Year Ended 30th June 2023
Registered Charity No. 1024154
History, objectives and activities of the Trust
The Charitable Trust was set up on 5[th] July 1993 to direct monies raised by the Rotary Club of Woking District to a variety of good works.
The objects of the Trust in accordance with the Trust Deed are to apply Trust Funds to the purposes of the relief of poverty and distress, and to the advancement of education. The trustees currently have a policy of supporting the objects of the Trust locally, nationally and internationally.
The Rotary Club of Woking District is a related party, which raises funds for the Trust to apply to its charitable objects.
Amounts raised since inception have been either distributed or where appropriate retained as reserves for future events. The Trustees have considered the amount of long term reserves and uncommitted funds needed to be retained to meet the objects of the Trust at the end of each financial year and have decided that the amount of £30,000 is required.
The Trustees are assisted by the various committees of the Rotary Club of Woking District in identifying projects and organisations they wish to support.
Management and governance arrangements
The Trustees of the fund are members of the Club and usually those holding the offices of President, Secretary and Treasurer of the Rotary Club of Woking District. The Trustees can also co-opt members as required. Trustees in 2022/23 and their posts during the year and date they became a Trustee were as follows:
D Clayfield (President) Appointed June 2023 M Holden (Secretary) Appointed November 2018 I Kitch (Treasurer) Appointed November 2019 I Holden (Past President) Appointed November 2019 M Leigh (Past President) Resigned June 2023
The Trustees annually review the risks that the charity faces. To date these have mainly related to the annual Fireworks event where costs of holding the future years event are held in reserves in case of late cancellation. It is the current intention that this practice will continue.
Procedures and policy for grant making
The Trustees meet as required during the year to review the controls of the clubs fundraising teams and ensure the monies raised are distributed in accordance with guidelines agreed by the members of the Rotary Club of Woking District. The Trustees also make grants in accord with the objects of the Trust.
How the activities satisfy public benefit
In planning the activities for the year the Trustees kept in mind the Charity Commission's guidance on public benefit at their meetings and direct funding to project work rather than operating costs.
The focus of the activities is to raise and distribute funds for the purposes of relieving poverty and distress, and for the advancement of education, both local, national and international.
Achievements and performance of the Trust
In the course of the year ended 30 June 2023 the Trustees raised the sum of £109k and applied £37k in the fulfilment of the objects of the Trust.
During the year several fundraising events were organised very successfully. The Fireworks Extravaganza raised a record £47k along with £8k from the annual Christmas collections and £6k from the Golf Day.
The funds raised this year were applied to 29 charitable donations, which are fully detailed in the Annual Accounts. Donations were made for both International and local projects. The Trust continued to donate to the Rotary End Polio Now campaign to help to eradicate polio throughout the world and this year donated £1k. Flooding disasters occurred in several areas of the world and the Charity forwarded £2k via Shelterbox, towards the cost of the aid being provided. Local donations included £3k support to Sight for Surrey. Overseas donations included funds to support Ukraine £3k and Pakistan £1k.
Financial review
The results for the year accompany this report along with an Independent Examiners Report who had no concerns and came across no other matters in connection with the examination to which attention should be drawn.
Future Plans
The Trustees intend to continue providing grants in a similar way to recent years but retain flexibility as to timing, and scale of grant making.
Trustees' responsibilities statement
The trustees are responsible for preparing the Trustees' Annual Report and approving the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
make judgements and estimates that are reasonable and prudent;
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation..
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the trust deed and accounting and reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (Charities SORP (FRS 102)).They are also responsible for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees on 10 November 2023 and signed on their behalf by:
D Clayfield President
ROTARY QUB w(X(ING DisfRI ( Regtsteyed tharlty No. lQ4154) R=Restricted TRUST FUND IncThne & ended 30 June 2023 2023 2022 Gift Aidl Income Golf Day {netl Chri5tma5 Coliectlon Ineti Wishing Weil Fireworks Interest Foundation Fundraiser Paklstan Dlsaster Coliectk)n Ukraine Donations Riviera CunmissTon )natfons 10,680 5.510 537 76,443 297 4,811 5,869 6.796 679 47,502 297 2,704 5,245 5.536 594 148 Z8.941 3,276 33 2,575 752 1.2( 4.112 1,419 106,930 1,5(YJ R- 15C 4,112 1,419 R-110) 71,778 1.239 1,105 16,301 2.013 37.165 Ex ndlture BasTngstoke Canal Sc(iety Belrut cosffK1Stan Rotary Club Brookwood Cernetry S(Kiety Cancer Research Devon Alr AMtse Emmaus Transformation Trust Limlted End Polio Global Sight Solutlcffls Happy Hampers project IRC of Stanford) Inner Wheel of Woklng Di5trkt Kasthamandap Rotary Club {Nepal} Kids Out Liaise W0n5 Centre Linkabie Woklng Mary5 Meals Maybury Prlmary khool schun Temtx)rary Housing Northwest Surrey Short Stay SdKol Prostate Canr UK Raflwoy Chlldren RIBI Disaster F - Paklstan RNLI Rotaract of Woking Rotsry Club of Sutton msh Park Tt Fund Rotary FoLsndation Royal Brltlsh Legion RYLA ShelterbJx sIt For Surrey 45 121 5(K) 4CM) 31 1.571 5LXI 2(K) 1,835 11KJ 150 80 2,5 414 820 1.146 2,630 30 Street Angels Tran5fom Houslng Ukraine tAsa5ter Relief Woklng Besom Woking HI sch( kndny Trust 2,710
WokinÉ FLxKlbanVukraine Woking Li(ffis lukn1 P•xks1 Woklng MTnd Young Writer Your Sanctuary 249 {DeficitllSurFAu5 for the year Balance broUt fofward Balance carrled fcrnrd 45.781 -10.180 Balance Sheet as at 0kn2023 Balance at bank- Trust Balance at bank. Tt Interest Bearing Paid in . Fireworks Pald In Advance - Cdf dayy 4,(01 87.LK 18,2Tr) 25,118 REPORT TO THE MEMBERS OF ThE ROTARY CLUB OF WOKING DISTRICT I have examined the ab)ve Balance STrt and Ir & Exlture Account and In my opinion they are In COrdanCe wlth accotmting records and explanations given to ACMA . Examlner 311(12023 l Kltch ACAIA- Treasurer 31 I1/2023
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesldirectorsl members of ROTARY CLUB OF vlaNG DISTRICT TRUST FUND On accounts for the year ended 30 June 2023 Chartty no.: 1024154 Company no.: Sot out on pages The attached page I report to the charity trustees on my examination of the accounts of the Company for the year ended 30106r2023. Responsibilities and basls of report As the charity's trust88s of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charrties Act 2011 Cthe Acr). I report in resF*d of my examination of the Trusfs accounts carried OLrt under se(lion 145 of the 2011 Act and in carying out my examination I have foll0vd the Directions given by the Charity Cixnmission (under section 145(5)(b) of the ACL Independent examinerfs statement I have no cOnmS and have com8 across no other matters in connection Wtih the examination to which attention should te drawn in this report in order to enable a FKoper understanding of the accounts to be reached. Signed: Date: 31 August 2023 Name: MARTIN LEIGH Relevant professional qualification(s) or body (rf any): ACMA Address: 18 Paddock Way Woking Surrey GU215TB IER October 2018
Section B Disclosure Only complete rf the examiner neets to highlight material matters of COnM (se8 CC32. Indep8ndent examination of charity accounts: directions and guidan for exInerS). Give here brlef detslls of any Items that the examiner WFshes to disclose. IER October 2018