Exminster Pre-school Commlttee Meeting,
Tuesday 9th December 2025 - Mlnutes
Emmanuel Chapel, 7.30pm
1, Welcome & Apologies
Attendees.. Bekah Ovens, Mollie Curnow, Leah Barnes, Lesley Gibbins, Kerry
Stanley, Stacie Spencer and Bianca Rok8
Apologises,. None
2. Accept minutes from last meeting - accepted
3. Matters arising from minutes - None
4. Chair Report
All agreed that the Bazaar and Santa Tour were a great success. Final figures
are still being calculated but it looks like we took almost £2,500, which is a great
achievement. We had a few investment expenses such as the inflatable grotto,
but this was a really successful addition that saved so much time setting up in the
morning that it was worth the money. There were a couple of suggestions for next
year, one being we need some music in the show room to create a welcoming
atmosphere. The other was to make sure we have payment for the hire tablas in
adv8nc8 of the day. Two trades people booked tables but actually didn't tum up
on the day. The other stalls were very successful. We should get the final figure
befor8 the end of next Week.
At the next meeting we need to discuss Staff pay in light of the proposed living
wage increase in April next year and the need to increase fees alongsid8 this.
DCC will announce the new rates for the Early Years funding in January, Action.,
Ask Sarah to prepare 3 options of degrees of rises for the committee to discuss.
5. Playleader Report
Numbers have slowly been increasing since the start of the new academic year,
but recently we have had a lot of interest for places for two-year-olds, however,
although they bring in more money this has to be offset by the fact they need
higher staff ratio, which counters this. Careful admissions need to be managed.
We had a successful Parents 8V8ning in November and were pleased with the
large number who attended.
Plans are being made for next year's Cygnets programme. This will b8 a small
intake but it does mean we will be able to condense our visits to Monday,
Tuesday and Wednesday aftemoons, which will help with staffing.
We are still having issues with the camer8 doorbell, the live feed on the camara
seams to work intermittently but I'm hopeful that it is only a glitch that we can
resolv8 pretty easily because when it does work it works really well.
6. Treasurer Report
Outstsnding fees - revieV￿d - Leah to chase the bNO larger bills.
End of year accounts for 2024-2025 have now been audited, see attached.
2024-2025 has again ended with a year loss of- £20,864 which

unfortunately continues the trend of net loss for the fourth year. Again,
our biggest expenses is staff wages and rent. At the moment there is
little we can do about tha rent. If and when the proF)osed new extension is
built, then we can try to negotiate a new rental payment. We will
need to look at stsffing carefully over the next year to see if we can make any
reduction without it impacting on the seNice we provide.
Considerations:
Check and recalculate the Redundancy total.
Crack down on the outstanding fees, We have several historic debts that
need addressing. Any naw debts seem to b8 manageable and in line with our
payment policy.
Accounts to be audited in a timelier manner- We are already only a few
months away from the end of the next financial year, which means that any
acts'ons as a result of findings from 2024-2025 are of little use to this year.
Accept accounts for financial year 2024-2025 - Yes
7. Any Other Business
Discussions were being carried out between the Parish Council & Daepway Trust
about the proposed extension to the Deepway centre. This extension has plans
for a dedicated space for Pre-school. However, we are still struggling to agree on
the layout for the Pre-school space. It is frustrating that the decisions about the
layout is being led by the Parish council who do not have a realistic idea of how
Preschool actually want to use the spaca. This is disappointedly slow going,
The committ88 were thanked for Iheir contribution this year and wished a happy
Christmasl
8. Datelv8nue of next meeting
To be confirmed vla WhatsApp.

Exminster Pre-school **Nominal Activity Report** 

20 Oct 2025 14:02 

From: 01/04/2024 To: 31/03/2025 

## Category: All, Ledger Account: All 

|**Nominal**|**Code**|**Ledger Name**|**Category**|**Opening Balance**|**Total Debits this**<br>**period**|**Total Credits this**<br>**period**|**Closing Balance**|
|---|---|---|---|---|---|---|---|
|0030||Office equipment and IT - Cost|Fixed Assets|201.79 Dr|||201.79 Dr|
|1100||Trade Debtors|Current Assets|6,633.68 Dr|241,713.95|244,718.30|3,629.33 Dr|
|1200||Bank Account|Bank|19,062.58 Dr|279,003.60|264,698.23|33,367.95 Dr|
|1210||Cash|Bank|56.15 Dr|2,965.50|2,997.65|24.00 Dr|
|1220||Cambridge and Counties Bank (Reserve)|Bank|77,768.78 Dr|3,699.93|20,000.00|61,468.71 Dr|
|1230||Barclays|Bank|35,902.83 Dr|496.48|15,000.00|21,399.31 Dr|
|2100||Trade Creditors|Current Liability|367.86 Cr|10,207.83|10,817.45|977.48 Cr|
|2210||PAYE to pay to HMRC|Current Liability|0.00 Cr|14,489.49|14,489.49|0.00 Cr|
|2211||Other taxes to pay HMRC|Current Liability|0.00 Cr|1,671.90|1,671.90|0.00 Cr|
|2220||NI to pay to HMRC|Current Liability|0.00 Cr|9,807.48|9,807.48|0.00 Cr|
|2230||Pension|Current Liability|0.00 Cr|12,529.45|13,249.40|719.95 Cr|
|2250||Net Wages|Current Liability|0.00 Cr|196,054.77|196,054.77|0.00 Cr|
|2280||Student Loan|Current Liability|0.00 Cr|46.00|46.00|0.00 Cr|
|4000||Sales - Uniform|Sales|385.10 Cr||102.00|487.10 Cr|
|4010||Parent Subs|Sales|123,134.02 Cr|1,166.80|24,261.95|146,229.17 Cr|
|4100||DCC - Funding|Other Income|477,126.75 Cr||209,163.36|686,290.11 Cr|
|4200||Bank Interest|Other Income|2,511.97 Cr||3,968.97|6,480.94 Cr|
|4500||Fundraising|Other Income|6,238.27 Cr||3,177.55|9,415.82 Cr|
|4600||Donations|Other Income|2,193.72 Cr||175.21|2,368.93 Cr|
|4700||Grant|Other Income|0.00 Cr||100.00|100.00 Cr|
|4800||Late Payment Fee|Other Income|30.00 Cr|||30.00 Cr|
|4900||Other income|Other Income|1,936.87 Cr||684.30|2,621.17 Cr|
|5000||Cost of Sales - Goods|Direct Expenses|6,598.24 Dr|1,806.50||8,404.74 Dr|



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Exminster Pre-school **Nominal Activity Report** 

20 Oct 2025 14:02 

From: 01/04/2024 To: 31/03/2025 

|5001|Food Purchased for Children's Snack Time|Direct Expenses|3,463.13 Dr|1,288.06||4,751.19 Dr|
|---|---|---|---|---|---|---|
|7000|Employee Wages and Salaries|Overheads|539,391.04 Dr|210,560.63||749,951.67 Dr|
|7006|Employers NI Contribution|Overheads|30,720.94 Dr|13,681.25||44,402.19 Dr|
|7011|Statutory Maternity Pay (Reclaimed)|Overheads|0.00 Cr||72.68|72.68 Cr|
|7020|Employers NI|Overheads|0.00 Cr|6,908.01|6,908.01|0.00 Cr|
|7030|Employer's Pension|Overheads|8,442.44 Dr|3,952.59||12,395.03 Dr|
|7060|Statutory Sick Pay|Overheads|0.00 Cr|583.75||583.75 Dr|
|7070|Statutory Maternity Pay|Overheads|0.00 Cr|2,449.73|2,449.73|0.00 Cr|
|7100|Rent|Overheads|66,308.50 Dr|22,224.00||88,532.50 Dr|
|7140|Insurance|Overheads|3,765.36 Dr|1,391.13||5,156.49 Dr|
|7500|Office Costs/Stationery/Postage|Overheads|1,792.12 Dr|813.85||2,605.97 Dr|
|7501|Play Equipment Purchased|Overheads|4,734.76 Dr|161.89|87.26|4,809.39 Dr|
|7502|Telephone|Overheads|666.49 Dr|151.02||817.51 Dr|
|7503|Books|Overheads|179.57 Dr|14.26||193.83 Dr|
|7504|Staff Costs|Overheads|588.04 Dr|||588.04 Dr|
|7506|Trips and Visits|Overheads|1,180.75 Dr|809.20||1,989.95 Dr|
|7507|Misc|Overheads|160.00 Dr|||160.00 Dr|
|7508|Fundraising Expenses|Overheads|1,001.98 Dr|308.92||1,310.90 Dr|
|7550|Computer & Software|Overheads|1,963.13 Dr|626.58||2,589.71 Dr|
|7800|Repairs and Renewals|Overheads|301.85 Dr|103.65||405.50 Dr|
|7810|Cleaning|Overheads|1,762.53 Dr|846.76||2,609.29 Dr|
|7900|Bank Charges and Interest|Overheads|2,031.98 Cr|11.12|227.44|2,248.30 Cr|
|8100|Bad Debts|Overheads|14.84 Dr|||14.84 Dr|
|8210|Subscriptions|Overheads|1,204.25 Dr|373.00||1,577.25 Dr|
|8220|Clothing Costs|Overheads|89.15 Dr|941.55||1,030.70 Dr|
|8230|Training Costs|Overheads|4,515.86 Dr|971.00||5,486.86 Dr|



Produced by Sage Business Cloud Accounting 

Page 2 of 3 



20 Oct 2025 14:02 

From: 01/04/2024 To: 31/03/2025 

## Exminster Pre-school **Nominal Activity Report** 

|8240|Refreshments|Overheads|175.88 Dr|97.50|273.38 Dr|
|---|---|---|---|---|---|
|9998|Opening Balances|Overheads|202,690.12 Cr||202,690.12 Cr|



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Page 3 of 3 



## **Independent examiner's report on the accounts** 

|**Section A**|**Independent Examiner’s Report**|**Independent Examiner’s Report**|**Independent Examiner’s Report**|||
|---|---|---|---|---|---|
|**Report to the trustees**||Charity Name<br>Exminster Pre School||||
|||||||
|**On accounts for the year**<br>**ended**||31/03/2025||**Charity no**<br>**(if any)**|1024111|
|||||||
|**Set out on pages**|**Set out on pages**|3-6|(remember  to include the page numbers of additional sheets)||(remember  to include the page numbers of additional sheets)|



I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** 31/03/2025 . 

**Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 

I report in respect of my examination of  the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

--------------------------------------------------------------------------- **Independent** [The charity’s gross income exceeded £250,000 and I am qualified to ----------------------------------------------------------------------------- **examiner's statement** undertake the examination by being a qualified member of [insert name of applicable listed body]]. ------------------------ _Delete_ [ ] _if not applicable._ 

I have completed my examination.  I confirm that no material matters have ----------------come to my attention in connection with the examination (other than that -----------------disclosed below *) which gives me cause to believe that in, any material respect: 

- the accounting records were not kept in accordance with section 130 of the Charities Act; or 

- the accounts did not accord with the accounting records; or 

- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

* _Please delete the words in the brackets if they do not apply._ 

|**Signed:**||**Date:**|**Date:**<br>~~[|~~<br>07/11/2025|**Date:**<br>~~[|~~<br>07/11/2025|
|---|---|---|---|---|
|**Name:**|Helen Hibbins||||
||||||
|**Relevant professional**<br>**qualification(s) or body**|BSc CiLCA||||



**Oct 2018** 

1 

**IER** 



## **(if any):** 

> **Address:** 54 Milbury Farm Meadow, Exminster, EX6 8FG 

## **Section B                           Disclosure** 

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 

> **Give here brief details of** N/A **any items that the examiner wishes to disclose** . 

**Oct 2018** 

2 

**IER** 



## **Exminster Pre-school** 

## **Profit and Loss Report** 

_01 April, 2024 - 31 March, 2025_ 

|**Sales**|**Sales**||
|---|---|---|
|4000 - Sales - Uniform<br>102.00|||
|4010 - Parent Subs<br>23,095.15|||
|4100 - DCC - Funding<br>209,163.36|||
|4200 - Bank Interest<br>3,968.97|||
|4500 - Fundraising<br>3,177.55|||
|4600 - Donations<br>175.21|||
|4700 - Grant<br>100.00|||
|4900 - Other income<br>684.30|||
|**Total Sales**||**£240,466.54**|
|**Direct Expenses**|||
|5000 - Cost of Sales - Goods<br>1,806.50|||
|5001 - Food Purchased for Children's Snack Time<br>1,288.06|||
||**Total Direct Expenses**|**£3,094.56**|
||**GROSS PROFIT / LOSS**|**£237,371.98**|
|**Overheads**|||
|7000 - Employee Wages and Salaries|210,560.63||
|7006 - Employers NI Contribution|13,681.25||
|7011 - Statutory Maternity Pay (Reclaimed)|-72.68||
|7030 - Employer's Pension|3,952.59||
|7060 - Statutory Sick Pay|583.75||
|7100 - Rent|22,224.00||
|7140 - Insurance|1,391.13||
|7500 - Office Costs/Stationery/Postage|813.85||
||||



20 Oct 2025 13:59 

Page 1 of 2 



|7501 - Play Equipment Purchased<br>74.63||
|---|---|
|7502 - Telephone<br>151.02||
|7503 - Books<br>14.26||
|7506 - Trips and Visits<br>809.20||
|7508 - Fundraising Expenses<br>308.92||
|7550 - Computer & Software<br>626.58||
|7800 - Repairs and Renewals<br>103.65||
|7810 - Cleaning<br>846.76||
|7900 - Bank Charges and Interest<br>-216.32||
|8210 - Subscriptions<br>373.00||
|8220 - Clothing Costs<br>941.55||
|8230 - Training Costs<br>971.00||
|8240 - Refreshments<br>97.50||
|**Total Overheads**|**£258,236.27**|
|**NET PROFIT / LOSS**|**-£20,864.29**|



20 Oct 2025 13:59 

Page 2 of 2 



## **Exminster Pre-school** 

## **Balance Sheet Report** 

_To: 31 March, 2025_ 

|**ASSETS**||
|---|---|
|**Fixed Assets**||
|0030 - Office equipment and IT - Cost<br>201.79||
|**Total Fixed Assets**|**£201.79**|
|**Current Assets**||
|1100 - Trade Debtors<br>3,629.33||
|1200 - Bank Account<br>33,367.95||
|1210 - Cash<br>24.00||
|1220 - Cambridge and Counties Bank (Reserve)<br>61,468.71||
|1230 - Barclays<br>21,399.31||
|**Total Current Assets**|**£119,889.30**|
|||
|**TOTAL ASSETS**|**£120,091.09**|
|||
|**LIABILITIES**||
|**Current Liabilities**||
|2100 - Trade Creditors<br>977.48||
|2230 - Pension<br>719.95||
|**Total Current Liabilities**|**£1,697.43**|
|**Future Liabilities**||
|||
|**Total Future Liabilities**|**£0.00**|
|||
|**TOTAL LIABILITIES**|**£1,697.43**|
|||



06 Nov 2025 13:00 

Page 1 of 2 



||**TOTAL NET ASSETS**|**£118,393.66**|
|---|---|---|
|**EQUITY**|||
|Net Profit / Loss|118,393.66||
|_Net Profit / Loss (prior year(s))_|139,257.95||
|_Net Profit / Loss (current year)_|-20,864.29||
||**TOTAL EQUITY**|**£118,393.66**|



06 Nov 2025 13:00 

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