Trustees’ Annual Report for the period
From 1 September 2022 To 31 August 2023
Charity name: MONTACUTE PRESCHOOL
Charity registration number: 1024088
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To enhance the development and education of children under statutory school age by offering appropriate play, education and care facilities. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Montacute Preschool offers 8 mixed age sessions across 5 mornings and 3 afternoons for 38 weeks of the year. Parents are able to access Early Years Entitlement. Children are given access to a variety of learning opportunities and experiences supported by staff and external professionals where appropriate. Staff also encourage, advise and support parents as required or requested. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees of Montacute Preschool have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | Montacute Preschool is run and supported by volunteers and is grateful to the parents who give up their time to manage the preschool, assist in sessions and support fundraising activities and events. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The annual Nativity, Sports Day and the Christmas Market all raised generous funds for the preschool. Other notable fundraising events were the Christmas and Easter Bingo’s, the Table Top Sale and an event to celebrate the King’s ascension to the throne. The staff and trustees work hard to run these fundraising events to raise funds for the preschool for the benefit of the children, by way of additional resources and equipment. Montacute Preschool supported the village carnival with ‘Under The Sea’ themed float. The funds raised at the carnival are not for the preschool itself, but as a contribution to the wider community. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Income exceeded expenditure in this financial year. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Montacute Preschool has a reserves policy. The aim is to hold sufficient reserves to cover fees for one term to allow for late payment of government funding and fluctuating numbers of children. Reserves will also meet the requirement to fund redundancy payments should the need arise. |
| Amount of reserves held | Para 1.22 | £25,000 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | None to report |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Montacute Preschool’s primary sources of funding are from Early Years Entitlement and from parent paid fees. Secondary sources are from fundraising, donations and grants. Primary expenditure is staff wages and training. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | The principal risk of the charity is rising cost of wages (increases in National Minimum Wage each year) and insufficient funding received from the Local Authority. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Preschool Learning Alliance Preschool Constitution 2011 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Montacute Preschool is an Unincorporated charity and run by a committee of which a minimum of 60% must be Family Members. The remainder may be affiliated. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are selected by election of members of the Preschool. Officers and Committee members are elected for one year at the Annual General Meeting. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
DBS checks are carried out on all staff, bank staff and trustees. There is a Safeguarding Children policy in place. Trustees are encouraged to attend training provided by the Somerset Council Curriculum and Literacy Team. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity is a Preschool and is regulated by Ofsted. Montacute Preschool was judged by Ofsted as ‘GOOD WITH OUTSTANDING FEATURES’ in March 2022. The preschool adheres to strict guidelines as laid out by Ofsted and delivers the Early Years Foundation Stage (EYFS) statutory framework. |
| Relationship with any related parties |
Para 1.51 | Montacute Preschool receives support and advice from the Early Years Alliance and from the local Early Years team, when needed. |
| Other | Montacute Preschool also works closely with the local community and takes part in local events such as the annual carnival. |
Reference and Administrative details
| Charity name | Montacute Preschool |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1024088 |
| Charity’s principal address | Baptist Chapel School Rooms South Street MONTACUTE Somerset TA15 6XD |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Hannah Doble | Chairperson | |||
| Claire Jackson | Secretary/Treasurer | |||
| Melanie Wilkins | ||||
| Chloe Bolt | ||||
| KeeleySalter | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Claire Jackson Full name(s) Hannah Doble Position (eg Secretary, Chairperson Secretary Chair, etc)
Date
16 October 2023
MONTACUTE PRE-SCHOOL
Registered Charity No. 1024088
Receipts and Payments Account as at 31 August
| Receipts Opening Bank Balances Current Account Deposit Account Fees Received: Parents SCC Fundraising Consumbles Fee Milk Refund Other Deposit Account Interest Payments Wages Hall Rent Milk Telephone Fundraising Consumables Insurance/Membership Course Fees Other Equipment Other Closing Bank Balances Current Account Deposit Account |
2023 £ £ £ 4477.74 29162.53 33640.27 20935.60 63311.41 84247.01 3778.92 4192.00 225.90 0.00 8196.82 92443.83 149.31 92593.14 126233.41 £ £ 74600.08 5222.45 224.40 1019.57 4672.11 2000.00 804.11 155.00 787.97 834.41 90320.10 7389.44 28523.87 35913.31 126233.41 |
2023 £ £ £ 4477.74 29162.53 33640.27 20935.60 63311.41 84247.01 3778.92 4192.00 225.90 0.00 8196.82 92443.83 149.31 92593.14 126233.41 £ £ 74600.08 5222.45 224.40 1019.57 4672.11 2000.00 804.11 155.00 787.97 834.41 90320.10 7389.44 28523.87 35913.31 126233.41 |
2022 £ £ £ 2189.37 29159.80 31349.17 20016.40 57828.74 77845.14 4485.08 4150.00 136.63 1154.16 9925.87 87771.01 2.73 87773.74 119122.91 £ £ 73309.99 4635.00 133.46 954.93 5140.16 782.56 245.00 281.54 85482.64 4477.74 29162.53 33640.27 119122.91 |
2022 £ £ £ 2189.37 29159.80 31349.17 20016.40 57828.74 77845.14 4485.08 4150.00 136.63 1154.16 9925.87 87771.01 2.73 87773.74 119122.91 £ £ 73309.99 4635.00 133.46 954.93 5140.16 782.56 245.00 281.54 85482.64 4477.74 29162.53 33640.27 119122.91 |
2022 £ £ £ 2189.37 29159.80 31349.17 20016.40 57828.74 77845.14 4485.08 4150.00 136.63 1154.16 9925.87 87771.01 2.73 87773.74 119122.91 £ £ 73309.99 4635.00 133.46 954.93 5140.16 782.56 245.00 281.54 85482.64 4477.74 29162.53 33640.27 119122.91 |
|
|---|---|---|---|---|---|---|
| 119122.91 |