CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the perlod From 181 November 2019 Period end date Period start dat• To 31st October 2020 Charlty name: Dolau Recroatlon Asso¢iation Charity reglstratlon number: 1024084 Objectives and Activities SORP r6fwence Summary of the purposes of the charity as s8t out in its governing dcKument P8r8 1.17 2.1.1 The Association is established for the purposes of the management of a Community Hall Ihereinafter called °the Charitfl for the use of the inhabitants of the Communities of Llanfihangel Rhydithon Llandegley Llanbister Llandewi Ystradenni Penybont, Bleddfa and Llangunllo in the County of Powy5 Ihereinafter called "the Area of Benefit") withoLrt distinction of political religious or other opinion includlng use for meetings lectures and classes and for other forms of recreation and lelsure time occupation with the object of improving the conditions of life for the said inhabitants 2.1.2 To advance the education of the pupils of Llanfihangel Rhydithon County Primary School and in furtherance of this by developing more extended relationships between the staff parents and others a550ciated with the School and by providing and assisting in the provision of the facilities for
education at the school (not normally provided by the Local Education Authority) Summary of the main activities in relation to those purposes for the public ben8fit. in particular, the activities, projects or services identified in the accounts. Para 1.17 artd 1.19 The Association job 15 to raise money lo cover running costs and lo maintain (xjr village hall. This year we have held several fund raising evenl$ such as, runnlng a charity shop for weel organised a Frog racing evening, Scarecrow Feslival. Fashion show and Xmats Fayre. The events organised wheie not only fund raising events, they wer& also events that the whole community could take part in. We also held several Flicks in the Slicks films. Catering for all ages. Statement confiming wh8th8r th8 Irustees have had regard to the guidance issued by the Charity Commission on public b6n8fit Par8 1.18 Trustees are aware of and have acted in aCCdanCe with the guidance from the Charmy Commission on public b8nefil. Additional information (optional) You ma choose to include further statements where relevant aboLrt: SORP reference NIA Para 1.38 Policy on grant making Policy on social investment including program related investment The reserve funds of the Assoclation are held in the Robert Owen Cornmunity Bank- a Welsh ethical bank. Para 1.38 The committee work together as a team lo organise all events held al ihe hall. This Gould be fund raising, meeting or general tidying up or maintenance Contribution made by volunteers Pwa 1.38 Trustees hours for the year - 90 hours Volunteer hours for the year- 1250 hours
Other Achievements and Performance SORP referee In this very rural Community the hall is usually at the h8art of all activities. The Association works with the Community, organising events that bring the communty together. Summary of the main achievements of the Charity. identifying the difference the charity's work has made to the circumstances of its b8n8ficiaries and any wider benefits to so¢iety as a whole. Para 1.20 This year we have organised a Frog Raising Evening, not only fundraising for the Hall but also for another local charity, The Bracken Trust. This proved to be successful evening. raising £840. to be split over the 2 charities. We organised another Scarecrow festival and invited the community to take part in a treasure hunt, driving around the ScareGrows. over 25 cars took parti Xmas Fayre, the hall was full of stalls, of local businesses and we held an auction of fresh produce and donated items from the local communty. Flicks in the Slicks continue to be a su¢cess. holding matinees for young families and evening viewings for the older generation and younger couples. We tried to make sure we had a variation of films. trying to meet everyone tastes. The Associations continues to meet on a regular basis to organise events and to also make sure that the building is maintained and is in a g¢)od state of repair.
Addftlonal infomiation (optional You ma choose to include further statements where relevant about: Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investmenl performance against objectives Pw8 1.41 other Financial Revlew Review of the charity's financial position at the end of the period Para 1.21 The Association is in a good financial po6its.on bul continue to try and fund rais8 to not only cover running cost bul to keep inGreasing the account for maintenance for as ar when it is needed.
Stslèm8nt explaining the policy for holding reserves stating why ihéy arè held Para 1.22 The reserve is held with an ethical local bank. The amount is agreed by the Trustees and reflects the larger expenses of maintaining the building which occur from time to lime. Amount of reserves held Parn 1.22 The reserve of the Association was £15,000 for the duration of the period. Reasons for holding zero reserves Para 1.22 NIA Delails of fund materially in deficit Paro 1.24 NIA Explanation of any uncertainties about the charity continuing as a going conc*rn Para 123 NIA Addftlonal information (optional) You ma choose to include further statements where relevant abouL" Holding several Fund Raising events throughout the year The chaiity's principal sources of funds (Sncluding any fundraising) Grants for larger maintenance proj1$ Para 1.47 NIA Investment policy and obje¢tiV8s including any social investment policy adopted Para 1.46 Del8rioralion of the building Changlng needs of the community A description of the principal risks facing the eharity Shared nature of the sile Para 1.46
Other
Structure, Governance and Management Des¢ripknn of charity'5 trusts: Type of wverning document Para 1.25 Constllution How is the charity constituted? Para 1.25 Unincorporated Charity Trustee sefection methods including details of any constitutional provisions e.g. election to post or name of any person or body entilled to appoint one or more trustees Par8 1.25 At the Annual General Meetingthe Association membership shall elect a Chairman, a Vice-chairman, a Secretary, a Treasurer and such other honorary officers as the Association shall from time to time decide. Additional information (optional) You ma choose to include furthèr slal8ments wh8r8 relevant about: Policies and procedures adopted for the induction and training of trustees Para 1.51 NIA The charity's organisational structure and any wider nerk with which tha Charity works Para 1.51 The hall building is leased from Powys County Council and shares the site with the
Relationship with any r818t8d parties Llanfihangel Rhydilhon CP School and Cylch Meilhrin Dolau. Par8 1.51 other Reference and Administrative details Charity name Dolau Recreation Assl8t10n Other name the charity uses DRA Registered charity number 1024084 Charity's principal address Dolau Community Centre School House Dolau Llandrindod Wells Powys LD15TW
Nam8s of the charity trust5 who manage the charity Dats8 acted if not for whole rruitse namg Offlco111 y) Name of per80n lor body) ontitlod to a oint truotee if Wendy Watkins Jessica Louise Bufton Malcolm Robert Shellon Chair Trustee Trustee Kevin Percy Lewis M8ry Elizabeth Lomax Treasurer Trustee 10 11 12 13 14 15 16 17 18 19 20 Cor rale trustees - names of the directors al the date the re Dlr¢¢lw nanNp rt was a roved Name of twstees holding tltle to propety b8longing to the char
Tru8teo nam• D•tos ad•d rf not for whol• yegr
Funds held as custodian trustees on behalf of others Description of the assets NIA held in this capacity Name and objects of the charity on whose behalf the assets arè held and how this falls within the custodian charily's objects NIA Details of arrangements for safe custody and segregation of such assets from the dBrity's own assets NIA Additional information (optional) Names and addresses of advisers (Optional information) Type of Name Address adviser Name of chief oxocutive or names of senior staff members (Opllonal infomiation) Exemptions from disclosure R8ason for non-disclosure of k8 8rsonn81 details Other optlonal Infomiatlon
Declarations The trustee8 declare that thoy have approved the trustees, report above. Signed on behalf of tho charty's trusteos Slgnature(s) Full name(s) P051tion (eg Secretary, Chalr, etc) Mary Elizabeth Lomax Trustee Date 30106123
| Charity Name | No (if any) | ||
|---|---|---|---|
| Dolau Recreation Association | 1024084 | ||
| Receipts andpayments accounts | CC16a | ||
| Period start date For the period from 01/11/2019 |
Period end date To 31/10/2020 |
| Section A Receipts and payments | Section A Receipts and payments | |||||
|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 1,156 4,576 2,679 150 10,000 - 1,166 1,600 21,327 - - - 21,327 3,382 507 32 1,250 - - - - - 5,171 - - - 5,171 16,155 - - 16,155 |
Restricted funds to the nearest £ - - - - 10,200 - - - 10,200 - - - 10,200 - - 10,000 - - - - - - 10,000 - - - 10,000 200 - - 200 |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 1,156 4,576 2,679 150 20,200 - 1,166 1,600 31,527 - - - 31,527 3,382 507 10,032 1,250 - - - - - 15,171 - - - 15,171 16,355 |
Last year to the nearest £ |
|
| Hall Hire | 1,156 | 2,334 | ||||
| Fundraisingevents | 4,576 | 5,386 | ||||
| Powys CountyCouncil Grant | 2,679 | 15,000 | ||||
| Powys CountyCouncil Election | 150 | - | ||||
| Grant(Covid/Nat Lottery/Mid Wales) | 10,000 | 3,221 | ||||
| Interest | - | 234 | ||||
| Tesco Grant | 1,166 | 500 | ||||
| LRCC Precept | 1,600 | 1,500 | ||||
| Sub total(Gross income for AR) |
21,327 |
28,174 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - |
- | |||||
| ~~Sub total~~ | - | - | ||||
| Total receipts A3 Payments |
||||||
| 28,174 | ||||||
| Utilities & runningcosts | 3,382 | 4,061 | ||||
| Fundraisingcosts | 507 | 2,375 | ||||
| Maintainance | 32 | 26,463 | ||||
| Staffing | 1,250 | 1,188 | ||||
| Equipment | - | 250 | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| **Sub total ** | 5,171 | 34,337 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 34,337 | ||||||
| 16,155 | 200 | - | 16,355 | - 6,163 | ||
| - | - | - | - | - | ||
| - | - | - | - | - | ||
| 16,155 | 200 | - | 16,355 | - 6,163 |
CCXX R1 accounts (SS)
11/07/2023
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Robert Owen Account (Reserve) Scottish Widows HSBC Details Details Details Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 15,000 - 8,562 - 44,691 - 68,253 - Agreement Error Agreement Error Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name MaryElizabeth Lomax Kevin Percy Lewis |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| MaryElizabeth Lomax | 30/05/2023 | ||
| Kevin Percy Lewis | 30/05/2023 |
CCXX R2 accounts (SS)
11/07/2023
2
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Roport to the trusteesl members of Dolau Reueation Association On a¢¢ounts for the yoar endod 31 St October 2020 Charity no (If any) 1024084 Set out on pages 1&2 I report to the trustees on my 8xamination of the a¢¢ounts of the above charity (Ihe Trust") for the year ended311 io1Lo2Q Responsibilities and As the charity trustees of the Trust, you are reswnsible for the preparation basis of report of the accounts in ac¢ordanc8 wlth Ihe requirements of th8 Charities AGt 2011 ('the Act.). I report in resped of my examinalion of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by th8 Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confim that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in, any material respect- accounting records were not kept in accordance wlth section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no concems and have com8 across no other matters in connèction wrth the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 1710312021 Name: KJMorris Relevant professional qualrfication{s) or body (if any): Addre88: PfLK4 LLttb) E)Li hJt)ofJ IER October 2018