Trustees' Annual Report for the period
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Period start date Period end date
01 04 2020 31 03 2021
From To
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Section A Reference and administration details
Charity name Quarrendon & Meadowcroft Community Association Other names charity is known by Registered charity number (if any) 1023940
Charity's principal address Bowlers Road
147 Meadowcroft Aylesbury, Buckinghamshire Postcode HP19 9HH
Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Roisin Willetts Chairman
2 Richard Willetts Treasurer
3 Christine Hayes Secretary
4 Andy Huxley
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
March 2012
TAR
1
Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management Description of the charity’s trusts Constitution Based on the Community Type of governing document (eg. trust deed, constitution) Matters Model Association How the charity is constituted (eg. trust, association, company) Trustees are appointed voluntarily when required, this is then confirmed Trustee selection methods by a full meeting of the Trustees. (eg. appointed by, elected by)
Additional governance issues (Optional information)
Promote the benefits of the inhabitants of the Quarrendon and You may choose to include Meadowcroft area of Aylesbury and provide facilities for all, without additional information, where distinction. Manage and maintain the community building. relevant, about: policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Facilities provided for all sections of the community from sporting events to social functions, mother & toddler and pre-school groups together with religious groups meet at the centre, various major international events Summary of the objects of the held, all activities have due regard to the guidance issued by the charity set out in its Charity Commission. governing document
March 2012
TAR
2
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
March 2012
TAR
3
Section D Achievements and performance
Summary of the main achievements of the charity during the year
To provide facilities for local people to enjoy and help them improve their lives. To provide a reliable & safe environment for groups to maintain and expand their activities and service to the public. Provide facilities for several large local and national events (200/400 attendees), a pantomime (200 attendees) and smaller events run by volunteers.
Total footfall in excess of 50,000 in the year.
March 2012
TAR
4
Section E Financial review
Brief statement of the charity’s policy on reserves
Maintain sufficient reserves to allow for internal repairs and redecorations and improvements, together with projects to improve and tackle energy preservation.
Details of any funds materially in deficit
None
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Christine Hayes
Position (eg Secretary, Chair, etc) Secretary
Date 28/01/2022
March 2012
TAR
5
Quarrendon & Meadowcroft Communiy Association 10
Receipts and payments acco
Period start date
For the period from
To
04/01/2020
Section A Receipts and payments
Unrestricted Restricted Endowment funds funds funds
to the nearest £
to the nearest £
to the nearest £
A1 Receipts
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Local Authority Grants 18,269 - -
Hall Hire Receipts 9,126 - -
Bank Account Interest Received 14 - -
Vending Machine Receipts - - -
Furlough 8,625 - -
Covid Grant 25,000 - -
- - -
- - -
61,034 - -
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - -
- - -
Sub total [ - ] - -
Total receipts 61,034 - -
A3 Payments
Wages 33,402 - -
Hall Maintenance & Service Charges 22,212 - -
Insurance & Licenses 2,281 - -
Light & Heat, Rates, Etc 2,243 - -
Bank Charges - - -
Telephone & Internet 1,198 - -
Postage, Stationery & Computer Costs 143 - -
Travel Costs - - -
Office Overheads & Support - - -
Independant Examiner 440 - -
Donations - - -
Sundry 14 - -
Equipment Maint. 677 - -
Sub total 62,610 - -
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A4 Asset and investment
purchases, (see table)
Equipment - - -
- - -
Sub total - - -
Total payments 62,610 - -
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| Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
- 1,576 | - | - | ||
|---|---|---|---|---|---|
| - | - | - | |||
| 53,915 | - | - | |||
| 52,339 | - | - |
Section B Statement of assets and liabilities at the end of
| Categories Details to nearest £ B1 Cash funds Petty Cash 45 Lloyds Current Account 1,852 Lloyds Deposit Account 50,563 52,460 OK Details to nearest £ B2 Other monetary assets Hall Hire Debtors, Etc 825 - - - - - Details B3 Investment assets Details Unrestricted funds Total cash funds (agree balances with receipts and payments account(s)) Unrestricted funds Fund to which asset belongs Fund to which asset belongs |
Categories Details to nearest £ B1 Cash funds Petty Cash 45 Lloyds Current Account 1,852 Lloyds Deposit Account 50,563 52,460 OK Details to nearest £ B2 Other monetary assets Hall Hire Debtors, Etc 825 - - - - - Details B3 Investment assets Details Unrestricted funds Total cash funds (agree balances with receipts and payments account(s)) Unrestricted funds Fund to which asset belongs Fund to which asset belongs |
Categories Details to nearest £ B1 Cash funds Petty Cash 45 Lloyds Current Account 1,852 Lloyds Deposit Account 50,563 52,460 OK Details to nearest £ B2 Other monetary assets Hall Hire Debtors, Etc 825 - - - - - Details B3 Investment assets Details Unrestricted funds Total cash funds (agree balances with receipts and payments account(s)) Unrestricted funds Fund to which asset belongs Fund to which asset belongs |
|---|---|---|
| B3 Investment assets Details |
||
| B4 Assets retained for the charity’s own use |
Ofce Equipment | |
| Games & Sports Equipment | ||
| Fixtures, Fittings & Equipment | ||
| Sound System | ||
| LED Lighting System | ||
| B3 Investment assets | |
|---|---|
| Details | |
| B4 Assets retained for the | Ofce Equipment |
| charity’s own use | Games & Sports Equipment |
| Fixtures, Fittings & Equipment | |
| Sound System | |
| LED Lighting System |
| Fund to which | ||
|---|---|---|
| B5 | Liabilities | Details Independent Examiner Wages & PAYE liability relates |
Signed by one or two trustees on behalf of all the trustees
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|||
|---|---|
|Signature|Print N|
|Hay|
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023940
ounts
CC16a
Period end date 03/31/2021
Total funds
Last year
to the nearest £
to the nearest £
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18,269 18,269
9,126 49,568
14 24
- -
8,625 -
25,000 -
- -
- -
61,034 67,861
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-
- -
- -
61,034 67,861
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33,402 35,246
22,212 21,243
2,281 2,420
2,243 600
- -
1,198 1,224
143 94
- -
- 300
440 485
- 65
14 228
677 2,050
62,610 63,955
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- -
- -
- -
62,610 63,955
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- 1,576 3,906
- -
53,915 50,009
52,339 53,915
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the period
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Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
OK OK
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
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Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
- -
- -
- -
- -
Amount due When due
(optional) (optional)
440
506
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-
-
-
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Date of
Name
approval
es 01/28/2022
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QMCA
| CALCULATION OF CASH FUNDS Cash at Bank and In Hand Debtors as at 31/03/18 Less Creditors as at 31/03/18 Calculation without considering Debtors & Creditors Balance Sheet Diference |
50,384 3,408 53,792 2,533 51,259 48,866 2,393 |
Previous Ye 41825 4217 |
|---|---|---|
| 46042 1825 |
||
| 44217 41825 |
||
| 2,392 |
£1 difference due to rounding.
ar
CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examinerfs report on the accounts Sectlon A Independent Examiner's Report Roport to the trusteesl members of Quarrendon & Meadowcroft Community Association On accounts fortho yoar ended 0110412020 to 31103r2021 Charlty no (If any 1023940 Set out on pages Respectlvo The charitys trustees are responsible for the preparation of the accounts. responslbllltSes of The charty's trustees consider that an audit is not required for this year trustees and examlner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to.. examine the accounts under sedlon 145 of Ihe Charltles Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145{5)(b) of the Charities Act, and to state whether particular matters have come to my attention. Basls of Independent My examination was carried out in accordance with general Directions given •xamln•f S $tat•m•nt by tho Chanty Commission. An examination includes a roview of the accounting records kept by the charity and a comparison of the accounts presented wlth those records. It also Includes conslderatlon of any unusual rtems or disclosures in the accounts, and Seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provid8 all the evidence that would be required in an audit, and consequently no opinion is given a$ to whether the accounts present a Iruo and fair, view and the report is limited to those matters set out In the statement below. Independent In connection with my examination. no material matters have come to my examlnerfs statsment attentlon (other than that disclosed below ") which give¥ me cause to believe that in, any material respect.. accounting records were not kept in accordanee with section 130 of the Charities Act or the acMunts do not accord with the accounting records I have come across no other matters in connection with Ihe examination to which attention should be drawn in order to enable a proper understanding of the accounts lo be reached. . Please delete the words in the brackets rf they do not apply. Slgn•d'. Dat•: 2810112022 Name.. Kevin V4Ise Relevant professional quallflcatlon{s) or body (If any): Accountancy Service Provider {AML Lic. No. 12400179) Address: Redwood BMS IER December 2017
46 Fremantle Road, Ayksbury Buckinghamshire HP218EJ Section B Disclosure Only complete rf the examiner needs to highlight matters of concem (see CC32, Independent examination of charty accounts.. directions and guidance for examiners). Clvo h•r• bri•+ d•laila ol any items that the examlner wlshes to dlsclose. IER December 2017