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2021-12-31-accounts

ASSOCIATION OF SHOW AND AGRICULTURAL ORGANISATIONS

TRUSTEES’ REPORT & FINANCIAL STATEMENTS

31 DECEMBER 2021

Company registration Number 02758883 Charity Number 1023932

ASSOCIATION OF SHOW AND AGRICULTURAL ORGANISATIONS

FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2021

Contents Pages
Reference & Administrative Information 1
Trustees’ Annual Report 2 - 5
Independent Examiner’s Report 6
Statement of Financial Activities 7
Balance Sheet 8
Notes to the Financial Statements 9 - 15

ASSOCIATION OF SHOW AND AGRICULTURAL ORGANISATIONS REFERENCE & ADMINISTRATIVE INFORMATION

YEAR ENDED 31 DECEMBER 2021

Patron HRH the Countess of Wessex GCVO Trustees Mr M Stoddart (resigned 25 March 2021) Mr D Tite (Chair of Council) Mr D Dooley (Vice Chair) Mrs S Mackenzie-Green Mr C Riddle Ms L Hegarty (Resigned 25 March 2021) Mr A Lyons Mr T Ledbury Mrs A Baylis Mrs C Knipe Mrs M R Jones (Appointed 25 March 2021) Mr D Tennant (Appointed 25 March 2021) Mrs C Ince (Appointed 25 March 2021) Mrs R Geary (Co-Opt) Secretary Mr P J Hooper, OBE JP Company registered 02758883 number Charity registration 1023932 number Registered office Cooper House Lower Charlton Estate Shepton Mallet Somerset BA4 5QE Independent Examiner Joshua Kingston BSc (Hons) ACA Burton Sweet Limited The Clock Tower 5 Farleigh Court Old Weston Road Flax Bourton Bristol BS48 1UR Bankers Lloyds Bank PLC 5 High Street Shepton Mallet Somerset BA4 5AB

1

ASSOCIATION OF SHOW AND AGRICULTURAL ORGANISATIONS

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 DECEMBER 2021

The Trustees present their report and accounts for the year ended 31 December 2021.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Association’s governing document, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)”.

Objectives and activities

The charitable objective and principal activity of the Association is to foster co-operation and discussion in the pursuit of matters of common interest among Show and Agricultural Organisations for the betterment of Agriculture, its kindred industries and services .

Public Benefit

The trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the charity’s aims and objectives and in planning future activities.

Achievements and Performance

2021 was another unprecedented year from start to finish. The year began with regular membership catchup ZOOM meetings followed by the Associations AGM in March, again via ZOOM, at which we were honoured to has the presence of our Patron. At the AGM our Chairman Mark Stoddart retired and David Tite took up the mantle with Denis Dooley taking on the role of Vice Chairman. Several new members were also elected to Council – continuing our approach of inclusivity members were proposed from the devolved nations ensuring good coverage and representation from across the United Kingdom.

Our Patron visited two Shows in early Autumn – Westmorland County Show and Royal Ulster. At the Westmorland County Show our Patron made a presentation to Mark Stoddart on behalf of the Association as an expression of thanks to him for his time as Chairman, particularly in recognition of his work during the first year of the Pandemic.

Council meetings continued via ZOOM throughout the year, with the exception of the Autumn meeting which was combined with our first face to face conference in October at the Royal Bath and West Showground since November 2019. This one-day event was a great success – it was live streamed to ensure maximum inclusivity and attendance and had wonderful support from the industry through their attendance with trade stands and sponsorship – a superb day seeing colleagues in person, hearing their experiences of the year, whilst giving all those in attendance the confidence and support for the future. The Secretariat organised the event – with the support of Council and our thanks must go to Paul Hooper and James Cox for their continuing support to us all and enthusiasm for driving the industry in the much wider sense; the continued lobbying by them both on behalf of the Association is extremely beneficial for us all.

The Association continues to discuss and lobby many sectors and Ministries of the Government. We have been very much supported this year by the Chair of the All-Party Parliamentary Group for events Theresa Villiers MP, who has endeavoured to obtain answers to our requests for assistance from DEFRA, DCMS and more latterly from HMRC and the Treasury on various legislation. Whilst we have made huge leaps forward this year in gaining recognition for the industry at Government level there is still more work to do in particular with DEFRA.

As we come to the end of both the financial and physical year it has been reassuring to hear of the positive plans and proposals from many members for the 2022 show year – unfortunately we are also hearing that the future for some Members is under discussion and at significant threat. Already some early events in the calendar have moved their dates back hoping for a clearer picture of any Government requirements.

2

ASSOCIATION OF SHOW AND AGRICULTURAL ORGANISATIONS

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 DECEMBER 2021

The monthly ZOOM Catchups have proven vital for information sharing and dissemination and will continue in to 2022.

Financial Review

Total income of £49,974 was received during the year, (2020: £46,226), an increase of £3,748. After expenses of £53,547 (2020: £45,813), and an unrealised gain on investments of £8,693 (2020: £3,684), the Association made a surplus for the period of £5,120 (2020: £4,097). This is an increase of £1,023 when compared to 2020.

Fund balances at the period end amounted to £107,578 (2020: £102,458) of which £4,000 was designated (2020: £3,000).

Reserves Policy

The reserves of the charity are those that are freely available to be spent in pursuing the charity’s objectives. The free reserves at the year-end were £103,578 (2020: £99,458). The trustees consider it necessary for the charity to hold reserves to protect against fluctuations in income and expenditure. At present free reserves represent approximately 26 months expected recurring unrestricted expenditure (2020: 26 months).The target range of free reserves of the charity is 24-30 months.

The association has limited resources, which have been retained and built up over the years. The Association feels that the amount is required for easy access and needs to be secure for the following reasons:

The savings and other accounts used for the retention of the money is periodically reviewed. Currently these are held in Virgin and COIF Charities Investment Fund.

Structure, governance and management Constitution

The Association is a charitable company limited by guarantee incorporated on the 26 October 1992 and registered as a charity on 20 July 1993. The guarantors are the members to the extent of £1 each. The governing documents of the charity are the memorandum and articles of association (as amended 1 November 2017 and review by Covid in December 2021).

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature were:

Mr M Stoddart (resigned 25 March 2021)

Mr D Tite (Chair of Council) Mr D Dooley Mrs S Mackenzie-Green Mr C Riddle Ms L Hegarty (Resigned 25 March 2021) Mr A Lyons Mr T Ledbury Mrs A Baylis Mrs C Knipe Mrs M R Jones (Appointed 25 March 2021) Mr D Tennant (Appointed 25 March 2021) Mrs C Ince (Appointed 25 March 2021) Mrs R Geary (Co-Opt)

3

ASSOCIATION OF SHOW AND AGRICULTURAL ORGANISATIONS TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 DECEMBER 2021

Organisation

Only registered charities are eligible to become full members. There were 169 (2020:129) such members at the balance sheet date. The trustees (elected members of Council) are representative individuals of the members and are elected by the members from amongst themselves.

Associate members are those that are not registered charities. These associate members have no liability and representative individuals are not eligible to become trustees of the charity.

Total Membership of both full and associate members was 196 (2020: 218) at the balance sheet date.

Risk Management

The trustees have taken steps to identify the major strategic and operational risks which the charity faces. Systems have been established to enable regular monitoring of those risks so that their impact can be lessened.

Statement of Trustees Responsibilities

The trustees, who are also directors of Association of Show and Agricultural Organisations for the purposes of company law, are responsible for preparing the Trustees’ Report (incorporating the strategic report and directors’ report) and the financial statements in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company [and the group] and of the income and expenditure, of the charitable [company/group] for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the trustees are aware:

Appreciation

The Association wishes to express thanks to many outside bodies and our colleagues who have all freely given their time and expertise to ensure that furtherance of the Association.

4

ASSOCIATION OF SHOW AND AGRICULTURAL ORGANISATIONS

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 DECEMBER 2021

The Trustee’s Report was approved by the Board of Trustees on 28 March 2022 and signed on their behalf by:

………………………………………………………. ………………………………………………………… Mr D Tite (Chair of Council) Mr D Dooley (Vice Chair) Trustee Trustee

5

ASSOCIATION OF SHOW AND AGRICULTURAL ORGANISATIONS

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF ASSOCIATION OF SHOW AND AGRICULTURAL ORGANISATIONS

YEAR ENDED 31 DECEMBER 2021

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2021.

Responsibilities and basis of report

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Joshua Kingston BSc (Hons) ACA Burton Sweet Limited The Clock Tower 5 Farleigh Court Old Weston Road Flax Bourton Bristol BS48 1UR

Date: 28 March 2022

6

ASSOCIATION OF SHOW AND AGRICULTURAL ORGANISATIONS

STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT) YEAR ENDED 31 DECEMBER 2021

Note
Income from:
Donations and legacies
2
Charitable activities
3
Other trading activities
4
Investments
5
Total income
Expenditure on:
Charitable activities
6
Total expenditure
7
Net gains on investments
12
Net movement in funds
Total funds at start of year
14
Total funds at end of year
14
Net (expenditure) / income		 Total Funds
Total Funds
2021
2020
£
£
25,266
6,590
22,857
35,385
-
2,302
1,851
1,949
49,974
46,226
53,547
45,813
53,547
45,813
(3,573)
413
8,693
3,684
5,120
4,097
102,458
98,361
107,578
102,458

The Charity has no recognised gains or losses other than the results for the year as set out above.

All of the activities of the charity are classed as continuing.

All the financial activities of the charity in the current and prior year is within unrestricted funds.

The notes on pages 9 to 15 form part of these financial statements

7

ASSOCIATION OF SHOW AND AGRICULTURAL ORGANISATIONS

BALANCE SHEET

----- Start of picture text -----
AS AT 31 DECEMBER 2021 Company number: 02758883
2021 2020
Note £ £
Fixed assets
Investments 10 69,974 61,281
Current assets
Debtors 11 1,366 11,512
Cash at bank and in hand 52,667 47,933
54,033 59,445
Liabilities
Creditors : amounts falling
due within one year 12 (16,429) (18,268)
Net current assets 37,604 41,177
Total assets less current liabilities 107,578 102,458
Total Assets 107,578 102,458
Funds
Unrestricted funds
General funds 15 103,578 99,458
Designated funds 15 4,000 3,000
Total funds 107,578 102,458
----- End of picture text -----

For the year ending 31 October 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Trustees responsibilities:

These accounts have been prepared in accordance with the provision applicable to companies subject to the small companies regime.

These financial statements were approved by the Trustees on 28 March 2022 and are signed on their behalf by:

Mr D Tite Mr D Dooley Chair of Council Vice Chair

The notes on pages 9 to 15 form part of these financial statements

8

ASSOCIATION OF SHOW AND AGRICULTURAL ORGANISATIONS

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2021

1 Accounting policies

Accounting convention

The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Companies Act 2006 for charitable companies and UK Generally Accepted Practice as it applies from 1 January 2019.

The Association has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The charity is a public benefit entity as defined under FRS102.

Going concern

In the context of the current economic climate, the trustees have reviewed likely future developments and remain of the opinion that there are no material uncertainties affecting the ability of the charity to continue as a going concern. The trustees have made this assessment whilst considering the charity's financial resources, budgets and forecasts and a period of at least 12 months from the date of the approval of these accounts.

Income

Income from donations is included in income when these are receivable, except as follows:

I. When donors specify that donations given to the charity must be used in future accounting periods, the income is deferred until those periods;

II. When donors impose conditions which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred until the pre-conditions have been met.

Donations in kind comprise donated services where the costs are measurable and the services would otherwise have to be paid for to maintain operational effectiveness.

Income is recognised when the Association is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Investment income is included on a receivable basis.

Expenditure

Expenditure is recognised in the period in which it is incurred. Expenditure includes attributable VAT which cannot be recovered.

Governance costs

Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the Independent examination fees and costs linked to the strategic governance of the charity. Governance costs are included within charitable activities costs.

9

ASSOCIATION OF SHOW AND AGRICULTURAL ORGANISATIONS

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2021

Raising funds

Raising funds expenditure, when present, include those costs incurred in seeking voluntary contributions, costs of goods sold and other costs which include the costs of running and participating in fundraising events.

Fixed asset investments

Investments are included at market value at 31 December. The SOFA includes the net gains and losses arising on revaluations and disposals during the year.

Debtors

Trade debtors are amounts due from customers for services performed in the ordinary course of business. Trade debtors are recognised initially at the transaction price.

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

Creditors

Creditors are obligations to pay for goods or services that have been acquire in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the company does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.

Creditors are recognised initially at the transaction price.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objects at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Designated funds form part of unrestricted funds and have been identified as being for particular purposes by the Trustees. They are not restricted and can be transferred to general funds at any time at the discretion of the Trustees.

Further explanation of the nature and purpose of each fund is included in note 14 of the financial statements.

10

ASSOCIATION OF SHOW AND AGRICULTURAL ORGANISATIONS

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2021

1 Accounting policies (continued)

Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee's services are received.

Termination benefits are recognised immediately as an expense when the Association is demonstrably committed to terminate the employment of an employee or provide termination benefits.

Critical accounting estimates and judgements

In the application of the Association's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where revision affects only that period, or in the period of the revision and future periods where revision affects both current and future periods.

2 Income from: Donations and legacies

Conference donation
Government grants
Other grants
Income from: Charitable activities
Membership and supplier subscriptions
H&S (Mentor)
PPL
Learning days
Conference trade stand
Conference sponsorship		 Total Funds
Total Funds
2021
2020
£
£
13,129
1,590
9,137
5,000
3,000
-
25,266
6,590
Total Funds
Total Funds
2021
2020
£
£
15,168
30,025
100
2,230
4,141
-
-
3,130
448
-
3,000
-
22,857
35,385

3 Income from: Charitable activities

11

ASSOCIATION OF SHOW AND AGRICULTURAL ORGANISATIONS

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2021

4 Income from: Other trading activities

Year book sales/adverts
5
Income from: Investments
Dividends
Interest received
6
Expenditure on: Charitable activities
Staff costs
Employee Pensions
Learning days
Conference expenses
PPL expenses
Mentor Health and Safety Costs
Subscriptions
Spring council
Accountancy
Secretarial expenses
Office expenses
Insurance
Website management
Printing and handbook costs
Legal and professional
PR Consultant
Marketing & Advertising
Governance costs (Independent Examiners fee )		 Total Funds
Total Funds
2021
2020
£
£
-
2,302
-
2,302
Total Funds
Total Funds
2021
2020
£
£
1,850
1,764
1
185
1,851
1,949
Total Funds
Total Funds
2021
2020
£
£
23,000
17,854
1,315
1,976
-
3,123
7,947
709
4,141
-
720
-
643
751
-
59
3,164
2,640
3,830
2,503
3,082
2,041
1,831
1,786
976
6,696
1,394
1,504
35
2,431
100
840
409
-
960
900
53,547
45,813

12

ASSOCIATION OF SHOW AND AGRICULTURAL ORGANISATIONS

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2021

7 Net income for the year

This is stated after charging:

----- Start of picture text -----
||||| |---|---|---|---| |2021|2020| |£|£| |Independent examiner's fees:|- Independent examination|960|900| |- Other services|1,560|2,541|

----- End of picture text -----

Two Trustees have been reimbursed for their out of pocket travel expenses £60 (2020: £nil). No Trustee received any remuneration during the year (2020: £nil).

Aggregate donations from Trustees, key management personnel, and other related parties was £Nil (2020: £Nil).

The aggregate payroll costs were:

----- Start of picture text -----
|||| |---|---|---| |2021|2020| |£|£| |Wages & salaries|23,000|17,854| |Pension contributions|1,315|1,976| |24,315|19,830|

----- End of picture text -----

No employee received emoluments of more than £60,000.

The average weekly number of employees during the year was 2 (2020: 2), calculated on the basis of average headcount. The total employment benefits received by key management personnel including employer national insurance and employer pension were £12,142 (2020: £9,880).

9 Taxation

The charity is exempt from corporation tax on its charitable activities.

13

ASSOCIATION OF SHOW AND AGRICULTURAL ORGANISATIONS

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2021

10 Investments
Cost or valuation
At 1 January 2021
Valuations changes
At 31 December 2021
Carrying amount
At 31 December 2021
At 31 December 2020
11 Debtors
Trade debtors
Prepayments and accrued income
12 Creditors: amounts falling due within one year
Deferred income
(note 13)
Accruals
Social security and other taxes
Other creditors
13 Deferred income
Deferred income brought forward
Resources deferred during the year
Amounts released from previous year		 Listed
Investments
£
61,281
8,693
69,974
69,974
61,281
2021
2020
£
£
1,081
283
285
11,229
1,366
11,512
2021
2020
£
£
11,684
14,908
2,770
3,120
212
240
1,763
-
16,429
18,268
2021
2020
£
£
14,908
1,275
11,684
14,908
(14,908)
(1,275)
11,684
14,908

Income deferred in the year relates to membership and PPL income paid in advance.

14

ASSOCIATION OF SHOW AND AGRICULTURAL ORGANISATIONS

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2021

14 Movement in funds

For the year ended 31 December 2021

Designated funds
2023 Centenary fund
General funds
Total funds		 At 1 Jan
Revaluations,
At 31 Dec
2021
Income
Expenditure
Transfers
gains & Losses
2021
£
£
£
£
£
£
3,000
-
-
1,000
-
4,000
3,000
-
-
1,000
-
4,000
99,458
49,974
(53,547)
(1,000)
8,693
103,578
102,458
49,974
(53,547)
-
8,693
107,578

Designated funds

The 2023 centenary Fund - Funds set aside towards the 2023 Centenary.

For the year ended 31 December 2020

Designated funds
2023 Centenary fund		 At 1 Jan
2020
Income
Expenditure
£
£
£
2,000
-
-		 Revaluations,
At 31 Dec
Transfers
gains & Losses
2020
£
£
£
1,000
-
3,000
2,000
-
-		 1,000
-
3,000
General funds 96,361
46,226
(45,813)		 (1,000)
3,684
99,458
Total funds 98,361
46,226
(45,813)		 -
3,684
102,458
Analysis of net assets between funds
As at 31 December 2021
Other net assets		 Unrestricted
Unrestricted
Designated
General
Total
Funds
Funds
£
£
£
4,000
103,578
107,578
4,000
103,578
107,578
As at 31 December 2020
Other net assets		 Unrestricted
Unrestricted
Designated
General
Total
Funds
Funds
£
£
£
3,000
99,458
102,458
3,000
99,458
102,458

15 Analysis of net assets between funds

16 Related party transactions

There are no transactions with trustees or other related parties other than those disclosed as required by the SORP elsewhere in the financial statements.

15