Charlty registration number 1023920 (England and Wales) Company registration number 02699644 ART SHAPE LIMITED ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
ART SHAPE LIMITED LEGAL AND ADMINISTRATIVE INFORMATION Trustees Ms C A H Coates Rev'd S K Denno Ms C M Gilmore-Griffiths Ms J Calaghan Ms J Jackson Mr J Austin-Jones MrA C Noble Mr D A Finch Secretary Mrs J Calaghan Charity number (England and Wales) 1023920 Company number 02699644 Reglstered offlce Brockworth Court Farm Court Road Brockworth Gloucestershire United Kingdom GL3 4QU Independent oxaminer BK Plus Limited 6 Manor Park Business Centre Mackenzie Way Cheltenham Gloucestershire England GL519TX
ART SHAPE LIMITED CONTENTS Page Trustees, report Independent examiner's report Statement of financial activities Statement of financial position statement of cash flows Notes to the financial statements 8-13
ART SHAPE LIMITED TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 MARCH 2025 The trustees present their annual report and financial slatements for Ihe year ended 31 March 2025. The financial statements have been prepared in accordance with the accounling policies set out in note 2 to the financial statements and comply with the charity's governing document, the Companies Act 2006, FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities SORP "Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102)" Objectives and actlvltles Business Plan Overvlew Art Shape was created in 1993 as the result of a Glouceslershire-wide research programme commissioned by Artshare South Wesl to address gaps in the provision of creative aclivily for disabled people in the county. Art Shape has since made significant steps in promoting everyone's right to access and engage with creative experiences. As an organisation, Art Shape has shifted its focus from working within care settings lo a more pro- active role, shaping accessible progressional arts provision and opportunities for all within a framework of social inclusion. Art Shape targets its activities at providing arts opportunities for those facing disabling barriers, particularly learning disabilities, physical disabilities, mental health service users and survivors and older people. Art Shape's dislinGI skill in socially inclusive practice is developing tailor made provision to meet specific needs of individuals, communities and organisations and directly engaging people in the arts on their own terms, regardless of the point they have reached on their creative path. Art Shape is a generator of ideas, of art and of artists and works wilh people facing disabling barriers, such as people with physical disabilities, learning difficulties, mental ill-health and those experiencing the limitations associated with ageing. To open up opportunities for people facing disabling barriers, we work with carers and care workers in homes and day centres providing activities for people facing barriers. To support integration, we also work in communities and to challenge exclusion on grounds of gender, sexuality, marital status, colour, race, nationality, ethnic or national origins, religion, age or disability and poverty or deprivation. Art Shape always has extremely high expectalions and Ihe artislic quality of the output of its work and projects is paramount. Our mission is to contribute to improving arts, disabled arts and disability arts culture through our strong links with artists and the art world. Art Shape primarily operates across Gloucestershire, but its work is expanding regionally and nalionally, to inform policy and promote good practice within social inclusion and the arts. Art Shape is an active partner in the National Disability Network and Create Gloucestershire. Art Shape is working closely with new iniliatives in Gloucestershire including.. NHS co-production Arts on Prescription programme (lead organisation for the Gloucestershire Creative Health Consortium) Create Gloucestershire Gloucester Culture Trust Continuing progression as an accredited learning provider. Arts and Health 'It is time to recognise the powerful contribution the arts can make to health and wellbeing. There are now many examples and much evidence of the beneficial impact they can have. We have three key messages in this report= The arts can help keep us well, aid our recovery and support longer lives better lived. The arts can help meet major challenges facing health and social care.. ageing, long-term conditions, loneliness and mental health. The arts can help save money in the health service and social care., Credit.. Al/-Party Parliamentary Group on Arts, Health and Wellbeing Inquiry Report Creative Health." The Arts foi He811h and Wellbeing report- Ju/y2017 Second Edition
ART SHAPE LIMITED TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR EIVDED 31 MARCH 2025 Art shape is the lead partner for the Glouceslershire Creative Health Consortium and is now contracted directly by the NHS to deliver services for social prescribing and creative health. Objectives and actlvitles Art Shape's main focus for funding ha5 been in building opportunity for participation through making the case for arts and creative opportunities as key to quality experiences in health and care sectors. Inspirations lead to New Horizons and 'Crealivity In Social Care,, the only accredited course of its type, which aims to enable social and health care workers to bring artislic and creative opportunities to their places of work to benefit the clients, the managers and the care workers. More recently Art Shape has built on this through the development of resources and training opportunities to support and inspire care and health workers to continue to bring artistic and creative focus lo Iheir work through our Inclusive Arts Leadership programme. Art Shape will continue to build on its work with the health services, social services and local authorities and voluntary agencies involved in care to.. Promote the arts as an effective tool for well-being Engage people with improving their environments through art projecl consultancies Increase self-esleem and confidence of projecuprogramme participants Enhance social networks Recognise and embrace diversity Develop individual skills Sustainability and future plans In the light of the changing public sector environment and the increasing competition for grant aid, Art Shape has been working closely with commissioners in organisalions such as the NHS and Public Health England to increase tender opportunities. This has increased Art Shape's income dramatically over the past few years and offers a more sustainable future lo the organisation. This was demonstrated during the 2020-22 pandemic where the organisations turnover and core funds have increased rather than declined. There has also been an increase in the need for Art Shape's services due to the negative health impact the pandemic has had for people and this has also resulted in an increase in funding. The pandemic also meant that we had to quickly adapt our provision for remote delivery. This was challenging but the online and posted resource packs developed have been very well received by participanls and have enabled Art Shape to extend its geographical reach further. In turn this has resulted in increased skills in this area for the core team and resources which could potentially be adapted and used in Ihe fulure to continue this increased reach and diversify the way in which people are able to engage wilh the organisation. Our most recent strategic plan detai15 3 areas for organisational growth.. Education services Community programmes Arts and health services We have identified these three areas as the main delivery areas for the organisation and areas where growth of service and therefore income is desirable and possible. Each Senior Project Manager has expertise in one of these areas and is currently working to expand Art Shape's services in their area. Progression routes for emerging artlsts As ever, Art Shape will continue to use the resources al ils disposal through commissions, eg the Adult Educalion Service Level Agreement, and granl funded projects to provide progression routes for emerging artists and to exhibit and sell the work ofArt Shape artists and emerging artists. Liability All liability for the organisation in terms of assets, trustees and staff is covered by our insurance policy currently held with Hiscox through Brunsdons Broker, Barnwood, Gloucester.
ART SHAPE LIMITED TRUSTEES. REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Structure, governance and management Governing document The charity is controlled by ils governing document, a deed of Irusl, and Gonslilules a limlled company, limited by guaianlee, as defined by the Companies Acl 2006. Organisallonal structure The day-lo-day running Is managed by the Managing Direclor Lucy Garrell, supported by Ihe direclorsllfuslees. The Board advise in areas ol general policy and strategy and are an approving body. Members of the Board can be elec18d al the annual general meeting and new members are Invited into the office for an induction lo the organisalion. Within Ihe budget for Ihe organisalion there is a provision for Iralning for Ihe Board and this is used as and wheii necessary. Statement of trustees, re$pon$lblllties The Iruslees are responsible for preparing the Report of Ihe Trustees and the financlal slalemenls in accordance wilh applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Praclicel. The law applicable lo charilies in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Re9ulalions 2008 and the provisions of Ihe Ifust deed requires the Iruslees lo prepare financial slalernenls foi each rinancial year which give a Irue and fair view of the slate of affairs of the charity and of the incoming resources and application ol iesource5. ineltiding the income and expendilure, of the charily for that period. In preparing those financial slalemenls. the Irusloos are required lo.. seleel sullable accounting policles and then apply them consislenlly., observe the methods and principles in the Charity SORP. make judgements and eslimales that are reasonable and prudent.. prepare the financial slalemenls on the going concern basis unle5511 Is Inappropriate lo presume that the charily will continue in business. The Iruslees are responsible for keeping proper accounting records whlch disclose wllh reasonable accuracy al any lime the financial posilion ol the charity and lo ei)able them lo eiisure that Ihe financial slalemenls comply with the Charities Act 2011. the Charily (Accounts and Reports) RegLilalions 2008 and the provlsions of the trust deed. They are also respoiisible for safeguarding the assels of the charity and heiice for takin9 ieasonable steps for the prevention and deleclion of fiaud and olhei irregularities. The Iruslee5' report was approved by the Board of Trustees. Ms C A H Coales Trustee Dale.. 30 0fl:..2.S-.
ART SHAPE LIMITED INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ART SHAPE LIMITED I report to the trustees on my examination of the financial statements of Art Shape Limited (the charity) for the year ended 31 March 2025. Responsibilitles and basis of report As the trustees of the charity (and also its directors for the purposes of company law), you are responsible for the preparation of the financial stalements in accordance wilh the requirements of the Companies Act 2006. Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the Companies Act 2006 and are eligible for independent examination, I reporl in respect of my examination of the charity's financial statements carried out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5){b) of the Charities Act 2011. Independent examiner's statement Since the charity's gross income exceeded £250,000, the independent examiner must be a member of a body listed in section 145 of the Charilies Act 2011. 1 confirm that l am qualified to undertake the examination because l am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies. I have Completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the charity as required by section 386 of the Companies Act 2006. the financial statements do not accord with those records., or the financial statements do not comply with the accounting requirements of section 396 of the Companies Act 2006 other than any requirement that the financial statements give a true and fair view, which is not a matter considered as part of an independent examinalion., or the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable lo charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102). I have no concerns and have come across no other matters in conneclion with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. Cinzia Hensley Institure of Chartere BK Plus Limited 6 Manor Park Business Centre Mackenzie Way Cheltenham GIouGestershire GL519TX England Date.. ccountants in England and Wales
ART SHAPE LIMITED STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2025 Unrestrictod Restricted funds funds Total Unrestrlcted Restricted funds funds Total 2025 2025 2025 2024 2024 2024 Notes Income from: Donations and legacies Charitable activities Investments 683 12,561 14,583 521 678,499 1,204 691,060 14,583 509 8,641 10,867 1,510 593,118 2,019 601,759 10,867 Total income 27,827 679,020 706,847 20,017 594,628 614,645 Expenditure on: Charitable activities 110,293 535,593 645,886 115,922 461,954 577,876 Total expenditure 110,293 535,593 645,886 115,922 461,954 577,876 Net Incomel(expenditure) (82,466) 143,427 60,961 (95,905) 132,674 36,769 Transfers beeen funds 29,539 (29,539) 136,563 (136,563) Net movement In funds (52,9271 113,888 60,961 40,658 (3,889) 36,769 Reconciliation of funds: Fund balances at 1 April 2024 405,572 36,112 441,684 364,914 40,001 404,915 Fund balances at 31 March 2025 352,645 150,000 502,645 405,572 36,112 441,684
ART SHAPE LIMITED STATEMENT OF FINANCIAL POSITION AS AT 31 MARCH 2025 2025 2024 Notes Current assets Debtors Cash al bank and in hand 11 72,655 892,592 49.196 913,205 965,247 962,401 Creditors.. amounts falllng due wlthln one year 12 (462.602) {520,717) Net current assots 502,645 441,684 The funds of the charity Reslricled income funds Unreslricled funds - general Designaled funds - Organisalion development fund Deslgnaled lunds - Closure costs 13 14 150,000 11,276 36,112 12.487 14 117,565 223,804 117,565 275,520 502,645 441,684 The company is enlilled lo the exemption from the audil requiremenl contained in section 477 of the Companies Act 2006, for the year ended 31 March 2025. The direclors acknowledge their responsibilities for comp5ying with the requirements of the Companles Act 2006 with iespecl lo accounting records and the preparation of finanaal stalemenls. Th6 members have not required the company lo obtain an audit of ils financial slalemenls lor the year in question in accordance wilh section 476. These financial slatemenls have been prepared in accordance with the provisions applicable to companies subjecl lo the small companles regime. The financial slalemenls were approved by the Iruslees on Ms C A H Coales Trustee Company regislrallon number 02699644 (England and Wales)
ART SHAPE LIMITED STATEMENT OF CASH FLOWS FOR THE YEAR EJVDED 31 MARCH 2025 2025 2024 Notes Cash flows from operating activities Cash (absorbed byllgenerated from operations (35,196) 304,319 Investlng activities Investment income received 14,583 10,867 Net cash generated from investlng activities 14,583 10,867 Net cash generated from financing activities Net (decrease)Ilncrease in cash and cash equivalents (20,613) 315,186 Cash and cash equivalents at beginning of year 913,205 598,019 Cash and cash equlvalents at end of year 892,592 913,205
ART SHAPE LIMITED STATEMENT OF CASH FLOWS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Cash (absorbed by)Igenerated from operations 2025 2024 Surplus for the year 60,961 36,769 Adjustments for: Investment income recognised in statement of financial activities (14,583) 110,867) Movements In worklng capital: Ilncrease)Idecrease in debtors IDeGrease)lincrease in creditors (23,459) {58,115) 100,152 178,265 Cash (absorbed by)Igenerated from operations (35,1961 304,319 Accounting pollcles 2.1 Accounting conventlon The financial statements have been prepared in accordance with the charily's governing document, the Companies Act 2006, FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities SORP "Accounting and Reporting by Charities.. Statement of Recommended Practice applicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" The charity is a Public Benefit Entity as defined by FRS 102. The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in Ihese financial slatements are rounded to the nearest £. The financial slatements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below. 2.2 Charltable funds Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular reslricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular reslricted purposes. Designated funds are funds which have been set aside by the trustees for the purposes of organisational development (£117,565}, 6 months running costs and closure costs of Ihe organisation if this becomes necessary for any reason {£223,804). Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. 2.3 Income All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
ART SHAPE LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Accounting policios (Continued) 2.4 Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in setllemenl and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Vvhere costs cannol be directly attributed to particular headings they have been allocated lo activities on a basis consistent with the use of resources. Income from donations and legacies Unrostricted Restrlcted funds funds 2025 Total Unrestrlcted Restricted funds funds 2024 Total 2025 2025 2024 2024 Donations 683 521 1,204 509 1,510 2,019 Income from charitable actlvltles Unrestricted Restrlcted funds funds 2025 Total Unrestrlcted Restricted funds funds 2024 Total 2025 2025 2024 2024 Commissioned services Grants and contracts Earned income 2,962 202,235 475,349 915 205,197 475,349 10,514 2,021 378,776 213,560 782 380,797 213,560 7,402 9,599 6,620 12,561 678,499 691,060 8,641 593,118 601,759
ART SHAPE LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Incomo from charitable activities (Continued) Grants analysls Total 2025 Total 2024 Gloucestershire County Council - Multiply National Health Service England Gloucestershire County Council Employment & Skills Hub Outreach Project Gloucestershire County Council Holiday Activities & Food programme Gloucestershire County Council Thriving Communities University of Gloucestershire - Risking Happiness Gloucestershire Community Foundation - Carnival The Belty Messenger Charitable Foundation Active Impact Gloucestershire Community Rail Partnership St Paul's Church NHS England Suicide Prevention Transformation programme GLOW Aim Up Gloucestershire County Council - High Street Fest Gloucestershire Carers Legacy Fund Gloucestershire Disability Fund Emergency ExitArts 229,200 158,788 26,031 11,542 9,587 8,969 8,071 7,998 7,629 6,000 1,045 489 91,613 8,823 50,179 9,264 586 31,182 1,266 2,599 7,228 2,636 999 2,993 2,345 1,044 500 303 475,349 213,560 Commissioned Services included in the above as follows.. 2025 Total 2024 Total GCC Adult Education National Health SeNice England Oakhavon Residential Care Home Gloucestershire Health and Care NHS Foundation Trust Sold services 195,112 7,123 258,078 120,698 1,578 443 2,962 205,197 380,797 Income from investments Unrgstrlcted Unrestricted funds funds 2025 2024 Interest receivable 14,583 10,867 10-
ART SHAPE LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Expenditure on charltable activities Total 2025 Total 2024 Direct costs Project materials and expense Travel Artists fees Premises expenses Office costs Subscriptions Insurance Bank charges 529,531 6,674 46,974 14,832 31,329 3,042 4,004 110 451,580 5,648 61,903 29,838 18,484 3,136 4,283 88 636,496 574,960 Sharo of support and governanco costs (see note 7) Governance 9,390 2,916 645,886 577,876 Analysis by fund Unrestricted funds Restricted funds general 110,293 535,593 115,922 461,954 645,886 577,876 Support costs allocated to activities 2025 2024 Governance costs 9,390 2,916 Analysed between: Accountancy and legal fees 9,390 2,916 Trustees None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year. Trustees. expenses There were no trustees, expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024. 11
ART SHAPE LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Employoos The average monthly number of employees during the year was.. 2025 Number 2024 Number 32 32 There were no employees whose annual remuneration was more than £60,000. 10 Taxatlon The charity is exempt from taxation on ils activities because all its income is applied for charitable purposes. 11 Debtors 2025 2024 Amounts falling due wlthln one year: Trade debtors Other debtors Prepayments 66,571 600 5,484 48,596 600 72,655 49,196 12 Creditors: amounts falllng due within one year 2025 2024 Social security and other taxes Trade creditors Accruals and deferred income 10,694 3,233 448,675 7,889 7,528 505,300 462,602 520,717 13 Restrlcted funds The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used. Incoming Resources 2024 resources expended Transfers At 31 March 2025 36,112 679,020 (535,593) (29,539) 150,000 12-
ART SHAPE LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 13 Restricted funds (Continued) Prevlous year: At 1 April 2023 Incoming Resources resources expended Transfers At 31 March 2024 40,001 594,628 1461,954) (136,563) 36,112 14 Unrestricted funds The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by Ihe Irustees for specific purposes. At 1 April Incoming Resources 2024 resources expended Transfers At 31 March 2025 Organisation developmenl fund Closure cosls General funds 117,565 275,520 12,487 117,565 223,804 11,276 (51,716) 81,255 27,827 (110,293) 405,572 27,827 (110,293) 29,539 352,645 Previous year: At 1 April 2023 Incoming Resources resources expended Transfers At 31 March 2024 Organisation development fund Closure costs General funds 117,565 226,687 20,662 117,565 275,520 12,487 48,833 87,730 20,017 (115,922) 364,914 20,017 (115,9221 136,563 405,572 15 Related party transactions There were no disclosable related party transaclions during the year (2024- none). 13-