REGISTERED COMPANY NUMBER.. 02699644 (England and Wales) REGISTERED CHARITY NUMBER: 1023920 REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 FOR ART SHAPE LIMITED BK Plus Limited 6 Manor Park Business Centre Mackenzie Way Cheltenham Gloucestershire GL519TX
ART SHAPE LIMITED CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Pag8 Reference and Administrative Details Report of the Trustees Independent Examinor's Report Statement of Financial Activities Statement of Financial Position Statement of Cash Flows Notes to the Statement of Cash Flows 10 Notes to the Financial Statements 11 to 17
ART SHAPE LIMITED REFERENCE AND ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 31 MARCH 2024 TRUSTEES J Austin-Jones J Calaghan C Coates S Denno D Price C Gilmore-Griffiths J Jackson A Noble REGISTERED OFFICE Brockworlh Court Farm Court Road Brockworth Gloucestershire GL3 4QU REGISTERED COMPANY NUMBER 02699644 (England and Wales} REGISTERED CHARITY NUMBER 1023920 INDEPENDENT EXAMINER BK Plus Limited 6 Manor Park Business Centre Mackenzie Way Cheltenham Gloucestershire GL519TX Page 1
ART SHAPE LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102} (effective 1 January 20191. OBJECTIVES AND ACTIVITIES Business plan overview Art Shape was created in 1993 as the result of a Gloucestershire-wide research programme commissioned by Artshare South Wesl lo address the gaps in the provision of creative activity for disabled people in the county. Art Shape has since made significant steps in promoting everyones right to access and engage with creative experiences. As an organisalion, Art Shape has shifted its focus from working within care settings to a more pro-active role, shaping accessible professional arts provision and opportunities for all within a framework of social inclusion. Art Shape targets its aclivities at providing arts opportunities for those facing disabling barriers, particularly learning disabilities, physical disabilities. mental health service users and survivor and older people. Art Shape's distinct skill in socially inclusive practice is developing tailor made provision lo meet specific needs of individuals, communities and organisations and directly engaging people in Ihe arts on their own terms, regardless of the point they have reached on their creative path. Art Shape is a generalor of ideas, of art and of artists and works with people facing disabling barriers, such as people with physical disabilities, learning difficulties, mental ill-health and those experience the limitations associated with ageing. To open up opportunities for people facing disabling barriers, we work with carers and care workers in homes and day cenlres providing activities for people facing barriers. To support integration, we also work in communilies and lo challenge exclusion on grounds of gender, sexuality, marital status. colour, race, nationality, ethnic or national origins, religion, age or disability and poverty or deprivation. Art Shape always has extremely high expectations and the artislic quality of the output of ils work and projects is paramount. Our mission is to contribute to improving arts, disabled arts and disability arts culture through our strong links with arlisls and the art world. Art Shape primarily operates across Gloucestershire, but its work is expanding regionally and nationally, to inform policy and promote good practice within social inclusion and the arts. Art Shape is an active partner in the National Disability Network and Create Glouceslershire. Art Shape is working Closely with new initiatives in Gloucestershire including NHS co-production Arts on Prescriptions programme (lead consortium members of the Gloucestershire Creative Health Consortia) Create Gloucestershire Gloucester Culture Trust Continuing progression as an accredited learning provider offering OCN, ASDAN and AplEd accreditation possibilities Page 2
ART SHAPE LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 Arts and Health There have been many sludies into the positive effects of arts on health and well-being. In a report written by the All Party Parliamenlary Group on Arts, Health and Wellbeing Inquiry Report Creative Health 'The Arts for Health and Wellbeing, in 2017 it is stated.. It is time to recognise the powerful contribution the arts can make lo health and wellbeing. There are now many examples and much evidence of the beneficial impact they can have. We have three key messages in Ihis report.. The arts can help keep us well, aid our recovery and support longer lives belter lived. The arts can help meet major challenges facing health and social care: ageing, long-term conditions, loneliness and mental health. The arts can help save money in the health service and social care. Art Shape is a lead partner in the Gloucestershire Creative Health Consortia and is now contracted directly by the NHS to deliver services for social prescribing. Art Shape's Main focus for funding has been in building opportunity for participation through making the case for arts and creative opportunities as key to quality experiences in health and care sectors. Inspirations lead to New Horizons and 'Crealivity In Social Care,, the only accredited course of its type, which aims to enable social and health care workers to bring artistic and creative opportunities to their places of work to benefit the clients, the managers and the workers to bring artistic and creative opportunities to their places of work to benefit the clients, the managers and the care workers. More recently, Art Shape has built on this through the developmenl of resources and training opportunities to support and inspire care workers to continue to bring artistic and creative focus lo their work. Art Shape will continue to build on its work wilh the health services, social services and local aulhorities and voluntary agencies involved in care to.. Promote the arts as an effective tool for well-being Engage people with improving their environments through art project consultancies Increase self-esteem and confidence of project participants Enhance social networks Recognise and embrace diversity Develop individual skills Sustainability In Ihe light of Ihe changing public sector environment and the increasing competilion for grant aid, Art Shape has been working closely with commissioners in organisations such as the NHS and Public Health England lo increase tender opportunities. This has increased Art Shape's income dramaliGally over the past few years and offers a more sustainable future lo the organisation. This was demonstrated during the 2020-22 pandemic where the organisations turnover and core funds have increased rather than declined. There has also been an increase in the need for Art Shape's services due lo the negative health impact the pandemi¢ has had for people and this has also resulted in an increase in funding. The pandemic also meant that we had to quickly adapt our provision for remote delivery. This was challenging but the online and posted resource packs developed have been very well received by participants and have enabled Art Shape to extends it geographical reach further. In turn this has resulted in increased skills in this area for the core team and resources which could potentially be adapted and used in the future to continue this increased reach and diversify the way in which people are able to engage with the organisalion. Progression routes for emerging artists As ever, Art Shape will continue lo use the resources al its disposal through commissions, eg the Adult Education Service Level Agreement, and grant funded projects to provide progression routes for emerging artist and to exhibit and sell the work of Art Shape artists and emerging artists. Page 3
ART SHAPE LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 Liability ASI liability for the organisation in terms of assets, trustees and staff is covered by our insurance policy currently held with Hiscox through Brunsdons Broker, Barnwood, Gloucester. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its governing document, a deed of trust, and conslilutes a limited company, limited by guarantee, as defined by the Companies Act 2006. Organisational structure The day-to-day running in managed by the Managing Director Lucy Garrett, supported by the directorsllrustees. The Board advise in areas of general policy and slralegy and are an approving body. Members of the Board can be elected at the annual general meeting and new members are invited into the office for an induction to the organisation. Within the budget for the organisation there is a provision for training for the Board and this is used as and when necessary. Report of the trustees, incorporating a strategic report, approved by order of Ihe board of trustees, as the company directors, on and signed on the board's behalf by.. C Coates- Trustee Page 4
INDEPENDENT EXAMINER'S REPORTTO THE TRUSTEES OF ART SHAPE LIMITED Independent examinerfs report to the trustees of Art Shape Limited ('the Companw) report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2024. Responsibilities and basis of report As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Acl'}. Having satisfied myself Ihal the accounts of the Company are not required to be audited under Parl 16 of the 2006 Acl and are eligible for independent examinalion, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('Ihe 2011 Act'}. In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (bl of Ihe 2011 Act. Independent examinerfs statement Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that l am qualified lo undertake the examination because l am a member of the Institute of Chartered Accounlants in England and Wales, which is one of the listed bodies. I have completed my examination. I confirm that no matters have come to my attention in conneclion with the examination giving me cause to believe.. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or the accounts do not accord with those records; or the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a malter considered as part of an independent examination; or the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accoun15 in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102)}. I have no concerns and have come across no other malters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Roger F Downes FCA The Institute of Chartered Accountants in England and Wales BK Plus Limited 6 Manor Park Business Centre Mackenzie Way Chellenham Gloucestershire GL519TX Dale.. l ZOW Page 5
ART SHAPE LIMITED STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2024 31.3.24 Total funds 31.3.23 Total funds UnrestricledReslricted funds fund Notes INCOME AND ENDOWMENTS FROM Donations and legacies 509 1,510 2,019 5,591 Charitable activities Charitable activities 8,641 593,118 601,759 739,376 Investment income 10,867 10,867 3,721 Total 20,017 594,628 614,645 748,688 EXPENDITURE ON Charitable activities Charitable activities 115,922 461,954 577,876 653,211 NET INCOMEI{EXPENDITURE) Transfers between funds (95,9051 136,563 132,674 136,563) 36,769 95.477 13 Net movement in funds 40,658 13,889) 36,769 95,477 RECONCILIATION OF FUNDS Total funds brought fotward 364,914 40,001 404,915 309,438 TOTAL FUNDS CARRIED FORWARD 405,572 36,112 441,684 404.915 The notes form part of these financial statements Page 6
ART SHAPE LIMITED STATEMENT OF FINANCIAL POSITION 31 MARCH 2024 31.3.24 Total funds 31.3.23 Total funds UnrestrictedRestricled funds fund Notes CURRENT ASSETS Deblors Cash at bank and in hand 11 167 415,994 49,029 497,211 49,196 913,205 149,348 598,019 416,161 546,240 962,401 747,367 CREDITORS Amounls falling due within one year 12 {10,589) (510,128) (520.717) (342,452) NET CURRENT ASSETS 405,572 36,112 441,684 404,915 TOTAL ASSETS LESS CURRENT LIABILITIES 405,572 36,112 441,684 404,915 NET ASSETS 405,572 36,112 441,684 404,915 FUNDS Unreslflcted funds.. Geiieral fuiid Designated funds 12,487 393,085 20,662 344,252 405,572 364,914 Restricted funds.. Restricted fund 36,112 40,001 TOTAL FUNDS 441,684 404,915 The charilable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2024. The members have not required the company to obtain an audit of ils financial statements for the year ended 31 March 2024 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for {a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and preparing financial statemenls which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of ils surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. (b) The financial statements were approved by the Board of Trustees and authorised for issue on and were signed on its behalf by.. The notes form part of these financial statements Page 7 continued...
ART SHAPE LIMITED STATEMENT OF FINANCIAL POSITION - continued 31 MARCH 2024 C Coates - Trustee The notes form part of these financial statements Page 8
ART SHAPE LIMITED STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2024 31.3.24 31.3.23 Notes Cash flows from operating activities Cash generated from operations 304,319 64,465 Nel cash provided by operating activities 304,319 64,465 Cash flows from investing activities Interest received 10,867 3,721 Net cash provided by investing activities 10,867 3,721 Change in cash and cash equivalents in the reporting period Cash and cash equivalents at the beginning of the reporting period 315,186 68,186 598,019 529,833 Cash and cash equivalents at the end of the reporting period 913,205 598,019 The noles form part of these financial statements Page 9
ART SHAPE LIMITED NOTES TO THE STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2024 RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES 31.3.24 31.3.23 Net income for the reporting period las por the Statement of Financial Activities) Adjustments for: Interest received Decreasel{increase) in debtors Increase in creditors 36,769 95,477 (10,8671 100.152 178,265 {3.721} (29,354} 2,063 Net cash provided by operations 304,319 64,465 ANALYSIS OF CHANGES IN NET FUNDS At 1.4.23 Cash flow At 31.3.24 Net cash Cash at bank and in hand 598,019 315,186 913,205 598,019 315,186 913,205 Total 598,019 315,186 913,205 The notes form part of these financial statements Page 10
ART SHAPE LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 ACCOUNTING POLICIES Basis of preparing the financial statements The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102) (effective 1 January 2019),, Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. Income All income is recognised in the Statement of Financial Activities once Ihe charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all c05t related lo the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Taxation The charity is exempt from corporation tax on its charitable activities. Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Designated funds are funds which have been set aside by the trustees for the purposes of organisational development (£110,032}, 6 months running costs and closure costs of the organisation if this becomes necessary for any reason (£237,165). Further explanation of the nature and purpose of each fund is included in the noles to the financial statements. DONATIONS AND LEGACIES 31.3.24 31.3.23 Donations 2,019 5,591 Page11 continued...
ART SHAPE LIMITED NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024 INVESTMENT INCOME 31.3.24 31.3.23 Interest receivable 10,867 3,721 INCOME FROM CHARITABLE ACTIVITIES 31.3.24 Charitable activities 31.3.23 Total activities Grants and contracts General income Commissioned services Earned income 213,560 98,419 51,520 576,861 12,576 380,797 7,402 601,759 739,376 Commission services included in the above are as follows.. 31.3.24 31.3.23 GCC Adult Education National Health Service England Oakhavon Residential Care Home Gloucestershire Health and Care NHS Foundalion Trust Sold services 258,078 120,698 1,578 443 298,233 275,233 1,850 Cheltenham Borough Homes 1,615 380,797 576,861 Grants received, included in the above, are as follows.. 31.3.24 31.3.23 Gloucestershire County Council - Multiply Gloucestershire County Council Employment & Skills Hub Outreach Project University of Gloucestershire Gloucestershire County Council Holiday Activities & Food programme National Health Service England Active Impact Aim Up St Pauls Betty Messenger Charitable Trusl Gloucestershire County Council - High Street Fest Gloucestershire Community Foundation Gloucestershire Carers Legacy Fund NHS England Suicide Prevention Transformation programme GLOW 91,613 22,361 50,179 31,182 2,500 5,127 9,264 8,823 7,228 2,993 2,636 2,599 2,345 1,266 1,044 999 8,131 7,638 14,686 4,360 1,692 Carried forward 212,171 66.495 Page 12 continued...
ART SHAPE LIMITED NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024 INCOME FROM CHARITABLE ACTIVITIES - continued 31.3.24 31.3.23 Brought forward Gloucestershire County Council- Thriving Communities Gloucestershire Disability fund Emergency Exit Arts Gloucestershire County Council - Building Better Opportunities National Lottery Community Fund University of Exeter 212,171 586 500 303 66,495 1,605 25,049 3,000 2,270 213,560 98,419 CHARITABLE ACTIVITIES COSTS Direct Costs (see note 6> Support Costs (see note 7) Totals Charitable activities 574,960 2,916 577,876 DIRECT COSTS OF CHARITABLE ACTIVITIES 31.3.24 31.3.23 Project materials and expense Travel Artists fees Premises expenses Office costs Subscriptions Insurance Bank charges 451,580 5,648 61.903 29,838 18,484 3,136 4,283 88 533.002 5,419 40,330 28,907 36,933 2,078 3,341 87 574,960 650,097 SUPPORT COSTS Governance costs Charitable activities 2,916 Page 13 continued..
ART SHAPE LIMITED NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024 SUPPORT COSTS - continued Support costs, inclLtded in the above, are as follows.. 31.3.24 Charitable activities 31.3.23 Total activities Accountancy and legal fees 2,916 3,114 TRUSTEES. REMUNERATION AND BENEFITS There were no trustees, remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023. Trustees, expenses There were no trustees, expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023. STAFF COSTS The average monthly number of employees during the year was as follows.. 31.3.24 32 31.3.23 34 Employees No employees received emoluments in excess of £60,000. 10. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES UnreslricledRestricted funds fund Total funds INCOME AND ENDOWMENTS FROM Donations and legacies 4,189 1,402 5,591 Charitable activities Charitable activities 64,860 674,516 739,376 Inveslment income 3,721 3,721 Total 72,770 675,918 748,688 EXPENDITURE ON Charitable activities Charitable activities 105,304 547,907 653,211 NET INCOMEI{EXPENDITURE) Transfers between funds {32,534) 88,010 128,011 88,0101 95,477 Net movement in funds 55,476 40,001 95,477 RECONCILIATION OF FUNDS Total funds brought forward 309,438 309,438 Page 14 continued...
ART SHAPE LIMITED NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024 10. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued Unrestricted Restricted funds fund Total funds TOTAL FUNDS CARRIED FORWARD 364,914 40,001 404,915 11. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.3.24 31.3.23 Trade debtors Other debtors Prepaymenls 48,596 600 144,204 2,667 2,477 49,196 149.348 12. CREDITORS: AMOUPITS FALLING DUE WITHIN ONE YEAR 31.3.24 31.3.23 Trade creditors Social security and other taxes Accruals and deferred income 7,528 7,889 505,300 26,185 7,802 308,465 520,717 342,452 13. MOVEMENT IN FUNDS Net movement in funds Transfers beeen funds At 31.3.24 At 1.4.23 Unrestricted funds General fund Designated funds 20,662 344,252 (95,905} 87,730 48,833 12,487 393,085 364,914 (95,9051 136,563 405,572 Restricted funds Restricted fund 40,001 132,674 1136,5631 36,112 TOTAL FUNDS 404,915 36,769 441,684 Page 15 continued...
ART SHAPE LIMITED NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024 13. MOVEMENT IN FUNDS - continued Nel movement in funds, included in the above are as follows.. Incoming resources Resources expended Movemenl in funds Unrestricted funds General fund 20,017 (115,922) (95,905) Restricted funds Restricted fund 594,628 {461,954) 132,674 TOTAL FUNDS 614,645 577,876) 36,769 Comparatives for movement in funds Net movement in funds Transfers belmeen funds Al 31.3.23 At 1.4.22 Unrestricted funds General fund Designated funds 14,223 295,215 (32,534) 38,973 49,037 20,662 344,252 309,438 {32,534) 88,010 364,914 Restricted funds Restricted fund 128,011 (88,010) 40,001 TOTAL FUNDS 309,438 95,477 404,915 Comparative net movement in funds, included in Ihe above are as follows.. Incoming resources Resources expended Movement in funds Unrestricted funds General fund 72.770 (105,304} (32,534) Restricted funds Restricled fund 675,918 (547,907) 128,011 TOTAL FUNDS 748,688 653,211) 95,477 Page 16 continued...
ART SHAPE LIMITED NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024 14. RELATED PARTY DISCLOSURES There were no related party transactions for the year ended 31 March 2024. Page 17