||||||||| |---|---|---|---|---|---|---|---| |**Trustees' Annual Report**|||||**for theperiod**||| |**From **|Period start date|||**To**|Period end date||| ||01|07|2020||30|06|2021| ## Section A Reference and administration details **Charity name** Barton-le-Clay Pre-School **Other names charity is known by** **Registered charity number (if any)** 1023883 **Charity's principal address** Our Space Manor Road Barton-le-Clay,Bedfordshire **Postcode MK45 4NS** **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Janine Hemmings|Chairperson||| ||Helen Hall|Treasurer||| ||Nicola Poynter|Secretary||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** **April 2009** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document - (eg. trust deed, constitution) How the charity is constituted - (eg. trust, association, company) Trustee selection methods Elected by parents - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups. **TAR** **April 2009** 2 Provide accommodation and equipment Raise money to pay for Pre-School activities To make payments as necessary To fix and collect fee’s in respect of attendance **Summary of the main** Adhere to applicable legislation **activities undertaken for the public benefit in relation to these objects (include within** Employ staff **this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** **April 2009** 3 Section D Achievements and performance |**Summary of the main**
**achievements of the charity**
**during the year**|A year of successfully providing high quality care
resulting in happy children and parents.
Working to have a standalone lease.
Working to become a CIO run charity
Continuous fundraising| |---|---| **TAR** **April 2009** 4 ## **Section E Financial review** Aims **Brief statement of the** Retain funds to cover redundancy and contracts, any other termed **charity’s policy on reserves** commitments we may have in the future. Manage out funds responsibly Provide a budget to enable us to predict fluctuations in our revenues and expenditures quickly to enable quick resolutions In the event that funds are used to recover from unexpected incidences, we will aim to rebuild our reserves primarily to meet redundancy obligations, and continue to rebuild our funds to cover a business disaster. Procedures As per recommendations, we operate 3 bank accounts We use a business current account for our business transactions We have a reserves/investment savings account and a fundraising account Each year after our AGM we review our reserves. We base the calculation on the cost of redundancy for the full pre-school team, essential costs such as contracts. The fund must cover at least these costs at a minimum. We aim to cover the cost of notice to staff. Our redundancy fund grows each year and will continue to do so as we employ the changes of the living wage. Also if we take on a new member of staff, we cover the notice period in the redundancy calculation. There may be other costs that will be taken into consideration, this will be reviewed by the committee and if agreed, will be reflected in our policy. We will make suitable risk assessments before using reserves. The money in reserves are for the described reasons. Should we encounter a situation that does not reach this criteria, the committee will meet to discuss alternative options. If the only solution is to use our reserves, then this will be done by a committee vote. Our reserves will be grown using good business practice techniques. We will aim to ensure our income is greater than expenditure. We will actively seek opportunities to fund the pre-school activities by fundraising, parent/carer inclusion and donations. If using our reserves results in a balance of £20,000 or less, we will look at alternative options to funding the activity. Our reserves policy will be reviewed periodically. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); ## Principal sources of funding:- - Council funding - Fee’s for unfunded sessions - Fundraising within the community - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. **TAR** **April 2009** 5 ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc)** **Date** **TAR** **April 2009** 6 |**Barton-le-Clay Pre-School**|**Barton-le-Clay Pre-School**||**1023883**|| |---|---|---|---|---| |**Receipts and payments accounts**||||**CC16a**| |**For the period**
**from**|01.07.20|**To**|30.06.21|| ## **Section A Receipts and payments** **Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £** ## **A1 Receipts** |**A1 Receipts**|**to the nearest £**|**to the nearest £**|**to the nearest £**|**to the nearest £**|**to the nearest £**|**to the nearest £**| |---|---|---|---|---|---|---| |Council Funding|**152,110**|||||**143,785**| |Session Fees|**16,097**|||||**14,355**| |Other Income|**6,095**|||||**14,356**| |FundraisingIncomer|**1,955**|||||**5,948**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**176,257**|||||**178,444**| |||||||| |**A2 Asset and investment sales,**
**(see table).**|||**-**
**-**
**-**|**-**
**-**
**-**|**-**
**-**
**-**|| ||**-**||**-**|**-**|**-**|| ||**-**||**-**|**-**|**-**|**-**| |**_Sub total_**|**-**||**-**|**-**|**-**|**-**| |**_Total receipts_**|**176,257**||**-**|**-**|**176,257**|| ||**176,257**||**-**|**-**|**176,257**|**178,444**| |**A2 Asset and investment sales,**|||||||||| |---|---|---|---|---|---|---|---|---|---| |**(see table).**|||||||||| ||**-**||**-**||**-**||**-**||| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**|**-**||**-**||**-**||**-**||**-**| ||||||||||| |**_Total receipts_**|**176,257**||**-**||**-**||**176,257**||**178,444**| |**A3 Payments**
Rent
**631**
Insurance & Bank Charges
**119**
Payroll
**145,377**
Activities & Refreshments
**15,380**
Other Admin Cost
**1,643**
Equipment & Repairs
**7,300**
Professional Fees
**4,742**|**A3 Payments**
Rent
**631**
Insurance & Bank Charges
**119**
Payroll
**145,377**
Activities & Refreshments
**15,380**
Other Admin Cost
**1,643**
Equipment & Repairs
**7,300**
Professional Fees
**4,742**|**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**|**631**
**119**
**145,377**
**15,380**
**1,643**
**7,300**
**4,742**|| |---|---|---|---|---|---| |
Rent|**631**|**-**|**-**|**631**|**1,290**| |Insurance & Bank Charges|**119**|**-**|**-**|**119**|**143**| |Payroll|**145,377**|**-**|**-**|**145,377**|**139,605**| |Activities & Refreshments|**15,380**|**-**|**-**|**15,380**|**8,791**| |Other Admin Cost|**1,643**|**-**|**-**|**1,643**|**1,679**| |Equipment & Repairs|**7,300**|**-**|**-**|**7,300**|**5,072**| |Professional Fees|**4,742**|**-**|**-**|**4,742**|**5,417**| CCXX R1 accounts (SS) 29/06/2022 1 |Other Costs|**141**||**-**||**-**||**141**||**113**| |---|---|---|---|---|---|---|---|---|---| |FundraisingCost|**40**||**-**||**-**||**40**||**-**| |**_Sub total_ **|**175,373**||**-**||**-**||**175,373**||**162,110**| ||||||||||| |**A4 Asset and investment**
**purchases (see table)**|||||||||| |**,**|**-**||||||||| ||**-**||||||||| |**_Sub total_**|||||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**162,110**| ||||||||||| ||**884**||||||**884**||**16,334**| ||**-**||||||**-**||**-**| ||**-**||||||**-**||**-**| ||**884**||||||**884**||**16,334**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**|**Details**
Cash At Bank in Hand
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**Unrestricted**
**funds**
**to nearest £**
**144,486**
**-**
**-**
**144,486**
Agreement Error
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||OK| |||||**Endowment**
**funds**
**to nearest £**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| CCXX R2 accounts (SS) 29/06/2022 2 |**-**||**-**||**-**| |---|---|---|---|---| |**-**||**-**||**-**| |**-**||**-**||**-**| ## **B3 Investment assets** **B4 Assets retained for the charity’s own use** ## **B5 Liabilities** ## **Details** ## **Details** ## **Details** |**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|**Current value**
**(optional)**| |---|---|---| ||**-**|**-**| ||**-**|**-**| ||**-**|**-**| ||**-**|**-**| ||**-**|**-**| |**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Current value**
**(optional)**| |---|---|---| ||**-**|**-**| ||**-**|**-**| ||**-**|**-**| ||**-**|**-**| ||**-**|**-**| ||**-**|**-**| ||**-**|**-**| ||**-**|**-**| ||**-**|**-**| |**Fund to which**
**liability relates**|**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**|**When due**
**(optional)**| |---|---|---| ||**-**|| ||**-**|| ||**-**|| ||**-**|| ||**-**|| CCXX R3 accounts (SS) 29/06/2022 3 Signed by one or two trustees on behalf of all the trustees |Signature|Print Name|Date of
approval| |---|---|---| |||| |||| CCXX R4 accounts (SS) 29/06/2022 4 ## **Independent examiner's report on the accounts** ||**Independent examiner's report on the**
**accounts**|**Independent examiner's report on the**
**accounts**|**Independent examiner's report on the**
**accounts**| |---|---|---|---| |**Section A**|**Independent Examiner’s Report**||| |**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**
**Respective**
**responsibilities of**
**trustees and examiner**
**Basis of independent**
**examiner’s statement**
**Independent**
**examiner's statement**
**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**||Charity Name
Barton-le-Clay Pre-School
30thJune 2021
**Charity no**
**(if any)**
1023883
1 & 2
The charity's trustees are responsible for the preparation of the accounts.
The charity’s trustees consider that an audit is not required for this year
under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an
independent examination is needed.
It is my responsibility to:
•
examine the accounts under section 43 of the 1993 Act,
•
to follow the procedures laid down in the general Directions given by the
Charity Commission (under section 43(7)(b) of the 1993 Act, and
•
to state whether particular matters have come to my attention.
My examination was carried out in accordance with general Directions given
by the Charity Commission. An examination includes a review of the
accounting records kept by the charity and a comparison of the accounts
presented with those records. It also includes consideration of any unusual
items or disclosures in the accounts, and seeking explanations from the
trustees concerning any such matters. The procedures undertaken do not
provide all the evidence that would be required in an audit, and
consequently no opinion is given as to whether the accounts present a ‘true
and fair’ view and the report is limited to those matters set out in the
statement below.
In connection with my examination, no matter has come to my attention
(other than that disclosed below *)
1. which gives me reasonable cause to believe that in, any material respect,
the requirements:
•
to keep accounting records in accordance with section 41 of the 1993
Act; and
•
to prepare accounts which accord with the accounting records and
comply with the accounting requirements of the 1993 Act
have not been met ; or
2. to which, in my opinion, attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
*_Please delete the words in the brackets if they do not apply._
**Date:**17.06.2022
Suzanne Spicer
FCA|| |||Suzanne Spicer|| ||||| |||FCA|| 1 **IER** **April 2009** **Address:** Spicer & Co, Staple House, 5 Eleanors Cross, Dunstable, LU6 1SU ## **Section B Disclosure** Only complete if the examiner needs to highlight material problems. 2 **IER** **April 2009** **Give here brief details of any items that the examiner wishes to disclose** . 3 **IER** **April 2009**