## **TRUSTEES ANNUAL REPORT** **Charity Name:** Spetisbury and Charlton Marshall Playgroup Known as: SCAMPS and The Treehouse Club Registered Charity No. 1023882 Financial Year: 01/9/22 – 31/08/2023 Charity Address: c/o Spetisbury Primary School, West End, Spetisbury, Dorset, DT11 9DF. Objects of the charity are to provide Preschool learning and extended childcare services to children within the local area. The Trustees are selected either at the A.G.M or at committee meetings held approximately 8 times a year. They are elected by parents of the Preschool and the current trustees. The charity runs with a voluntary committee of members made up of mainly parents of the children attending the preschool, breakfast and afterschool club along with other interested parties. We continue to forge a close relationship with the Primary school whose site we share. We aim to meet with the Headteacher, governors and preschool manager 3 times a year. There is one appointed Preschool Manager along with two deputy managers, responsible for the staff and the daily running of the Preschool and they are supported by several assistants. We were fortunate to be able to fundraise this year and successfully raised £517 through raffles and fayres. This enabled us to support the setting with new technology and to refresh some of the outdoor garden area. We continue to build on the excellent relationships with the school enabling a smooth transition for the preschool children moving up into school. We continue to offer extended services of a breakfast and afterschool club for preschool and school aged children from 2 years up to 11 years old within the school term times. We have amended our reserves policy due to the growth of the setting and aim to hold 3 months of running costs in reserve for any eventualities such as redundancy etc. This reserve is held in a savings account at our local Lloyds Bank. At present we do not make grants, if we were to this would be a decision made by the committee. In view of any major risks, we currently make decisions as a committee and vote on any matters arising. The Preschool Manager checks timesheets to ensure the correct hours are claimed and the Treasurer then checks for any anomalies before payment. ## **I declare, that in my capacity of Charity Trustee, that the trustees have approved the above report and have authorized me to sign it on their behalf.** **FULL NAME: SIGNATURE:** POSITION: DATE: ## **SPETISBURY AND CHARLTON MARSHALL PLAYGROUP RECEIPTS AND PAYMENTS ACCOUNT** |**Receipts**|**2022-2023**|**2021-2022**| |---|---|---| |Fees - Sales|76058|66172| |Nursery Education Grant|59491|42618| |Scampies|383|276| |Uniform||9| |Sales Refunds|-60|-41| |Other Income||| |Grants|1028|169| |Fundraising|517|671| |Donations|305|200| |Job Retention Grant Income||0| |Bank Interest Received|378|7| |**Total Receipts**|**138100**|**110081**| |**Payments**||| |Cost of sales - Consumables|2286|1629| |Cost of sales - Resources|1435|950| |Uniform Purchase||| |Fundraising Costs|48|| |Equipment Under £150|219|40| |Equipment over £150||368| |Miscellaneous|219|25| |Employee Wages|85517|86205| |Employers PAYE/ NI|1706|5814| |Employer's Pension|2524|2857| |Recruitment Costs|234|64| |Rent and rates|5000|4875| |Travel||| |Office costs|513|840| |Telephone|1150|579| |Accountancy||| |Legal and Professional|2401|1688| |Insurance|803|889| |Repairs and renewals|444|627| |Project costs||| |General Expenses|601|576| |Subscriptions|1225|178| |Training|329|68| |**Total Payments**|**106654**|**108272**| |Net of Receipts and Payments|31446|1809| |Cash funds last year end|68687|66878| |Cash fund this year end|**100133**|**68687**| Signature of trustee on behalf of all trustees Date of approval: Zoe Mitchell - Chair Lesley Bahawan - Treasurer ## **SPETISBURY AND CHARLTON MARSHALL PLAYGROUP BALANCE SHEET** |Assets & Liabilities
Assets
Other Debtors
Bank Current Account
Bank Savings Account
Reserves B/fwd
Income less expenses for the year
Reserves c/fwd|**2022/23**
3682
0
9748
86703
100133
68687
31446
100133|**2021/22**
3682
0
8680
56325| |---|---|---| |||68687
66878
1809| |||68687| Independent Examinors Re￿rt to th• Trustaes s￿tis￿￿jry arKI Charlton MarshalF PlaYgr￿p clo Spetisbury Primary SdKA)I Wesl End Spetsbury Dorsel DT119DF Registered Charity rK). 1023S92 I retK)rt to the trustees ￿ my examinatTh of the of 4Etisbury WKI Chth Marshall Playgroup for the year ended 3181 August 2023. Re8poMlbllltl8s and bas18 of the roport As the charity Irustees of the trust, are responsible ts the wewation of ￿lUnts in cordartr with Ik requIren￿ts of tr* Ch￿lIES Acl 2011 {Ihe Acr). I report in resFrft of my examinatim of ts Trusys accounts carri￿j out under wtKJn 145 of the 2011 Act and in carying out my examinats'ors I have folh)wed all apPI￿able Di￿tionS given by the Charity Commission under seclion 145{5){bl of tr* Act. Independent Examlnerfs Stalemenl I have ccmnpleted my examnation. l u)nfirm that ￿ material matters have o)me to my attention in connection with the ex￿ninatTh giving me cause to believe that in any maten'al ￿[eC1.. 1. Accounting reoyds were not kept in reSt￿t of the Trust & required by sect*M 10 of the Act., or 2. The accounts do not accord thjse re(x)rds I have no concerns and have come &ross no other matters in connection Ihe examination lo wh￿h attention shoukl te drawn to in this reF#)rt in order lo enabk a proper understanding of ounts to be re&hed. Sign Rach￿ St*r 48 CeTeleton Park Chartlon Marshall Blandford Ffflim DO￿et DT119PL