TRUSTEES ANNUAL REPORT
Charity Name: Spetisbury and Charlton Marshall Playgroup Known as: SCAMPS and The Treehouse Club Registered Charity No. 1023882 Financial Year: 01/9/20 – 31/08/2021 Charity Address: c/o Spetisbury Primary School, West End, Spetisbury, Dorset, DT11 9DF.
Objects of the charity are to provide Preschool learning and extended childcare services to children within the local area.
The Trustees are selected either at the A.G.M or at committee meetings held approximately 10 – 12 times a year. Due to the pandemic, these meetings were held virtually over Zoom to ensure health and safety for all. Our trustees are elected by parents of the Preschool and the current trustees.
The charity runs with a voluntary committee of members made up of mainly parents of the children attending the preschool, breakfast and afterschool club along with other interested parties. We continue to forge a close relationship with the Primary school whose site we share. We aim to meet with the Headteacher, governors and preschool manager 3 times a year. There are two appointed Preschool Managers (one currently on maternity leave) responsible for the staff and the daily running of the Preschool and they are supported by several assistants.
Unfortunately, all charity/fundraising events were cancelled due to Covid-19. We shut Scamps and the Treehouse club for a short time before re-opening with correct measures in place for the safety and wellbeing of our children, staff, parents/carers. We received very complimentary feedback from the parents and carers who were very appreciative of how everything was being dealt with and that their children were continuing to thrive being in the setting.
We continue to forge fantastic relationships with the school enabling a smooth transition for the preschool children moving up into school. The children particularly enjoyed their Friday afternoon going to their new reception class and being with their new teacher and TA – the school found this very beneficial too and it is something we aim to continue.
We continue to offer extended services of a breakfast and afterschool club for preschool and school aged children from 2 years up to 11 years old within the school term times.
We have amended our reserves policy due to the growth of the setting and aim to hold 3 months of running costs in reserve for any eventualities such as redundancy etc. This reserve is held in a savings account at our local Lloyds Bank.
At present we do not make grants, if we were to this would be a decision made by the committee.
In view of any major risks, we currently make decisions as a committee and vote on any matters arising. Cheques are issued by the Treasurer or Chairperson and must be signed by a second appointed signatory. The Preschool Manager checks timesheets to ensure the correct hours are claimed and the Treasurer then checks for any anomalies before payment.
I declare, that in my capacity of Charity Trustee, that the trustees have approved the above report and have authorized me to sign it on their behalf.
FULL NAME: SIMON HAINES
SIGNATURE: S Haines
POSITION: CHAIRMAN
DATE: 11/11/2021
RECEPTS APID PAMKTS A(ECrtMT Fe03 . 51 45033 41987 42x0 5T353 183 81 447 16TJ 211 231 181 12 240 £1 bryWPAYEI 6334 4rn Twl 1247 674 819 11 1Y2 192 97619 11346 186 &35 75341
SPETISBURY AND CHARLTON MARSHALL PLAYGRCXJP BALANCE SHEET 201W20 11878 51318 fA878 12347 59312 75341 83527 1e6 75341
75341 Il"
Independent Examiners Report to the Trustees Spelisbury and Charlton Marshall Playgroup clo Spelisbury Primary School West End Spelisbury Dorsel DTI19DF Registered Charity no. 1023882 report to the trustees on my examination of the accounts of Spelisbury and Chadlon Marshall Playgroup for the year ended 3191 August 2021. Responsibilities and basis of the report As the charity trustees of the trust. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Acl'l. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 14515llb} of Ihe Act. Independent Examinerfs Statement I have completed my examination. I confim that no material matters have come lo my attention in connection wilh the examination giving me cause lo believe that in any material respect.. 1. Accounting records were not kept in respect of the Trust as required by section 10 of the Act,. or 2. The accounls do nol accord with those records I have no concems and have come across no other rnatte in connection wlh the examination lo which allenlion should be drawn lo in Ihis rewrt in order lo enable a proFer understanding of the accounts lo be reached. Date.. Tracy Callow- AAT QB, ACIPP Slour Bookkeeping Services CW10 The Grainslore Shaftesbury Lane Blandlord Forum Dorsel DT117EG