Charity registration number: 1023879
## Karing
Annual Report and Financial Statements for the Year Ended 31 March 2025
## **Karing**
## **Contents**
|Reference and Administrative Details|1|
|---|---|
|Trustees' Report|2 to 6|
|Independent Examiner's Report|7|
|Statement of Financial Activities|8|
|Balance Sheet|9|
|Notes to the Financial Statements|10 to 18|
## **Karing**
## **Reference and Administrative Details**
**Trustees** Dr B Beddoes Dr V Cunliffe Dr A D Thornton T Whiscombe, Treasurer **Other Officers** Mrs G Sidney, Committee chair **Charity Registration Number** 1023879 **Principal Office** 300a Torquay Road Preston Paignton Devon TQ3 2EY **Independent Examiner** Twigger Business Solutions 220 Torquay Road Paignton Devon TQ3 2HN
Page 1
## **Karing**
## **Trustees' Report**
The trustees present the annual report together with the financial statements of the charity for the year ended 31 March 2025.
## **Objectives and activities**
## _**Objects and aims**_
The aim of the charity is to promote any charitable purpose for the benefit of persons residing in Torbay. This includes protection and preservation of health, relief in the elderly in need, relief of poverty, sickness and distress. The provision of recreational facilities by reason of their age, infirmity, disablement, poverty or social and economic circumstances with the object of improving the conditions of life for such persons. To raise funds and invite and receive contributions provided that no permanent trading activities are undertaken in raising funds for the charity.
## _**Public benefit**_
The main activities of the charity are to provide the following:-
Transport to medical appointments as required, Information, Social clubs, and Trips and activities.
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
## **Achievements and**
## **performance Transport**
The overall number of journeys has been steady with a continuing requirement for Covid jabs. Surgeries now have a greatly reduced number of face-to-face consultations which has impacted the number of requests for transport to their surgeries.
The transport is coordinated by the office manager and a part-time assistant from our office in Preston and is facilitated by our team of voluntary drivers. Transport is now available seven days per week.
- Number of Drivers - 16 (2024 - 15)
- Number of Journeys – 6,000 (2024 - 2,898)
- Mileage Covered – 55,000 miles (2024 – 54,717)
Page 2
## **Karing**
## **Trustees' Report (continued)**
## **Social Activities**
Karing produces a quarterly Chronicle (2,400 per annum) listing all upcoming events, items of interest and a review of the previous three months.
The charity continued with a number of coach trips and activities this year. All our social activities are organised by a team of volunteers who give their time to ensure that our programme is varied and appeals to a wide range of people.
We have organised trips to Tavistock, Darts Farm, Newton Abbot, Start Bay Inn, Lympstone, Sidmouth, Dartington, Strawberry Fields, Westpoint, and Honiton. The Art class, and the Social Club continues to provide a valuable social venue for its members, the highlights being the very popular bingo session which we now run fortnightly by popular demand and fish & chips once a month.
## **Volunteers**
The charity relies on a dedicated team of volunteers form the management team, including the Chair, Secretary, Treasurer and committee members, who together with the office manager, oversee all our work. All our social activities are organised by a further team of volunteers. Our volunteer drivers continue to provide an excellent service.
Number of volunteers:-
- Committee – 9 (2024: 9)
- Drivers - 16 (2024: 16)
- Office Volunteers – 11 (2024: 5)
Several of the volunteers have more than one hat, including office work, organising the activities, committee work and driving.
Page 3
## **Karing**
## **Trustees' Report (continued)**
## **Staff**
The manager, a member of the Pembroke House Surgery, was seconded to Karing in September 2017; although he is still an employee of the surgery, his post is entirely funded by Karing and his salary, pension, employer's national insurance and expenses are all paid by the charity. The manager coordinates all the work of the charity; he is employed for 37.5 hours per week.
## **Funding**
The charity continues to be supported by Torbay and South Devon Healthcare Trust. Fundraising is also continually sought from other sources. The transport service provide a surplus of funding which goes towards our core costs.
## **Funders:**
• Torbay & South Devon NHS Trust grant - £17,708 towards core costs
## **Financial review**
The results for the year are shown on page 8. Incoming resources for the year are £55,168.98 (2024 - £74,597) and expenditure is £7,0898.14 (2024 - £82,884) which gives a net deficit of £15,729.16 (2024 - £8,287 net deficit).
The Balance sheet shows an unrestricted reserve fund of £4,391.86 (2024 - £15,452).
## _**Policy on reserves**_
The reserves are held to enable the charity to continue normal operations for a period of twelve months, where income falls significantly, and may be used in order to see the charity through a period of under funding.
## **Plans for future periods**
## _**Activities planned to achieve aims**_
During 2024-25 the charity will seek to find sustainable core funding to ensure that our work will continue to grow and provide a valuable service to people of Torbay. Karing has moved office to enable the provision of a shop front offering goods by donation, drinks and snacks
The transport service provides affordable transport to clients who would otherwise struggle to get their hospital and medical appointments. We aim to continue with our varied activity programme and further expand the transport service to reduce the isolation and loneliness often suffered by our clientele. The Karing committee works closely with the trustees to ensure that the charity meets its legal obligations.
Page 4
## **Karing**
## **Trustees' Report (continued)**
## **Trustees and officers**
The trustees and officers serving during the year and since the year end were as follows:
Trustees: Dr B Beddoes Dr V Cunliffe Dr A D Thornton R F Mullan, Treasurer (resigned 1 January 2025) T Whiscombe, Treasurer (appointed 1 January 2025) Other Officers: Mrs G Sidney, Committee chair
## **Structure, governance and management**
## _**Nature of governing document**_
The charity is an unincorporated members association and consists of ordinary and volunteer members, as set out in the Karing Rules adopted on 31 March 1993 and amended on 2 November 2016.
## _**Recruitment and appointment of trustees**_
A minimum of three trustees of the association shall be appointed from time to time as necessary during a general meeting. A trustee shall hold office until they resign, or a resolution is passed at a general meeting removing them by at least a two thirds majority vote.
The charity was set up by Dr Green from Pembroke Medical surgery in Paignton. The trustees were nominated and introduced from the partners at the practice. When they retire, the practice would look for new trustees within the practice. Otherwise, there would be external recruitment.
## _**Induction and training of trustees**_
The existing trustees and chairperson would look to explain the responsibilities to the new trustees and their role within the charity. All of the trustees are asked to read the Charity Governance code.
Page 5
## **Karing**
## **Trustees' Report (continued)**
## **Statement of Trustees' Responsibilities**
The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
The annual report was approved by the trustees of the charity on 27[th] January 2026 and signed on its behalf by:
......................................... Mr T Whiscombe Trustee[a]
......................................... Mr T Whiscombe
Page 6
## **Karing**
## **Independent Examiner's Report to the trustees of Karing**
I report to the trustees on my examination of the accounts of Karing for the year ended 31 March 2025.
## **Responsibilities and basis of report**
As the charity trustees of Karing you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Karing's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement - matter of concern identified**
I have completed my examination. I would like to draw attention to disclosure note 19, which indicates a material uncertainty related to going concern. However, the accounts have been prepared on a going concern basis, as the trustees are confident that funding opportunities will become available.
I confirm that no other matters have come to my attention in connection with the examination giving me reasonable cause to believe that in any material respect:
1. accounting records were not kept in respect of Karing as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached.
...................................... James Twigger FCA Twigger Business Solutions 220 Torquay Road Paignton TQ3 2HN
22[nd] January 2026
Page 7
## **Karing**
## **Statement of Financial Activities for the Year Ended 31 March 2025**
|**Note**
**Income and Endowments from:**
Donations and legacies
Charitable activities
Other trading activities
Total income
**Expenditure on:**
Charitable activities
Total expenditure
Net expenditure
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
16|**Unrestricted**
**funds**
**£**
16,155
38,656
6,269
61,080
(78,979)
(78,979)
(17,899)
(17,899)
15,452
(2,447)|**Total**
**2025**
**£**
16,155
38,656
6,269
61,080
(78,979)
(78,979)
(17,899)
(17,899)
15,452
(2,447)|**Total**
**2024**
**£**
37,979
36,242
376|
|---|---|---|---|
||||74,597|
||||(82,884)|
||||(82,884)
(8,287)
(8,287)
23,739|
||||15,452|
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2025 is shown in note 16.
The notes on pages 10 to 18 form an integral part of these financial statements. Page 8
## **Karing**
## **(Registration number: 1023879) Balance Sheet as at 31 March 2025**
||||**2025**||**2024**|**2024**|
|---|---|---|---|---|---|---|
||**Note**||**£**||**£**||
|**Fixed assets**|||||||
|Tangible assets|11||647||970||
|**Current assets**|||||||
|Debtors|12||1,041||821||
|Cash at bank and in hand|13||4,442||20,171||
|||5,483|||20,992||
|**Creditors: Amounts falling due within one year**|14|(8,577)|||(6,510)||
|**Net current assets**||(|3,094)||14,482||
|**Net assets**||(2,447)|||15,452||
|**Funds of the charity:**|||||||
|**Unrestricted income funds**|||||||
|Unrestricted funds||(2,447)|||15,452||
|**Total funds**|16|(2,447)|||15,452||
The financial statements on pages 8 to 18 were approved by the trustees, and authorised for issue on 27[th] January 2026 and signed on their behalf by:
......................................... T Whiscombe Trustee[a]
The notes on pages 10 to 18 form an integral part of these financial statements. Page 9
## **Karing**
## **Notes to the Financial Statements for the Year Ended 31 March 2025**
## **1 Accounting policies**
## **Statement of compliance**
The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
## **Basis of preparation**
Karing meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
## **Summary of disclosure exemptions**
The entity satisfies the criteria of being a qualifying entity as defined in FRS 102. As such, advantage has been taken of the following disclosure exemptions available under paragraph 1.12 of FRS 102: (a) No cash flow statement has been presented for the company.
(b) Disclosures in respect of financial instruments have not been presented.
## **Going concern**
The financial statements have been prepared on a going concern basis.
However, the trustees have assessed that there are material uncertainties relating to future funding that may cast significant doubt on the ability of the charity to continue as a going concern. The trustees make this assessment in respect of a period of one year from the date of approval of the financial statements.
## **Judgements and key sources of estimation uncertainty**
The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
Accounting estimates and assumptions are made concerning the future and, by their nature, will rarely equal the related actual outcome. The key assumptions and other sources of estimation uncertainty that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year is depreciation.
## **Income and endowments**
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
Page 10
## **Karing**
## **Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)**
## _**Donations and legacies**_
Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.
## _**Grants receivable**_
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
## **Expenditure**
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources.
## _**Charitable activities**_
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
## **Support costs**
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources.
## **Governance costs**
These include the costs attributable to the charity’s compliance with constitutional and statutory requirements.
## **Tangible fixed assets**
Individual fixed assets are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
## **Depreciation and amortisation**
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
**Asset class** Office equipment
**Depreciation method and rate** 20% straight line
Page 11
## **Karing**
## **Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)**
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
## **Fund structure**
Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.
## **Financial instruments**
## _**Classification**_
Financial assets and financial liabilities are recognised when the charity becomes a party to the contractual provisions of the instrument.
Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the charity after deducting all of its liabilities.
## _**Recognition and measurement**_
All financial assets and liabilities are initially measured at transaction price (including transaction costs), except for those financial assets classified as at fair value through profit or loss, which are initially measured at fair value (which is normally the transaction price excluding transaction costs), unless the arrangement constitutes a financing transaction.
## **2 Income from donations and legacies**
|Donations
Grants receivable|**Unrestricted**
**funds**
**General**
**£**
8,924
7,231
16,155||**Total**
**2025**
**£**
8,924
7,231
16,155|**Total**
**2024**
**£**
2,564
35,415|
|---|---|---|---|---|
|||||37,979|
Page 12
## **Karing**
## **Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)**
## **3 Income from charitable activities**
|General transport
100 Club
**4 Income from other trading activities**
Fundraising events
**5 Expenditure on charitable activities**
Transport, coaches and staff travel
Fundraising events
Governance and support costs||**Unrestricted**
**funds**
**General**
**£**
37,624
1,032
38,656
**Unrestricted**
**funds**
**General**
**£**
6,269
6,269
**Unrestricted**
**funds**
**General**
**£**
27,410
2,082
49,487
78,979|**Total**
**2025**
**£**
37,624
1,032
38,656
**Total**
**2025**
**£**
6,269
6,269
**Total**
**2025**
**£**
27,410
2,082
49,487
78,979|**Total**
**2024**
**£**
35,654
588|
|---|---|---|---|---|
|||||32,618|
|||||**Total**
**2024**
**£**
376|
|||||376|
|||||**Total**
**2024**
**£**
29,769
1,926
51,189|
|||||82,884|
Page 13
## **Karing**
## **Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)**
## **6 Analysis of governance and support costs**
## **Charitable activities expenditure**
|Administrative services
Rent
Rates
Insurance
Light and heat
Repairs and maintenance
Office expenses
Staff training
Telecommunications
Subscriptions
Legal fees
Depreciation|**Unrestricted**
**funds**
**General**
**£**
36,309
4,616
-
601
258
-
5,587
99
880
364
-
323
49,037|**Total**
**2025**
**£**
36,309
4,616
-
601
258
-
5,587
99
880
364
-
323
49,037|**Total**
**2024**
**£**
32,274
7,846
166
1,031
1,563
1,646
3,178
-
-
-
1,470
323|
|---|---|---|---|
||||49,497|
## **Governance costs**
|Independent examiner fees
Examination of the financial statements
Other fees paid to examiners|**Unrestricted**
**funds**
**General**
**£**
-
450
450|**Total**
**2025**
**£**
-
450
450|**Total**
**2024**
**£**
652
1,040|
|---|---|---|---|
||||1,692|
Page 14
## **Karing**
## **Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)**
## **7 Net incoming/outgoing resources**
Net outgoing resources for the year include:
|Depreciation of fixed assets|**2025**
**£**
323|**2024**
**£**
323|
|---|---|---|
## **8 Trustees remuneration and expenses**
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
No trustees have received any reimbursed expenses or any other benefits from the charity during the year.
## **9 Staff costs**
The monthly average number of persons employed by the charity during the year was as follows:
**2025** 1
No employee received emoluments of more than £60,000 during the year
Page 15
## **Karing**
## **Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)**
## **10 Taxation**
The charity is a registered charity and is therefore exempt from taxation.
## **11 Tangible fixed assets**
|**Cost**
At 1 April 2024
At 31 March 2025
**Depreciation**
At 1 April 2024
Charge for the year
At 31 March 2025
**Net book value**
At 31 March 2025
At 31 March 2024
**12 Debtors**
Prepayments
Other debtors
**13 Cash and cash equivalents**
Cash on hand
Cash at bank
**14 Creditors: amounts falling due within one year**
Accruals||**Furniture**
**and**
**equipment**
**£**
2,111|**Furniture**
**and**
**equipment**
**£**
2,111|
|**Total**
**£**
2,111
2,111
1,141
323
1,464
647
970
**2024**
**£**
500
321|
|---|---|---|---|---|---|
||||2,111|||
||||1,141
323
|||
||||1,464
|||
||||647
|||
||||970
|||
||||**2025**
**£**
500
541
1041
**2025**
**£**
50
4,392
4,442
**2025**
**£**
8,577|||
||||||821|
||||||**2024**
**£**
50
20,121|
||||||20,171|
||||||**2024**
**£**
6,510|
Page 16
## **Karing**
## **Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)**
## **15 Commitments**
## **Other financial commitments**
Property operating lease;
The total amount of other financial commitments not provided in the financial statements was £XXX (2024 - £NIL).
## **16 Funds**
|**6 Funds**|||||||||
|---|---|---|---|---|---|---|---|---|
|||||||**Balance at**|||
||**Balance at 1**|**Incoming**|**Resources**|||**31 March**|||
||**April 2024**|**resources**|**expended**|||**2025**|||
||**£**|**£**|**£**|||**£**|||
|**Unrestricted funds**|||||||||
|General funds|15,452|61,080|(78,979)|||(2,447)|||
|||||||**Balance at**|||
||**Balance at 1**|**Incoming**|**Resources**|||**31 March**|||
||**April 2023**|**resources**|**expended**|||**2024**|||
||**£**|**£**|**£**|||**£**|||
|**Unrestricted funds**|||||||||
|**_General_**|||||||||
|General funds|23,739|74,597|(82,884)|||15,452|||
|The specific purposes for which the funds are to be applied are as follows:|||||||||
|The unrestricted funds are held to continue the charity's main objectives, should there||||||be a fall in|||
|income in the future.|||||||||
|**17 Analysis of net assets between funds**|||||||||
||||**Unrestricted**|||**Total funds**|||
||||**funds**|||**at 31 March**|||
||||**General**|||**2025**|||
|||||**£**|||**£**||
|Tangible fixed assets|||647|||647|||
|Current assets|||5,483|||5,483|||
|Current liabilities|||(8,577)|||(8,577)|||
|Total net assets|||(2,447)|||(2,447)|||
Page 17
## **Karing**
## **Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)**
|Tangible fixed assets
Current assets
Current liabilities
Total net assets|**Unrestricted**
**funds**
**General**
**£**
970
20,992
(6,510)
15,452|**Total funds**
**at 31 March**
**2024**
**£**
970
20,992
(6,510)|
|---|---|---|
|||15,452|
## **18 Related party transactions**
There were no related party transactions in the year.
## **19 Non-adjusting events after the financial period**
The accounts have been prepared on a going concern basis. Despite the net asset liability at the financial year end, the charity has returned to surplus in the 2025-26 financial year, and therefore it is considered appropriate to prepare the accounts on this basis.
Page 18