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2024-03-31-accounts

Charity registration number: 1023879

Karing

Annual Report and Financial Statements

for the Year Ended 31 March 2024

Karing Contents (continued)

Reference and Administrative Details 1
Trustees' Report 2 to 6
Independent Examiner's Report 7
Statement of Financial Activities 8
Balance Sheet 9
Notes to the Financial Statements 10 to 18

Karing

Reference and Administrative Details

Trustees Dr B Beddoes Dr V Cunliffe Dr A D Thornton R F Mullan, Treasurer Other Officers Mrs G Sidney, Committee chair Charity Registration Number 1023879 Principal Office 1st Floor 299 Torquay Road Preston Paignton Devon TQ3 2EY Independent Examiner Westcotts Chartered Accountants Petitor House Nicholson Road Torquay Devon TQ2 7TD

Page 1

Karing

Trustees' Report

The trustees present the annual report together with the financial statements of the charity for the year ended 31 March 2024.

Objectives and activities

Objects and aims

The aim of the charity is to promote any charitable purpose for the benefit of persons residing in Torbay. This includes protection and preservation of health, relief in the elderly in need, relief of poverty, sickness and distress. The provision of recreational facilities by reason of their age, infirmity, disablement, poverty or social and economic circumstances with the object of improving the conditions of life for such persons. To raise funds and invite and receive contributions provided that no permanent trading activities are undertaken in raising funds for the charity.

Public benefit

The main activities of the charity are to provide the following:-

Transport to medical appointments as required, Information, Social clubs, and Trips and activities.

The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

Achievements and performance

Transport

The overall number of journeys has been steady with a continuing requirement for Covid jabs. Surgeries now have a greatly reduced number of face-to-face consultations which has impacted the number of requests for transport to their surgeries.

The transport is coordinated by the office manager and a part-time assistant from our office in Preston and is facilitated by our team of voluntary drivers. Transport is now available seven days per week.

Page 2

Karing

Trustees' Report (continued)

Transport (continued)

Changes in the mileage were due to the reduction in cases and jabs related to the pandemic, but offset by a 12% increase in journeys:

Social Activities

Karing produces a quarterly Chronicle (2,400 per annum) listing all upcoming events, items of interest and a review of the previous three months.

The charity continued with a number of coach trips and activities this year. All our social activities are organised by a team of volunteers who give their time to ensure that our programme is varied and appeals to a wide range of people.

We have organised trips to Tavistock, Darts Farm, Newton Abbot, Start Bay Inn, Lympstone, Sidmouth, Dartington, Strawberry Fields, Westpoint, and Honiton. The Art class, and the Social Club continues to provide a valuable social venue for its members, the highlights being the very popular bingo session which we now run fortnightly by popular demand and fish & chips once a month.

Volunteers

The charity relies on a dedicated team of volunteers form the management team, including the Chair, Secretary, Treasurer and committee members, who together with the office manager, oversee all our work. All our social activities are organised by a further team of volunteers. Our volunteer drivers continue to provide an excellent service.

Number of volunteers:-

Several of the volunteers have more than one hat, including office work, organising the activities, committee work and driving.

Page 3

Karing

Trustees' Report (continued)

Staff

The manager, a member of the Pembroke House Surgery, was seconded to Karing in September 2017; although he is still an employee of the surgery, his post is entirely funded by Karing and his salary, pension, employer's national insurance and expenses are all paid by the charity. The manager coordinates all the work of the charity; he is employed for 37.5 hours per week. In March 2022 Karing took on a part-time employee, Matt, to assist the manager in the administrative duties

Funding

The charity continues to be supported by Torbay and South Devon Healthcare Trust and have agreed a new three-year contract. Fund raising is also continually sought from other sources. The transport service provides a surplus of funding which goes towards our core costs.

Funders:

Financial review

The results for the year are shown on page 8. Incoming resources for the year are £74,597 (2023 - £66,976) and expenditure is £82,884 (2023 - £73,316) which gives a net deficit of £8,287 (2023 - £6,340 net deficit).

The Balance sheet shows an unrestricted reserve fund of £15,452 (2023 - £23,739).

Policy on reserves

The reserves are held to enable the charity to continue normal operations for a period of twelve months, where income falls significantly, and may be used in order to see the charity through a period of under funding.

Plans for future periods

Activities planned to achieve aims

During 2024-25 the charity will seek to find sustainable core funding to ensure that our work will continue to grow and provide a valuable service to people of Torbay. Karing has moved office to reduce overhead costs for rental and utilities. A stall has opened at Torbay Hospital to raise funds and increase awareness. A Facebook page has been introduced and Karing is examining specialist transport provision.

The transport service provides affordable transport to clients who would otherwise struggle to get their hospital and medical appointments. We aim to continue with our varied activity programme and further expand the transport service to reduce the isolation and loneliness often suffered by our clientele. The Karing committee works closely with the trustees to ensure that the charity meets its legal obligations.

Going concern

The accounts have been prepared on a going concern basis, but due to a number of unsuccessful grant applications, the charity may not have sufficient funding going forward. The charity is working to raise further funding and the trustees and the NHS (main donor) are aware of the situation.

Page 4

Karing

Trustees' Report (continued)

Trustees and officers

The trustees and officers serving during the year and since the year end were as follows:

Trustees: Dr B Beddoes Dr V Cunliffe Dr A D Thornton R F Mullan, Treasurer (appointed 1 January 2024)

Other Officers:

Mrs L Lawrence, Committee chair (resigned 29 November 2023) Mrs G Sidney, Committee chair

Structure, governance and management

Nature of governing document

The charity is an unincorporated members association and consists of ordinary and volunteer members, as set out in the Karing Rules adopted on 31 March 1993 and amended on 2 November 2016.

Recruitment and appointment of trustees

A minimum of three trustees of the association shall be appointed from time to time as necessary during a general meeting. A trustee shall hold office until they resign, or a resolution is passed at a general meeting removing them by at least a two thirds majority vote.

The charity was set up by Dr Green from Pembroke Medical surgery in Paignton. The trustees were nominated and introduced from the partners at the practice. When they retire, the practice would look for new trustees within the practice. Otherwise, there would be external recruitment.

Induction and training of trustees

The existing trustees and chairperson would look to explain the responsibilities to the new trustees and their role within the charity. All of the trustees are asked to read the Charity Governance code.

Page 5

Karing

Trustees' Report (continued)

Statement of Trustees' Responsibilities

The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.

The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

The annual report was approved by the trustees of the charity on 8 November 2024 and signed on its behalf by:

......................................... Dr V Cunliffe Trustee

Page 6

Karing

Independent Examiner's Report to the trustees of Karing

I report to the trustees on my examination of the accounts of Karing for the year ended 31 March 2024.

Responsibilities and basis of report

As the charity trustees of Karing you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Karing's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement - matter of concern identified

I have completed my examination. I would like to draw attention to disclosure note 19, which indicates a material uncertainty related to going concern. However, the accounts have been prepared on a going concern basis, as the trustees are confident that funding opportunities will become available.

I confirm that no other matters have come to my attention in connection with the examination giving me reasonable cause to believe that in any material respect:

  1. accounting records were not kept in respect of Karing as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.

I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached.

...................................... S R Smith ACA Westcotts Chartered Accountants Petitor House Nicholson Road Torquay Devon TQ2 7TD

3 December 2024

Page 7

Karing

Statement of Financial Activities for the Year Ended 31 March 2024

Note
Income and Endowments from:
Donations and legacies
Charitable activities
Other trading activities
Total income
Expenditure on:
Charitable activities
Total expenditure
Net expenditure
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward
16		 Unrestricted
funds
£
37,979
36,242
376
74,597
(82,884)
(82,884)
(8,287)
(8,287)
23,739
15,452		 Total
2024
£
37,979
36,242
376
74,597
(82,884)
(82,884)
(8,287)
(8,287)
23,739
15,452		 Total
2023
£
34,111
32,618
247
66,976
(73,316)
(73,316)
(6,340)
(6,340)
30,079
23,739

All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2023 is shown in note 16.

The notes on pages 10 to 18 form an integral part of these financial statements. Page 8

Karing

(Registration number: 1023879) Balance Sheet as at 31 March 2024

Note
Fixed assets
Tangible assets
11
Current assets
Debtors
12
Cash at bank and in hand
13
Creditors: Amounts falling due within one year
14
Net current assets
Net assets
Funds of the charity:
Unrestricted income funds
Unrestricted funds
Total funds
16		 2024
£
970
821
20,171
20,992
(6,510)
14,482
15,452
15,452
15,452		 2023
£
1,293
1,999
26,475
28,474
(6,028)
22,446
23,739
23,739
23,739

The financial statements on pages 8 to 18 were approved by the trustees, and authorised for issue on 8 November 2024 and signed on their behalf by:

......................................... Dr V Cunliffe Trustee

The notes on pages 10 to 18 form an integral part of these financial statements. Page 9

Karing

Notes to the Financial Statements for the Year Ended 31 March 2024

1 Accounting policies

Statement of compliance

The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

Basis of preparation

Karing meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

Summary of disclosure exemptions

The entity satisfies the criteria of being a qualifying entity as defined in FRS 102. As such, advantage has been taken of the following disclosure exemptions available under paragraph 1.12 of FRS 102: (a) No cash flow statement has been presented for the company.

(b) Disclosures in respect of financial instruments have not been presented.

Going concern

The financial statements have been prepared on a going concern basis.

However, the trustees have assessed that there are material uncertainties relating to future funding that may cast significant doubt on the ability of the charity to continue as a going concern. The trustees make this assessment in respect of a period of one year from the date of approval of the financial statements.

Judgements and key sources of estimation uncertainty

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Accounting estimates and assumptions are made concerning the future and, by their nature, will rarely equal the related actual outcome. The key assumptions and other sources of estimation uncertainty that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year is depreciation.

Income and endowments

Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.

Page 10

Karing

Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)

Donations and legacies

Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.

Grants receivable

Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources.

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Support costs

Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources.

Governance costs

These include the costs attributable to the charity’s compliance with constitutional and statutory requirements.

Tangible fixed assets

Individual fixed assets are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

Depreciation and amortisation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

Asset class Office equipment

Depreciation method and rate 20% straight line

Page 11

Karing

Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Fund structure

Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.

Financial instruments

Classification

Financial assets and financial liabilities are recognised when the charity becomes a party to the contractual provisions of the instrument.

Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the charity after deducting all of its liabilities.

Recognition and measurement

All financial assets and liabilities are initially measured at transaction price (including transaction costs), except for those financial assets classified as at fair value through profit or loss, which are initially measured at fair value (which is normally the transaction price excluding transaction costs), unless the arrangement constitutes a financing transaction.

2 Income from donations and legacies

Donations
Grants receivable		 Unrestricted
funds
General
£
2,564
35,415
37,979		 Total
2024
£
2,564
35,415
37,979		 Total
2023
£
2,406
31,705
34,111

Page 12

Karing

Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)

3 Income from charitable activities

General transport
100 Club
4
Income from other trading activities
Fundraising events
5
Expenditure on charitable activities
Transport, coaches and staff travel
Fundraising events
Governance and support costs		 Unrestricted
funds
General
£
35,654
588
36,242
Unrestricted
funds
General
£
376
376
Unrestricted
funds
General
£
29,769
1,926
51,189
82,884		 Total
2024
£
35,654
588
36,242
Total
2024
£
376
376
Total
2024
£
29,769
1,926
51,189
82,884		 Total
2023
£
31,838
780
32,618
Total
2023
£
247
247
Total
2023
£
26,380
1,752
45,184
73,316

Page 13

Karing

Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)

6 Analysis of governance and support costs

Charitable activities expenditure

Administrative services
Rent
Rates
Insurance
Light and heat
Repairs and maintenance
Office expenses
Legal fees
Depreciation
Governance costs		 Unrestricted
funds
General
£
32,274
7,846
166
1,031
1,563
1,646
3,178
1,470
323
49,497		 Total
2024
£
32,274
7,846
166
1,031
1,563
1,646
3,178
1,470
323
49,497		 Total
2023
£
29,523
8,000
323
984
787
309
2,647
-
323
42,896
Independent examiner fees
Examination of the financial statements
Other fees paid to examiners		 Unrestricted
funds
General
£
652
1,040
1,692		 Total
2024
£
652
1,040
1,692		 Total
2023
£
878
1,410
2,288

Page 14

Karing

Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)

7 Net incoming/outgoing resources

Net outgoing resources for the year include:

Depreciation of fixed assets 2024
£
323		 2023
£
323

8 Trustees remuneration and expenses

No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.

No trustees have received any reimbursed expenses or any other benefits from the charity during the year.

9 Staff costs

The monthly average number of persons employed by the charity during the year was as follows:

2024 Nil

No employee received emoluments of more than £60,000 during the year

Page 15

Karing

Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)

10 Taxation

The charity is a registered charity and is therefore exempt from taxation.

11 Tangible fixed assets

Cost
At 1 April 2023
At 31 March 2024
Depreciation
At 1 April 2023
Charge for the year
At 31 March 2024
Net book value
At 31 March 2024
At 31 March 2023
12 Debtors
Prepayments
Other debtors
13 Cash and cash equivalents
Cash on hand
Cash at bank
14 Creditors: amounts falling due within one year
Accruals		 Furniture
and
equipment
£
2,111		 Total
£
2,111
2,111
818
323
1,141
970
1,293
2023
£
1,846
153
2,111
818
323
1,141
970
1,293
2024
£
500
321
821
2024
£
50
20,121
20,171
2024
£
6,510
1,999
2023
£
50
26,425
26,475
2023
£
6,028

Page 16

Karing

Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)

15 Commitments

Other financial commitments

Property operating lease;

The total amount of other financial commitments not provided in the financial statements was £Nil (2023 - £8,000).

16 Funds

16 Funds
Unrestricted funds
General funds
Unrestricted funds
General
General funds		 Balance at 1
April 2023
£
23,739
Balance at 1
April 2022
£
30,079		 Incoming
resources
£
74,597
Incoming
resources
£
66,976		 Resources
expended
£
(82,884)
Resources
expended
£
(73,316)		 Balance at
31 March
2024
£
15,452
Balance at
31 March
2023
£
23,739

The specific purposes for which the funds are to be applied are as follows:

The unrestricted funds are held to continue the charity's main objectives, should there be a fall in income in the future.

17 Analysis of net assets between funds

Tangible fixed assets
Current assets
Current liabilities
Total net assets		 Unrestricted
funds
General
£
970
20,992
(6,510)
15,452		 Total funds
at 31 March
2024
£
970
20,992
(6,510)
15,452

Page 17

Karing

Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)

Tangible fixed assets
Current assets
Current liabilities
Total net assets		 Unrestricted
funds
General
£
1,293
28,474
(6,028)
23,739		 Total funds
at 31 March
2023
£
1,293
28,474
(6,028)
23,739

18 Related party transactions

There were no related party transactions in the year.

19 Non-adjusting events after the financial period

The accounts have been prepared on a going concern basis, but due to a number of unsuccessful grant applications, the charity may not have sufficient funding going forward. The charity is working to raise further funding and the trustees and the NHS (main donor) are aware of the situation.

Page 18