2023-03-31-accounts - Karing

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CHARITY REGISTRATION NUMBER: 1023879

Karing

Unaudited Financial Statements 31 March 2023

Chartered accountants Petitor House Nicholson Road Torquay Devon TQ2 7TD

WESTCOTTS

Karing

Financial Statements

Year ended 31 March 2023

	Page
Trustees' annual report	1
Independent examiner's report to the trustees	6
Statement of financial activities	7
Statement of financial position	8
Notes to the financial statements	9

Karing

Trustees' Annual Report

Year ended 31 March 2023

The trustees present their report and the unaudited financial statements of the charity for the year ended 31 March 2023.

Reference and administrative details

Registered charity name	Karing
Charity registration number	1023879
Principal office	260 Torquay Road
	Paignton
	Devon
	TQ3 2EZ
The trustees	Dr A D Thornton
	Dr V Cunliffe
	Dr B Beddoes
Committee Chair	Mrs L Lawrence
Treasurer	Mr R Mullan
Accountants	Westcotts
	Chartered accountants
	Petitor House
	Nicholson Road
	Torquay
	Devon
	TQ2 7TD

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Karing

Trustees' Annual Report (continued)

Year ended 31 March 2023

Structure, governance and management

The charity is an unincorporated members association and consists of ordinary and volunteer members, as set out in the Karing Rules adopted on 31 March 1993 and amended on 2 November 2016.

Trustees

A minimum of three trustees of the association shall be appointed from time to time as necessary during a general meeting. A trustee shall hold office until they resign, or a resolution is passed at a general meeting removing them by at least a two thirds majority vote.

The charity was set up by Dr Green from Pembroke Medical surgery in Paignton. The trustees were nominated and introduced from the partners at the practice. When they retire, the practice would look for new trustees within the practice. Otherwise, there would be external recruitment.

The existing trustees and chairperson would look to explain the responsibilities to the new trustees and their role within the charity. All of the trustees are asked to read the Charity Governance code.

Objectives and activities

Objectives

The aim of the charity is to promote any charitable purpose for the benefit of persons residing in Torbay. This includes protection and preservation of health, relief in the elderly in need, relief of poverty, sickness and distress. The provision of recreational facilities by reason of their age, infirmity, disablement, poverty or social and economic circumstances with the object of improving the conditions of life for such persons. To raise funds and invite and receive contributions provided that no permanent trading activities are undertaken in raising funds for the charity.

We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities.

Activities

The main activities of the charity are to provide the following:-

Transport to medical appointments as required,
Information,
Social clubs and
Trips and activities.

Achievements and performance

Coronavirus - Covid-19

Following the reduction in Coronavirus cases, Karing has been able to resume its social activities and trips and now has a full calendar of monthly trips and activities.

Karing has continued to offer a full transport service throughout the year including transport for Covid vaccinations.

Karing continues to pay the manager 100% of his wages. Mark, our manager, has kept the service working efficiently throughout this difficult time and made a big effort to restore normal activities following the virus.

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Karing

Trustees' Annual Report (continued)

Year ended 31 March 2023

Achievements and performance ( continued)

Transport

The overall number of journeys has been steady with a continuing requirement for Covid jabs. Surgeries now have a greatly reduced number of face-to-face consultations which has impacted the number of requests for transport to their surgeries.

The transport is coordinated by the office manager from our office in Preston and is facilitated by our team of voluntary drivers. Transport is now available seven days per week.

Number of Drivers - 14 (2022 - 16)
Number of Journeys - 2,577 (2022 - 3,134)
Mileage Covered - 50,356 miles (2022 - 63,059)

The decrease in the mileage is due to the reduction in cases and jabs related to the pandemic:-

Torbay Hospital: 821 (2022 - 957)
Pembroke surgery: 159 (2022 - 294)
Paignton Hospital: 229 (2022 -207)
Newton Abbot Racecourse (Covid tests): 36 (2022 - 113)
English Riviera Centre (Covid vaccinations): 63 (2022 - 269)
Other hospitals: 139 (2022 - 191)
Prescription and PPE delivery: 0 (2022 - 63)

Social Activities

Karing produces a quarterly Chronicle listing all upcoming events, items of interest and a review of the previous three months.

The charity has restarted the number of coach trips and activities this year after the cancellations due to Covid. All our social activities are organised by a team of volunteers who give their time to ensure that our programme is varied and appeals to a wide range of people.

We have organised trips to Exeter, Dartmoor, Trago, Exton, Shaldon, Otter nurseries and Tiverton. The Art class has now resumed, and the Social Club continues to provide a valuable social venue for its members, the highlights being the very popular bingo session which we now run fortnightly by popular demand and fish & chips once a month.

Volunteers

The charity relies on a dedicated team of volunteers form the management team, including the Chair, Secretary, Treasurer and committee members, who together with the office manager, oversee all our work. All our social activities are organised by a further team of volunteers. Our volunteer drivers continue to provide an excellent service.

Number of volunteers:-

Committee - 6
Drivers - 14
Office Volunteers - 5

Several of the volunteers have more than one hat, including office work, organising the activities, committee work and driving.

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Karing

Trustees' Annual Report (continued)

Year ended 31 March 2023

Staff

The manager, a member of the Pembroke House Surgery, was seconded to Karing in September 2017; although he is still an employee of the surgery, his post is entirely funded by Karing and his salary, pension, employer's national insurance and expenses are all paid by the charity. The manager coordinates all the work of the charity; he is employed for 37.5 hours per week. In March 2022 Karing took on a part-time employee, Matt, to assist the manager in the administrative duties

Funding

The charity continues to be supported by Torbay and South Devon Healthcare Trust and have agreed a new three-year contract. Fund raising is also continually sought from other sources. The transport service provides a surplus of funding which goes towards our core costs.

Funders:

Torbay & South Devon NHS Trust grant - £16,705 - core costs
Torbay CCG - £15,000 - winter pressure grant (one-off)

Future Plans

During 2023-24 the charity will seek to find sustainable core funding to ensure that our work will continue to grow and provide a valuable service to the people of Torbay. The Transport service provides affordable transport to clients who would otherwise struggle to get to their hospital and medical appointments. We aim to continue with our varied activity programme and further expand the transport service to reduce the isolation and loneliness often suffered by our clientele.

The Karing committee works closely with the trustees to ensure that the charity meets its legal obligations.

Financial review

The results for the year are shown on page 7. Incoming resources for the year is £66,976 (2022 - £55,627) and expenditure is £73,316 (2022 - £66,739) which gives a net deficit of £6,340 (2022 - £11,112 net deficit).

The Balance sheet shows an unrestricted reserve fund of £23,739 (2022 - £30,079).

The Trustees consider the reserves will enable the charity to continue normal operations for a period of twelve months.

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Karing

Trustees' Annual Report (continued)

Year ended 31 March 2023

Trustees' responsibilities statement

The trustees are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, of the charity for that period.

In preparing these financial statements, the trustees are required to:

select suitable accounting policies and then apply them consistently;
observe the methods and principles in the applicable Charities SORP;
make judgments and accounting estimates that are reasonable and prudent;
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.

The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust Deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees' annual report was approved on .............................. and signed on behalf of the board of trustees by:

……………………………………………..

Dr A D Thornton Trustee

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Karing

Independent Examiner's Report to the Trustees of Karing

Year ended 31 March 2023

I report to the trustees on my examination of the financial statements of Karing ('the charity') for the year ended 31 March 2023.

Responsibilities and basis of report

As the trustees of the charity, you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the charity as required by section 130 of the Act; or
the financial statements do not accord with those records; or
the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

……………………………………………..

Sean R Smith (FCA) Westcotts Chartered Accountants Independent Examiner

Petitor House Nicholson Road Torquay Devon TQ2 7TD

………………………………..

Date

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Karing

Statement of Financial Activities

Year ended 31 March 2023

		2023		2022
		Unrestricted
		fundsTotal funds		Total funds
	Note	£	£	£
Income and endowments
Donations and legacies	4	34,111	34,111	17,809
Charitable activities	5	32,618	32,618	37,718
Other income	6	247	247	100
		`────────`	`────────`	`────────`
Total income		66,976	66,976	55,627
		`════════`	`════════`	`════════`
Expenditure
Expenditure on charitable activities	7	73,316	73,316	66,739
		`────────`	`────────`	`────────`
Total expenditure		73,316	73,316	66,739
		`════════`	`════════`	`════════`
		`────────`	`────────`	`────────`
Net expenditure and net movement in funds		(6,340)	(6,340)	(11,112)
		`════════`	`════════`	`════════`
Reconciliation of funds
Total funds brought forward		30,079	30,079	41,191
		`────────`	`────────`	`────────`
Total funds carried forward		23,739	23,739	30,079
		`════════`	`════════`	`════════`

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The notes on pages 9 to 15 form part of these financial statements.

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Karing

Statement of Financial Position

31 March 2023

		2023		2022
	Note	£	£	£
Fixed assets
Tangible fixed assets	13		1,293	–
Current assets
Debtors	14	1,999		2,643
Cash at bank and in hand		26,475		32,915
		`────────`		`────────`
		28,474		35,558
Creditors: amounts falling due within one year	15	6,028		5,479
		`────────`		`────────`
Net current assets			22,446	30,079
			`────────`	`────────`
Total assets less current liabilities			23,739	30,079
			`────────`	`────────`
Net assets			23,739	30,079
			`════════`	`════════`
Funds of the charity
Unrestricted funds			23,739	30,079
			`────────`	`────────`
Total charity funds	16		23,739	30,079
			`════════`	`════════`

These financial statements were approved by the board of trustees and authorised for issue on

........................, and are signed on behalf of the board by:

……………………………………………..

Dr A D Thornton Trustee

The notes on pages 9 to 15 form part of these financial statements.

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Karing

Notes to the Financial Statements

Year ended 31 March 2023

1. General information

The charity is a public benefit entity and a registered charity in England and Wales and is unincorporated. The address of the principal office is 260 Torquay Road, Paignton, Devon, TQ3 2EZ.

2. Statement of compliance

These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Charities Act 2011.

3. Accounting policies

Basis of preparation

The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.

The financial statements are prepared in sterling, which is the functional currency of the entity.

Going concern

There are no material uncertainties about the charity’s ability to continue, as the trustees believe there are sufficient reserves held.

Disclosure exemptions

The entity satisfies the criteria of being a qualifying entity as defined in FRS 102. As such, advantage has been taken of the following disclosure exemptions available under paragraph 1.12 of FRS 102:-

No cash flow statement has been presented for the charity.

Judgements and key sources of estimation uncertainty

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. There are no significant judgements, accounting estimates or assumptions made within the financial statements.

Cash and cash equivalents

Cash is represented by cash in hand and deposits with financial institutions repayable without penalty on notice of more than 24 hours. Cash equivalents are highly liquid investments that mature in no more than three months from the date of acquisition and that are readily convertible to known amounts of cash with insignificant risk of change in value.

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Karing

Notes to the Financial Statements (continued)

Year ended 31 March 2023

3. Accounting policies (continued)

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.

Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.

Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.

Incoming resources

All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:

income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable, and its amount can be measured reliably.
legacy income is recognised when receipt is probable, and entitlement is established.
income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers.
income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.

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Karing

Notes to the Financial Statements (continued)

Year ended 31 March 2023

3. Accounting policies (continued)

Resources expended

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:

expenditure on raising funds includes the costs of all fundraising activities, events, non-charitable trading activities, and the sale of donated goods.
expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities.
other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.

All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.

Tangible assets

Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

Depreciation

Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:

Office equipment - 20% straight line

Financial instruments

A financial asset or a financial liability is recognised only when the entity becomes a party to the contractual provisions of the instrument.

Basic financial instruments are initially recognised at the amount receivable or payable including any related transaction costs, unless the arrangement constitutes a financing transaction, where it is recognised at the present value of the future payments discounted at a market rate of interest for a similar debt instrument.

Current assets and current liabilities are subsequently measured at the cash or other consideration expected to be paid or received and not discounted.

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Karing

Notes to the Financial Statements (continued)

Year ended 31 March 2023

4. Donations and legacies

	Unrestricted	Total Funds	Unrestricted	Total Funds
	Funds	2023	Funds	2022
	£	£	£	£
Donations
Donations	2,406	2,406	2,050	2,050
Grants
Grants receivable	31,705	31,705	15,759	15,759
	`────────`	`────────`	`────────`	`────────`
	34,111	34,111	17,809	17,809
	`════════`	`════════`	`════════`	`════════`

5. Charitable activities

	Unrestricted	Total Funds	Unrestricted	Total Funds
	Funds	2023	Funds	2022
	£	£	£	£
General Transport	31,838	31,838	36,878	36,878
100 Club	780	780	840	840
	`────────`	`────────`	`────────`	`────────`
	32,618	32,618	37,718	37,718
	`════════`	`════════`	`════════`	`════════`
Other income
	Unrestricted	Total Funds	Unrestricted	Total Funds
	Funds	2023	Funds	2022
	£	£	£	£
Fundraising events	247	247	100	100
	`════`	`════`	`════`	`════`
Expenditure on charitable activities	by fund type
	Unrestricted	Total Funds	Unrestricted	Total Funds
	Funds	2023	Funds	2022
	£	£	£	£
Transport, coaches and staff travel	26,380	26,380	28,122	28,122
Fundraising events	1,752	1,752	1,355	1,355
Support costs	45,184	45,184	37,262	37,262
	`────────`	`────────`	`────────`	`────────`
	73,316	73,316	66,739	66,739
	`════════`	`════════`	`════════`	`════════`

6. Other income

7. Expenditure on charitable activities by fund type

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Karing

Notes to the Financial Statements (continued)

Year ended 31 March 2023

8. Analysis of support costs

		Support
		costs	Total 2023	Total 2022
		£	£	£
	Administrative services	29,523	29,523	22,024
	Rent	8,000	8,000	8,000
	Rates	323	323	165
	Insurance	984	984	502
	Light and heat	787	787	829
	Repairs and maintenance	309	309	1,609
	Office expenses	2,647	2,647	3,180
	Accountancy fees	2,288	2,288	900
	Training	–	–	53
	Depreciation	323	323	–
		`────────`	`────────`	`────────`
		45,184	45,184	37,262
		`════════`	`════════`	`════════`
9.	Net expenditure
	Net expenditure is stated after charging/(crediting):
			2023	2022
			£	£
	Depreciation of tangible fixed assets		323	–
			`════`	`════`
10.	Independent examination fees
			2023	2022
			£	£
	Fees payable to the independent examiner for:
	Independent examination of the financial statements		2,288 `═══════`	900 `════`

11. Staff costs

The average head count of employees during the year was Nil (2022: Nil).

No employee received employee benefits of more than £60,000 during the year (2022: Nil).

12. Trustee remuneration and expenses

No remuneration or other benefits from employment with the charity or a related entity were received by the trustees.

No trustee expenses have been incurred during the year.

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Karing

Notes to the Financial Statements (continued)

Year ended 31 March 2023

13. Tangible fixed assets

		Equipment	Total
		£	£
	Cost
	At 1 April 2022	495	495
	Additions	1,616	1,616
		`───────`	`───────`
	At 31 March 2023	2,111	2,111
		`═══════`	`═══════`
	Depreciation
	At 1 April 2022	495	495
	Charge for the year	323	323
		`───────`	`───────`
	At 31 March 2023	818	818
		`═══════`	`═══════`
	Carrying amount
	At 31 March 2023	1,293	1,293
		`═══════`	`═══════`
	At 31 March 2022	–	–
		`═══════`	`═══════`
14.	Debtors
		2023	2022
		£	£
	Prepayments and accrued income	1,846	1,846
	Other debtors	153	797
		`───────`	`───────`
		1,999	2,643
		`═══════`	`═══════`
15.	Creditors: amounts falling due within one year
		2023	2022
		£	£
	Accruals and deferred income	6,028	5,479
		`═══════`	`═══════`

16. Analysis of charitable funds Unrestricted funds

Unrestricted funds
					At
		At			31 March
	1	April 2022	Income	Expenditure	2023
		£	£	£	£
General funds		30,079	66,976	(73,316)	23,739
		`════════`	`════════`	`════════`	`════════`
					At
		At			31 March
	1	April 2021	Income	Expenditure	2022
		£	£	£	£
General funds		41,191	55,627	(66,739)	30,079
		`════════`	`════════`	`════════`	`════════`

The unrestricted funds are held to continue the charity's main objectives should there be a fall in income in the future.

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Karing

Notes to the Financial Statements (continued)

Year ended 31 March 2023

17. Analysis of net assets between funds

	Unrestricted	Total Funds
	Funds	2023
	£	£
Tangible fixed assets	1,293	1,293
Current assets	28,474	28,474
Creditors less than 1 year	(6,028)	(6,028)
	`────────`	`────────`
Net assets	23,739	23,739
	`════════`	`════════`
	Unrestricted	Total Funds
	Funds	2022
	£	£
Tangible fixed assets	–	–
Current assets	35,558	35,558
Creditors less than 1 year	(5,479)	(5,479)
	`────────`	`────────`
Net assets	30,079	30,079
	`════════`	`════════`

18. Operating lease commitments

The total future minimum lease payments under non-cancellable operating leases are as follows:

	2023	2022
	£	£
Not later than 1 year	8,000	8,000
Later than 1 year and not later than 5 years	18,000	8,000
	`───────`	`────────`
	26,000	16,000
	`═══════`	`════════`

19. Related parties

There were no related party transactions during the year.

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