2022-03-31-accounts - Karing

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CHARITY REGISTRATION NUMBER: 1023879

Karing

Unaudited Financial Statements

31 March 2022

Chartered accountants Petitor House Nicholson Road Torquay Devon TQ2 7TD

WESTCOTTS

Karing

Financial Statements

Year ended 31 March 2022

	Page
Trustees' annual report	1
Independent examiner's report to the trustees	6
Statement of financial activities	7
Statement of financial position	8
Notes to the financial statements	9

Karing

Trustees' Annual Report

Year ended 31 March 2022

The trustees present their report and the unaudited financial statements of the charity for the year ended 31 March 2022.

Reference and administrative details

Registered charity name Karing Charity name Karing Voluntary Group Charity registration number 1023879 Principal office 260 Torquay Road Paignton Devon TQ3 2EZ The trustees Dr P Green (Retired 31 March 2022) Dr A D Thornton Dr H Bishop (Retired 31 March 2022) Dr C Hunt (Retired 31 March 2022) Mrs A Brewer (Retired 31 March 2022) Dr V Cunliffe Dr B Beddoes Treasurer Mr R Mullan Accountants Westcotts Chartered accountants Petitor House Nicholson Road Torquay Devon TQ2 7TD

Structure, governance and management

The charity is a members’ association and consists of ordinary and volunteer members, as set out in the Karing Rules adopted on 31 March 1993 and amended on 2 November 2016.

Trustees

A minimum of three trustees of the association shall be appointed from time to time as necessary during a general meeting. A trustee shall hold office until they resign or a resolution is passed at a general meeting removing them by at least a two thirds majority vote.

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Karing

Trustees' Annual Report (continued)

Year ended 31 March 2022

Objectives and activities

Objectives

The aim of the charity is to promote any charitable purpose for the benefit of persons residing in Torbay. This includes protection and preservation of health, relief in the elderly in need, relief of poverty, sickness and distress. The provision of recreational facilities by reason of their age, infirmity, disablement, poverty or social and economic circumstances with the object of improving the conditions of life for such persons. To raise funds and invite and receive contributions provided that no permanent trading activities are undertaken in raising funds for the charity.

We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities.

Activities

The main activities of the charity are to provide the following:-

Transport to medical appointments as required
Information,
Social clubs
Trips and activities

Achievements and performance

Coronavirus - Covid-19

Coronavirus continued to have an effect on the service that Karing was able to provide. However, we have managed to resume some of our social activities and coach trips and expect to offer a full service in the summer and autumn of 2022.

Karing has continued to offer a full transport service throughout the year with the drop-in hospital appointments made up by transport for Covid vaccinations.

Karing continues to pay Mark our manager 100% of his wages. He has kept the service working efficiently throughout this difficult time and the Committee offers its wholehearted support and thanks to him.

Transport

The overall number of journeys has been steady with a continuing requirement for Covid vaccinations. Surgeries now have a greatly reduced number of face-to-face consultations which has impacted the number of requests for transport to their surgeries.

The transport is coordinated by the office manager from our office in Preston and is facilitated by our team of voluntary drivers. Transport is now available seven days per week.

Number of drivers - 16 (2021 - 25)
Number of journeys - 3,134 (2021 - 2,504)
Mileage covered - 63,059 miles (2021 - 46,175)

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Karing

Trustees' Annual Report (continued)

Year ended 31 March 2022

Transport (continued)

The increase in the mileage is solely down to the pandemic:-

Torbay Hospital: 957 (2021 - 767)
Pembroke surgery: 294 (2021 - 407)
Paignton Hospital: 207 (2021 -96)
Newton Abbot Racecourse (Covid tests): 113 (2021 - 144)
English Riviera Centre (Covid vaccinations): 269 (2021 - 237)
Other hospitals: 191 (2021 - 135)
Prescription and PPE delivery: 63 (2021 - 149)

Social Activities

Karing produces a quarterly Chronicle listing all upcoming events, items of interest and a review of the previous three months.

The charity has restarted the number of coach trips and activities this year after the cancellations due to the pandemic. All our social activities are organised by a team of volunteers who give their time to ensure that our programme is varied and appeals to a wide range of people.

We have organised trips to a local antiques event, Endsleigh, lunch at the Old Smokey and a Christmas party at the Boathouse. The Art Class has now resumed and the Social Club continues to provide a valuable social venue for its members, the highlights being the very popular bingo session which we now run fortnightly by popular demand and fish & chips once a month.

Volunteers

The charity relies on a dedicated team of volunteers form the management team, including the Chair, Secretary, Treasurer and committee members, who together with the office manager, oversee all our work. All our social activities are organised by a further team of volunteers. Our volunteer drivers continue to provide an excellent service.

Number of volunteers:-

Committee - 6
Drivers - 16
Office Volunteers - 6

Several of the volunteers have more than one hat, including office work, organising the activities, committee work and driving.

Staff

The manager, a member of the Pembroke House Surgery, was seconded to Karing in September 2017; although he is still an employee of the surgery, his post is entirely funded by Karing and his salary, pension, employer's national insurance and expenses are all paid by the charity. The manager coordinates all the work of the charity; he is employed for 37.5 hours per week. In March 2022 Karing took on a part-time employee, Matt, to assist the manager in the administrative duties

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Karing

Trustees' Annual Report (continued)

Year ended 31 March 2022

Funding

The charity continues to be supported by Torbay and South Devon Healthcare Trust and have agreed a new three-year contract. Fund raising is also continually sought from other sources. The transport service provides a surplus of funding which goes towards our core costs.

Funders:-

Torbay & South Devon NHS Trust grant - £15,759 (2021 - £15,450)
Covid grants - £0 (2021 - £19,500)

Future Plans

During 2022-23 the charity will seek to find sustainable core funding to ensure that our work will continue to grow and provide a valuable service to the people of Torbay. The Transport service provides affordable transport to clients who would otherwise struggle to get to their hospital and medical appointments. We aim to continue with our varied activity programme and further expand the transport service to reduce the isolation and loneliness often suffered by our clientele.

The Karing committee works closely with the trustees to ensure that the charity meets its legal obligations.

Financial review

The results for the year are shown on page 7. Incoming resources for the year is £55,627 (2021 - £68,704) and expenditure is £66,739 (2021 - £ 58,355) which gives a net deficit of £11,112 (2021 - £10,349 net surplus).

The Balance sheet shows an unrestricted reserve fund of £30,079 (2021 - £41,191).

The Trustees consider the reserves will enable the charity to continue normal operations for a period of twelve months.

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Karing

Trustees' Annual Report (continued)

Year ended 31 March 2022

Trustees' responsibilities statement

The trustees are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, of the charity for that period.

In preparing these financial statements, the trustees are required to:

select suitable accounting policies and then apply them consistently;
observe the methods and principles in the applicable Charities SORP;
make judgments and accounting estimates that are reasonable and prudent;
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.

The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust Deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees' annual report was approved on 30 January 2023 and signed on behalf of the board of trustees by:

…………………………………………………………. Dr A D Thornton Trustee

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Karing

Independent Examiner's Report to the Trustees of Karing

Year ended 31 March 2022

I report to the trustees on my examination of the financial statements of Karing ('the charity') for the year ended 31 March 2022.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the charity as required by section 130 of the Act; or
the financial statements do not accord with those records; or
the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

………………………………………………………….

Sean R Smith (FCA) Independent Examiner

Westcotts Chartered Accountants Petitor House Nicholson Road Torquay Devon TQ2 7TD

30 January 2023

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Karing

Statement of Financial Activities

Year ended 31 March 2022

		2022		2021
		Unrestricted
		fundsTotal funds		Total funds
	Note	£	£	£
Income and endowments
Donations and legacies	4	17,809	17,809	37,155
Charitable activities	5	37,718	37,718	31,549
Other income	6	100	100	–
		`────────`	`────────`	`────────`
Total income		55,627	55,627	68,704
		`════════`	`════════`	`════════`
Expenditure
Expenditure on charitable activities	7	66,739	66,739	58,355
		`────────`	`────────`	`────────`
Total expenditure		66,739	66,739	58,355
		`════════`	`════════`	`════════`
		`────────`	`────────`	`────────`
Net (expenditure)/income and net movement in funds		(11,112)	(11,112)	10,349
		`════════`	`════════`	`════════`
Reconciliation of funds
Total funds brought forward		41,191	41,191	30,842
		`────────`	`────────`	`────────`
Total funds carried forward		30,079	30,079	41,191
		`════════`	`════════`	`════════`

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The notes on pages 9 to 14 form part of these financial statements.

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Karing

Statement of Financial Position

31 March 2022

		2022		2021
	Note	£	£	£
Current assets
Debtors	12	2,643		3,422
Cash at bank and in hand		32,915		44,534
		`────────`		`────────`
		35,558		47,956
Creditors: amounts falling due within one year	13	5,479		6,765
		`────────`		`────────`
Net current assets			30,079	41,191
			`────────`	`────────`
Total assets less current liabilities			30,079	41,191
			`────────`	`────────`
Net assets			30,079	41,191
			`════════`	`════════`
Funds of the charity
Unrestricted funds			30,079	41,191
			`────────`	`────────`
Total charity funds	14		30,079 `════════`	41,191 `════════`

These financial statements were approved by the board of trustees and authorised for issue on 30 January 2023 and are signed on behalf of the board by:

………………………………………………………….

Dr A D Thornton Trustee

The notes on pages 9 to 14 form part of these financial statements.

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Karing

Notes to the Financial Statements

Year ended 31 March 2022

1. General information

The charity is a public benefit entity and a registered charity in England and Wales and is unincorporated. The address of the principal office is 260 Torquay Road, Paignton, Devon, TQ3 2EZ.

2. Statement of compliance

These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Charities Act 2011.

3. Accounting policies

Basis of preparation

The financial statements have been prepared on the historical cost basis.

The financial statements are prepared in sterling, which is the functional currency of the entity.

Going concern

There are no material uncertainties about the charity’s ability to continue, as the trustees believe there are sufficient reserves held.

Disclosure exemptions

The entity satisfies the criteria of being a qualifying entity as defined in FRS 102. As such, advantage has been taken of the following disclosure exemptions available under paragraph 1.12 of FRS 102:-

No cash flow statement has been presented for the charity.

Judgements and key sources of estimation uncertainty

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. There are no significant judgements, accounting estimates or assumptions made within the financial statements.

Cash and cash equivalents

Cash is represented by cash in hand and deposits with financial institutions repayable without penalty on notice of more than 24 hours. Cash equivalents are highly liquid investments that mature in no more than three months from the date of acquisition and that are readily convertible to known amounts of cash with insignificant risk of change in value.

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Karing

Notes to the Financial Statements (continued)

Year ended 31 March 2022

3. Accounting policies (continued)

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.

Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.

Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.

Incoming resources

All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:

income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably.
legacy income is recognised when receipt is probable and entitlement is established.
income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers.
income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.

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Karing

Notes to the Financial Statements (continued)

Year ended 31 March 2022

3. Accounting policies (continued)

Resources expended

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:

expenditure on raising funds includes the costs of all fundraising activities, events, non-charitable trading activities, and the sale of donated goods.
expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities.
other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.

All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.

Financial instruments

A financial asset or a financial liability is recognised only when the entity becomes a party to the contractual provisions of the instrument.

Basic financial instruments are initially recognised at the amount receivable or payable including any related transaction costs, unless the arrangement constitutes a financing transaction, where it is recognised at the present value of the future payments discounted at a market rate of interest for a similar debt instrument.

Current assets and current liabilities are subsequently measured at the cash or other consideration expected to be paid or received and not discounted.

4. Donations and legacies

	Unrestricted	Total Funds	Unrestricted	Total Funds
	Funds	2022	Funds	2021
	£	£	£	£
Donations
Donations	2,050	2,050	1,792	1,792
Legacies
Legacies	–	–	413	413
Grants
Grants receivable	15,759	15,759	34,950	34,950
	`────────`	`────────`	`────────`	`────────`
	17,809	17,809	37,155	37,155
	`════════`	`════════`	`════════`	`════════`

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Karing

Notes to the Financial Statements (continued)

Year ended 31 March 2022

5. Charitable activities

	Unrestricted	Total Funds	Unrestricted	Total Funds
	Funds	2022	Funds	2021
	£	£	£	£
General Transport	36,878	36,878	30,633	30,633
100 Club	840	840	916	916
	`────────`	`────────`	`────────`	`────────`
	37,718	37,718	31,549	31,549
	`════════`	`════════`	`════════`	`════════`
Other income
	Unrestricted	Total Funds	Unrestricted	Total Funds
	Funds	2022	Funds	2021
	£	£	£	£
Fundraising events	100	100	–	–
	`════`	`════`	`════`	`════`
Expenditure on charitable activities by fund type
	Unrestricted	Total Funds	Unrestricted	Total Funds
	Funds	2022	Funds	2021
	£	£	£	£
Transport, coaches and staff travel	28,122	28,122	24,069	24,069
100 Club prizes	–	–	470	470
Fundraising events	1,355	1,355	70	70
Support costs	37,262	37,262	33,746	33,746
	`────────`	`────────`	`────────`	`────────`
	66,739	66,739	58,355	58,355
	`════════`	`════════`	`════════`	`════════`
Analysis of support costs
		Support
		costs	Total 2022	Total 2021
		£	£	£
Staff costs		22,024	22,024	19,576
Training		53	53	–
Rent		8,000	8,000	8,000
Rates		165	165	–
Insurance		502	502	1,406
Light and heat		829	829	858
Repairs and maintenance		1,609	1,609	440
Office expenses		3,180	3,180	2,746
Accountancy fees		900	900	720
		`────────`	`────────`	`────────`
		37,262	37,262	33,746
		`════════`	`════════`	`════════`
Independent examination fees
			2022	2021
			£	£
Fees payable to the independent examiner for:
Independent examination of the financial statements			900	720
			`════`	`════`

6. Other income

7. Expenditure on charitable activities by fund type

8. Analysis of support costs

9. Independent examination fees

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Karing

Notes to the Financial Statements (continued)

Year ended 31 March 2022

10. Staff costs

The average head count of employees during the year was 1 (2021: Nil).

No employee received employee benefits of more than £60,000 during the year (2021: Nil).

11. Trustee remuneration and expenses

No remuneration or other benefits from employment with the charity or a related entity were received by the trustees.

12. Debtors

	2022	2021
	£	£
Prepayments	1,846	1,846
Other debtors	797	1,576
	`───────`	`───────`
	2,643	3,422
	`═══════`	`═══════`
Creditors: amounts falling due within one year
	2022	2021
	£	£
Accruals and deferred income	5,479 `═══════`	6,765 `═══════`

13. Creditors: amounts falling due within one year

14. Analysis of charitable funds

Unrestricted funds

					At
		At			31 March
	1	April 2021	Income	Expenditure	2022
		£	£	£	£
General funds		41,191	55,627	(66,739)	30,079
		`════════`	`════════`	`════════`	`════════`
					At
		At			31 March
	1	April 2020	Income	Expenditure	2021
		£	£	£	£
General funds		30,842	68,704	(58,355)	41,191
		`════════`	`════════`	`════════`	`════════`

The unrestricted funds are held to continue the charity's main objectives should there be a fall in income in the future.

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Karing

Notes to the Financial Statements (continued)

Year ended 31 March 2022

15. Analysis of net assets between funds

	Unrestricted	Total Funds
	Funds	2022
	£	£
Current assets	35,558	35,558
Creditors less than 1 year	(5,479)	(5,479)
	`────────`	`────────`
Net assets	30,079	30,079
	`════════`	`════════`
	Unrestricted	Total Funds
	Funds	2021
	£	£
Current assets	47,956	47,956
Creditors less than 1 year	(6,765)	(6,765)
	`────────`	`────────`
Net assets	41,191	41,191
	`════════`	`════════`

16. Operating lease commitments

The total future minimum lease payments under non-cancellable operating leases are as follows:

	2022	2021
	£	£
Not later than 1 year	8,000	8,000
Later than 1 year and not later than 5 years	8,000	16,000
	`────────`	`────────`
	16,000 `════════`	24,000 `════════`

17. Related parties

There were no related party transactions during the year.

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