## **1st Callington Scout Group Receipts and Payments Account** **----- Start of picture text -----**
Year start date Year end date
For the year
01/04/2021 To 31/03/2022
from
Receipts and payments
2021/22 2020/21
Unrestricted
Unrestricted funds
funds
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions
11,154 1,596
Less:Membership subscriptions paid on (National/County/Area/District) - - 1,132
Net membership subscriptions retained 11,154 465
Donations
3,234 37
Gift Aid
64 825
Uniform
818 217
income 15,269 1,542
Grants
Other grants 16,335 14,206
Sub total 16,335 14,206
Fundraising (gross)
100 Club
312 406
Sub total 312 406
Investment income
Bank interest
0 0
Property Rent income 7,336 1,727
Other investment income
- -
Sub total 7,336 1,727
Total Gross Income 39,253 17,882
Total receipts 39,253 17,882
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## **1st Callington Scout Group Receipts and Payments Account** **----- Start of picture text -----**
Year start date Year end date
For the year
01/04/2021 To 31/03/2022
from
Receipts and payments
2021/22 2020/21
Unrestricted
Unrestricted funds
funds
£ £
Payments
Charitable Payments
Water and Sewerage
126 210
Electricity and Gas
188 1,109
Insurance
425 414
Repairs and Renewals
6,415 2,079
Materials and equipment
358 2,051
Printing and photocopying
- 14
Contribution to camp costs
861 112
Uniforms
332 436
Donations
69 18
Sub total
8,772 6,445
Fundraising expenses
100 Club
200 129
Sub total
200 129
Total Gross Expenditure 8,973 6,574
Total payments 8,973 6,574
Net of receipts/(payments) 30,280 11,308
Cash funds last year end 29,108 17,800
Cash funds this year end 59,388 29,108
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**----- Start of picture text -----**
Statement of assets and liabilities at the end of the year
31/03/2022 31/03/2021
Unrestricted funds Unrestricted funds
£ £
Cash funds
Bank current account
58,327 26,597
Bank deposit account
1,005 2,454
Cash/Floats
56 56
Total cash funds 59,388 29,108
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**The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by** |Signature
Fran Barriball
Suzanne Tilley|Print Name
Chair
Treasurer| |---|---| ## Trustees' Annual Report **----- Start of picture text -----**
For the period
From 0 1 0 4 2 1 to end date 3 1 0 3 2 2
Section A Reference and administration details
Charity name 1st Callington Scout Group
Other names the charity is known by
Registered charity number (if any) 1 0 2 3 8 0 1
HQ registration number 1 0 0 1 3 6 4
Charity’s principal address Scout Hut
New Road
Callington
Postcode PL17 7BE
Trustee Name Office (if any) Dates acted if not for whole year
1 Alison Hurn
2 Frances Barriball
3 Suzanne Tilley Treasurer
Section B Structure, governance and management
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The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 12 months. Members of the Executive Committee complete _'Essential Information for Executive Committee'_ training within the first 5 months of joining the committee. **Section B Structure, governance and management (continued)** This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: > The maintenance of Group property; > The raising of funds and the administration of Group finance; > The insurance of persons, property and equipment; > Group public occasions; > Assisting in the recruitment of leaders and other adult support; > Appointing any sub committees that may be required; and > Appointing Group Administrators and Advisors other than those who are elected. ## **Risk and Internal Control** The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. **----- Start of picture text -----**
Section C Objectives and activities
The Purpose of Scouting
Scouting exists to actively engage and support young people in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity - We act with integrity; we are honest, trustworthy and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community
development headings.
Section D Achievements and performance
During 2021/22, we have continued to grow and develop 1st Callington Scout Group, providing our members with opportunities to try new activities, earn badges
and spend time on camps.
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**Section E Financial Review Reserves Policy** The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, plus additional funds for work anticipated to be carried out on the Scout Hut. The Group held reserves of approximately £59,000 against this at year end. This is above the level required for operating expenses. However this can be explained by future improvements intended to the Scout Hut such as fencing for safety, installing a ramp for the emergency exit, installing new kitchen facilities and other improvements to the internal storage rooms and improvements to the outside areas as well as purchasing equipment for camps. ## **Section F Declaration** |The trustees declare that they have approved the
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|trustees’ report above
D
D
M
M
Y
Y| |---|---| ## England & Wales ## **Template 1: Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year** ## **Independent examiner’s report to the trustees of 1st Callington Scout Council** I report to the trustees on my examination of the accounts of the 1st Callington Scout Group for the year ended 31 March 2022. ## **Responsibilities and basis of report** As the charity trustees of the 1st Callington Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the 1st Callington Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the 1st Callington Scout Group as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Relevant professional qualification or membership of professional bodies (if any): Date: