2023-08-17-accounts - Camel Pre-School

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Income & Expenditure for the period ended 17th August 2023 Prior Year
Unrestricied Resineted 2022/23 2924/22
funds funds Total Total
Incoming Resources £ £ £ £
Fees T3207 - 73207 69574
Early Years & Support Funding; Other Government Funding 153718 - 153718 142851
Fund-raising 1736 . 1736 442
Other grants and funding c - 0 3)
Interest received 973 - 973 388)
Donations 3B - 0 is)
Other Income a8? 857 870)
Total incoming resources 230484 - 230491 244798
Resources Expended
Staff costs 498745 : 198710 76254
Early Years Alliance membership and Insurance; Buildings Insurance 1937 - 1937 4487
Supplies and Equipment 18504 - 16901 14948
Utilities and Maintenance 2633 - 2633 7956
Administration and Telephone costs i064 : 1084 621
Costs of Fund-raising 167 - 167 412
Other Sundry expenditure : 438 . 4336 5442
Training 2834 - 2934 1165
Bank charges {35 - 185 159
Depreciation 1863 - 1893 2366
Total resources expended 230780 - 230760 213820
General Fund brought forward 184264 - 181264 480289
2022/23 2021/22
Fixed Assets £ £ £ £
Fixtures, fittings & equipment balance b/f 9466 11832
Additions fe) &
9466 41832
Less depreciation 1893 2366
Total fixed assets 7573 $466
Current Assets
Cash in hand 124 151
Balance at bank - Current Accounts 54596 53835
- Contingency Reserves Account 125499 122400
Debtors & prepayments 0 0
Total current assets 180219 476386
Less Current Liabilities
Creditors & deferred income 6797 4588
Less Provisions for liabilities and charges 0 fa
Net current assets/{liabilities) 173422 471798
Fundsofthe Charity
Q Unrestricted funds 180995 181264:
i Restricted funds a a
Leite-oigne one ainttrustee on Signature: Prinei x
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Notes to the Accounts

Basis of preparation

These accounts have been prepared on the basis of historic cost and in accordance with:

«the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)

the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) * and the Charities Act 2011.

The charity is a public benefit entity.

Accounting Policies

Incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income, when it is more likely than not that the income will be received, and the monetary value can be accurately quantified. * Where incoming resources have related expenditure (for example fund raising) the incoming resources and related expenditure are reported gross.
Investment income is included in the accounts when receipt is probable and the amount can be accurately quantified.
Tangible Fixed Assets purchased from funds generated by the charity are capitalised if they cost more than £1000 and their estimated useful life is more than one year. They are valued at cost.
Depreciation is calculated on the basis of 20% reducing balance.
Creditors are measured at their settlement amount.
Debtors are measured on recoverable amounts.

Reserves Policy

The charity sets aside reserves to cover the contingency of closure and subsequent payment of all statutory payments (such as redundancy payments), sufficient funds to cover cash flow requirements in the case of a significant reduction in income or unexpected additional costs, and future building maintenance and accommodation development costs. The level of reserves is maintained at the appropriate level by way of provision from current income. The level of reserves as at the last day of the financial year was £125499 (2021/22 £122400).

Debtorsandprepayments			2022/23	2021/22
			£	£
Debtors, prepayments, accrued income			0	0
Creditors anddeferredincome			2022/23	2021/22
			£	£
Trade creditors			3658	2941
Taxation and Social Security			3139	1647
			6797	4588
TangibleFixedAssets		Plant.	Faduree:
	Land &	machinery &	fittings &
	buildings	vehicles	equipment	Total
	£	£	£	£
Balance brought forward	0	0	9466	9466
Additions	0	0	0	0
Disposals	0	0	0	0
Depreciation charge for year	0	0	(1893)	(1893)
Balancecarriedforward	0	0	7573	7573

Independent examiner's fees

Fees payable for the independent examination of the 2022-23 Annual Accounts £80 (fees payable for the independent examination of the 2021-22 Annual Accounts £100).

Paidemployees	employees		2022/23	2021/22
			£	£
Staff	costs	Salaries &wages	187797	166664
		Social Security costs (Employers National Insurance *)	7218	6628
		Pension costs (defined contribution scheme)	3695	2962
		Other employee benefits	0	0
			198710	176254
		*afterNationalInsuranceEmploymentAllowance

No employees received employee benefits for the reporting period of more than £60,000.

The average headcount (number of staff employed) during the year was 12 (previous year 11). All employees work is in respect of charitable activities.

Pensions

Defined Contribution Pension Scheme: Total employer contributions of £3695 (2021/22 £2962) included in Statement of Financial Activities as an expense. The costs of the defined contribution scheme relate to staff working in respect of charitable activities and are charged to unrestricted funds.

Transactions with trustees and related parties

None of the trustees have been paid any remuneration or received any other benefits from an employment with the charity. No trustees have been paid expenses for fulfilling their duties.

There have been no related party transactions in the reporting period.

Income received from central or local government

The charity receives income from Oxfordshire County Council with regard to Early Education Funding (including 2YO funding support) and Early Years support funding. During the year the charity also received funds to distribute as family support payments to the families of vulnerable children.

Total income received from central or local government £153718 (2021/22 £142851).

Donations

The charity did not receive any donations during the 2022-23 financial year (2021/22 £0).

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Trustees’ , Annual Report for the periode

From: 18.08.22 To: 17.08.23

Charity name: Camel Pre-School

Charity Registration Number: 1023768

OBJECTIVES AND ACTIVITIES

Summary of the purposes of the charity as set out in its governing document

The aims of the Pre-School are to enhance the development and education of children, primarily under statutory school age, by encouraging parents to understand and provide for the needs of their children through community groups, and by:

(a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the rights of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;

(b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas;

Summary of the main activities undertaken for the public benefit in relation to the objectives:

In adopting the Pre-school Learning Alliance Model Constitution for Pre-schools, and in planning our activities and formulating our policies, the trustees have given due regard to the guidance on public benefit published by the Charity Commission.

In the furtherance of these aims, the Pre-School provides morning and afternoon sessional care, lunch clubs, full day care (9am to 3pm) and out of school care (Breakfast Club from 8am and After School Club 3pm — 6pm) during school term time for both pre-school children and school age children from all backgrounds within the local community. The Pre-School also runs holiday clubs for part of the school holidays. The Pre-School provides flexible childcare, offering attendance patterns to accommodate the needs of individual children and families. Parents can also opt to use out of school care in conjunction with day time care, benefiting from maximum flexibility. The day time sessions are attended by a mix of ages between 2 and 5. The out of school care is attended by children of both preschool age and school age.

Camel Pre-School has a designated Special Needs Co-ordinator and an Equal Opportunities Coordinator, both of whom have undergone the requisite training. Co-ordinators regularly update their training, and contribute to the formulating of the Pre-School’s policies and plans. We currently have children with a variety of additional needs attending both pre-school and out of school care sessions, and we are in regular contact with the appropriate organisations in order that we meet those needs. The pre-school building has two access ramps; one for the main entrance to the building and one from the building into the children’s play area. The premises also has other adaptations such as a disabled toilet, and low level sinks.

The Pre-School provides a safe and stimulating environment, and is committed to safeguarding and promoting the welfare of the children attending. Each child has a named key person, who liaises with the parents/guardians and ensures that the child settles well and who acts as a primary contact point. Parents receive regular newsletters providing information about the pre-school’s activities and forthcoming events, and are updated about their child’s progress on both a formal and informal basis.

Camel Pre-School is located in the grounds of Stockham Primary School, and the two organisations are linked together as a Partnership Foundation Stage Unit.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document: Pre-school Learning Alliance Pre-schoo! Constitution.

The Pre-School is an unincorporated charitable association.

Recruitment and appointment of new trustees is from the membership of the Pre-School, via the PreSchool committee.

The overall management and control of the Pre-School resides with the individual members of the PreSchool’s management committee. At least 2 management committee meetings must be held each year, although due to the nature of the work undertaken by the Pre-School more frequent meetings are usually held.

REFERENCE AND ADMINISTRATION INFORMATION

Charity name: Camel Pre-School Registered Charity Number: 1023768

Charity’s Principal address: Camel Pre-School Stockham Primary School Stockham Way Wantage OXON OX12 9HL

Names of the charity trustees who manage the charity

NAME

OFFICE (if any)

A. Young Secretary L. Payne Chair

C. Glasscock Joint Chair T. Newton Treasurer L. Holder Secretary (from November 2022) K.Morgan

E. Robins

Dates acted as charity trustee (if not for full year) to November 2022

to November 2022

from November 2022 from March 2023

Names of individuals appointed to hold title to property belonging to the charity: Holding (Custodian) Trustees for Building Lease

M. Kelly

J. Harvey

Individuals named are not charity trustees (in accordance with the Camel Pre-School constitution).

FINANCIAL REVIEW

Review of charity's financial position at the end of the period

Although inflationary pressures during the year meant that the charity reported a small deficit on the financial year, the charity remains in a secure financial position. Camel Pre-School has remained open throughout the school year, and demand for places remains high. The level of funds held are sufficient to provide both the resilience to manage any changes in operational guidance, and to ensure financial sustainability for the year to come.

Reserves Policy

The charity sets aside reserves to cover the contingency of closure and subsequent payment of all statutory payments (such as redundancy payments), sufficient funds to cover cash flow requirements in the case of a significant reduction in income or unexpected additional costs, and future building maintenance and accommodation development costs. The level of reserves is monitored and reviewed at least yearly, and is maintained at the appropriate level by way of provision from current income. The level of reserves as at the last day of the financial year was £125499 (2021/22 £122400).

ACHIEVEMENTS AND PERFORMANCE

During the year Camel Pre-School provided morning and afternoon sessional care, lunch clubs, full day care, breakfast clubs and after school clubs during school term time. Although Covid 19 measures are no longer applicable, some protection methods have been kept so that children could continue to benefit from high quality childcare and the opportunity to learn whilst at the same time keeping everyone safe.

A total of 108 children attended pre-school, breakfast club and after school sessions during the course of the year. Of this total, 49 accessed solely pre-school care, 60 accessed out of school care and 8 accessed both pre-school and out of school care. We also ran a number of holiday clubs during the year which were popular. The holiday clubs were accessed by 57 children overall, attending day, morning, or afternoon sessions. The holiday clubs provide the children with the opportunity to play and have fun in a safe environment with children and staff that they know.

Camel Pre-School has an enthusiastic and committed staff, led by a Manager and two Supervisors, all holding appropriate Early Years Qualifications and being very experienced in childcare. During the year they were supported by seven other pre-school staff members, who all have wide experience in childcare and hold childcare qualifications at various levels. Each year the staff undertake additional training in line with Ofsted and management requirements, including continuing professional development and updating Child Protection training. The Pre-School also employs two part time administration and support staff.

Our latest Ofsted report for early years provision, received following an inspection in Summer 2023, stated that Camel Pre-School was a good pre-school. The report stated that staff support children to settle well and place a strong focus on their happiness and safety. Children respond warmly to nurturing staff, who know the children and their families well. Partnerships with parents are strong, and parents are confident in the knowledge that their children are happy, safe and well cared for at the pre-school. Parents know their child’s key person and receive regular communication regarding their child’s learning and development. Staff work closely with other agencies to ensure the children receive specialist support when needed. In addition, staff work well with the local schools that children will attend. In order to further develop our links with parents and the community we have set up a dedicated Camel Pre-School website, which includes childcare policies, our prospectus, and details of staff training, term dates, fees and future events.

Since January 2017 Camel Pre-School has run a workplace pension scheme for staff in accordance with our Automatic Enrolment duties. During the year we also reviewed our policies in line with the Early Years Foundation Stage, and policies continue to be reviewed on a rolling program.

Fund raising, and additional funding from Oxfordshire County Council to support children's development, has enabled us to make new purchases of equipment in order to improve the resources available to the children attending sessions. Equipment purchased includes additional indoor and outside play equipment, and updating our learning resources for literacy, measuring & numeracy. We have also arranged for Boogie Mites music-making sessions to be run every week and the children have really enjoyed joining in with singing songs and playing instruments.

At the end of the Autumn term all pre-school children were invited to a Christmas party held on the last day of term, which was very successful. In the spring term the children took part in World Book ; Day, they all dressed up as characters from their favourite books. During the year the pre-school children took part in Children in Need Day and Red Nose Day raising funds for charity. In the Summer term the pre-school went on an outing to Beale Wildlife Park which was subsidised from pre-school funds so that as many children as possible could take part. During the year the pre-school children enjoyed a princess and pirate themed day and shared a picnic with parents for the King’s coronation. Children and parents also enjoyed an end of Summer term picnic, and children who would be starting primary school in the Autumn received a personalised leaving top.

Camel Pre-School strives to ensure that the opportunity to benefit from attending the pre-school is available to the whole community, regardless of financial considerations, by:

Taking part in the Early Education Funding Scheme providing the universal free entitlement of up to 15 hours a week (and the extended entitlement of an additional 15 hours per week for working parents) to three & four year-old children for 38 weeks a year, and allowing parents to use their entitlement flexibly to maximise the benefit.
Providing places under the Early Education Entitlement for two year olds scheme.
Providing the opportunity to pay fees termly or in instalments (monthly, weekly or other timings as agreed).
Offering flexibility, so that families can re-arrange the sessions attended to meet changes in their personal or financial situation.
Supporting families in investigating alternative funding available.
Undertaking fund raising activities to supplement the Pre-School’s income, ensuring that fees charged are kept as low as possible. During the year Camel Pre-School! ran a number of events at Halloween, Christmas and Easter to raise funds and also ran cake stalls and an end of year picnic. Yearly funds raised are yet to recover to pre Covid levels. Net fund raising amounted to £1569 (2021/22 £700).

There is on-going liaison and joint activities between Camel Pre-School and Stockham Primary School, especially in regard to the Foundation Stage of the school. The children have joined the school for key stage one assemblies, and we hold open door with the school foundation stage on Friday afternoons. The children also joined in with the primary school sports day.

DECLARATION

The trustees have approved the trustees’ report above.

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Signed on behalf of the charity's trustees
Signature: a Position, Chew
Full name: Lug Payne Date: 22/11/23
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, ——— , | yi, CHARITY COMMISSION | Independent examiner'sés report on the || | (aa) _ FOR ENGLAND AND WALES accounts | | Section A Independent Examiner’s Report Report— to the trustees4 Camel Pre-School On accounts for the year | 17 August 2023 Charity no | 1023768 ended (if any) Set out on pages | 1-2 | report to the trustees on my examination of the accounts of the above charity (“the Trust’) for the year ended 17 August 2023. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act’).

| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent | have completed my examination. | confirm that no material matters have
examiner's statement come to my attention in connection with the examination (etherthan-that -disclosed_below *) which gives me cause to believe that in, any material respect: e the accounting records were not kept in accordance with section 130 of the Charities Act; or
e the accounts did not accord with the accounting records; or e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

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| have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Signed: | tate: [97/05/2007
Name:| IIea aac ’, ae emmeieeaeammmmmeemamenemmmenmmmmmmn as
JACQUELINE EVANS FNART AATRAB ACIEP |
Relevant professional |FELLOW MEMDER OF THE ASSOCIATIOW OF
qualification(s) or body |ACCOCMITIUG TECHAICIAMS
(if any): |
IER ei _ 1 Oct 2018
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Section B

Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of anyexaminer items wishes that the to disclose.

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| | | | ae

IER

Oct 2018