HAMSTEELS COMMUNITY HALL ASSOCIATION Registered Charity No. 1023749 TRUSTEES ANNUAL REPORT FOR THE YEAR 1" MARCH 2024- 28" FEBRUARY 2025 AIMS & OBJECTIVES Purpose of the Charity li} To promote for the benefit of the inhabitants of Hamsteels Housing Estate and the neighbourhood {the 'area of benefit'l without distinction of sex or of polilical, religious or other opinions by associating the local authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with Ihe object of improving the conditions of life for the said inhabitants, lil) To establish or secure the establishment of a community centrelvillage hall and to maintain and manage or cooperate with any statutory authority in Ihe mainienance and management of such a centre for activities promoted by the Association and its constituent bodies in furtherance of the above objects. lili) The Association shall be non party in politics and non sectarian in religion, The Association shall have power to affiliate to the National Federation of Community Associations, the Durham County Federation of Community Organisations and to other organisations with similar charitable objecls. Summary of maln aGtlvltles We have operated the community centre for the benefit of the local community and the wider public. Regular activities have continued throughout the year offering a wide range of choice lo the community, These activities have included art classes, karate, bingo, linedancing, dance classes, yoga, bowls and new age kurling. New sessions have included exercise classes, dancelsocial evenings, salsa classes, afternoon teas and country and westem. During the year, we have also had a number of community events including children's discos, plays, local history events and training courses including supporting people back into work. We were also able to offer a Welcome Space with hol drinks ov6r the colder winter months. Charlty Commlsslon guldance Trustees have had regard to the guidance on public benefit issued by the Charity Commission in relation to these activities. Contrlbutlon made by volunteers Once again our volunteers have excelled themselves. Although a fairly small group, the amount of time and effort given by them all contributes lo the success of the community centre and it's ability to offer so many activities to benefit the local community, ACHIEVEMENTS & PERFORMANCE Summary of maln achlevements It has been another successful year for the community centre. There is a varied weekly programme which has offered around 40 hours of activities ea¢h week, In addition, a number of other events have taken place including a range of Christmas activities, touring plays and children's discos. The community Cent is also open during the day for local people to drop in to use the wifi, read and borrow books from our small library and meel up with friends socially. We were very pleased to again be able to offer'welcome Space, sessions, offering a place to spend lime and access hot drinks and company during Ihe colder winter months. The sessions built up a regular attendance again Ihis year. Continuing our wish to improve the facilities and ensure the building remains welcoming, well decorated and comfortable we were pleased to be able to cary out more work to maintain and improve the building. This has included replacement of the windows in the main hall to improve natural light and ventilation followed by the redecoration of the hall. Despite the size of the room, the redecoration was completed entirely by volunteers. A little used meeting room has also been completely redecorated and transformed and is now much more suitable for training events, meetings and other activities.
Following on from feedback from community centre users that some of the furniture was tired, uncomfortable and not fit for purpose, we were successful in obtaining sufficient grant funding to allow us to purchase replacement tables and chairs. We took the opportunity to involve as many people as possible in choosing the new fumiture to ensure it was suitable and it has been well received and made a substantial difference. Support from the local parish council has made possible further improvements to the outside areas around the building. As well as improved landscaping, new seating has been provided and a patio area created that is level, accessible and much more suitable than the previous gravel surface. Finally, despite again being faced with ever rising Gosts for the running of the community centre, we are pleased that we have been able to avoid increasing charges to user groups again this year. This has been achieved through the hard work of volunteers in minimising running costs and organising various events and activities to help to generate income to ensure that the centre remains affordable for Ihe groups who in turn offer activities as a price affordable to Ihe local community. FINANCIAL REVIEW Flnanclal positlon of the Charlty We end the year in a healthy financial position. Despite having been faced with increased costs, Trustees and volunteers have worked extremely hard to generate additional income to support the running of the centre while maintaining affordable prices for local people and centre users. At the year end, the sum of£22,060.81 was held. This was a reduction of around £6,000.00 from the previous year, this being due to that amount being all¢xated towards the replacement windows, work that was completed during the year. The building Is requiring more repairs and maintenance each year, particularly in relation to the hot water system which is becoming increasingly unreliable, the main entrance doors which are adversely affected in poor w8ather and areas of floor coverings which are showing signs of wear and lear. Accordingly, £7,500 has been allocated towards any necessary works to repairlreplace as required, £2,500 has again been allocated to decoration lo be undertaken during the next financial year. Running costs have remained consistent with the previous year at around £11,000, leaving around £12,000 carried forward, Trustees consider this an appropriate amount to support the running of the community centre next year. Pollcy on resepies and amount held Truslees have made provision for additional works in the next financial year maintain, develop and improve the community centre. Trustees have also ringf6nced £7,500 towards repairslreplacement as necessary, together with £2,500 towards continued redecoration and improvements, The funds remaining offer sufficient flexibillty to support the day-to-day running of the centre, particularfy as income is not consistent across the year, with much quieter periods in the summer and Christmas periods. STRUCTURE, GOVERNANCE & MANAGEMENT Type of governlng document Constitution How the Charlty Is constltuted Unincorporated association Trustee selectlon methods Trustees are appointed, in the case of the Chaiman, Secretary and Treasurer by election at the Annual General Meeting, together with 12 other elected Truslees. Each recognised section is able to appoint 2 Trustees, each affiliated organisation is entitled to appoint1 trustee and the Local Authoity 2 Trustees. Further Trustees may be co-opted.
REFERENCE & ADMINISTRATIVE DETAILS Charlty name Hamsteels Community Hall Association Reglstered Charity number 1023749 Prlncipal address Hamsteels Community Centre, Westem Avenue, Esh Winning, Co. Durham, DH7 9LS Charlty trustees Mr MA Burnard Mrs SA Burnard (Chairman) Miss A Chisholm Mrs N Chisholm Mrs R Makepeace (Secretary) Mr D Walker (Treasurer) Mr D Wilson DECLARATION The trustees declare that this report has been approved Signed on behalf of the Trustees., Dated,, 9. IS IChainnanlSe6retarylIraasurer) {ChaiFmanlSecretarylTre
HAMSTEELS COMMUNITY HALL ASSOCIATION Registered Charity No. 1023749 ACCOUNTS FOR THE YEAR 1ST MARCH 2024_ 28TH FEBRUARY 2025 RECEIPTS PAYMENTS Hire & Lethn Hirg & Lethngs £ 14,558.37 G88 EctrIc Watpr £ 1.464.77 £ 1.116.13 679.71 £14.558.37 Acb"vibe8 £ 3,260.61 (Xher Ex caning LnCeS Buikling Compliance A18rm8 In8uran StatongrylP02tage gtc C8rd Payment Fe88 Volunteer Expen8e8 AdverfosIngUblpC Mix Exp8ndthre Web3ite Buikling Repairwmainienance Vdunteer QJoyWTraining Admini91ve Costs nse8 Event8 Tickets sa18dM19SIon1raffle¥ etc £ 919.00 872 80 649 66 £ 1.44309 83194 379.34 116_77 8022 £ 919.00 Ohgr R8c81 Calgring Bar B8nk Inter08t Book Donation3 Donab'ons Miac Incom8 £ 2,18189 £ 1,341 17 18963 17.99 130 00 255 £ 3,863.23 402.95 £ 8,209 52 7828 132.00 Grant8 & Fundin Co-op Community Fund £ 1.93649 Vind Farm Community Fund £ 5.000 00 Welciyne Spaces 2024-2025 £ 1.25DOO We81 Durham Cornmunity Fund £ 2.000 00 Brwmhill Wind Farm Fund £ 2.000.00 Cath8nnfj Cookjon Trujt £ 1.000.00 £ 13,196.57 EvenL4 Entertainment Catering Mi8c Costs Film¥ £ 1.657.00 435 39 £13,186.49 £ 1,992.39 her P8 Cal8ring Equipment B8r mgnts 880 26 £ 2,149 28 439 08 £ 3.468.62 Pru Rix)m 2 Main H811 New Furnre Drop In refvrb18hin8nt 0er Decorab'ng sustainabilrtylEn Improvements 17198 £ 1,347.43 E 12,OOT 20 £ 2,000 66 5760 626 88 £ 16,211.75 TOTAL RECEIPTS £32.527.09 TOTAL PAYMENTS £ 3B,129.94 Balance8 at 28 Febru8 Lk)yd8 Current Account Lloyd¥ Sawng8 Account Hamp8hire Trust Sawngy AfXY)unt Ca8h to Bank Float Bar P8ty Cash 2025 £ 2.538 75 £ 13.U84 97 £ 5.000.00 228 88 16000 200.00 4827 BIF from 202412024 £ 2T,663 66 Add Rgceipts L885 Payments £ 32,527 09 -£ 38.129 94 BALANCE £22.060.81 BALANCE £ 22,060.81 Signed on behalf of the Trustees.. IChaimanlSeefetaprfFwrer) QCharrmanlSecretsryfFfeasttFer) Dated..
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees klANif COMu1T?( L c Tri }Jhl On accounts for the year ended Zg f45 Charity no (If any) Set out on pages I report to the trustees on my examination of the accounts of the above charity <"the Trust") for the year ended Respon81bllltle8 and basls of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent IThe charity's gross income exceeded £250,000 and l am qualified to examiner's statement undertake the examination by being a qualified member of linsert name of applicable listed body]]. Delet8 [ l if not applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to b81ieve that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackgts if they do not apply. Signed: Date: Name: l) fl4& Relevant professional qualification{s) or body IER Oct 2018
(if any): Address: 41 Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Glve here brlef detalls of any Items that the oxamlner wl8heg to dlsclose. IER Oct 2018