HAMSTEELS COMMUNITY HALLASSOCIATION Registered Charity No. 1023749 TRUSTEES ANNUAL REPORT FOR THE YEAR I" MARCH 2023- 29" FEBRUARY 2024 AIMS & OBJECTIVES Purpo88 of the Charlty 111 To promote for the benefit of the Inhabitants of Hamsteels Houslng Estate and the neighbourhood (the 'area of benefit'} wthoul dlstinction of sex or of political, religious or other oplnions by associating the local aulhorilies, voluntary organisalion8 and inhabitsnts in a common effort to advance education and to provide facilities in the Inierests of social vKlfare for recreation and leisure-tlme occupallon wlth the object of improving the conditions of life for the sald Inhabitanls, Ill) To establish or secure the estsblishment of a community centrefvillage hall and to maintaln and manage or cooperate with any ststutory authority in the malnlenance and rnan8gennt of such a centre for actlvities promoted by the Assoclallon and Its constituent bodies in furtherance of the at<)ve objects. lili) The AssoGlatton 8h811 be non party In politics and non sectarian in re[k)n. The As80clallon shall have power lo aff511ate to the National Federatlon of Communlty Associations, the Durham County Federallon of Community Organisations and to other organlsations wlth slmilar charitable objects, Summary of maln actlvltlgl We have operated the communlty c8ntre for the b8neflt ofthe local communlty and the lder publk. AclSvllles tsking pl8C8 Includ8 karate, dance classes, catpet bow18, Ilne dancing, exercise classes, healthy eadng sesslons, hislory group, indoor kurling, arts and crafts, bingo, art groups and baby and toddler sessions. New sessions st8rt1ng during the year have Included a monthly folk nlghl and actlvltles for pre-school chlldren, Throughout the year a number of plays, community events, Chn'slmas events and lebratIOnS have also been held for the local communlty and during Ihe winter months, we were able, onc6 again, lo offer a W*ome Space wth free hot drinks and soup for people in the local community Charlty Cornml88lon guldanca Trustees have had regard to the guldance on public beneflt issued by the Charfty Commls8lon In relation to these actlvitle8. Contrlbutlon made by volunteorn Th8 excepllonal conldbutlon made by our18am of volunteers and the hundreds of hours of Ilme given duriThJ the year must be remarked upon. Wllhout thls dedlcaled group of people, the communty centre M)utd not te able lo funclK)n. From opening up the centre for user groups, organising events and actlvllle8, admlnlstralion, cleanlng, malntslnlng, decoratlng and so much more, these people are owed a huge amount of thanks for all that they do. ACHIEVEMENTS & PERFORMANCE Summary of maln achlevements The community centre has had a successful year and is busy each week with art dasses, karate, parent and t(Mldler group, dance classes, catpet bovls, line dancing, yoga, indoor kuding, exercise classes and craft groups using the centre. This brings a wide range of activities lo the kxal communty and helps local people to partIpate wthout the need to Iravd. A number of other events and actNlties have also taken pla. Follong feedback the previous year, were able to bring another uriniJ play this year. childn'S discos and holiday activities have been organised, and events for the community and Christmas celebrations also look DIa. he community cenire is open during Ihe day for local people to use to nt wilh others, access computers and the intemet and read 3na borrow books. This vear the community ntre ajain offered 'warm space, sessions, oFening for Ial people who vEre struggling
to afford to heat their homes during the cold V•Eather. The sessK)ns offered gomethere vrdmi to spend lin, hot drinks and light lu, and chance to meet and socialise Yth other Feople. These sessions built up a numter of regular attendees We are also pleased that, despite being f wilh rising costs for the Tunning of the community centre, we have been able io avoid making any increase in charges to user groups which is of tenefit to peop k)Ker In(MeS as aclivf(ies remain as affordable as py)ssible to remain accessible. Continuing our work to mainlain and improve the building, the year we were able to complete redecoration and improvements to one of the multipurpose rooms and also a number of corridors and the toilets areas with further M)rk planned in future years too, The grant we obtained for envlronmenlal improvements has been used during the year vilh new LED Ilghting in the maln hall, smart heallng controls Ing fitted throughout the building and Ork commenced on the instsllalKin of a solar panel system too wthich will reduce the caibon f¢)otprint of the building and reduce energy costs too. FINANCIAL REVIEW Flnan¢lal posltlon oltho Charlty We end the year in a healthy financial FQSition. D8splte having been fac8d vAth increased costs, Trustees and volunteers have worked extremely hard to generate additional incon* to support the running of the cenire while maintainlng affordable prices for local Feople and centre users, Al the y8ar end, the sum of £27,663,66 VRS held. Of thls, £6,000 had been althated towards replacement wlrKlows for the maln hall to Improve natural light and ventllatK)n, a fvrther £6,000 tOVRrds continuing redecoration and improvernents throughoul the buildlng and £2,500 towards replacement of fumiture whlch Is rehIng the end of Its Ilfe, This left around £13,000 whlch, ba88d on the general running c08ts of the bulldlng of approxlmately £11,000 Is consldered an approprlale amount to cary foNRrd to support runnlng costs of the centre and community events and activities next year, Pollcy on ro1orve• and amount held Trustees have made provlslon for addltlonal wDrk8 In the next fInal81 year malntain, develop and Improve the communlty centre. Trusts8s have also ringfenced £6,000 towards futher redecoration and refuth$hment of the bulldlng. While redecoratlon work undertaken to dale has been carried oul subslantially by volunteers, it 1$ anticipated that, due to Ils size and height, the maln hall 1[ require professional contractors to redecorab. The sum of £3.000 has teen rlngfenced to cover unforeseen expenses such a8 breakdown of key equipmer¢t. The funds r8malning offer sufficient flexlbility lo supFrf)rt the day-104ay runnlng of the ntre, particularfy as income Is not conslstenl across the year, wilh much qukgler peric¥Js in the summer and Christmas Feriods. While tolh gas and 816clrfclty are In contract al fairly reasonable rates, bath fall due for renewal next financlal year and11 Is considered prudent to retain sufficient flexlbility as we recognlse that these rates 11 Increase substantlally abjve the anN)unt currentty Lping paid. STRUCTURE, GOVERNANCE & MANAGEMENT Type of govomlng document ConsdtUtn How the Charlty18 con8tituted Unincorporated asSlatiOn
Trustee selectlon mothods Trustees are appointed, in the case of the Chairman, Secretsry and Treasurer by eleCn at the Annual General Meeting, together with 12 other elected Trustees. Each recognised SeCtn is abk to appoint 2 TnJstee8, each affiliated organisation is entitled to appoint1 trustee and the Local Authority 2 Trustees. Further Trustees may be c04)pled. REFERENCE & ADMINISTRATIVE DETAILS Charlty name Ham81eels Community Hall Assoclallon Ragl8terod Charlty numbor 1023749 Prlnclpal addre88 Hamsteels Community Centre, Western Avenue, Esh Wlnning, Co. Durham. DH7 gLS Charlty tru8te08 Mr MA Burnard Mrs SA Burnard (Chairman) Mlss A Chlsholm Mrs N Chlsholm Mrs R Makepeace (Sacretaryl Mr D Walker ITreasurerl Mr D Wilson DECLARATION The trustees declare that this rewrt has been approved Slgned on behalf of the Trustees: Dated.. IChaimanlSe8ret ÉGhfflrnanlSecretarytrrea8urer
•• HAMSTEELS COMMUNITY HALL ASSOCIATION Registered Charity No, 1023749 ACCOUNTS FOR THE YEAR 18T MARCH 2023 29Th FEBRUARY 2024 RECEIPTS PAYMENTS Hire & Lelj Hire & Lelb'ngs Ulllfjes £ 15.822.34 459.32 £ 4,038.88 650.iK) £15,822.34 Et8thdty Watsr Aclvitieg Parent& ToJdl8r (knup £ 5,148.20 Okner Expense8 Cleanlng Llc%nc88 BuSldlng Cnpl1 Alarms knsuranc8 StalonerylPosbge 8t Card Payment Fee8 Vduntser Expense8 Advgr#slngiPubllcity Mlsc EXpendIre Wébsl Bulldlng Repatr8iMalntsnan Volun*er Coswfralnlng AdmlnL8traOve CoBb Events Tickets satesladmlssbnlrafles et £ 1,638.31 512.51 327.C(I £ 1,627.26 £ 1,299.87 374.57 212,73 65.03 £ 1,638.31 0th6r Receipts Catsring Bar 8ank Intsre81 Book Donalons Donalons Mlsc Incom8 £ 2,732.80 £ 2,295.38 £ 171.85 31.62 100.00 £ 640.59 £ 5,972.24 55.16 £ 1,025.25 97.08 72.00 Grants & Fundln Communlty Grant CDCF Welc#Jne spe8 £ 900.C £ 845. £ 8,868.55 £ 1,745.00 Events Entsrtalnment Cabrlng Mlgc C08b Fllm8 £ 2,497.51 636.78 203.14 104.40 £ 3,441.83 Pa Cabrtng Equlpment £ 1,053.74 £ 2,273.48 £ 3,327.22 Pro KIen Compubr Room Foyer 30.00 52.50 Rc2 451.52 Maln Hall £ 1,591.90 Cther Decoralng £ 1,152.84 Su¥lalnabllltyEnvt Improvemty £ 5,457.31 £ 8,736.07 TOTAL RECEIPTS £ 2r}.221.89 TOTAL PAYMENTS f 26.321.87 Balances a129 Februa CurrentAcrK)unl Sawngs Account Cash b Bank Float Bar Klthen 2024 £ 7,535.19 £18,595.28 £ 1,024.89 £ 160.(MJ £ 200. £ 148.3Q BIF fr(xm 202212023 £ 28,763.64 Add R[pts Less PayThemts £ 25,221.89 -£ 26,321.87 BANCE £27,663.66 BALANCE £ 27,663.68 Signed on half of the Ttustees.. Daled.. . (ChaimianlSeeFetrI {EalFAsecrelaryr9aS(et)
CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees IAr¥fj1L£& CoYyyMJpJif4 iltfi On accounts for the year ended +4 Charlty no (If any) ICsLS1Ltrl Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year endedz T u L t Responslbllltles and basls of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent trhe charity's gross income exceeded £250,000 and l am quallfied to examlner's statemant undertake the examination by being a qualified member of [insert name of applicable listed body]l. Delete [ l if not applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act., or the 8ccounts did not accord with the accounting records. or the accounts did not comply with the applicable requirements concernlng the form and content of accounts set out in the Charltles (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Slgned: Date: Name: Relevant professional qualification(s) or body IER Oct 2018
(if any): Address: Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts., directions and guidance for examiners). Glve here brlef detalls of any Items that the examlner wl8hes to dl8cIo8e. IER Oct 2018