Charity registration number 1023759
CLAPHAM PRE-SCHOOL (BEDFORD)
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
CLAPHAM PRE-SCHOOL (BEDFORD)
LEGAL AND ADMINISTRATIVE INFORMATION
| Trustees | Councilor Jane Walker |
|---|---|
| Derek Wright | |
| Joan Cantwell | |
| Charity number | 1023759 |
| Principal address | King George V1 playing field |
| Hidh Street | |
| Clapham | |
| Bedfordsshire | |
| MK41 6BP | |
| Independent examiner | Andrew Russell Garner Associates LLP |
CLAPHAM PRE-SCHOOL (BEDFORD)
CONTENTS
| Page | |
|---|---|
| report | 1 - 2 |
| Independent examiner's report | 3 |
| Statement of financial activities | 4 |
| Balance sheet | 5 |
| Notes to the financial statements | 6 - 13 |
CLAPHAM PRE-SCHOOL (BEDFORD)
REPORT
FOR THE YEAR ENDED 31 MARCH 2024
The present their annual report and financial statements for the year ended 31 March 2024.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
Objectives and activities
To Enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups.
Achievements and performance
We are providing an educational environment for under 5's in a local village, in the Mid Bedfordshire county. We offer parents a fully flexible choice of full day care for their children to help parents who want to return to work. We have been successful in fundraising for a new building so we can expand the care & facilities we can offer to our children and parents, we moved in July 11.In order to maintain standards of the building we refurbished the 2 bathrooms that were looking old and dated, this was carried out in February 2024.
Financial review
The Trustees consider the financial performance in the year to 31st March 2024 and its position at that date to satisfactory.
Reserve Policy
It is the policy of the that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the ’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.
Structure, governance and management
The Clapham Pre-school is registered with the Charity Commission
on the basis that it is established for charitable purposes and operates in accordance its constitution adopted in June 1999.
The Trustees are experienced and actively involved in the Trust.
The day-to-day management of the Trust is delegated to Mrs S Robinson.
The who served during the year and up to the date of signature of the financial statements were:
Councilor Jane Walker Derek Wright Joan Cantwell
Recruitment and Appointment of Trustees
New trustees are appointed by the Trustees after discussion with the existing Trustees and consideration of their suitability. The maximum number is four.
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CLAPHAM PRE-SCHOOL (BEDFORD)
REPORT (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
Public Benefit Policy
The Trustees have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our Aims and Objectives and in planning activities
The report was approved by the Board of .
.............................. Councilor Jane Walker
Trustee
Date: .............................................
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CLAPHAM PRE-SCHOOL (BEDFORD)
INDEPENDENT EXAMINER'S REPORT
TO THE OF CLAPHAM PRE-SCHOOL (BEDFORD)
I report to the on my examination of the financial statements of Clapham Pre-school (Bedford) (the ) for the year ended 31 March 2024.
Responsibilities and basis of report
As the of the you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
I report in respect of my examination of the ’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Since the ’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of FCCA, which is one of the listed bodies.
Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.
I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the as required by section 130 of the 2011 Act; or
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2 the financial statements do not accord with those records; or
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3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Andrew Russell Garner Associates LLP
Dated: .........................
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CLAPHAM PRE-SCHOOL (BEDFORD)
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2024
| Unrestricted Restricted funds funds 2024 2024 Notes £ £ Income from: Charitable activities 3 288,601 31,195 Other Income 4 771 - Investments 5 682 - Total income 290,054 31,195 Expenditure on: Charitable activities 6 307,467 31,195 Net (expenditure)/income for the year/ Net movement in funds (17,413) - Fund balances at 1 April 2023 270,188 - Fund balances at 31 March 2024 252,775 - |
Total Unrestricted Restricted funds funds 2024 2023 2023 £ £ £ 319,796 287,218 42,813 771 839 - 682 89 - 321,249 288,146 42,813 338,662 236,334 42,813 (17,413) 51,812 - 270,188 218,376 - 252,775 270,188 - |
Total 2023 £ 330,031 839 89 |
|---|---|---|
| 330,959 | ||
| 279,147 | ||
| 51,812 218,376 |
||
| 270,188 |
The statement of financial activities includes all gains and losses recognised in the year.
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
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CLAPHAM PRE-SCHOOL (BEDFORD)
BALANCE SHEET
AS AT 31 MARCH 2024
| Notes Fixed assets Tangible assets 11 Current assets Stocks 12 Debtors 13 Cash at bank and in hand Creditors: amounts falling due within one year 14 Net current assets Total assets less current liabilities Net assets excluding pension liability The funds of the Unrestricted funds |
2024 £ 758 1,653 104,039 106,450 (4,719) |
£ 151,044 101,731 252,775 252,775 252,775 252,775 |
2023 £ 638 5,301 113,205 119,144 - |
£ 151,044 119,144 |
|---|---|---|---|---|
| 270,188 | ||||
| 270,188 | ||||
| 270,188 | ||||
| 270,188 |
The financial statements were approved by the on .........................
.............................. Councilor Jane Walker Trustee
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CLAPHAM PRE-SCHOOL (BEDFORD)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
1 Accounting policies
Charity information
Clapham pre school (Bedford) is an unincorporated charity registered in England. The charity's registered number, principal address and nature of operations can be found in the Trustees Report.
1.1 Accounting convention
The financial statements have been prepared in accordance with the 's [governing document], the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The is a Public Benefit Entity as defined by FRS 102.
The has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.
The financial statements are prepared in sterling, which is the functional currency of the . Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention.
1.2 Going concern
At the time of approving the financial statements, the have a reasonable expectation that the has adequate resources to continue in operational existence for the foreseeable future. Thus the continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the Charity.
1.4 Income
Income is recognised when the is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
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CLAPHAM PRE-SCHOOL (BEDFORD)
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024
1 Accounting policies
(Continued)
1.5 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
1.6 Tangible fixed assets
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Freehold land and buildings
Cost or impaired value
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
1.7 Impairment of fixed assets
At each reporting end date, the reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
1.8 Stocks
Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost.
Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution.
1.9 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
1.10 Financial instruments
The has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the 's balance sheet when the becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
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CLAPHAM PRE-SCHOOL (BEDFORD)
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024
1 Accounting policies
(Continued)
Basic financial assets
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
Basic financial liabilities
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
Derecognition of financial liabilities
Financial liabilities are derecognised when the ’s contractual obligations expire or are discharged or cancelled.
1.11 Employee benefits
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
1.12 Retirement benefits
Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.
1.13 Debtors and Creditors
Debtors and creditors receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
2 Critical accounting estimates and judgements
In the application of the ’s accounting policies, the are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
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CLAPHAM PRE-SCHOOL (BEDFORD)
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024
3 Income from charitable activities
| Unrestricted Restricted funds funds 2024 2024 £ £ Core Activity Fees charged 42,496 - Core funding 245,513 - SEN funding - 31,195 Uniform sales 592 - Grants received - - 288,601 31,195 |
Total Unrestricted Restricted funds funds 2024 2023 2023 £ £ £ 42,496 66,709 - 245,513 219,310 - 31,195 - 33,063 592 1,199 - - - 9,750 319,796 287,218 42,813 |
Total 2023 £ 66,709 219,310 33,063 1,199 9,750 |
|---|---|---|
| 330,031 |
4 Other Income
| **Unrestricted ** | Unrestricted | |
|---|---|---|
| funds | funds | |
| 2024 | 2023 | |
| £ | £ | |
| Fundraising events | 771 | 839 |
5 Income from investments
| Unrestricted | Unrestricted | |
|---|---|---|
| funds | funds | |
| 2024 | 2023 | |
| £ | £ | |
| Interest receivable | 682 | 89 |
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CLAPHAM PRE-SCHOOL (BEDFORD)
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
6 Expenditure on charitable activities
| Direct costs Staff costs Goods for re-sale Hot meals Pre-School expenses Share of support and governance costs (see note 7) Support Governance Analysis by fund Unrestricted funds Restricted funds 7 Support costs allocated to activities Premise costs Equipment costs Office costs Other costs Governance costs Analysed between: Core Activity |
Core Activity 2024 £ 215,379 2,792 9,959 1,765 229,895 81,764 27,003 338,662 307,467 31,195 338,662 2024 £ 57,608 6,863 13,835 3,458 - 27,003 108,767 108,767 |
Core Activity 2023 £ 189,313 3,698 10,333 2,147 205,491 48,900 24,756 279,147 236,334 42,813 279,147 2023 £ 27,133 5,376 8,891 5,065 2,435 24,756 73,656 73,656 |
|---|---|---|
8
None of the Trustees (or any persons connected with them) received any remuneration or benefits from the during the year.
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CLAPHAM PRE-SCHOOL (BEDFORD)
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024
9 Employees
The average monthly number of employees during the year was:
| Employment costs Wages and salaries Social security costs Other pension costs |
2024 Number 14 2024 £ 233,241 2,049 3,875 239,165 |
2023 Number 13 |
|---|---|---|
| 2023 £ 201,405 6,231 3,434 |
||
| 211,070 |
There were no employees whose annual remuneration was more than £60,000.
10 Taxation
The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.
11 Tangible fixed assets
| Tangible fixed assets | |
|---|---|
| Freehold land | |
| and buildings | |
| £ | |
| Cost | |
| At 1 April 2023 | 151,044 |
| At 31 March 2024 | 151,044 |
| Carrying amount | |
| At 31 March 2024 | 151,044 |
| At 31 March 2023 | 151,044 |
| 12 | Stocks | ||
|---|---|---|---|
| 2024 | 2023 | ||
| £ | £ | ||
| Finished goods and goods for resale | 758 | 638 |
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CLAPHAM PRE-SCHOOL (BEDFORD)
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024
| 13 Debtors Amounts falling due within one year: Trade debtors Other debtors 14 Creditors: amounts falling due within one year Other creditors 15 Retirement benefit schemes Defined contribution schemes Charge to profit or loss in respect of defined contribution schemes |
2024 £ 1,653 - 1,653 2024 £ 4,719 2024 £ 3,875 |
2023 £ 3,413 1,888 |
|---|---|---|
| 5,301 | ||
| 2023 £ - |
||
| 2023 £ 3,434 |
The operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the in an independently administered fund.
16 Restricted funds
The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.
| At SEN funding Previous year: At SEN funding Support for Ukrainian Children |
1 April 2023 Incoming resources Resources expended At 31 March 2024 £ £ £ £ - 31,195 (31,195) - 1 April 2022 Incoming resources Resources expended At 31 March 2023 £ £ £ £ - 33,063 (33,063) - - 9,750 (9,750) - - 42,813 (42,813) - |
1 April 2023 Incoming resources Resources expended At 31 March 2024 £ £ £ £ - 31,195 (31,195) - 1 April 2022 Incoming resources Resources expended At 31 March 2023 £ £ £ £ - 33,063 (33,063) - - 9,750 (9,750) - - 42,813 (42,813) - |
|---|---|---|
| - |
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CLAPHAM PRE-SCHOOL (BEDFORD)
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024
17 Unrestricted funds
The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.
| At 1 April | Incoming | Resources | At 31 March | |
|---|---|---|---|---|
| 2023 | resources | expended | 2024 | |
| £ | £ | £ | £ | |
| General funds | 270,188 | 290,054 | (307,467) | 252,775 |
| Previous year: | At 1 April | Incoming | Resources | At 31 March |
| 2022 | resources | expended | 2023 | |
| £ | £ | £ | £ | |
| General funds | 218,376 | 288,146 | (236,334) | 270,188 |
| Analysis of net assets between funds | ||||
| Unrestricted | ||||
| funds | ||||
| 2024 | ||||
| £ | ||||
| At 31 March 2024: | ||||
| Tangible assets | 151,044 | |||
| Current assets/(liabilities) | 101,731 | |||
| 252,775 | ||||
| Unrestricted | ||||
| funds | ||||
| 2023 | ||||
| £ | ||||
| At 31 March 2023: | ||||
| Tangible assets | 151,044 | |||
| Current assets/(liabilities) | 119,144 | |||
| 270,188 |
18 Analysis of net assets between funds
19 Related party transactions
There were no disclosable related party transactions during the year (2023 - none).
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