## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 04 2021 **To** 31 03 2022 ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 1023729 Clapham Preschool (Bedford) **Charity's principal address** King George V1 playing field High Street Clapham , Bedfordshire **Postcode** MK41 6BP ## **Names of the charity trustees who manage the charity** **Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** 1 Joan Cantwell 2 Derek Wright 3 Jane Walker 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution adopted from the Preschool Learning Alliance Model Type of governing document Preschool Constitution 2011 (eg. trust deed, constitution) Trust How the charity is constituted - (eg. trust, association, company) Trustees are elected or re-elected at the Annual General Meeting; Trustee selection methods They may be co-opted and join at the invitation of the (eg. appointed by, elected by) trustees and then may stand for election or retire at the next Annual General meeting ## **Additional governance issues (Optional information)** - **Policies & Procedures Adopted for Induction of Trustees** - You **may choose** to include DBS checks are undertaken prior to trustees taking up post. - additional information, where relevant, about: **Organisation Structure** - • policies and procedures policies and procedures The organisation consists of a management committee with three officers adopted for the induction and holding posts of Chair, Secretary and Treasurer and ordinary members. The preschool itself has a manager, deputy manager and administration - training of trustees; manager to run the preschool on a day to day basis. - • the charity’s organisational structure and any wider **Relationship with any Related Parties** network with which the charity There are no Related Party relationships. works; - • relationship with any related **Trustees Consideration of Major Risk & Process of Management** The Trustees and managers continually monitor changes in Government - parties; legislations and recommendations in both funding of childcare as well as - • trustees’ consideration of the practice of the providing of childcare. At this time there is deemed to major risks and the system be no major risks and procedures to manage them. You **may choose** to include additional information, where relevant, about: - policies and procedures policies and procedures adopted for the induction and training of trustees; ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To provide preschool education in a safe, warm and friendly setting for children to develop and grow as an individual within a happy, positive and stimulating atmosphere. March **2012** **TAR** 2 In the undertaking of all our activities in the preschool, the guidance issued by the Charity Commission on public benefit is taken into account The preschool provides early years care and education for a maximum of 59 children per session, from 2 years to 5 years from the local area. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** We provide high quality care and education for children below statutory school age. We work in partnership with parents to help children learn and develop; add to the life and well-being of our local community and offer children and their parents a positive and supportive environment in which we promote equality and value diversity. **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** Numbers are steady, across all rooms with all ages enjoying their preschool experience We have been able to offer every family that has enquired a place for their child. We do not have a waiting list and all children from the village and surrounding areas are able to attend the preschool with a flexible choice of sessions – in line with the needs of the parent. With COVID still very much around and families and staff still very wary we continue to follow our COVID guidelines and limiting the amount of people coming into the building. Parents dropping off at the door and not entering the lobby has been met with mixed feelings but most understand why we still maintain this level of caution. We remain very busy with many parents wanting a place with us. The usual lull in numbers in the Autumn term did not really happen, parents wanted their children to be in a preschool so we have been busy. The one thing that has increased is Speech & Language referrals and children needing support. With children being home more, when they came to us the speech, communication & behaviour is where we saw a need. Greater staff training in promoting speech and encouraging better communication. Children needing 1:1 staff/child ratio increased – they were finding it difficult to get places due to staff shortages in other settings but we never turned anyone away. We would accept them and support them and get them ready for starting school. By the time the Spring term was with us we started to allow some professionals to visit to support the children we had attending. Health checks needed doing, developmental checks were behind so slowly we started to get things closer to where we were before it was all closed. Most meetings still happened over Teams or Zoom but we were able to have some people in to support us and the children we cared for. End of the scholastic year and we still could not allow many people in – this meant things like End of year trips & photos could not happen. We tried to think of ways around this so we could offer then children here a memorable ‘End of Year’ memento they could look back on. The skills of the admin team that brought together a photo of all the leavers. Not quite like the professional ones previously taken but parents were very appreciative. March **2012** **TAR** 4 ## **Section E Financial review** We currently hold reserves for the purpose of the maintenance & **Brief statement of the** servicing of the building, our fundraising events are raising money for **charity’s policy on reserves** improving the garden area, following the extension. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Joan Cantwell **Position (eg Secretary, Chair, etc) Date** 31/10/22 March **2012** **TAR** 5 CHARITY COMMISSION FOR ENGLAND AND WALES Claph8m Preschool (Bedford) Receipts and payments accounts CC16a For the perlod from To 01104￿021 3110312022 Section A Receipts and paymenls Unre$trlcted funds Reslrlcted funds Endowmenl funds Total funds Last year lo the near68t to the nèarest £ lo the nearest E to the nearest £ lo Ihe n8ar88t t A1 Recelpts 41,588 180,766 2,972 41,SBB 201,904 2,972 29,635 182,921 1,159 2.075 Funding Voluniary and fund ralslng Grants recoSved 21.138 Olh8r 978 978 1.620 Sub tot81(Gross incon78 for AR) A2 Asset and Inveslmeni sales. (see table). 226.304 21.136 247.442 217,410 Sub total rotal recelpts 226,304 21.138 247,442 217.410 A3 Payments Staff cos15 Pr&mlses wsis and repalrs Equiptnenlcosts 155,098 19,503 4,254 3,214 7.714 8,169 2.364 4,604 3.737 20fj￿7 21.13B 176,236 19.503 4.254 3.214 7.714 8,169 2.364 4,804 3.737 229,795 166.519 14,061 372 2,098 3,110 9,929 1,361 4,047 1,642 2D3,149 Hot tneals provislon Offlcè and admlnlstrallon cos15 Pre-school expense5 Olhercosls Sub total 21,138 A4 Asset and Investment purchases. (see table) Sub total Totalpayments 208.657 21,138 229.795 203,149 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year and Cash funds thls year end 17,647 17,647 14,261 47.029 64,676 47,029 64,fj76 32,768 47,029 CCXX F11 accounts ISSI 2710912022 Section B Statement of assels and liabilities at the end of the perlod Unr8$trlctèd funds lo ntrarèst E Resirl¢ted lunds Endowment funds to [￿rest e Calegorles Delalls lo nearest£ B1 Cash funds Cuirèm account 98.997 S&vlngs account 25,315 Cash 364 Total ¢?sh funds 64,676 laui¥ebal9nw￿1h ￿¢91P￿ar￿1paYrn9￿lS accouniisll Unrestrlcled funds Restrlcted funds to nearest £ Endowment funds 10 noarèsi £ Dèlalls to npBresl £ Fund 10 whl¢h Bssel belon Current VRlue Details Cost loptlonall Fund lo whlch asset belon Details Freehoid Property Cost lopllonall Current v&lu8 B4 Assets relalned for the charity's own use 151,044 Fund lo whlch Arnounl due Whon du8 Detalls B5 Llabllltles Signed by one or two trustees on Slgnalure Print Name Date ol Oval QA NJTWQ CCXX R2 accounis ISSI 2710912022 **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Clapham Pre-School (Bedford) **On accounts for the year** 31[st] March 2022 **Charity no** 1023729 **ended (if any) Set out on pages** 1 to 2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 30/1/2023 **Name:** Garner Associates LLP **Relevant professional** Association of Chartered Certified Accountants **qualification(s) or body (if any): Address:** Northwood House 138 Bromham Road Bedford, Beds, MK40 2QW ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 1 **October 2018** **IER** **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2018** **IER**