The Friends of James Terry Court
PROVIDING SUPPORT WHERE IT COUNTS
The Association of Friends of James Terry Court
90 Haling Park Road, South Croydon, Surrey, CR2 6NF Registered Charity 10237181
Trustees’ Report Year to 31[st] March 2024
We have pleasure in presenting our report and the accounts of the Association of Friends of James Terry Court for the year to 31[st] March 2024.
Income:
As can be seen, income from Annual Family Membership is down from last year to £250
Donations and Patronage is £16,810 lower than last year.
Dividends and bank deposit interest declined this year.
Fund Raising Events:
Our numerous fundraising events through 2023- 2024 generated a sum of £16,602
Expenses:
General expenses have been controlled at a satisfactory level.
Expenses for the residents satisfactory which included Entertainment, Christmas and Birthday cards, Chiropody, and exercise.
A deficit has been recorded for the year of £5,689
Accumulated Funds:
The piano fund, which was established in 1998 by Spring Park Lodge, is separately identified as such in the accounts. Although the fund assets remain merged with those of the unrestricted Fund. There has been no expenditure in respect of the piano fund in the past seven years.
The value of the Friends shareholding in Group Santander has dipped this year. As shown last year there is now a “permanent” reserve of £30,000 to enable the friends to continue to provide on-going support for the residents should there ever be a catastrophic decrease in income levels. This reserve fund is clearly earmarked on the account and separated from the accumulated Unrestricted Funds.
Tania Tibbs Treasurer & Trustee
REGISTERED CHARITY NUMBER: 1023718 REPORT OF THE TRUSTEES AND UIYAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024 FOR THE ASSOCIATION OF FRIF.NDS OF JAMES TEKRY COURT Hilden Park Accountants Limited Hilden Park House 79 Tonbridge Road Hildenborough Tonbridge Kent TNII 9BH
THE ASSOCIATION OF FRIENDS OF JAMES TERRY COURT CONTENTS OF THE FIIYANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024 PAge Report of the Trustees Independent ExAminer's Report StAtement of Financial A¢tivitie5 Balance Sheet Notes to the Financial Statements 6 to 11 Detailed Statement of Financial Activities 12 to 13
THE ASSOCIATION OF FRIENDS OF JAMES TERRY COURT REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2024 The trustees present their report with the financial statements of the charity for the year ended 31 si March 2024. The trustees have adopted the provision5 of AoUntIng and Reporting by Charities- Statement of Recommended Practice applicable to charities preparing thcir accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effe¢tive l January 2019). OKILC'I'IVES AND ACTIVITIES Objectives and Aims The principal obje¢tive of the charity is to relieve the aged residents of James Terry Court. and generally 10 5UPPOrt the charitable work of the home either directly or indirectly with the matron or Ihrough Ihe royal masonic benevolent institution. The charity's aim 15 to raise fitnds and awareness of James Tery Court in order lo provide extra funds raised through donations. events and a range of social, leisure and entertainments activities and exlra facilities for the residents. The main activity of the charity is holding various fundraising events throughout the year such &s a Family Funday, Hog Roast, Christmas Market and Golf days. The funds raised from these events is then used to provide monthly entertainment and extra treats on special occasions. such as, Christmas, Easter, Mothcr's day, father's day and Valentines day for the residents of James T¢rry Court. The trustees have complied with the duty in section 4 of the 2011 Charities Act lo have due regard to the Charities Commission's byuidance on Public E3cnefit when developing and implementing the charity's objects and aims. ACHIF.VEMF,NT AND PFRFORMANCE C.barityble activitie5 During the year the charity held various fundraising events, including a Family funday, Hog Roast, Christmas market, Golf day. a party night and a Fishin8 day. In addition the charity was involved with speaking with Masonic Lodges with regards to Patronages and annual membership's. FINANCIAL RF.VIEW Fin4ncial position Total income received during the year totalled £33,412 (2023.. £26,699). Donations received dropped by £3,046 compared to the prior year. However. this was offset by an increase in thc fundraising income received of £9.759. Total expenditure for the year was £39,101 (2023: £32,503). The increase is largely due to the charity holding more fundraising events in the year compared to 2023. The deficit for the year totalled £5,689 (2023: £5,804}. The balance of unrestricted funds as at 31 March 2024 was £102,206 (2023.. £107,895). Reserves policy The Ternis of Reference governing document states that the charity must hold £30,000 as a reserve. At the year-end the charity's free reserve5 were £102.206 (2023- £107,895) which will be used to further the charity's objectives. Going concern The trustees have no concerns as to the charity's ability to continue &8 a going concern for the next 12 months. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its governing document. the Ternis Of Reference, and constitutes an unincorporated charity. Page I
THE ASSOCIATION OF FRIENDS OF JAMES TERRY COURT REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2024 STRUCTURF, COVERNANCE AND MANAGEMENT Decision making The Ternis of Reference set the nominations for the trustees. The AGM is held in June each year where the trustees and committee members are up for re-election and selection. REFERENCE AND ADMINISTRATIVE DETAILS Registered ChArity number 1023718 Principal 4ddres5 19 Drake Avenue Caterham Surrey CR3 58S I'rustee5 W A Tibbs Mrs T E Tibbs N P Foster IDdep¢nden¢ ExAminer Hilden Park Accountants Limited Hilden Park House 79 Tonbridge Road Hildenborough Tonbridge Kent TNII 9BH Approved by order of the board of ttwstee5 on . signed on its behalf by.. Mr5 T E Tibbs- Trustee Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE ASSOCIATION OF FRIEIYDS OF JAMES TERRY COURT Independent examiner's report to the trustees of The Association of Friends of James Terry Court I report to the charity trustees on my examination of the aGcounts of The Association of Friends of James Terry Court (the Trusl) for the year ended 31 st March 2024. Responsibilities and basis of report As the charity trustees of the Trust you are reswnsible for the preparntion of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried oul under Section 145 of the Act and in carrying out my examination I have followed all applicable Dire¢tions given by Ihe Charity Commission under Section 145(5)(b) of thc Act. Independent examiner's st4tement I have completed my examination. I confirni that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the Trust as required by Section 130 of the Act. or the accounts do not accord with those records. or the accounts do not comply with the applicable requirements concerning the form and content of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is noi a matter considered as part of an independent examiiiation. have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in thi5 rcport in ordcr to cnable a proper understanding of the accounts to be reached. Paul Chewter FCA Hilden Park Accountants Limited Hilden Park House 79 Tonbridge Road Flildenborough Tonbridge Kenl TNII 9BH Date: ............................................. Page 3
THE ASSOCIATION OF FRIENDS OF JAMES TERRY COURT STATEMENT OF FINANCIAL AcfiviTIES FOR THE YEAR EIYDED 31ST MARCH 2024 2024 Unrestricted funds 2023 Total funds Notes INCOME AIYD ENDOWMEIYTS FROM Donations and legacies 16,810 19.856 Other trading activities 16.602 6,843 Total 33,412 26,699 EXPENDITURE ON Raising funds Raising donations and legacies 4,954 4,954 3,944 ChAritable activities Charilablc activities 34 J29 28,559 Total 39,283 32.503 Net gains on investmenls 182 NF.T INC.OMEI(EXPENDITURE) (5,689) (5.804) RECOIYCILIATION OF FUIYDS Total funds brought forward 107,895 113,699 TOTAL FUNDS CARRIED FORWARD 102,206 107,895 The notes fomi part of these financial statements Page 4
THE ASSOCIATION OF FRIENDS OF JAMES TERRY COURT BALAIYCE SHEET 31ST MARCH 2024 2024 Unrestricted funds 2023 Total funds Notes FIXED ASSETS Investmcnts 486 304 CURRENT ASSETS Debtors C&sh at bank 2,322 107,453 99,983 103.505 109,775 CREDITORS Amounts falling due within one year (1,785) (2,184) IYET CURRENT ASSETS 101,720 107,591 TO'fAL ASSETS I,ES.S C.IIRRFNT LIABILITIES 102,206 107,895 IYFT ASSFTS 102,206 107.895 FIIiYD.8 Unrestricted fund5: General fund Reserve fund Piano fund The JTC 100 Club 69,446 30,000 73.830 30,000 ,157 2,908 2,760 102,206 107.895 TOTAI. FUNDS 102,206 107,895 The finan¢al staternents were approved by the Board of Trustees and authorised for issue on T E Tibbs - Trustee The notes fomi part of these financial statements Page 5
THE ASSOCIATION OF FRIENDS OF JAMES TERRY COURT NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024 ACCOUNTING POLICIES BASIS of preparing the financial statements The financial statements of the charity. which is a publi¢ benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'ALcounting and Reporting by Charities- Stalemenl of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102) (effective l January 2019),, Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Charities Act 2011. The financial stalements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets. Income Income from donations and grants. is recognised when the charity is entitled to the funds. the receipt is probable. and the amount can be measured reliably. For donations, this is usually on receipt. For grants, this is usually when a formal offer letter is made in wriling, unless the grant contacts tems and conditions outside of the charity's control which musi be met before the charity is entitled to Ihe funds. Where such conditions exist, the income is defetTed until those periods. Income from other trading activities relates to fundraising events and is recognised once the fundraising event has been held. Expenditure Liabilities are recognised as expenditure as soon as there is a legal or construclive obligation committing the charity to ihal expenditure, it is probable that a transfer of economic benefi15 will be required in settlement and the amount of the obligation can be measured reliably. bxpendilure is accounted for on an accrual8 basis and has been classified under headings that aggregate all cost related to the category. Where Costs cannot be directly attribut¢d to particular headings they have been allocated to activities on a basis consislenl with the use of resources. Taxation The charity is exempt ftDm tax on its charitable activities. Fund accounting Unre5trictd funds can be used in accordance with the charitable objectives at the discretion of the trustees. Designaled funds are funds set aside by the trustees for a particular futu purpose. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. Fixed asset investments Fixed asset investments are shown at most recent valuation. Any aggregate surplus or deficit arising from changes in fair value is recognised in the Statement of Financial Activities. Page 6 ontinued...
THE ASSOCIATION OF FRIENDS OF JAMES TERRY COURT NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31ST MARCH 2024 OTHER TRADING ACTIVITIES 2024 2023 Fundraising events 16,602 6.843 SUPPORT COSTS Governance costs Other Totals Charilable activities 1,195 1,020 2,215 Support costs. included in the above, are as follows.. 2024 Charitable activities 2023 Total activities Telephone Website and advertising A¢counlan¢y and legal fees 1.195 1,156 23 1,020 ,179 TRUSTEES, REMUIYERATION AIYD BEIYEFITS There We no trustees, remuneration or other benefits for the year ended 31 st March 2024 nor for the year ended 31 st March 2023. Trustees, expenses There were no trustees, expenses paid for the year ended 31st March 2024 nor for the year ended 3 1st March 2023. FIXED ASSET INVESTMENTS Listed investments MARKET VALUE At 1st April 2023 Revaluations 304 182 At 31st March 2024 486 NET BOOK VALUE At 31 st March 2024 486 At 31 st March 2023 304 There were no inveslment assets outside the UK. Page 7 continued..
THE ASSOCIATION OF FRIENDS OF JAMES TERRY COURT NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31ST MARCH 2024 FIXED ASSET INVESTMENTS- Continued Cost or valuation at 31 st March 2024 is represented by.. Listed investments Valuation in 2024 Cost 182 304 486 DEBTORS: AMOUIYTS FALLING DUE WITHIN OIYE YEAR 2024 2023 Other debtors Tax Prepayments and accrued income 1,175 1,222 1,125 1.100 1.222 3,522 2,322 CREDITORS: AMOUNTS FALLING DUE WITHIIY ONF. YEAR 2024 2023 Other creditors Accrued expenses 825 960 2,184 1,785 2.184 MOVEMENT IN FUNDS Net movement in funds At 31.3.24 At1.4.23 Unr¢stri¢¢¢d funds General fund Reserve fijnd Piano fund The JTC 100 Club 73,978 30,000 1,157 2,760 {4,532) 69,446 30,000 {1,157) 2,760 107,895 {5,689) 102206 TOTAL FUNDS 107,895 (5.689) 102206 Page 8 continued...
THE ASSOCIATION OF FRIENDS OF JAMES TERRY COURT NOTES TO THE FIIYAIYCIAL STATEMENTS- continued FOR THE YEAR ENDED 31ST MARCH 2024 MOVEMENT IN FUNDS- continued Net movement in funds. included in the above are as follows.. Incoming resources Resources expendcd Gains and losses Movement in funds Unrestricted funds Gen¢ral fund Piano fund 33,412 (38.126) (1,157) 182 (4,532) (1,157) 33,412 (39,283) 182 {5,689) TOTAL FUNDS 33,412 (39.283) 182 (5,689) ComparAtives for movement in funds Net movement in funds At 31.3.23 Ai 1.4.22 Unr¢stricted funds General fund Reserve fund Piano fund The JTC 100 Club 15,804) 73,830 30,000 30.000 2,908 2,908 113.699 (5,804) 107,895 TOTAL FUNDS 113.699 (5,804) 107,895 Comparative net movement in funds. included in the above are as follows: Incoming resources R¢sources expended Movement in funds Unrestricted funds General fund 26,699 (32,503) {5,804) TOTAL FUNDS 26,699 (32,503) (5,804) Page 9 continued...
THE ASSOCIATION OF FRIENDS OF JAMES TERRY COURT NOTES TO THE FINAIYCIAL STATEMENTS- continued FOR THE YEAR ENDED 31ST MARCH 2024 MOVEMENT IN FUNDS- continued A cuent year 12 months and prior year 12 months combined position is as follows: Net movement in funds At 31.3.24 At 1.4.22 Unrestricted funds General fund Reserve fund Piano fund The JTC. 100 Club 79,634 -30,000 1,157 2.908 (10,336) 69,298 30,000 (1,157) 2,908 113.699 (11,493) 102,206 TOTAL FUNDS (11,493) 102,206 A current year 12 months and prior year 12 months combined nel movement in funds, included in the above are as follows: Incoming resources Resources expended Gains and losses Movement in funds Unrestrirted fund$ General fund Piano fund 60,111 (70,629) (1,1571 182 (10,336) (1.157) 60,111 (71.7861 182 (11,493) TOTAL FUNDS 60.111 (71.786) 182 (11,493) The reserves fund is a reserve of £30,000 to enable the friends to continue to provide on-going support for ihe residents should there ever be a calastrophic dec*$¢ in income levels. The piano fund is a separdtely identified fund for the use of purchasing a new piano for the charity. A new piano was purchased during the 2023124 financial year and so the fund has been reduced down to nil at the year-end. The JTC 100 club fund is for a monthly lotto held by the charity. Members pay an annual membership to participate. All profits go dire¢ily lo The friends of James Terry Court and are used for the benefit of the residents of James Terry Court. Page 10 ontinued...
THE ASSOCIATION OF FRIENDS OF JAMES TERRY COURT NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR EIYDED 31ST MARCH 2024 RELATED PARTY DISCLOSURES There were no related party transactions for the year ended 31 st March 2024. Pagell
THE ASSOCIATION OF FRIENDS OF JAMES TERRY COURT DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2024 2024 2023 IIYCOME AND ENDOWMENTS Donations and legacies Donations and patronage Annual family membership 16,560 250 19,216 640 16,810 19.856 Other trading activities Fundraising events 16,602 6.843 Total incoming resources 33,412 26,699 EXPENDITURE Rlising donalions and leglcies Fundraising evenls 4,954 -1,944 Charitable aetivities Entertainmenls Chiropody and exercise Repairs & maintenance Sundries Training costs Equipment for "friends" Gaming licence Printing and stationery 16,832 4,780 427 1,661 648 6,527 13,205 5,084 571 91 7,202 83 1.144 1239 32,114 27,380 Support costs Other Telephone Website and advertising 1,195 1,156 23 1,195 1,179 Governance costs Accountancy and legal fees 1,020 Total resources expended 39,283 32,503 Net expenditure before gains And losses (5,871) (5.804) This page does not fom) part of the statutory financi stalements Page 12
THE ASSOCIATION OF FRIENDS OF JAMES TERRY COURT DETAILED STATEMENT OF FINANCIAL AcfiviTIES FOR THE YEAR ENDED 31ST MARCH 2024 2024 2023 Realised recognlsed gains #nd los$es Reali5ed gainsl(105ses) on fixed asset investments 182 Net expenditure (5,689) (5.804) This page does not fomi part of the statutory financial statements Page 13
The Trustees 19 Drake A venue Caterham Surrey CR3 5BS 28 January 2025 Hilden Park Accountants Limited Hilden Park House 79 Tonbridge Road Hildenborough Kent TNI 19BH Dear Sirs, Inde endent examination for the ear ended 31 M rch 2024 This representation letter is provided in connection with your independent examination of the financial statcments of The Association of Fricnds of James Terry Court for thc ycar ending I l March 2024. Financial Siatement.I l. We have fulfilled our responsibilities as trustees, as set out in the tern]s of your engagement Ictter dat¢d 31 March 2024 under the Charities Act 201 I, for preparing financial statements in accordance with applicable law and United Kingdom Accounting Standards (UK Generally Accepted Accounting Practice). 2. The methods, data and significant assumptions used by us in making accounting estimates, and their related disclosures, are appropriate to achieve recognition, measurement and disclosure that is reasonable in the context of the applicable financial reporting framework. 3. Wc have no pEans or intentions that may matcrially alter the carrying value and where relevant ihe fair value measurements or classification of asset.s and liabilities reflected in the financial statements. 4. We have disclosed all known actual or possible litigation and claim,4 whose effects should be considered when preparing the financial statements and these have been disclosed in accordance with the requirements of accounting standards. 5. Related party relationships and transactions have been appropriately accounted for and disclosed and we are not aware of further related party matters that require disclosure. 6. All events since the balance sheet date which require disclosure or which would matcrially arrect the amounts in the financial stalements have been adjusted or included in the financial statements. 7. We confimi that, having considered our expectations and intentions for the next twelve months, the charity is a going concern. We confim] that the disclosure5 in the accounting policies are an accurate rcflcction of the reasons for our consideratÉon that the financial stalements should be drawn up on a going concern basis. 8. We confirm that the charity was nol committed to any capital Cxpcnditure at 31 March 2024.
Informalion provided 9. All accounting records and relevant inforn]ation have been made available to you for the purpose of your independent examination of the financial statements. We have provided to you all other infomialion Tcquested and given unrestricted access to persons within the entity from whom you have deemed it necessary to request infonnation. All other records and related infomiation including minutes of all management and shareholders meetings have been made available to you. l O. All transactions undertaken by the chaTjty have been properly reflccted in the accounting records and are reflected in the financial statements. I l. We have disclosed to you all information in relation to allegations of fraud, or suspected fraud affecting the entity's financial statements communicated by employees, forn]er employees, analysts, regulators or others. 12. We confimi that we are not aware of any possible or actual instance of non-compliance with those laws and regulations which provide a legal framework within which the charity conducts its business and which could affect the financial statemcnts. The charity has complied wilh all aspects of contractual agreements that could have a malerial effect on the financial statements in the event of non-compliance. 13. We confinn that we have disclosed to you the identity of the entity's related parties and all related party relationships and transactions relevant to the charity that we are aware of. 14. The Charity has satisfactory title lo all assets, and there are no liens or encumbrances on the assets except for tho.8e disclosed in the financial statcments. 15. There are no liabilities, contingent liabilities or guarantccs to third parties other than those disclosed in the financial statements. 16. The charity has at no time during the year entered into any arrangement, tran,8action or agreement to provide credit facilities (including loans, quasi loans or credit transaction5) for dircctors, nor to guarantee or provide security for such matters, except as disclosed in the financial statemcnts. We confirm to the bcst of our knowledge and belief that the above represenlalions are made on the basis of enquiries of managcment and staff with relevant knowledge and cxpcrieiice and, where appropriate, of inspection of supporting documentation sufficient to satisfy OUT.selves that we can properly make each of the above representation5 to you. Yours faithfully, Signed on behalf of the board of trustees by: (Signature) (Print) Datc..