## **THE BERGNE-COUPLAND CHARITY**
**TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[st] MARCH 2021**
**CHARITY NUMBER 1023682**
## **THE BERGNE-COUPLAND CHARITY**
## **CHARITY INFORMATION**
## **TRUSTEES - Serving in the year and at the date of approval of the Trustees’ Report:**
Chairman Timothy Charles Coltman Skellingthorpe Hall Lincoln, LN6 5UU
Anne Clare Coltman Skellingthorpe Hall Lincoln, LN6 5UU
Mary Jane Coltman 6 Paddocks Close Offord Cluny St Neots Cambridgeshire, PE19 5ZE
William Macalpine-Leny Flat 2, 35 Bristol Gardens London, W9 2JQ
Sarah Elizabeth Petit Skellingthorpe Hall Lincoln, LN6 5UU
Russell Petit Skellingthorpe Hall Lincoln, LN6 5UU
## **CHARITY NUMBER:**
1023682
## **BANKERS:**
National Westminster Bank Plc 225 High Street Lincoln, LN2 1AZ
## **INVESTMENT ADVISORS:**
Investec Wealth & Investment Limited Beech House 61 Napier Street Sheffield, S11 8HA
## **INDEPENDENT EXAMINER:**
AR Matthews FCA The Manse Langford Lechlade G27 3LW
Page 2
## **THE BERGNE-COUPLAND CHARITY**
**YEAR ENDED 31[st] MARCH 2021**
## **CONTENTS**
||**PAGES**|
|---|---|
|**Charity Information**|**2**|
|**Contents**|**3**|
|**Trustees’ Report**|**4 – 7**|
|**Independent Examiners Report**|**8**|
|**Notes to Accounts**|**9 - 19**|
Page 3
## **THE BERGNE-COUPLAND CHARITY**
## **Trustees’ Report for the year ended 31[st] March 2021**
The Trustees’ present their report and the financial statements of the Charity for the year ended 31[st] March 2021.
## **1. Structure, Governance and Management**
The Charity is constituted by a Trust Deed dated 2[nd] April 1993 and registered with the Charity Commission under Charity Number 1023682.
The original endowment of £1,000 was provided by Margaret Patricia Bergne-Coupland. Further donations have been made throughout the years by family members, including the original donor, to augment the endowment of the Charity, the latest being a legacy of £240,000 from the estate of Margaret Patricia Bergne-Coupland who passed away on 1[st] March 2015.
Appointment of the Trustees is governed by the Trust Deed. The power to appoint new Trustees on the death or retirement of any Trustee, or to appoint additional Trustees, was vested in Margaret Patricia Bergne-Coupland during her lifetime, and since her death the statutory powers of appointing new Trustees’ apply. Without prejudice to any other power of appointment, a new Trustee or Trustees may be appointed by a resolution of a meeting of Trustees.
## _**Governance**_
The Trustees hold a meeting either towards the end of each calendar year or at the start of the following calendar year at which the Trustees agree the broad strategies and areas of activity of the Charity, including grant making, investment, reserves, risk management policies and performance. Other meetings may be held during the year as the need arises.
The Trustees keep the skill requirements of the Trustees under review. When appropriate, appointment of new Trustees is made from the Bergne-Coupland family members as they are already aware of the charitable objectives and organisational structure and background of the Charity. The induction process for newly appointed Trustees includes copies of the latest Trustees’ Report and Financial Statements, and a copy of the Trust Deed.
## _**Management**_
The day to day administration of grants and the processing and handling of applications prior to consideration by the Trustees is performed by the Finance Manager.
## _**Public Benefit**_
The Trustees refer to the advice contained in the Charity Commission’s general guidance on public benefit when reviewing the Trust’s aims and objectives, in planning future activities and in setting the grant making policy for the year.
The Charity does not actively fundraise, but seeks to continue philanthropic work through careful stewardship of its existing resources.
Page 4
## **THE BERGNE-COUPLAND CHARITY**
## **Trustees’ Report for the year ended 31[st] March 2021 (continued)**
## **Investment Policy**
The Trust Deed empowers the Trustees to invest trust money as the Trustees in their absolute discretion see fit.
The Charity is reliant on the total return of its investments after allowing for inflation. The investment income is broadly received from stock exchange investments and securities and bank interest.
Investec Wealth & Investment Limited manages the security investments on the terms of the Investment Policy Statement submitted to them by the Trustees in accordance with the Trustee Act 2000. The Trustees take a long term view of the Trust’s future and intend to build up its financial resources over time. The portfolio should aim for a conservative rate of growth in the capital value of the fund. This policy is reviewed annually at a meeting with Investec attended by at least two Trustees and the Trusts Finance Manager.
The policy of the Charity continues to be the prudent management of the securities to provide funds to finance the Charity objectives.
## **Risk Management**
The Trustees have examined the major strategic business and operational risks which the Charity faces, and in particular those relating to the finances of the Charity and confirm that systems have been established to enable regular reports to be produced so that necessary steps can be taken to lessen these risks.
## **2. Objectives and Activities**
The objectives of the Charity are such charitable purposes for the public as the Trustees shall think fit, giving special consideration to charitable needs in Lincolnshire and considering - though not exclusively – the Fabric of Lincoln Cathedral and charities involved with care and support, nature conservation and animal welfare.
## **Activities**
Grant applications are encouraged from appropriate potential beneficiaries known to the Trustees, and details of the Charity are made available on the Charity Commission website to facilitate requests for assistance to be made.
At the start of each four year cycle period the Trustees select a number of charities to which annual grants are to be made for four consecutive years. These grants are recognised in the year to which they relate.
Payments for the first year of the current cycle were made in the year to 31[st] March 2019. In addition to these regular grants, there is scope for larger one-off donations to be made during the year as the need arises. This policy is reviewed on a regular basis.
Page 5
## **THE BERGNE-COUPLAND CHARITY**
## **Trustee’s Report for the year ended 31[st] March 2021 (continued)**
## **3. Achievements and Performance**
Grants awarded are listed in Note 3 to the accounts and totalled £31,500 during the year. The Trustees consider the performance of the Charity for this year has been satisfactory.
## **4. Financial Review**
Total Incoming Resources of £30,546 (2020 - £44,407) and Total Resources Expended of £45,829 (2020 - £58,743) for the year. Total Resources Expended includes charitable activities of £34,000 (2020 - £49,400 less cheques issued for £3,000 but not presented, so written off).
Charitable donations amounting to £31,500 were made during the year, (2020 - £47,400).
## _**Plans for the future**_
The Trustees are committed to the furtherance of the Charity’s objectives. The Trustees will determine the beneficiaries of the next four year cycle at their meeting in December 2021.
## _**Reserves Policy**_
The credit balance on Unrestricted Funds Account of £18,204 at the year end is generally considered by the Trustees to represent the level of free reserves of the Charity. In addition to the payment of regular annual donations, there is scope for larger one-off donations to be made during the year as the need arises.
The capital of the Endowment Fund, which stands at £1,288,520 may, at the Trustees’ discretion, be used in furtherance of the objectives of the Charity and is predominantly held in the fixed asset investment portfolio.
Funds available are sufficient for the Charity to continue in operation and its investments provide a firm base for providing future funds to meet the objectives in the Charity scheme.
At 31[st] March 2021, the total value of the fund is £1,306,724.
Page 6
**THE BERGNE-COUPLAND CHARITY**
## **Trustees’ Report for the year ended 31[st] March 2021 (continued)**
## **5. Trustees’ Responsibilities**
The Trustees are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and regulations.
The Trustees are required to prepare financial statements for each financial year in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law.) The financial statements are required by law to give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources of the Charity for that period. In preparing these financial statements, the Trustees should follow best practise and:
- **.** select suitable accounting policies and then apply them consistently.
- **.** make judgements and estimates that are reasonable and prudent.
- **.** prepare the financial statements on the going concern basis unless it is inappropriate
- to presume that the Charity will continue in business.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the applicable law, regulations and the trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report was approved by the Trustees on _________________________ 2021
and signed on their behalf by ______________________________ Chairman
Page 7
**THE BERGNE-COUPLAND CHARITY**
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES ON THE UNAUDITED ACCOUNTS OF THE BERGNE-COUPLAND CHARITY**
I report to the Trustees on my examination of the accounts of The Bergne-Coupland Charity for the year ended 31[st] March 2021, which are set out on pages 9 – 19.
## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER**
The Trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the 2011 Act). The Trustees are satisfied that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and have chosen instead to have an independent examination.
I report in respect of my examination of the Charity’s accounts as carried out under section 145 of the 2011 ACT. In carrying out my examination I have followed the applicable directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **INDEPENDENT EXAMINERS STATEMENT**
I can confirm that I am qualified to undertake the examination because I am a registered member of the Institute of Chartered Accountants in England and Wales which is one of the listed bodies.
I have completed my examination. I can confirm that no matters have come to my attention giving me cause to believe that in any material respect:
accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
the accounts do not accord with those records; or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
AR Matthews FCA The Manse Langford Lechlade G27 3LW
Date:
Page 8
**THE BERGNE-COUPLAND CHARITY**
## **Notes to the Accounts for the Year Ended 31[st] March 2021**
## **1. ACCOUNTING POLICIES**
## **(a) Entity Status**
The Trust is an incorporated charity registered with the Charity Commission in England and Wales.
## **(b) Basis of Accounting**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practise applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1[st] January 2015) – (Charities SORP (FRS 102)and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). The charity is a Public Benefit Entity as defined by FRS 102.
Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes. Fair value movements are dealt with through the Statement of Financial Activities.
The Trustees have assessed whether the use of the going concern basis is appropriate and have considered possible events or conditions that might cast significant doubt on the ability of the charity to continue as a going concern. The Trustees have made this assessment for a period of at least one year from the date of approval of the financial statements. In view of the level of assets held, the trustees have concluded that there is a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. The charity therefore continues to adopt the going concern basis in preparing its financial statements.
FRS 102 was adopted for the first time when preparing financial statements for the year ended 31[st] March 2016.
Page 9
## **THE BERGNE-COUPLAND CHARITY**
## **Notes to the Accounts for the year ended 31[st] March 2021**
## **1. ACCOUNTING POLICIES (continued)**
## **(c) Income**
All income is included in the Statement of Financial Activities on the following basis:
**.** Legacies are included when they become receivable. A legacy is regarded as receivable when it has been received or if it becomes probable that the legacy will be received and that the value of the incoming resources can be measured reliably.
**.** Donations, gift aid and covenants are included when they become receivable.
**.** Bank interest and investment income are included when they become due.
## **(d) Expenditure**
Expenditure is included in the Statement of Financial Activities as soon as it is incurred.
Governance costs comprise the annual accountancy charges as well as the costs of running the charity.
## **(e) Taxation**
The Bergne-Coupland Charity is a registered charity and the accounts are prepared on the basis that its activities are not liable to Income Tax or Corporation Tax.
## **(f) Investments**
These are investments held in the UK and are included in the balance sheet at market value, with realised and unrealised gains and losses included in the Statement of Financial Activities.
Page 10
**THE BERGNE-COUPLAND CHARITY**
## **Notes to the Accounts for the Year Ended 31[st] March 2021**
|**2.**
**INCOMING RESOURCES:**
**Unrestricted Funds**
Voluntary Income
**Investment Income**
Bank Interest
Dividend Income
**Total Income Resources**
**3.**
**COSTS OF GENERATING FUNDS**:
**Investment Management Costs:**
**Endowment Funds**
Investec Wealth & Investment
|**2021**
**£**
0
0
30,546
30,546
**2021**
**£**
11,829|**2020**
**£**
500
0
43,907
44,407
**2020**
**£**
12,343|
|---|---|---|
||
||
## **Charitable Activities:**
Charitable grants awarded during the year ending 31[st] March 2021 amounted to £31,500. Grants are only awarded to institutions.
||**2021**|**2020**|
|---|---|---|
||**£**|**£**|
|ABF The Soldiers Charity|1,000|1,000|
|Ballantrae Care in The Community|1,000|1,000|
|Barnardo's|1,000|1,000|
|Buttle UK|1,000|1,000|
|Camphill Village Trust|0
|
1,000|
|Christian Partners in Africa|0
|2,000|
|Criminon UK|0|2,000|
|CVT Appeals Fund
|1,000|0|
|Great Ormond Street Hospital|1,000|2,000|
Continued / ……
Page 11
|Hearing Dogs|500|1,000|
|---|---|---|
|Heritage Trust of Lincolnshire|2,000|2,000|
|Independent Age
|1,000|0|
|James’ Place
|1,000|1,000|
|Lincoln Cathedral Fabric Fund|2,000|2,000|
|Lincoln Cathedral General Fund|0|400|
|Lincs Churches Trust|500|0|
|Lincolnshire YMCA|0|2,000|
|Lincs & Notts Air Ambulance|3,000|2,000|
|Marie Curie Cancer Care
|1,000|2,000|
|Medecins Sans Frontieres|1,000
|2,000|
|Motor Neurone Disease Association|0|2,000|
|NARA|1,000|0|
|Police Community Clubs of GB|0|1,000|
|Post Adoption Centre|1,000|1,000|
|Practical Action
|1,000|2,000|
|Prostate Cancer UK
|1,000|1,000|
|RABI
|500||
|Respite Care Association|0|2,000|
|Richmond Fellowship|1,000|1,000|
|Saint Andrew’s Hospice|500|2,000|
|Saint James Grimsby Minster|0|2,000|
|Saint John Ambulance|3,000|0|
|The Salvation Army|1,000|0|
|Samaritans (Boston Branch)|0|1,000|
|School Readers
|500|1,000|
|Skellingthorpe Methodist Church|0
|1,000|
|Stroke Association
|1,000|0|
|Sue Ryder|0|2,000|
|Teenage Cancer|1,000|0|
|Viva Chamber Orchestra|1,000
|1,000|
|YWCA England|0|1,000|
|Zibby Garnett Travelling Fellowship|0|1,000|
||_________|_________|
||£ 31,500|£ 47,400|
|Support Costs – Accounting|2,000
|2,000|
|Independent Examination|500||
||__________|_________|
||£ 34,000|£ 49,400|
___________ _________
All the above is charged to the unrestricted funds of the charity in both the current and prior year.
Investment management charges are incurred by the endowment fund totalling £12,289 (2020: £12,343.)
Page 12
## **THE BERGNE-COUPLAND CHARITY**
## **Notes to the Accounts for the Year Ended 31[st] March 2021**
## **4. ENDOWMENT FUNDS – Gains / Losses on Revaluation and on Investment Asset Disposals**
The investment portfolio was valued by Investec Wealth & Investment Limited on 31[st] March 2021.
The schedule on Pages 18 and 19 is an analysis of the investment transactions for the year ending 31[st] March 2021.
|**5.**|**DEBTORS:**|**2021**|**2020**|
|---|---|---|---|
|||**£**|**£**|
|||0|0|
|**6.**|**CASH AT BANK:**|**2021**|**2020**|
|||**£**|**£**|
||Nat West Current Account|6,852
|9,363|
||Investec Wealth & Investment:|||
||Cash and Dealing Account
|13,830|52,495|
||Income Deposit Account|3,965|4,505|
|||_________|_________|
|||£ 24,647|£ 66,363|
|||_________|_________|
Page 13
## **THE BERGNE-COUPLAND CHARITY**
## **Notes to the Accounts for the Year Ended 31[st] March 2021**
## **7. CREDITORS, ACCRUALS AND DEFERRED INCOME: AMOUNTS FALLING DUE WITHIN ONE YEAR**
|**Unrestricted Funds**
Governance Costs:
Accounting and Administration Costs
Independent Examiners Fees|**2021**
**£**
2,000
500
£ 2,500|**2020**
£
2,000
0|
|---|---|---|
|||£ 2,000|
## **8. TRANSFERS BETWEEN FUNDS AND FUNDS STRUCTURE:**
The Charity maintains an Unrestricted Fund and an Endowment Fund. The Unrestricted Fund is used for the charitable activities of the Charity. All the income of the Charity is credited to the Unrestricted Fund, with the exception of Gift Aid income, which together with the associated repayable income tax is credited to the Endowment Fund. The capital of the Endowment Fund may, at the Trustees’ discretion, be used in furtherance of the objects of the Charity. Periodically the Trustees make transfers between the Funds.
## **9. RELATED PARTY TRANSACTIONS:**
None of the Trustees were paid any remuneration or expenses by the Charity in the year (2020 – Nil).
Trustees may hold more than one Trusteeship which may result in donations being made to charities with mutual Trustees. Such donations are not given on preferential terms.
Page 14
## **THE BERGNE-COUPLAND CHARITY**
## **Statement of Financial Activities for the Year Ended 31[st] March 2021**
|**Notes**|**Unrestricted**|**Endowment**|**Total**|Total|
|---|---|---|---|---|
||**Funds**|**Funds**|**2021**|2020|
||**£**|**£**|**£**|£|
|**Income from:**|||||
|Legacies|**0**|**0**|**0**|0|
|Donations|**0**|**0**|**0**|500|
|Fixed Asset|||||
|Investment Income|**30,546**|**0**|**30,546**|43,907|
|Interest Receivable|**0**|**0**|**0**|0|
||__________________________________________________________||||
|**Total Incoming**|||||
|**Resources 2**|**30,546**|**0**|**30,546**|44,407|
||__________________________________________________________||||
|**Expenditure on:**|||||
|Investment Management:|||||
|Costs|**0**|**11,829**|**11,829**|12,343|
|Charitable Activities|**34,000**|**0**|**34,000**|49,400|
|Less|||||
|Cancelled**cheque**|**0**|**0**|**0**|**-**3,000|
||_________________________________________________________||||
|**Total Resources**|||||
|**Expended 3**|**34,000**|**11,829**|**45,829**|58,743|
||_________________________________________________________||||
|Net gains /(losses) on|||||
|Investments|**0**|**219,109**|**219,109**|-165,109|
||________________________________________________________||||
|Net Income /(Expenditure)|**-3454**|**207,280**|**203,826**|-179,445|
|Transfer between Funds|**0**|**0**|**0**|0|
||________________________________________________________||||
|Net Movement in Funds|**-3454**|**207,280**|**203,826**|-179,445|
|Funds Brought Forward at|||||
|1stApril|**21,658**|**1,081,240**|**1,102,898**|1,282,343|
||_________________________________________________________||||
|**Funds Carried Forward at**|||||
|**31st March**|**18,204**|**1,288,520**|**1,306,724**|1,102,898|
||_________________________________________________________||||
|||||Page 15|
**THE BERGNE-COUPLAND CHARITY Balance Sheet as at 31[st] March 2021**
|**Notes**
**2021**
**£**
**£**
**FIXED ASSETS**
Investments
**1,284,577**
**CURRENT ASSETS**
Sundry Debtors
**5**
**0**
Cash at Bank
**6**
**24,647**
**24,647**
**CURRENT LIABILITIES**
Sundry Creditors and
Accruals
**7**
**2,500**
**NET CURRENT ASSETS**
**22,147**
**1,306,724**
**REPRESENTED BY**
**Unrestricted Funds**
**18,204**
**Endowment Funds**
**1,288,520**
**1,306,724**
**As approved by the Board of Trustees on:**
**and signed on their behalf by:**|**Notes**
**2021**
**£**
**£**
**FIXED ASSETS**
Investments
**1,284,577**
**CURRENT ASSETS**
Sundry Debtors
**5**
**0**
Cash at Bank
**6**
**24,647**
**24,647**
**CURRENT LIABILITIES**
Sundry Creditors and
Accruals
**7**
**2,500**
**NET CURRENT ASSETS**
**22,147**
**1,306,724**
**REPRESENTED BY**
**Unrestricted Funds**
**18,204**
**Endowment Funds**
**1,288,520**
**1,306,724**
**As approved by the Board of Trustees on:**
**and signed on their behalf by:**|2020
£
£
1,038,535
0
66,363
66,363
2,000
64,363
1,102,898
21,658
1,081,240
1,102,898|2020
£
£
1,038,535
0
66,363
66,363
2,000
64,363
1,102,898
21,658
1,081,240
1,102,898|
|---|---|---|---|
|||66,363||
|||2,000||
|||||
||**1,306,724**||1,102,898|
||**18,204**
**1,288,520**||21,658
1,081,240|
||**1,306,724**||1,102,898|
|||||
**T C Coltman ________________________________Chairman**
**Date: _______________________________________**
Page 16
## **THE BERGNE-COUPLAND CHARITY**
## **Analysis of Fund Assets and Liabilities 31[st] March 2021**
|**Fixed Asset Investments**
**Current Assets**
**Current Liabilities**
**Fixed Asset Investments**
**Current Assets**
**Current Liabilities**|**Unrestricted**
**Funds**
**£**
**0**
**20,704**
**-2, 500**
**£ 18,204**
**Unrestricted**
**Funds**
**£**
**0**
**23,658**
**-2,000**
**£ 21,658**|**Endowment**
**Funds**
**£**
**1,284,577**
**3,943**
**0**
**£ 1,288,520**
**Endowment**
**Funds**
**£**
**1,038,535**
**42,705**
**0**
**£ 1,081,240**|**Total**
**2021**
**£**
**1,284,577**
**24,647**
**-2,500**|
|---|---|---|---|
||||**£ 1,306,724**|
||||**Total**
**2020**
**£**
**1,038,535**
**66,363**
**-2,000**|
||||**£ 1,102,898**|
Page 17