**Gosport Scouts AGM 1[st] October 2022 – 30[th] September 2023**
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## **Contents**
**Contents ................................................................................................................. 2 AGM Agenda........................................................................................................... 3 Nominations for Board of Trustees 2024 .................................................................. 5 Welcome to Gosport Scouts AGM ............................................................................ 7 Nomination for Board of Trustees Chair ................................................................... 8 Scout Active Support Report .................................................................................. 10 Network Section Report ........................................................................................ 10 Explorers Section Report ....................................................................................... 11 District Support Report.......................................................................................... 12 Scout Section Report ............................................................................................. 12 Beavers and Cub Section Report ............................................................................ 14 Land Activities Report ........................................................................................... 15 Water Activities Report ......................................................................................... 16 Gang Show Report ................................................................................................ 16 Media and Communications Report ....................................................................... 17 Growth and Development Report .......................................................................... 17 Adult Support Report ............................................................................................ 18 Appointments Advisory Committee ....................................................................... 18 DHQ Report .......................................................................................................... 20 Lyons Copse Report ............................................................................................... 20**
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## **AGM Agenda**
## 1. Introduction and welcome
## 2. Apologies for absence
## 3. Governance topics
- a. Approve the minutes of the Annual General Meeting held on 12/07/2023
- b. Adopt the model constitution from Policy, Organisation and Rules (POR)
c. Note the District’s financial year
e. Agree the number of members that may be appointed to the Trustee Board
f. Agree the quorum for future meetings of the District Scout Council (excluding this AGM)
4.Review of the previous year
a. The District Lead Volunteer’s review of Scouts (Reports included)
b. Receive and consider the Annual Report of the District Trustee Board, including the annual Statement of the Accounts
## 5. Making appointments
a. Appoint the District Chair, following recommendation from the open selection process initiated by the District Trustee Board
b. [Appoint the District Treasurer, following recommendation from the open selection process initiated by the District Trustee Board
c. Appoint members of the District Trustee Board, following recommendations from the open selection process initiated by the District Trustee Board
d. (Re-)appoint District President and/or Vice Presidents
- e. Appoint the Independent Auditor
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f. Nominate representatives of the District Scout Council to represent the District on the County Scout Council
## 6. Closing remarks
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## **Nominations for Board of Trustees 2024**
The District Commissioners Nomination for District Chair - Paul Jeram
Election of Officers to Gosport District Scout Board of Trustees Executive Committee District Secretary – Gwyn Evans
District Treasurer – Jane Warner
Deputy Treasurer – Mandy Batchelor
## Ex-officio members
Team DC Representative Trevor Smith
Election and/or co-opt members to the Executive
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AGM Reports
## **Welcome to Gosport Scouts AGM**
It has been great to see the fantastic increase in numbers of both youth & leaders across the District. The opening of new Squirrel sections (dreys) and the expansion of other sections has meant so many more young people have been enriched by Scouting in Gosport.
In September 2023 Ian Batchelor our Chair for many years after much thought resigned as District Chair.
The District had experienced the hardest Scouting district times over COVID and Ian together with the leadership team worked together to rebuild the district.
Without Ian’s hard work in obtaining the COVID grants for the District we would not have been financially viable. In addition, Ian secured community grants from his business contacts to redecorate the DHQ of over £10,000 which was another testament to his volunteering.
As District Commissioner I can't thank Ian enough for his support and encouragement over the last 4 years. We all wish him all the best. At the last AGM in recognition for his commitment to Gosport Scouts we appointed him as an honorary Vice President as a thank you for all his hard work.
We are pleased that we have been able to nominate a new chairman, Paul who has written a few words of introduction.
Robin Peddell
Team District Commissioner
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## **Nomination for Board of Trustees Chair**
**Paul Jeram – Nominated Chair**
Having been a Cub, a Scout, a Venture Scout, an Instructor and a Leader within the Gosport District along with being member of Gosport Gang Show and a County climbing and mountaineering instructor, Scouts has not only given me some incredible life experiences, but also huge degree guidance and skills learned during my formative years that have stood me in great stead during adulthood. (In fact were it not for Scouts I would not have met my wife, so I really do have everything to be thankful for.)
Scouts always has and will continue to provide the best of experiences, guidance and learnings for the young people within its membership. Our role as adult volunteers is to ensure we provide a welcoming, safe and structured environment in which to deliver this.
I’d like to extend my thanks to Robin, Trevor, Pete and wider team of volunteers throughout the District, who have delivered this over the last 12 months, and undoing so have increased the membership numbers with in the District too.
Having taken a 20 year sabbatical from Scouts I am both thrilled and honoured to be nominated for the position of Chair of the Board of Trustees. I look forward to working with you all and to give back whatever I can to an Association that has given me so much.
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## Team DC’s Reports
## **Trevor Smith – Team District Commissioner (Sections)**
In what has been another amazing year for Gosport Scouting, I wanted to thank all our volunteers for all their hard work in running and supporting their sections, delivered amazing programmes with some wonderful and engaging activities, and have helped to grow our membership once again. Particular thanks go to my ADCs – Marie and Clive
who have supported me and the District by developing and delivering an active programme and providing help to groups and leaders to support them with the exceptional growth of the District
We have grown the District with another the 9th opening a Scout Troop and the 4th Gosport continuing to grow with a Beaver Section. We continue to look to open Squirrel Dreys in the remaining groups wherever we can.
I wish you all a great Summer and look forward to seeing equally exciting times in 2023/24.
## **Pete Giffin –Team District Commissioner (Adventurous Activities)**
Our Land and Water activity teams have been extremely busy running activities for the groups, at section evenings, events, and camps, which is great to see.
Over this year we have had more Leaders complete their Nights Away
assessments to gain their permit. This is really helping to ensure that all the groups have the necessary resources to ensure a wide and varied programme, as well as some adventurous nights away.
It has been great to see so many outdoors activities and camps taking place this year, the number of events groups are participating in is increasing again and we are seeing more and more adventurous content in the group and district programmes.
One of our primary focuses this year has been increasing the number of permitted leaders able to run activities for our young people and that has been a success, with further leaders now permitted in Climbing, Archery and Rifle Shooting.
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I would like to take this opportunity to thank everyone for keeping the adventure alive this year, with special thanks to Jodie and Allan for their incredible commitment to the activities in their areas and always upholding their Scouting Values.
## **Scout Active Support Report**
## **Pat Brown – SAS Manager**
Members are working hard at the many District Events and with their Groups.
We have spent the last year mainly meeting once a month in the afternoons, the evening meetings don’t seem to be wanted any more as most of our members are also helping in Groups and do not have time for another meeting in the week
## **Network Section Report**
## **Chris Smith- Network Commissioners Report**
The Gosport Sharks Network continue to provide an opportunity for 18-25 year olds within the district to make new friends, and meet people, keep connected with others, to get outdoors and really get stuck in.
Our members are active all across the district with many holding multiple roles with the different groups and sections and we strive to provide a touch-point to enable these individuals to create a positive impact across the scouting community.
Highlight of the year so far has been the District Camp where the Sharks were able to provide help setting up, running, and supporting many of the activities put on over the course of the weekend.
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## **Explorers Section Report**
## **Ryan Mcgarvey - Explorers Commissioners Report**
Over the past year, our numbers have steadily risen and have now grown to a remarkable point where it has become necessary to expand the way we deliver our activities. We are shifting from a focus on weekly meetings towards an event-based structure. This ensures there is always room to grow and accept all the amazing
young people we work with. A massive thank you to our leaders and a special BRAVO to the explorer leaders and occasional helpers for their hard work, time, and patience.
This year has seen some firsts for the unit: Our Explorer Scouts had an incredible time participating in various activities and bonding with Explorer Scouts from other regions. This year’s Ferny Fest offered a wide array of activities that challenged our Explorer Scouts both physically and mentally. From outdoor adventure courses to team-building exercises, there was something for everyone. The event also provided a unique opportunity for our Explorer Scouts to interact with peers from different districts, fostering new friendships and a greater sense of community. The shared experiences and collaborative spirit of Ferny Fest have left a lasting positive impact on our Scouts, inspiring them to bring back new ideas and enthusiasm to our local group.
Thirty Explorers attended the annual district camp. I cannot overstate the incredible work the Explorers put in, and we cannot wait to see all of these amazing young people develop and grow with how well they handled themselves and the challenges set before them.
Our current focus is on providing a diverse array of events for all sections and encouraging more outdoor activities. We aim to facilitate smooth transitions both from Scouts to Explorers and from Explorers to network and leadership roles. By organising inclusive events and fostering a love for the outdoors, we feel very confident about the future of our ever-expanding unit. With a brilliant 70 members and more joining every week, the future looks incredibly bright for our Explorer community.
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## **District Support Report**
**Gwyn Evans – ADC District Support**
CHIEF SCOUT AWARDS REPORT OCT 22 – SEPT 23
Gosport has seen increases in numbers joining the movement and these numbers are gaining the top awards in their section. We now
have Squirrel Drey’s in most of the groups which has led to 14 Acorn Awards, Beavers have gained 16 Bronze, Cubs have gained 25 Siler awards and Scouts 4 Gold. We also had I explorer gain his Platinum.
We need to mention the award of King’s Scout going to James Dolton who is a Leader at the 12th Gosport.
Many congratulations to all of these young people.
## **Scout Section Report**
**Clive Pittard – ADC Scouts**
First of all, can I Thank the few of you who stepped up and volunteered to help us run however many of the Events Gwyn Evans (ADC District Support) & I Organise & Run for the Scouts & the District in this Scouting year, October 1st 2022 up until the end of September 30th 2023, as we couldn’t have done any of it without you, so Thank You, again
There were many events in this period. I will list some of them, and forget some on the list too I am sure:
Robin Peddell (District Commissioner) & I were finishing off with our Silver DofE Group’s Route Card Planning & Preparation & Checking at the beginning of October ’22 before the Weekend’s Silver Practice Hike. Gwyn & I had finished preparing, Ian Batchelor & I walked the route again, and Gwyn & I executed our yearly Scout Lightweight Hike near the end of October 2022, where the Scouts plan & formulate their routes from a given start point up until Lyons Copse Scout Camp Site in Shedfield carrying all their kit including tents & food etc, and that for starters is a very hungry event in the respect of needs & musts from Adult
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& Explorer Help! And in November 2022 Robin & I had a presentation evening for our successful DofE’ers to show their parents what they had achieved and what they got up to. Following that we had a good turnout at one of the Remembrance Day Parades & Services outside the War Memorial; Because of the previous Covid Restrictions, we were able this year to bring back the District Carol Service December 2022 too;
Robin & I Welcomed a new batch of Explorers & Network members to hopefully start their journey onto being DofE Participants for Bronze & Silver and the Scouting equivalent (Platinum, Diamond, and Queens as was then) Top Awards in January 2023; Gwyn also ran the Scout Chess Competition January 2023 which usually attracts around a dozen competitors and in respect is an event that we wouldn’t knock off of our yearly planner;
Gwyn & Robin & I planned & prepared many events in February ’23, and we had a few Patrols enter the Scout Cooking Competition March ‘23 in the DHQ and as always they never cease to impress us with what they can do in such a short space of time; ran the Scout Patrol Leader/Leadership Training Day March ‘23 too this time at the DHQ in Alverstoke and despite the time of year had a few dozen Scouts come along and hopefully learn some new or reminder of old skills to take away from; and Robin & I ran another Gosport DofE/Top Awards Planning/Training evening in March ‘23 too;
We had a Great turnout for our St. George’s Day Parade in April ‘23; more evenings of Training/Planning for our Gosport Bronze & Silver DofE/Top Award participants April ‘23 too;
Gwyn Kicked off this year’s SuperScout Heats in May ’23 in and around the District; and we ran the Scout’s Camp Skills Weekend May ‘23 where they learn or hone more outdoor skills into hopefully perfecting and safe Knife/Axe/Saw & Fire Building & Cooking & Tent erection etc;
Gwyn ran more SuperScout Heats continue into June ‘23; a few more Gosport Explorer/Network Bronze & Silver DofE/Top Award evenings; and also managed to fit in the Gosport District Scout Elles Shield Camping Competition in June ‘23 too;
The SuperScout Final came at last in July ‘23; and there were many many Scouts attend Jodie Warner (ADC Land Activities) & Peter Giffin (Deputy District Commissioner Adventure)’s District Camp at Lyons Copse totalling many hundreds of Gosport Scouting Members altogether in July ‘23; and a Practice DofE Expedition for the Bronze’s & Silvers July ‘23 as well;
We carried on planning Routes for the DofE Awards & Lightweight Hike too throughout August ’23;
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and Re-started the Gosport Explorer/Network Bronze/Silver DofE/Top Award Participants group off again in September ‘23 enabling them to get their Expedition done & dusted in September ’23 too and under their belts giving them a fighting chance of completing their chosen Award by the end of the year;
None of this is Possible without not only the young people coming forward to take part and enter these events, But ALSO, FROM YOU, the Leaders & Young Adults & not-soyoung adults & Explorers etc, and dare I say, the list of volunteers putting their hands up and putting their names down to help us run safe & successful events is getting smaller and smaller, with the same few people coming along and helping (Thank You So Very Much! ) over & over, and the list of registered Gosport Scouting Members becoming longer this really isn’t fair
I Know that Many of you run your own Drays or Colonies or Packs or Troops or have your own regular Scouting commitments, and massive hats off to you, Seriously, But I’m Sorry, and possibly sounding selfish perhaps, WE NEED MORE OF YOU to please step up and help us out with an event or Better Still a few events of ours too, or we simply won’t be able to run a full & Successful Safe Engaging Programme of Events across the Scouting Calendar, Please Look Forward to seeing a lot more of you sometime Soon Please
## **Beavers and Cub Section**
## **Report**
## **Marie Smith – ADC Cubs BEAVERS REPORT**
This year has been action packed once again with the district team running competitions and events to enrich the Beaver colonies’ programmes. We
ran the Super Beaver event for the first time in January 2023 and it was a huge success. Unlike the Scout and Cub competitions, it was decided the Beaver competition would be a team event and a straight final. Teams arrived and took part in a carousel of activities where teamwork was the main focus. November 2022 saw the Beavers take part in a district sleepover and it was a chance for leaders without permits to bring their Beavers for their first night away. It was certainly busy! A massive thank you to all the leaders and helpers who helped in the running of the 4 competitions across the year as well as the range of events.
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## **CUB SCOUT REPORT**
This year saw some new activities and opportunities as well as some returning favourites. September 2023 saw some packs signing up to an activity day at Calshot Activity Centre. Cubs enjoyed the unique experiences of sailing or windsurfing, dry slope skiing and did a bit of indoor orienteering. Competitions run from April to March and what is run varies. 4 competitions are run towards the trophy and then additional activities as requested are put on such as the Cub hike. Teams of Cubs hiked across Lee on Solent this year stopping past bases for some activities along the way. A massive thank you to leaders for supporting events and for those district leaders and helpers who helped run events and competitions.
## **Land Activities Report**
## **Jodie Warner – ADC Land**
This year we have continued to expand the amount of sessions we can offer to groups for section evening, camps and events. We have visited almost every group this year and next year we would like to have visited every group.
We have had yet another successful district camp in which every group was represented, the children seemed to thoroughly enjoy themselves and it was great to see such a fantastic turn out.
We have had a large focus this year on the storage and maintenance of the activity equipment and we would like to thank everyone that played a part in this, the equipment is now much more accessible.
If you would like to book an activity or would like to join our activity team please get in touch at adc-land@gosportscouts.org.uk
Lastly I would like to thank everyone who has helped out with the activities in the past 12 months, without your help we would not be able to offer as many adventurous activities as we currently do. You are all amazing!
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## **Water Activities Report**
**Allan Davey – ADC Water**
Gosport Scout Kayaking has been somewhat quiet due to
availability of team members but a number of taster sessions have been run for both Scouting and also a Brownie Groupand we continue to run these.
Over the 2023/24 year other events supported by GSK have included the Raft Race, which was held at the Gosport Marine Festival in Walpole Park.
We will aim to hold a Water Fun Day in September and run some more taster sessions for Scouts and Guides.
Expenditure over the last year has been limited with only the water access / jetty license a cost.
Lastly with a disrupted season we are preparing plans so we can start some activities when we can and also looking to reschedule our base of operations.
## **Gang Show Report**
**Trevor Smith – Show Producer**
We have managed another successfully Gosport Gang Show.
The Show was very well received by members of the public and was well supported in terms of Gang Members both on and off stage.
Returning to the Thorngate Theatre and Gosport has also proved popular with lots of people embracing the future of the show and the Theatre.
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The Show team have worked to improve the facilities at the theatre and make it more usable for all – this we hope to make use of for the 2025 show!
Thanks to all in the District for their continued support
## **Media and Communications**
## **Report**
**Lisa Young – ADC Media and Communications**
Groups and the District are continuing to use social media to spread the fantastic work they are doing for our young people and we are continuing to see the benefits of this.
Media workshops are available at County level for both adults and young people can attend Scouts Speak up.
There has been local and national media coverage of groups and Scouts in Gosport is to soon feature in Gosport Borough Council's promotional videos.
Advice and support is always available to anyone who needs it.
## **Growth and Development Report**
**Gemma Shaw – ADC Growth and Development**
## **Growth and development**
Another busy year with lots of parents getting more involved with the
movement, volunteering as occasional helpers then extending their roles. We have had interest from both adult volunteers and youth members at various events and a couple more booked towards the end of this year. County have supported the 9th Gosport who now have both Beavers and Cubs with Scouts in the pipelines. County have also supported re-opening the 4th Gosport Squirrels with hope to open Beavers in the Autumn.
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## **Squirrels**
There are now 6 Dreys in the district. Plans to hold a Squirrel leader meeting in the Autumn term to introduce District Squirrel events, starting with a Christmas party.
## **Inclusion and Diversity**
During the last few months, I've been supporting several individuals within the district to help integrate strategies from their homes and EHCPs into their scouting.
## **Adult Support Report**
**Rick Dickinson – ADC Adult Support**
Continued to conduct First Aid Courses throughout the year successfully keeping adults compliant.
Continued to visit groups and provide support to the adults.
Continued to support training in the District including the bringing on of new training advisors.
Assisted with several camps as an extra leader to help with numbers.
Assisted several groups and district with First Aid training for young people.
## **Appointments Advisory Committee**
**Nigel Fleetwood – Appointments Advisory Committee Chairman**
We have continued to deliver panels and have seen numerous members pass through the panels in the last year. Recently we have updated our systems introducing an online booking system to relieve the pressure on the committee
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secretary. This process now also includes an automatic reference request system. This will automatically send a request to the applicant’s referee’s request they complete the form and send it back.
There are currently 48 adult members due to come through panel in accordance with Compass. All 48 have been invited to book a place on a panel. There are panels booked in for the remainder of the year with 5 seats on each panel. Currently only 3 out of the 48 new volunteers, have signed up. Reducing the number of volunteers waiting for a panel is the number 1 priority for the next year.
The AAC has struggled this year with committee member availability and with so many changes on the horizon it was highly anticipated that the AAC would not be around by now. We currently have 5 members on the panel, all of which carry additional roles within District and section roles. All panel members are also above the age of 25, So I am really keen to recruit some younger members of the District. I have released a couple of posts on Facebook but with zero volunteers coming forward. This is why the recruitment of additional members is my number 2 priority.
Last year the style of the meetings was changed to include 5 people at a time, and this was reduced from 10 which was too many. The new 5 member maximum has worked well and ensure everyone is included in the conversation whilst maximising committee members valuable time and helps reduce the number of people waiting around. By having 5 people in each session, we can now see 10people in an evening compared to the original 4/5 a night, doubling availability of panels.
Due to significant changes around district with groups adding section and the reintroduction of groups there has been some changes to the panel day and times. The meetings will continue to run on Tuesdays and Thursdays, but the dates have changed to later in the month. All Tuesday meetings will be held at Nobes Hall and will run from 8-9pm. All Thursday meetings will run at DHQ and will run 7-9pm.
My aims for this year is to address my 2 priorities above and continue to lead the team into transformation and support the GSL’s through the process and offer support and guidance where needed.
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## **DHQ Report**
**Pat Brown – Bookings Secretary**
The DHQ has been completely redecorated, including the renewal of all the toilets
We now have a Pre-School using the Hall Monday to Friday in the daytime, leaving plenty of time for Scouting in the evenings and weekends
9th Gosport Beavers meet in the Hall from 5pm Wednesdays
9th Gosport Cubs and Scouts meet in the Hall from 6pm Fridays
Private bookings are also going well
## **Lyons Copse Report**
**Mike Brown, Carl Pettit, Charles Nunn Gosport Lyons Copse Representatives**
This year has seen numbers back to normal but
we have
been struggling with keeping the site going with large camps, weekend after weekend hence we voted in a change to the site numbers.
Our aim now is to have a max of 300 on site for normal weekend with whole site bookings 300 - 700 being member Districts only.
We have to do this to cope with traffic on site , parking etc and the increase in issues with locals due to traffic on Sandy lane etc.
This has been very evident over the start of this year with it being the wettest for the site it has ever been. We have only got the cut the last of the grass mid June , some 3 months later than normal.
Site Overall:
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Camping is doing well but as previously mentioned some camps have had to be cancelled due to the weather, however these have rebooked new dates.
What has taken off big time is evening bookings with groups using the site to get out into the fresh air.
The tower, rafting, Barn etc have never been used so much. Again we are having to restrict numbers to 2 groups per night. We are also asking for host groups to let themselves into the site, otherwise the local volunteers are turning out every night. Some of this surge has been down to the New Cave bus which also seems very popular.
We have been asked about pond testing due to the smell, this is fully in place and we have passed no issues.
## **Buildings:**
## Toilets.
We are back to general toilet use and this has eased the work for the cleaning team. We have fitted all the toilets with stock cupboards so groups can keep them clean and refill items as needed. Groups camping are allocated toilets to keep clean over the weekend etc.
The Lodge:
No issues with the lodge , our plans are for new Led lighting in the main hall and landscape / hard surface out the front to get rid of the mud.
Pine Cabin:
We have now completed the changes to the toilets in the cabin with a new gender neutral / leaders toilet in place.
All safety checks have been completed with no major issues. We have started some upgrades on the site power set up but have hit a snag part way through with the company doing the work.
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## **General items:**
As mentioned before we have been looking at our ongoing fuel costs and trying to keep or fees as low as we can we are now exploring the use of green energy options, solar power etc. So far this has not been very easy with very few companies offering us any way forward. This is mainly due to the setup of the site.
Moving forward as a site we now need to start looking at the future and trying to get new people on board to start having back up support in place.
We have had to deal with a major complaint by a neighbour re noise on the site. This has required hours of work to prove the site has various permissions to run as a campsite etc. This is still ongoing.
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## **Minutes of the Gosport District Annual General Meeting**
**Held at District Headquarters on 12th July 2023 at 7.30pm**
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Present: Robin Peddell (DC) Ian Batchelor, (Chairman) Jane Warner, (Treasurer) Gwyn Evans (Secretary) Paul Bell (County Representative) Richard Earle (Deputy Mayor) and 38+ Members of Gosport District Scouts.
1. Ian welcomed all our guests and was really pleased to see so many there.
2. Apologies: Anne-Marie Werren / David Harvey / Nigel Fleetwood / Lee Pounds / Allan Davey / David Cole / Melenie Coulbert / Adrian Roberts / Sean Blackman / Daniel Fox. / Dame Caroline Dinenage MP
3. Approval of the previous year’s minutes – Trevor Smith Seconded Ryan McGarvey
4. Approval of Financial Report: Talk on finances.
If we start by looking at page 8 of the report, you will notice that both the income and the expenditure for the year are almost double that of last year. As you will appreciate, last year’s figures were still within the period of restrictions for Covid, which is why there is a substantial figure in the grants last year and nothing this year. This does, however, makes it more difficult to draw comparison between the two years. You will that there is an overall deficit this year of £4009, which was largely due to the purchase of new air rifles, climbing equipment, soft archery, and gazebos, which can be seen on page 12 in the tangible fixed assets as additions during the year.
The Capitation fees shown on page 14 under membership subscriptions, even with the increased charge per young person still indicates that there is an increase of young people during the year.
On page 15 you will notice that the only figures which can be accurately compared to last year, are the premises expenses. These is because these are mainly fixed costs, which need to be paid even if there is no income.
On page 12 the prepayments are camp site deposits which have been paid during this, or previous, financial years, but do not take place until future years. The debtors are explorers who pay through Go Cardless. Their membership fees are collected a month in arrears. The accrued income is primarily owed to the scout shop. Now there is a card machine available for customers to use the income from those payments has not yet been received by the bank. The deferred income is also that of the Explorers who have paid for a camp which didn’t take place until October. The accrued charges are mostly for the Independent Examiners who are always paid after they have completed this year’s examination.
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In conclusion, the funds of the District have remained relatively stable and the Executive Committee are confident that there are sufficient funds available for the foreseeable future.
My thanks, as ever, go to Mandy for all her support over the past year.
Report was Approved by Carl Pettit. Seconded by Sandra Hicks.
Jane asked if Wood /Hicks be approved to continue as Auditors. Proposed Carl Pettit Seconded Matt Hicks.
5. Annual Section Reports: Robin then showed a video of the District activities throughout the year. Thanked Dave Jenkins for putting together.
6. District Commissioner’s Report: He thank all the district for their support over the last year.
7. Approval of DC’s Nomination of District Chair: Ian was proposed by Robin and accepted.
8. Election of Officers to Gosport District Scout Executive Committee
Election of District Secretary – Gwyn Evans was proposed by Pat Brown. Seconded by Sandra Martin
Election of District Treasurer – Jane Warner was proposed by Pat Brown. Seconded by Sandra Martin
Election of Deputy Treasurer – Mandy Batchelor was proposed by Pat Brown. Seconded by Sandra Martin
## 9. Ex – Officio Members:
DC Robin Peddell
DYC Marcus Chambers
DDC Trevor Smith
DDC Pete Giffin
DNSC Chris Smith
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DESC Ryan McGarvey
9. Election and/or co-opt members to the Executive:
GSL- Lee Pounds
Squirrels Jodie Warner
Beavers-
Cubs – Lisa Young
Scouts- Clive Pittard
18-25 Network – Sean Werren
SAS- Pat Brown
Gang Show – Trevor Smith
Gosport Kayaking- Allan Davey
Lyons Copse Representatives – Carl Pettit, Charles Nunn, and Mike Brown
District Appointments Chair-(Non-Trustee) Nigel Fleetwood
District Appointment Secretary- Helena Dawson
Fundraising Chair- Tory Smith
District Scout Shop Managers – Sandra Hicks
District Badge Secretary- Pete Phillips.
Property Services Chair- Hannah Batchelor
Property Services Committee – Pete Phillips.
10. New Constitution (Set out in P.O.R.5.4 Board of Trustees)
All agreed to adopt the constitution.
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11. A.O.B. There were no questions at this point. Carl asked to speak re the Lyons Copse Committee and explained that we part-owned this site. To keep the site at its best help was needed on a regular basis. Members who willingly give their time on a Monday night are getting older and new blood is needed to keep the site looking inviting.and pristine. Please if you can give some time, you will be very welcome.
## 12. District Chair:
Thanks to our distinguished guests, leaders, parents & young people for attending our AGM tonight.
Robin and his team have done an outstanding job in rejuvenating scouting after Covid and it was a delight to hear that Robin was awarded a Silver Acorn for his continued outstanding service to Scouting-truly deserved.
It’s great to see all our Scouting activities returning after the enforced COVID break and the increase in both leaders & young people in Gosport who want to enjoy Scouting is fantastic. The life skills that the leaders provide to the young people is ensuring they are ready for anything the 21st century can throw at them.
It is a pleasure working with the leadership team and wider leaders within Gosport and the dedication those leaders show is something we should all be proud of.
Gosport Scouts is a key community partner and is recognised as a leading provider of youth activities within Gosport.
It is worthy to note that only yesterday the Royal Navy assisted our Gang Show team in replacing a fence at our new workshop facility and over the next 7 working days over 20 contractors will be undertaking a Nick Knowles type big build in this very building replacing toilets, lights, electrical equipment, boxing in radiators and painting the entire inside of the building as part of their community engagement. This truly shows that professionals are proud to work with Gosport Scouts to build a better environment for our young people.
To continue to grow as a Scout district we really do need additional support and if you know of anyone that can give up a few hours a month please speak to any of us. I have seen many parents join our groups over
the last few months and they all say how much pleasure they get out of working with the young people. It is truly rewarding.
**27**
Thanks to my Exec team for the support, you have given over the last 12 months, and I look forward to working with you moving forward.
Finally, please pass on a huge thankyou to all the Scouting widows, widowers & orphans who without complaint let their loved ones give up so much personal time to Scouting week in & week out.
Thanks all.
13.. Deputy Mayor: Richard wished to thank you for inviting him, he realised through his friends the amount of time gives to the youth of Gosport. He thanked Robin and Ian for the organising and the fantastic effort in making the District so successful. He then told a story of his Father finding his second family in scouting after returning from Australia because of the war. He then again thanked all those who put their time and effort in for the benefit of the youth of Gosport.
14.County Representative: Paul started by saying he was proud to be in Hampshire Scouting as we were the biggest county with 29,000 members in 21 Districts, of those districts Gosport was the one which had grown by 20% more over the last year and the district with the biggest increase. To the leaders he said it was them who made Gosport what it was and always looking to improve. Thanks to all.
17. Presentations: There were a few presentations:
George Hind and Jerry Nottingham --- Duke of Edinburgh Silver award
Ellie Moore and Zoe Myall --- Young Leader award
Robin then explained that he wished to reward those who have put many years into Scouting for Gosport and have now partly retired. The District has now made the following Members Vice Presidents of Gosport District.
David South
Ian Batchelor
Peter Phillips
Mike Brown.
He then thanked them with trophies and Badges.
**28**
18. District Commissioners closing remarks: Robin stated he loved Gosport Scouts and was proud for the growth within the District. He congratulated the 6[th] on their award from the County. He thanked everyone for their time given to their groups. He thanked Ian for always being there when he needed to chat. He thanked his amazing GSL’s and wished he give all a great big hug.
Meeting closed at 20.00
**29**
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`FINANCIAL ACCOUNTS`**
## **`30 September 2023`**
```
Charity registration number: 1023671
Scout Association: 12014
```
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`CONTENTS`**
## **`30 September 2023`**
```
Page
Trustees’ annual report 2 – 5
Financial accounts:
Independent examiner’s report 6
Balance sheet 7
Statement of financial activities (incorporating an
income and expenditure account) 8
Notes to the financial accounts 9 - 16
For information of the Trustees only:
Detailed statement of financial activities – Designated funds 17
Statement of assets and liabilities – Designated funds 18
Statement of accumulated funds – Designated funds 18
```
```
1
```
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`TRUSTEES’ ANNUAL REPORT`**
```
Year ended 30 September 2023
```
```
Section A - Reference and administration details
```
```
Gosport District Scout Council-The Scout Association District Registration
number is 12014.
```
## **`The Gosport District Scout Council is a registered Charity and its Charity registration Number is 1023671`**
```
The Address of the District Secretary is:
```
```
27, Hill Park Road
Gosport, Hampshire
PO12 3EB
```
## **`List of Trustees:-`**
**----- Start of picture text -----**
Name Appointment Sub committee
Ian Batchelor District Chairman Ex Officio Nominated
Robin Peddell District Ex Officio Nominated
Commissioner
Jane Warner District Treasurer Finance Elected
Mandy Batchelor Deputy Treasurer Finance Elected
Gwyn Evans District Secretary Finance Elected
Appointments
Jessica Haggard District Youth Ex Officio Nominated
Commissioner
Trevor Smith Deputy District Ex Officio Nominated
Commissioner
Peter Giffin Deputy District Ex Officio Nominated
Commissioner
Patricia Brown Appointments Finance Elected
Secretary Appointments
Clive Pittard Scout Active Nominated
Support Manager
Ryan McGarvey DESC Appointment
Chris Smith DNSC Appointment
Lee Pounds GSL rep. Appointments Elected
Vacant Beaver ADC Elected
Lisa Young Cub ADC Elected
Nigel Fleetwood Scout Leader Elected
Sean Werren 18-25 Co opted
Trevor Smith Gang Show Co-opted
Allan Davey Kayaking Rep Co-opted
Carl Pettitt, Solent Training Appointments Co opted
Charles Nunn, Centre
Mike Brown
Tory Smith Fundraising Chair
**----- End of picture text -----**
## **`Professional advisers`**
```
Bankers: HSBC Bank, 26 High Street, Gosport, Hampshire PO12 1DG
```
```
Independent examiner: P J Sommerville ACA, Wood, Hicks & Co Chartered
Accountants, Units 1-2, Warrior Court,
```
```
2
```
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`TRUSTEES ANNUAL REPORT (CONTINUED)`**
## **`Year ended 30 September 2023`**
## **`Section B – Structure, governance and management`**
```
The District’s governing documents are those of the Scout Association. They
consist of a Royal Charter, which in turn gives authority to the bye-laws of
the Association and the Policy, Organisation and Rules of the Scout
Association.
```
```
The District is a Trust established under its rules which are common to all
Scouts.
```
```
The Trustees are appointed in accordance with the Policy, Organisation and
Rules of the Scout Association.
```
```
The District is managed by the District Executive Committee the members of
which are Charity Trustees of the Gosport District Scouts, which is an
Educational charity. As charity trustees they are responsible for complying
with legislation applicable to charities. This includes the registration,
keeping of proper accounts and making returns to the Charity Commission as
appropriate.
```
```
The Committee meets every two months and consists of three independent
representatives, the Chairman; the Treasurer and the Secretary together with
the District Commissioner and section representatives.
```
```
The District Executive Committee exists to support the District Commissioner
in meeting the responsibility of the appointment and is responsible for: the
maintenance of District property; the raising of funds and the administration
of District finance; the insurance of persons and property and equipment;
District Public occasions; assisting in the recruitment of leaders and other
adult support; appointing any sub-committees that may be required; and,
appointing District administrators other than those elected.
```
## `Risk Management`
```
The Trustees have assessed and will continue to monitor the major risks to
which they believe the Scout Council is exposed, in particular those related
to the operations and finances and are, at present, satisfied that systems
are in place to mitigate the exposure to major risks.
```
```
The main areas of concern are: damage to buildings and property; injury to
leaders, helpers, supporters and members; and, loss of income from Scout
Shop, District Headquarters and Gang Show.
```
```
The District, through the capitation fees, contributes to the Scout
Association’s national accident insurance policy. Risk assessments are
carried out before all activities are undertaken.
```
```
DBS checks are carried out for all adult members of the Scout Association and
for parent helpers.
```
```
Reduced income - The District is primarily reliant upon income from
subscriptions. The District does hold a reserve to ensure continuity of
activities should there be a major reduction in income.
```
```
The District Constitution was approved at the last Annual General Meeting. It
is held by the District Secretary and is reviewed annually.
```
```
3
```
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`TRUSTEES ANNUAL REPORT (CONTINUED)`**
## **`Year ended 30 September 2023`**
## **`Section B – Structure, governance and management`** `(continued)`
```
Reserves Policy
```
```
Gosport District Scout Council’s policy is to hold sufficient unrestricted
reserves to enable it to:
```
- `(a) meet the financial uncertainty over the lease of the DHQ.`
- `(b) withstand any other unforeseen financial setback;`
- `(c) take advantage of any opportunity which the District Executive Committee considers will benefit the Council and the community it serves.`
- `(d) provide temporary financial assistance to Scout groups in the expectation of receipt of funding from other organisations.`
```
The Trustees have determined that the appropriate level of general reserves
should be, at least, equal to 6 months expenditure of general funds.
```
## **`Section C – Objectives and activities Policy Organisation and Rules Chapter 1`**
```
The Purpose of the Scout Association – Scouting exists to actively engage and
support young people in their personal development, empowering them to make a
positive contribution to Society.
```
```
The Values – Integrity; Respect; Care; Belief; Co-operation.
```
```
The Method – Scouting takes place when young people in partnership with
adults, work together based on the Values of Scouting and in the attainment
of the objectives and activities the Trustees have had regard to the Charity
Commission’s guidance on Public Benefit.
```
## **`Section D – Achievements and performance`**
```
Membership – Robin and the team continue to increase the youth and adult
members in Gosport.
```
```
High lights form the census this year
```
- `Youth membership has increased by 66`
- `Total youth membership 758`
- `Two new Beaver Colonies created`
- `Two new Squirrel Drays created`
- `Adult increase +16% since 2018`
- `Overall % increase +10% on prior year`
```
A fantastic achievement and one the whole District should be extremely proud
of.
```
```
Assets- the buildings and equipment owned by Gosport District Scout Council
have been assessed and procedures are being put in place to monitor usage and
value.
```
```
4
```
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`TRUSTEES ANNUAL REPORT (CONTINUED)`**
## **`Year ended 30 September 2023`**
## **`Section E – Financial review`**
```
The District made an overall loss of £16,538.
```
```
The Unrestricted funds at the year-end total £137,042, of which £95,150 has
been designated for the Scout shop, Gang show and other activities. Thus
£41,892remains as an unrestricted general fund which the trustees believe is
sufficient to cover short-term fluctuations in income and expenditure.
```
## **`Section F – Plans for the future period`**
```
a) To continue to provide the governance and management to enable young
people to have access to the Objectives and Activities within the Policy
Organisation of the Scout Association.
```
```
b) Our plan to Support, Develop and Grow continues and will form the
foundations for our strategy in Gosport moving forward.
```
```
c) The leadership team, now complete, have with Robins leadership undertaken
the following:
```
- `Ensure that the District thrives and has the best systems in place to support the groups, to support all adult volunteers in the District and develop Scouting in the District.`
- `Provide Governance and support to the adults in the District in delivering the Trustees responsibilities`
- `Support the District Leadership team in delivering their vision for the District and assist with a development plan to meet that vision.`
- `Support the District Leadership Team to ensure that Scouting in the District is attractive to young people and adults from all backgrounds in the District.`
- `Ensure the District Board of Trustees support the District Leadership team in providing an exciting program of events and to work together with others to meet the Scouting needs of the area.`
- `Support the District Leadership team to deliver the County Commissioner vision for Scouting across the county.`
## **`Section G – Declaration`**
```
The Trustees declare that they have approved the trustees report above.
```
|`District Commissioner`|`Treasurers Signature`|
|---|---|
|`Full Name: Robin Peddell`|`Full name: Jane Warner`|
|`Date:`|`Date:`|
```
5
```
```
The Board of Trustees
Gosport District Scout Council
5 South Close
Gosport
Hampshire PO12 2PS
```
## **`INDEPENDENT EXAMINER'S REPORT`**
```
I report on the financial accounts of Gosport District Scout Council for the
year ended 30 September 2023 which are set out on pages 7 to 18.
```
## **`Respective responsibilities of the executive committee and examiner`**
```
The Charity’s trustees are responsible for the preparation of the financial
accounts. The Charity’s trustees consider that an audit is not required for
this year under section 144(2) of the Charities Act 2011 (the Charities Act),
and that an Independent Examination is needed.
```
```
It is, therefore, my responsibility:
```
- `to examine the accounts under section 145 of the Charities Act;`
- `to follow the procedures in the General Directions given by the Charity Commission under section 145(5)(b) of the Charities Act; and,`
- `to state whether particular matters have come to my attention.`
## **`Basis of independent examiner’s report`**
```
My examination was carried out in accordance with the General Directions
given by the Charity Commission. An examination includes a review of the
accounting records kept by the Charity and a comparison of the financial
accounts presented with those records. It also includes consideration of any
unusual items or disclosures in the financial accounts, and seeking
explanations from the trustees concerning any such matters. The procedures
undertaken do not provide all the evidence that would be required in an audit
and, consequently no opinion is given as to whether the accounts present a
‘true and fair view’ and the report is limited to those matters set out in
the statement below.
```
## **`Independent examiner’s statement`**
```
In connection with my examination, no matter has come to my attention:
```
- `(1) which gives me reasonable cause to believe that in any material respect the requirements:`
- `to keep accounting records in accordance with section 130 of the Charities Act; and,`
- `to prepare financial accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or`
- `(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial accounts to be reached.`
```
Wood, Hicks & Co.
Chartered Accountants
……………………………………………………… Units 1-2 Warrior Court
P J Sommerville 9-11 Mumby Road
Gosport
```
```
…… July 2024 Hampshire PO12 1BS
```
```
6
```
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`BALANCE SHEET`**
## **`30 September 2023`**
```
Note 2023 2022
£ £
FIXED ASSETS
Tangible assets 2 53,242 54,961
——————— ———————
CURRENT ASSETS
Stocks 14,001 13,076
Debtors 3 3,663 3,981
Cash at bank and in hand 70,448 85,518
——————— ———————
Total current assets 88,112 102,575
LIABILITIES
Creditors: Amounts falling due within
one year 4 (4,312) (3,956)
——————— ———————
NETCURRENT ASSETS 83,800 98,619
——————— ———————
TOTAL NET ASSETS £137,042 £153,580
═══════ ═══════
THE FUNDS OF THE CHARITY:
Unrestricted funds
Generalfund14 41,892 51,157
Designated funds 14 95,150 102,423
——————— ———————
TOTAL CHARITY FUNDS AT 30SEPTEMBER, £137,042 £153,580
═══════ ═══════
```
```
Approved by the members of the Gosport District Scouts Council
on ……… July 2024and signed on its behalf by
```
```
……………………………………………………………………… District Commissioner
```
```
R Peddell (Mr)
```
```
……………………………………………………………………… District Treasurer
```
```
J Warner (Mrs)
```
```
7
```
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`STATEMENT OF FINANCIAL ACTIVITIES`**
## **`Year ended 30 September 2023`**
```
2023 2022 _
Unrest- Rest- Unrest- Rest-
Note ricted ricted Total ricted rictedTotal
£ £ £ £ £ £
INCOME from:
Donations and legacies 5
Voluntary income 2,860 2,860 11,105 11,105
Income from fundraising events 24,220 24,220 20,917 20,917
——————————————————— ———————————————————
27,080 - 27,080 32,022 - 32,022
——————————————————— ———————————————————
Charitable activities 6
Membership subscriptions 51,911 51,911 35,669 35,669
Income from activities 33,64333,643 26,759 26,759
——————————————————— ———————————————————
85,554 - 85,554 62,428 - 62,428
Bank interest received 282 282 26 26
——————————————————— ———————————————————
Total income 112,916 - 112,916 94,476 - 94,476
——————————————————— ———————————————————
EXPENDITURE on:
Raising funds 7 12,346 12,346 12,660 12,660
Charitable activities 8 117,108 117,108 85,825 85,825
——————————————————— ———————————————————
Total expenditure 129,454 - 129,454 98,485 - 98,485
——————————————————— ———————————————————
NET INCOME/(EXPENDITURE) (16,538) (16,538) (4,009) (4,009)
RECONCILLIATION OF FUNDS:
Total funds brought forward 153,580 153,580 157,589157,589
——————————————————— ———————————————————
TOTAL FUNDS CARRIED FORWARD 14 £137,042 £ - £137,042 £153,580£ - £153,580
═══════ ═════ ═══════ ═══════ ════════════
```
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`NOTES TO THE FINANCIAL ACCOUNTS`**
```
30 September 2023
```
## **`NOTE 1 — ACCOUNTING POLICIES`**
## **`(a) Accounting framework`**
```
The financial accounts have been set out in accordance with the
accounting framework required under the Statement of Recommended Practice
applicable to charities preparing accounts in accordance with FRS 102
(SORP FRS 102 updated October 2019).
```
```
There were no material departures from these standards.
```
## **`(b) Basis and content of the financial accounts`**
```
The accounts have been prepared on the basis of historical cost and the
accruals concept to show a true and fair view of the Charity’s financial
position and activities.
```
```
The accounts are expressed in pounds Sterling, rounded to the nearest
pound and include all the assets and liabilities under the control of the
Trustees of the Charity.
```
## **`(c) Tangible fixed assets and depreciation`**
## `Land and buildings`
```
Acquisition information relating to the Council’s freehold land and
buildings is not readily available and these premises are included in the
accounts at a historical valuation and are not depreciated.
```
```
These costs are depreciated over the shorter of the estimated useful
economic life of the assets and the lease term.
```
## `Other tangible fixed assets`
```
Other tangible assets are capitalised at cost and depreciation is
provided at rates calculated to write off the cost less estimated
residual value of each asset over its expected useful life as follows:
Electrical equipment 4 Years straight line
Other equipment 10 Years straight line
Fixtures and fittings 20 Years straight line
Acquisition information relating to the Council’s freehold land and
buildings is not readily available and these premises are included in the
accounts at a historical valuation and are not depreciated.
```
## **`(d) Debtors`**
```
Debtors are stated at the amounts due to the Charity at the balance sheet
date. Prepayments are recorded for the proportion of time-based
expenditures attributable to the ensuing year.
```
## **`(e) Cash and cash equivalents`**
```
This caption represents the amounts held in bank current accounts and
cash at the balance sheet date together with bank deposits on less than
90 days’ notice at the balance sheet date.
```
## **`(f) Liabilities`**
```
Liabilities are recognised as soon as an outflow of economic benefit is
considered more likely than not to occur under a legal or constructive
obligation committing the Charity to pay out resources. Creditors that
are current liabilities are recognised at the settlement amount expected
to be paid at the balance sheet date.
```
9
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`NOTES TO THE FINANCIAL ACCOUNTS`**
## **`30 September 2023`**
```
NOTE 1 — ACCOUNTING POLICIES (continued)
```
## **`(g) Funds`**
```
Grants and donations received for non-specific purposes or general
funding are available for utilisation at the discretion of the Trustees
and are dealt with through the General Fund.
```
```
Certain designated funds have been created by the Trustees to ring-fence
resources that are not considered to be readily expendable. See Note 14.
Grants, donations and legacies received for specific projects are treated
as restricted funds for use only in connection with the specified
purposes as imposed by the donor or trust deed. Deficits on restricted
funds are carried forward to the extent that the Trustees are satisfied
that future funding will cover such deficits on a last-in-first-out
basis.
```
## **`(h) Income recognition`**
```
Income is brought into account when it is more likely than not that the
economic benefit will accrue to the Charity.
```
```
Grants and donations
Grants and donations (including government grants) received without pre-
conditions attached are recognised on receipt. Gifts subject to
performance-related or other conditions are recognised when such
conditions are fulfilled and all the donors associated requirements
concerning them have been complied with.
```
```
Gift Aid
```
```
Tax refunds receivable under gift aid arrangements are recognised by
reference to the date of the related gift. Gift aid recoverable on
donations to trust and special funds is included in the fund to which the
gifts relate.
```
```
Legacies
Incoming resources from legacies are recognised when there is reasonable
certainty that the legacy will be received and the value can be reliably
measured.
```
```
Investment income
```
```
Interest receivable is recognised in the year in which it is earned.
```
```
Other income
Individual amounts classified as other income are disclosed separately if
they are considered to be material.
```
```
10
```
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`NOTES TO THE FINANCIAL ACCOUNTS`**
## **`30 September 2023`**
## **`NOTE 1 — ACCOUNTING POLICIES`** `(continued)`
## **`(h) Income recognition`** `(continued)`
```
Gifts in kind and intangible income
```
```
Gifts of tangible fixed assets for the Charity's use are recognised as
incoming resources on the basis of their actual or estimated value,
including VAT where appropriate, at the time the gift is made.
```
```
The value of volunteer time is not recognised in the financial statements
since there is no measurable cost for their services.
```
```
Donated services are recognised as incoming resources insofar as another
party is bearing the financial cost of the resources supplied and the
benefit is quantifiable and measurable. An equivalent cost is recorded
under the appropriate expenditure caption in the Statement of Financial
Activities.
```
- **`(i) Expenditure`**
```
Expenditure is recognised when a liability is incurred or a constructive
obligation arises resulting in payment being unavoidable or a commitment
to pay that is intended to be acted upon.
```
- **`(j) Stock`**
```
Stock is valued at the lower of cost and net realisable value.
```
- **`(k) Allocation and analysis of charitable support and administrative charges`** `All central costs for charitable support and administration are met from general funds.`
- **`(l) Tax`**
```
The Charity is exempted by HM Revenue & Customs from liability to tax on
its operating surpluses and investment income whilst it pursues its
charitable objectives.
```
```
11
```
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`NOTES TO THE FINANCIAL ACCOUNTS`**
## **`30 September 2023`**
```
NOTE 2 — TANGIBLE FIXED ASSETS
Fixtures
Land and Equip- and
buildings ment fittings Total
£ £ £ £
Cost or valuation
At 1 October 2022 45,000 26,927 - 71,927
Additions during year 1,458 1,458
Disposals
—————— —————— ————— ——————
At 30 September 2023 45,000 28,385 - 73,385
—————— —————— ————— ——————
Depreciation/amortisation
At 1 October 2022 16,96616,966
Charge for year 3,177 3,177
Disposal -
—————— —————— ————— ——————
At 30 September 2023 - 20,143 - 20,143
—————— —————— ————— ——————
Net book value
At 30 September 2023 £45,000 £ 8,242 £ - £53,242
══════ ══════ ═════ ══════
At 30 September 2022 £45,000 £ 9,961 £ - £54,961
══════ ══════ ═════ ══════
```
```
NOTE 3 — DEBTORS
2023 2022
£ £
Debtors 790 472
Prepayments 1,908 2,526
Accrued income 965 983
————— —————
£3,663 £3,981
═════ ═════
```
```
NOTE 4 — CREDITORS: Amounts falling due within one year
2023 2022
£ £
Creditors 1,589 1,075
Accrued charges 2,723 2,601
Deferred income - 280
————— —————
£4,312 £3,956
═════ ═════
```
```
12
```
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`NOTES TO THE FINANCIAL ACCOUNTS`**
## **`30 September 2023`**
## **`NOTE 5 – INCOME FROM DONATIONS AND LEGACIES`**
```
2023 2022
Unrest- Rest-
ricted ricted Total Total
£ £ £ £
Voluntary income
Donations 1,500 1,500 6,371
Patrons 1,360 1,360 1,265
Gift Aid - - 3,469
—————— ————— —————— ——————
2,860 - 2,860 11,105
—————— ————— —————— ——————
Income from fundraising events
Tuck Shop Sales 2,066 2,066 1,226
Hall hire 1,248 1,248 2,730
Raffles/Lottery 669 669 1,864
Scout shop sales 12,133 12,133 11,218
Ticket sales 7,462 7,462 3,879
Sponsors 642 642 -
—————— ————— —————— ——————
24,220 - 24,220 20,917
—————— ————— —————— ——————
Income from Grants
Interest Received 282 28226
—————— ————— —————— ——————
£27,362 £ - £27,362 £32,048
══════ ═════ ══════ ══════
```
## **`NOTE 6 – INCOME FROM CHARITABLE ACTIVITIES`**
```
2023 2022
Unrest- Rest-
ricted ricted Total Total
£ £ £ £
Membership subscriptions
Capitation fees 41,985 41,985 28,380
Membership fees 9,926 9,926 7,289
—————— ————— —————— ——————
51,911 - 51,911 35,669
—————— ————— —————— ——————
Income from activities
Camp fees 28,466 28,466 20,976
Activities 4,357 4,357 5,773
Miscellaneous Income 820 820 10
—————— ————— —————— ——————
33,643 33,643 26,759
—————— ————— —————— ——————
£85,554 £ - £85,554 £62,428
══════ ═════ ══════ ══════
```
```
13
```
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`NOTES TO THE FINANCIAL ACCOUNTS`**
## **`30 September 2023`**
## **`NOTE 7 – RAISING FUNDS`**
```
2023 2022
Unrest- Rest-
ricted ricted Total Total
£ £ £ £
Stock purchases 10,467 10,467 11,474
Tuck Shop Purchases 1,379 1,379 948
Advertising 300 300 238
Prizes 200 200 -
————— ——— ————— —————
£12,346 £ - £12,346 £12,660
═════ ═══ ═════ ═════
```
## **`NOTE 8 – CHARITABLE ACTIVITIES`**
|**`NOTE 8 – CHARITABLE ACTIVITIES`**||
|---|---|
||**`2023`** `2022`|
||**`Unrest- Rest-`**|
||**`ricted ricted Total`** `Total`|
||**`£ £ £`** `£`|
|**`Membership subscriptions paid`**||
|`Capitation fees`|**`35,984`** **`-`** **`35,984`**`24,871`|
||**`—————— ——— ——————`** `——————`|
|**`Donations Paid`**||
|`Sundry donations`|**`1,000 - 1,000`** `1,375`|
||**`—————— ——— ——————`** `——————`|
|**`Activities Expensed`**||
|`Camp site fees`|**`5,688 5,688`** `7,905`|
|`Camp activities`|**`8,329 8,329`** `5,235`|
|`Materials purchased`|**`4,444 4,444`** `3,004`|
|`Catering`|**`7,739 7,739`** `4,776`|
|`Activities`|**`5,579 5,579`** `4,045`|
|`Hall hire`|**`5,035 5,035`** `2,370`|
|`Training`|**`90 90`** `920`|
|`Transport`|**`3,370`** **`3,370`**`1,337`|
|`Clothing costs`|**`6,989 6,989`** `5,761`|
|`Services purchased`|**`6,223`** **`6,223`**`2,307`|
||**`—————— ——— ——————`** `——————`|
||**`53,486 - 53,486`** `37,660`|
||**`—————— ——— ——————`** `——————`|
|**`Premises Expenses`**||
|`Rent and rates`|**`6,732 6,732`** `6,229`|
|`Utilities`|**`6,150 6,150`** `4,064`|
|`Repairs and maintenance`|**`2,700 2,700`** `591`|
|`Insurance`|**`2,803 2,803`** `2,075`|
|`Cleaning`|**`360 360`** `422`|
||**`—————— ——— ——————`** `——————`|
||**`18,745 - 18,745`**`13,381`|
||**`—————— ——— ——————`** `——————`|
|**`Management and Administration`**||
|`Printing, postage and stationery`|**`1,281 1,281`** `1,591`|
|`Telephone`|**`-`** **`-`**
`30`|
|`Depreciation`|**`3,178 3,178`**`3,706`|
|`Bank and Card charges`|**`1,008 1,008`**`534`|
|`Misc`|**`26`** **`26`**`157`|
|`Independent examiner’s fees`|**`2,400 2,400`**`2,520`|
||**`—————— ——— ——————`** `——————`|
||**`7,893 - 7,893`**`8,538`|
||**`—————— ——— ——————`** `——————`|
||**`£117,108 £ - £117,108`**`£85,825`|
||**`══════ ═══ ══════`**`══════`|
```
14
```
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`NOTES TO THE FINANCIAL ACCOUNTS`**
## **`30 September 2023`**
## **`NOTE 9 – TRUSTEES REMUNERATION AND EXPENSES`**
```
No trustees, nor anyone connected with them, received any remuneration in
connection with their services as trustees of the Charity during the year.
```
```
No trustee expenses were incurred.
```
```
The Trustees control and manage the Charity and make all strategic decisions
in relation to its activities.
```
## **`NOTE 10 – STAFF COSTS`**
## **`Number of employees`**
```
Average number of persons employed under contracts of service during the year
was: nil (2022: nil).
```
## **`NOTE 11 – RELATED PARTY TRANSACTIONS`**
```
The Charity did not engage in any transactions with related parties during
the year.
```
## **`NOTE 12 – FUNDS HELD AS CUSTODIAN TRUSTEE`**
```
Gosport District Scout Council holds funds on behalf of 9[th] Scout Group as
agent.
```
```
These amounts are not included in the assets, income or expenditure of
Gosport District Scout Council in the reporting period. All monies are
separated to their own funds on the Charity’s accounting software to ensure
segregation and safe custody from the Charity’s own assets. The amounts
received and paid as agent were as follows:
```
```
2023 2022
£
Membership fee income 140 140
Income from activities 188 188
Expenditure on activities
———— ————
£ 328 £328
════ ════
```
```
The balance owed to the 9[th] Scout Group at the end of the year was £328.
```
```
The 9[th] Scout Group is a voluntary organisation with objectives that the
trustees consider to align with Gosport District Scout’s objectives, as such
the general fund of the Council was used to cover the shortfall in the
current period and was recovered in the subsequent accounting year.
```
```
No fees were charged to the 9[th] Scout Group for the administration of the
agency arrangement.
```
```
15
```
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`NOTES TO THE FINANCIAL ACCOUNTS`**
## **`30 September 2023`**
## **`NOTE 13 – ANALYSIS OF NET ASSETS BETWEEN FUNDS`**
**`Fixed Net current Net assets assets assets £ £ £ Unrestricted:`** `General fund` **`2,366 39,526 41,892 —————— —————— ———————`** `Designated funds: Active Support Group` **`3,801 3,801`** `Youth sections: Beavers` **`(2,143) (2,143)`** `Cubs` **`(1,476) (1,476)`** `Scouts` **`418 418`** `Explorers` **`97 14,753 14,850`** `Gang Show` **`535 2,238 2,773`** `Kayak` **`918 556 1,474`** `Network Unit` **`640 640`** `Activities` **`4,326 (3,658) 668`** `Scout Shop` **`45,000 29,145 74,145 —————— —————— ——————— 50,876 44,274 95,150 —————— ——————— ——————— ACCUMULATED FUNDS AT 30 SEPTEMBER 2023 £53,242 £ 83,800 £137,042` ═════ ══════ ══════**
## **`NOTE 14 – MOVEMENTS ON FUNDS`**
```
Fund Fund
balances balances
brought Trans- carried
forward Income Expenditure fers forward
£ £ £ £ £
(a) Unrestricted
General fund 51,157 44,135 (58,125) 4,725 41,892
——————— ——————— ——————— —————— ———————
Designated funds:
Active Support Group 3,639 1,474 (1,312) 3,801
Youth sections:
Beavers 594 388 (3,125) (2,143)
Cubs 372 1,077 (2,925) (1,476)
Scouts 331 2,834 (2,747) 418
Explorers 14,844 15,751 (10,045) (5,700) 14,850
Gang Show 5,866 13,763 (16,856) 2,773
Kayak 2,392 (918) 1,474
Network Unit 640 640
Activities - 21,361 (21,668) 975 668
Scout Shop 73,745 12,133 (11,733) 74,145
——————— ——————— ——————— ————— ———————
102,423 68,781 (71,329) (4,725) 95,150
——————— ——————— ——————— ————— ———————
Total funds £153,580 £112,916 £(129,454) £ - £137,042
═══════ ═══════ ═══════ ═════ ═══════
```
```
16
```
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`NOTES TO THE FINANCIAL ACCOUNTS`**
## **`30 September 2023`**
## **`NOTE 15 – DETAILED STATEMENT OF FINANCIAL ACTIVITIES – DESIGNATED FUNDS`**
```
Active Expl- Gang Acti- Scout
Total Support Beavers Cubs orers Show Kayak Network vities Scouts shop
£ £ £ £ £ £ £ £ £ £ £
Incoming resources
Membership subscriptions 9,926 8,594 1,332
Voluntary income 2,860 2,860
Income from activities 33,643 388 1,029 7,157 1,351 20,884 2,834
Income from fundraising events 22,352 1,474 48 8,220 477 12,133
—————— —— ——— ——— ————— ————— ————— ——— ——— ——— —————
Total incoming resources 68,781 1,474 388 1,077 15,751 13,763 - - 21,361 2,834 12,133
—————— —— ——— ——— ————— ————— ————— ——— ——— ——— —————
Resources used
Donations Paid -
Activities expenses 48,464 100 3,124 2,875 9,495 9,882 20,393 2,563 32
Fundraising costs 11,946 1,208 50 120 100 10,468
Premises expenses 6,490 5,413 1,077
Management and administration 1,908 4 1 490 948 225 84 156
Miscellaneous expenses -
Depreciation charge 2,521 60 493 918 1,050
—————— —— ——— ——— ————— ————— ————— ——— ——— ——— —————
Total resources used 71,329 1,312 3,125 2,925 10,045 16,856 918 - 21,668 2,747 11,733
—————— —— ——— ——— ————— ————— ————— ——— ——— ——— —————
NET RESOURCES ARISING (USED) IN YEAR £(2,548) £ 162 £(2,737)£(1,848) £5,706 £(3,093) £ (918) £ - £(307) £ 87 £ 400
══════ ══ ═══ ═══ ═════ ═════ ═════ ═══ ═══ ═══ ═════
```
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`NOTES TO THE FINANCIAL ACCOUNTS`**
## **`30 September 2023`**
## **`NOTE 16 – STATEMENT OF ASSETS AND LIABILITIES – DESIGNATED FUNDS`**
```
Active Expl- Gang Acti Scout
Total Support Beavers Cubs orers Show Kayak Network vities Scouts Shop
£ £ £ £ £ £ £ £ £ £ £
FIXED ASSETS
Land and buildings 45,000 45,000
Equipment 5,876 97 535 918 4,326
Fixtures and fittings
CURRENT ASSETS
Stock 14,001 14,001
Debtors and prepayments 3,663 790 1,112 138 1,623
Bank balances and cash 27,648 3,801 (2,143) (1,476) 13,963 2,103 556 640 (3,658) 280 13,582
CURRENT LIABILITIES
Creditors and accrued charges (1,038) (977) (61)
—————— ————— ——— ——— —————— ————— ————— ——— ————— ——— ——————
TOTAL ASSETS BY FUND AT END OF YEAR £ 95,150 £3,801 £(2,143) £(1,476) £14,850 £2,773 £1,474 £640 £ 668 £418 £74,145
══════ ═════ ═══ ═══ ══════ ═════ ═════ ═══ ═════ ═══ ══════
NOTE 17 - STATEMENT OF ACCUMULATED FUNDS -
DESIGNATED FUNDS
FUND BALANCES AT
BEGINNING OF YEAR 102,423 3,639 594 372 14,844 5,866 2,392 640 331 73,745
TRANSFERS BETWEEN FUNDS (4,725) (5,700) 975
NET RESOURCES ARISING
(USED) IN YEAR (2,548) 162 (2,737) (1,848) 5,706 (3,093) (918) (307) 87 400
—————— ————— ——— ——— —————— ————— ————— ——— ———— ——— ——————
FUND BALANCES AT END OF YEAR £ 95,150 £3,801 £(2,143) £(1,476) £14,850 £2,773 £1,474 £640 £ 668 £418 £74,145
══════ ═════ ═══ ═══ ══════ ═════ ═════ ═══ ════ ═══ ══════
```
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`FINANCIAL ACCOUNTS`**
## **`30 September 2023`**
```
Charity registration number: 1023671
Scout Association: 12014
```
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`CONTENTS`**
## **`30 September 2023`**
```
Page
Trustees’ annual report 2 – 5
Financial accounts:
Independent examiner’s report 6
Balance sheet 7
Statement of financial activities (incorporating an
income and expenditure account) 8
Notes to the financial accounts 9 - 16
For information of the Trustees only:
Detailed statement of financial activities – Designated funds 17
Statement of assets and liabilities – Designated funds 18
Statement of accumulated funds – Designated funds 18
```
```
1
```
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`TRUSTEES’ ANNUAL REPORT`**
```
Year ended 30 September 2023
```
```
Section A - Reference and administration details
```
```
Gosport District Scout Council-The Scout Association District Registration
number is 12014.
```
## **`The Gosport District Scout Council is a registered Charity and its Charity registration Number is 1023671`**
```
The Address of the District Secretary is:
```
```
27, Hill Park Road
Gosport, Hampshire
PO12 3EB
```
## **`List of Trustees:-`**
**----- Start of picture text -----**
Name Appointment Sub committee
Ian Batchelor District Chairman Ex Officio Nominated
Robin Peddell District Ex Officio Nominated
Commissioner
Jane Warner District Treasurer Finance Elected
Mandy Batchelor Deputy Treasurer Finance Elected
Gwyn Evans District Secretary Finance Elected
Appointments
Jessica Haggard District Youth Ex Officio Nominated
Commissioner
Trevor Smith Deputy District Ex Officio Nominated
Commissioner
Peter Giffin Deputy District Ex Officio Nominated
Commissioner
Patricia Brown Appointments Finance Elected
Secretary Appointments
Clive Pittard Scout Active Nominated
Support Manager
Ryan McGarvey DESC Appointment
Chris Smith DNSC Appointment
Lee Pounds GSL rep. Appointments Elected
Vacant Beaver ADC Elected
Lisa Young Cub ADC Elected
Nigel Fleetwood Scout Leader Elected
Sean Werren 18-25 Co opted
Trevor Smith Gang Show Co-opted
Allan Davey Kayaking Rep Co-opted
Carl Pettitt, Solent Training Appointments Co opted
Charles Nunn, Centre
Mike Brown
Tory Smith Fundraising Chair
**----- End of picture text -----**
## **`Professional advisers`**
```
Bankers: HSBC Bank, 26 High Street, Gosport, Hampshire PO12 1DG
```
```
Independent examiner: P J Sommerville ACA, Wood, Hicks & Co Chartered
Accountants, Units 1-2, Warrior Court,
```
```
2
```
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`TRUSTEES ANNUAL REPORT (CONTINUED)`**
## **`Year ended 30 September 2023`**
## **`Section B – Structure, governance and management`**
```
The District’s governing documents are those of the Scout Association. They
consist of a Royal Charter, which in turn gives authority to the bye-laws of
the Association and the Policy, Organisation and Rules of the Scout
Association.
```
```
The District is a Trust established under its rules which are common to all
Scouts.
```
```
The Trustees are appointed in accordance with the Policy, Organisation and
Rules of the Scout Association.
```
```
The District is managed by the District Executive Committee the members of
which are Charity Trustees of the Gosport District Scouts, which is an
Educational charity. As charity trustees they are responsible for complying
with legislation applicable to charities. This includes the registration,
keeping of proper accounts and making returns to the Charity Commission as
appropriate.
```
```
The Committee meets every two months and consists of three independent
representatives, the Chairman; the Treasurer and the Secretary together with
the District Commissioner and section representatives.
```
```
The District Executive Committee exists to support the District Commissioner
in meeting the responsibility of the appointment and is responsible for: the
maintenance of District property; the raising of funds and the administration
of District finance; the insurance of persons and property and equipment;
District Public occasions; assisting in the recruitment of leaders and other
adult support; appointing any sub-committees that may be required; and,
appointing District administrators other than those elected.
```
## `Risk Management`
```
The Trustees have assessed and will continue to monitor the major risks to
which they believe the Scout Council is exposed, in particular those related
to the operations and finances and are, at present, satisfied that systems
are in place to mitigate the exposure to major risks.
```
```
The main areas of concern are: damage to buildings and property; injury to
leaders, helpers, supporters and members; and, loss of income from Scout
Shop, District Headquarters and Gang Show.
```
```
The District, through the capitation fees, contributes to the Scout
Association’s national accident insurance policy. Risk assessments are
carried out before all activities are undertaken.
```
```
DBS checks are carried out for all adult members of the Scout Association and
for parent helpers.
```
```
Reduced income - The District is primarily reliant upon income from
subscriptions. The District does hold a reserve to ensure continuity of
activities should there be a major reduction in income.
```
```
The District Constitution was approved at the last Annual General Meeting. It
is held by the District Secretary and is reviewed annually.
```
```
3
```
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`TRUSTEES ANNUAL REPORT (CONTINUED)`**
## **`Year ended 30 September 2023`**
## **`Section B – Structure, governance and management`** `(continued)`
```
Reserves Policy
```
```
Gosport District Scout Council’s policy is to hold sufficient unrestricted
reserves to enable it to:
```
- `(a) meet the financial uncertainty over the lease of the DHQ.`
- `(b) withstand any other unforeseen financial setback;`
- `(c) take advantage of any opportunity which the District Executive Committee considers will benefit the Council and the community it serves.`
- `(d) provide temporary financial assistance to Scout groups in the expectation of receipt of funding from other organisations.`
```
The Trustees have determined that the appropriate level of general reserves
should be, at least, equal to 6 months expenditure of general funds.
```
## **`Section C – Objectives and activities Policy Organisation and Rules Chapter 1`**
```
The Purpose of the Scout Association – Scouting exists to actively engage and
support young people in their personal development, empowering them to make a
positive contribution to Society.
```
```
The Values – Integrity; Respect; Care; Belief; Co-operation.
```
```
The Method – Scouting takes place when young people in partnership with
adults, work together based on the Values of Scouting and in the attainment
of the objectives and activities the Trustees have had regard to the Charity
Commission’s guidance on Public Benefit.
```
## **`Section D – Achievements and performance`**
```
Membership – Robin and the team continue to increase the youth and adult
members in Gosport.
```
```
High lights form the census this year
```
- `Youth membership has increased by 66`
- `Total youth membership 758`
- `Two new Beaver Colonies created`
- `Two new Squirrel Drays created`
- `Adult increase +16% since 2018`
- `Overall % increase +10% on prior year`
```
A fantastic achievement and one the whole District should be extremely proud
of.
```
```
Assets- the buildings and equipment owned by Gosport District Scout Council
have been assessed and procedures are being put in place to monitor usage and
value.
```
```
4
```
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`TRUSTEES ANNUAL REPORT (CONTINUED)`**
## **`Year ended 30 September 2023`**
## **`Section E – Financial review`**
```
The District made an overall loss of £16,538.
```
```
The Unrestricted funds at the year-end total £137,042, of which £95,150 has
been designated for the Scout shop, Gang show and other activities. Thus
£41,892remains as an unrestricted general fund which the trustees believe is
sufficient to cover short-term fluctuations in income and expenditure.
```
## **`Section F – Plans for the future period`**
```
a) To continue to provide the governance and management to enable young
people to have access to the Objectives and Activities within the Policy
Organisation of the Scout Association.
```
```
b) Our plan to Support, Develop and Grow continues and will form the
foundations for our strategy in Gosport moving forward.
```
```
c) The leadership team, now complete, have with Robins leadership undertaken
the following:
```
- `Ensure that the District thrives and has the best systems in place to support the groups, to support all adult volunteers in the District and develop Scouting in the District.`
- `Provide Governance and support to the adults in the District in delivering the Trustees responsibilities`
- `Support the District Leadership team in delivering their vision for the District and assist with a development plan to meet that vision.`
- `Support the District Leadership Team to ensure that Scouting in the District is attractive to young people and adults from all backgrounds in the District.`
- `Ensure the District Board of Trustees support the District Leadership team in providing an exciting program of events and to work together with others to meet the Scouting needs of the area.`
- `Support the District Leadership team to deliver the County Commissioner vision for Scouting across the county.`
## **`Section G – Declaration`**
```
The Trustees declare that they have approved the trustees report above.
```
|`District Commissioner`|`Treasurers Signature`|
|---|---|
|`Full Name: Robin Peddell`|`Full name: Jane Warner`|
|`Date:`|`Date:`|
```
5
```
```
The Board of Trustees
Gosport District Scout Council
5 South Close
Gosport
Hampshire PO12 2PS
```
## **`INDEPENDENT EXAMINER'S REPORT`**
```
I report on the financial accounts of Gosport District Scout Council for the
year ended 30 September 2023 which are set out on pages 7 to 18.
```
## **`Respective responsibilities of the executive committee and examiner`**
```
The Charity’s trustees are responsible for the preparation of the financial
accounts. The Charity’s trustees consider that an audit is not required for
this year under section 144(2) of the Charities Act 2011 (the Charities Act),
and that an Independent Examination is needed.
```
```
It is, therefore, my responsibility:
```
- `to examine the accounts under section 145 of the Charities Act;`
- `to follow the procedures in the General Directions given by the Charity Commission under section 145(5)(b) of the Charities Act; and,`
- `to state whether particular matters have come to my attention.`
## **`Basis of independent examiner’s report`**
```
My examination was carried out in accordance with the General Directions
given by the Charity Commission. An examination includes a review of the
accounting records kept by the Charity and a comparison of the financial
accounts presented with those records. It also includes consideration of any
unusual items or disclosures in the financial accounts, and seeking
explanations from the trustees concerning any such matters. The procedures
undertaken do not provide all the evidence that would be required in an audit
and, consequently no opinion is given as to whether the accounts present a
‘true and fair view’ and the report is limited to those matters set out in
the statement below.
```
## **`Independent examiner’s statement`**
```
In connection with my examination, no matter has come to my attention:
```
- `(1) which gives me reasonable cause to believe that in any material respect the requirements:`
- `to keep accounting records in accordance with section 130 of the Charities Act; and,`
- `to prepare financial accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or`
- `(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial accounts to be reached.`
```
Wood, Hicks & Co.
Chartered Accountants
……………………………………………………… Units 1-2 Warrior Court
P J Sommerville 9-11 Mumby Road
Gosport
```
```
…… July 2024 Hampshire PO12 1BS
```
```
6
```
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`BALANCE SHEET`**
## **`30 September 2023`**
```
Note 2023 2022
£ £
FIXED ASSETS
Tangible assets 2 53,242 54,961
——————— ———————
CURRENT ASSETS
Stocks 14,001 13,076
Debtors 3 3,663 3,981
Cash at bank and in hand 70,448 85,518
——————— ———————
Total current assets 88,112 102,575
LIABILITIES
Creditors: Amounts falling due within
one year 4 (4,312) (3,956)
——————— ———————
NETCURRENT ASSETS 83,800 98,619
——————— ———————
TOTAL NET ASSETS £137,042 £153,580
═══════ ═══════
THE FUNDS OF THE CHARITY:
Unrestricted funds
Generalfund14 41,892 51,157
Designated funds 14 95,150 102,423
——————— ———————
TOTAL CHARITY FUNDS AT 30SEPTEMBER, £137,042 £153,580
═══════ ═══════
```
```
Approved by the members of the Gosport District Scouts Council
on ……… July 2024and signed on its behalf by
```
```
……………………………………………………………………… District Commissioner
```
```
R Peddell (Mr)
```
```
……………………………………………………………………… District Treasurer
```
```
J Warner (Mrs)
```
```
7
```
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`STATEMENT OF FINANCIAL ACTIVITIES`**
## **`Year ended 30 September 2023`**
```
2023 2022 _
Unrest- Rest- Unrest- Rest-
Note ricted ricted Total ricted rictedTotal
£ £ £ £ £ £
INCOME from:
Donations and legacies 5
Voluntary income 2,860 2,860 11,105 11,105
Income from fundraising events 24,220 24,220 20,917 20,917
——————————————————— ———————————————————
27,080 - 27,080 32,022 - 32,022
——————————————————— ———————————————————
Charitable activities 6
Membership subscriptions 51,911 51,911 35,669 35,669
Income from activities 33,64333,643 26,759 26,759
——————————————————— ———————————————————
85,554 - 85,554 62,428 - 62,428
Bank interest received 282 282 26 26
——————————————————— ———————————————————
Total income 112,916 - 112,916 94,476 - 94,476
——————————————————— ———————————————————
EXPENDITURE on:
Raising funds 7 12,346 12,346 12,660 12,660
Charitable activities 8 117,108 117,108 85,825 85,825
——————————————————— ———————————————————
Total expenditure 129,454 - 129,454 98,485 - 98,485
——————————————————— ———————————————————
NET INCOME/(EXPENDITURE) (16,538) (16,538) (4,009) (4,009)
RECONCILLIATION OF FUNDS:
Total funds brought forward 153,580 153,580 157,589157,589
——————————————————— ———————————————————
TOTAL FUNDS CARRIED FORWARD 14 £137,042 £ - £137,042 £153,580£ - £153,580
═══════ ═════ ═══════ ═══════ ════════════
```
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`NOTES TO THE FINANCIAL ACCOUNTS`**
```
30 September 2023
```
## **`NOTE 1 — ACCOUNTING POLICIES`**
## **`(a) Accounting framework`**
```
The financial accounts have been set out in accordance with the
accounting framework required under the Statement of Recommended Practice
applicable to charities preparing accounts in accordance with FRS 102
(SORP FRS 102 updated October 2019).
```
```
There were no material departures from these standards.
```
## **`(b) Basis and content of the financial accounts`**
```
The accounts have been prepared on the basis of historical cost and the
accruals concept to show a true and fair view of the Charity’s financial
position and activities.
```
```
The accounts are expressed in pounds Sterling, rounded to the nearest
pound and include all the assets and liabilities under the control of the
Trustees of the Charity.
```
## **`(c) Tangible fixed assets and depreciation`**
## `Land and buildings`
```
Acquisition information relating to the Council’s freehold land and
buildings is not readily available and these premises are included in the
accounts at a historical valuation and are not depreciated.
```
```
These costs are depreciated over the shorter of the estimated useful
economic life of the assets and the lease term.
```
## `Other tangible fixed assets`
```
Other tangible assets are capitalised at cost and depreciation is
provided at rates calculated to write off the cost less estimated
residual value of each asset over its expected useful life as follows:
Electrical equipment 4 Years straight line
Other equipment 10 Years straight line
Fixtures and fittings 20 Years straight line
Acquisition information relating to the Council’s freehold land and
buildings is not readily available and these premises are included in the
accounts at a historical valuation and are not depreciated.
```
## **`(d) Debtors`**
```
Debtors are stated at the amounts due to the Charity at the balance sheet
date. Prepayments are recorded for the proportion of time-based
expenditures attributable to the ensuing year.
```
## **`(e) Cash and cash equivalents`**
```
This caption represents the amounts held in bank current accounts and
cash at the balance sheet date together with bank deposits on less than
90 days’ notice at the balance sheet date.
```
## **`(f) Liabilities`**
```
Liabilities are recognised as soon as an outflow of economic benefit is
considered more likely than not to occur under a legal or constructive
obligation committing the Charity to pay out resources. Creditors that
are current liabilities are recognised at the settlement amount expected
to be paid at the balance sheet date.
```
9
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`NOTES TO THE FINANCIAL ACCOUNTS`**
## **`30 September 2023`**
```
NOTE 1 — ACCOUNTING POLICIES (continued)
```
## **`(g) Funds`**
```
Grants and donations received for non-specific purposes or general
funding are available for utilisation at the discretion of the Trustees
and are dealt with through the General Fund.
```
```
Certain designated funds have been created by the Trustees to ring-fence
resources that are not considered to be readily expendable. See Note 14.
Grants, donations and legacies received for specific projects are treated
as restricted funds for use only in connection with the specified
purposes as imposed by the donor or trust deed. Deficits on restricted
funds are carried forward to the extent that the Trustees are satisfied
that future funding will cover such deficits on a last-in-first-out
basis.
```
## **`(h) Income recognition`**
```
Income is brought into account when it is more likely than not that the
economic benefit will accrue to the Charity.
```
```
Grants and donations
Grants and donations (including government grants) received without pre-
conditions attached are recognised on receipt. Gifts subject to
performance-related or other conditions are recognised when such
conditions are fulfilled and all the donors associated requirements
concerning them have been complied with.
```
```
Gift Aid
```
```
Tax refunds receivable under gift aid arrangements are recognised by
reference to the date of the related gift. Gift aid recoverable on
donations to trust and special funds is included in the fund to which the
gifts relate.
```
```
Legacies
Incoming resources from legacies are recognised when there is reasonable
certainty that the legacy will be received and the value can be reliably
measured.
```
```
Investment income
```
```
Interest receivable is recognised in the year in which it is earned.
```
```
Other income
Individual amounts classified as other income are disclosed separately if
they are considered to be material.
```
```
10
```
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`NOTES TO THE FINANCIAL ACCOUNTS`**
## **`30 September 2023`**
## **`NOTE 1 — ACCOUNTING POLICIES`** `(continued)`
## **`(h) Income recognition`** `(continued)`
```
Gifts in kind and intangible income
```
```
Gifts of tangible fixed assets for the Charity's use are recognised as
incoming resources on the basis of their actual or estimated value,
including VAT where appropriate, at the time the gift is made.
```
```
The value of volunteer time is not recognised in the financial statements
since there is no measurable cost for their services.
```
```
Donated services are recognised as incoming resources insofar as another
party is bearing the financial cost of the resources supplied and the
benefit is quantifiable and measurable. An equivalent cost is recorded
under the appropriate expenditure caption in the Statement of Financial
Activities.
```
- **`(i) Expenditure`**
```
Expenditure is recognised when a liability is incurred or a constructive
obligation arises resulting in payment being unavoidable or a commitment
to pay that is intended to be acted upon.
```
- **`(j) Stock`**
```
Stock is valued at the lower of cost and net realisable value.
```
- **`(k) Allocation and analysis of charitable support and administrative charges`** `All central costs for charitable support and administration are met from general funds.`
- **`(l) Tax`**
```
The Charity is exempted by HM Revenue & Customs from liability to tax on
its operating surpluses and investment income whilst it pursues its
charitable objectives.
```
```
11
```
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`NOTES TO THE FINANCIAL ACCOUNTS`**
## **`30 September 2023`**
```
NOTE 2 — TANGIBLE FIXED ASSETS
Fixtures
Land and Equip- and
buildings ment fittings Total
£ £ £ £
Cost or valuation
At 1 October 2022 45,000 26,927 - 71,927
Additions during year 1,458 1,458
Disposals
—————— —————— ————— ——————
At 30 September 2023 45,000 28,385 - 73,385
—————— —————— ————— ——————
Depreciation/amortisation
At 1 October 2022 16,96616,966
Charge for year 3,177 3,177
Disposal -
—————— —————— ————— ——————
At 30 September 2023 - 20,143 - 20,143
—————— —————— ————— ——————
Net book value
At 30 September 2023 £45,000 £ 8,242 £ - £53,242
══════ ══════ ═════ ══════
At 30 September 2022 £45,000 £ 9,961 £ - £54,961
══════ ══════ ═════ ══════
```
```
NOTE 3 — DEBTORS
2023 2022
£ £
Debtors 790 472
Prepayments 1,908 2,526
Accrued income 965 983
————— —————
£3,663 £3,981
═════ ═════
```
```
NOTE 4 — CREDITORS: Amounts falling due within one year
2023 2022
£ £
Creditors 1,589 1,075
Accrued charges 2,723 2,601
Deferred income - 280
————— —————
£4,312 £3,956
═════ ═════
```
```
12
```
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`NOTES TO THE FINANCIAL ACCOUNTS`**
## **`30 September 2023`**
## **`NOTE 5 – INCOME FROM DONATIONS AND LEGACIES`**
```
2023 2022
Unrest- Rest-
ricted ricted Total Total
£ £ £ £
Voluntary income
Donations 1,500 1,500 6,371
Patrons 1,360 1,360 1,265
Gift Aid - - 3,469
—————— ————— —————— ——————
2,860 - 2,860 11,105
—————— ————— —————— ——————
Income from fundraising events
Tuck Shop Sales 2,066 2,066 1,226
Hall hire 1,248 1,248 2,730
Raffles/Lottery 669 669 1,864
Scout shop sales 12,133 12,133 11,218
Ticket sales 7,462 7,462 3,879
Sponsors 642 642 -
—————— ————— —————— ——————
24,220 - 24,220 20,917
—————— ————— —————— ——————
Income from Grants
Interest Received 282 28226
—————— ————— —————— ——————
£27,362 £ - £27,362 £32,048
══════ ═════ ══════ ══════
```
## **`NOTE 6 – INCOME FROM CHARITABLE ACTIVITIES`**
```
2023 2022
Unrest- Rest-
ricted ricted Total Total
£ £ £ £
Membership subscriptions
Capitation fees 41,985 41,985 28,380
Membership fees 9,926 9,926 7,289
—————— ————— —————— ——————
51,911 - 51,911 35,669
—————— ————— —————— ——————
Income from activities
Camp fees 28,466 28,466 20,976
Activities 4,357 4,357 5,773
Miscellaneous Income 820 820 10
—————— ————— —————— ——————
33,643 33,643 26,759
—————— ————— —————— ——————
£85,554 £ - £85,554 £62,428
══════ ═════ ══════ ══════
```
```
13
```
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`NOTES TO THE FINANCIAL ACCOUNTS`**
## **`30 September 2023`**
## **`NOTE 7 – RAISING FUNDS`**
```
2023 2022
Unrest- Rest-
ricted ricted Total Total
£ £ £ £
Stock purchases 10,467 10,467 11,474
Tuck Shop Purchases 1,379 1,379 948
Advertising 300 300 238
Prizes 200 200 -
————— ——— ————— —————
£12,346 £ - £12,346 £12,660
═════ ═══ ═════ ═════
```
## **`NOTE 8 – CHARITABLE ACTIVITIES`**
|**`NOTE 8 – CHARITABLE ACTIVITIES`**||
|---|---|
||**`2023`** `2022`|
||**`Unrest- Rest-`**|
||**`ricted ricted Total`** `Total`|
||**`£ £ £`** `£`|
|**`Membership subscriptions paid`**||
|`Capitation fees`|**`35,984`** **`-`** **`35,984`**`24,871`|
||**`—————— ——— ——————`** `——————`|
|**`Donations Paid`**||
|`Sundry donations`|**`1,000 - 1,000`** `1,375`|
||**`—————— ——— ——————`** `——————`|
|**`Activities Expensed`**||
|`Camp site fees`|**`5,688 5,688`** `7,905`|
|`Camp activities`|**`8,329 8,329`** `5,235`|
|`Materials purchased`|**`4,444 4,444`** `3,004`|
|`Catering`|**`7,739 7,739`** `4,776`|
|`Activities`|**`5,579 5,579`** `4,045`|
|`Hall hire`|**`5,035 5,035`** `2,370`|
|`Training`|**`90 90`** `920`|
|`Transport`|**`3,370`** **`3,370`**`1,337`|
|`Clothing costs`|**`6,989 6,989`** `5,761`|
|`Services purchased`|**`6,223`** **`6,223`**`2,307`|
||**`—————— ——— ——————`** `——————`|
||**`53,486 - 53,486`** `37,660`|
||**`—————— ——— ——————`** `——————`|
|**`Premises Expenses`**||
|`Rent and rates`|**`6,732 6,732`** `6,229`|
|`Utilities`|**`6,150 6,150`** `4,064`|
|`Repairs and maintenance`|**`2,700 2,700`** `591`|
|`Insurance`|**`2,803 2,803`** `2,075`|
|`Cleaning`|**`360 360`** `422`|
||**`—————— ——— ——————`** `——————`|
||**`18,745 - 18,745`**`13,381`|
||**`—————— ——— ——————`** `——————`|
|**`Management and Administration`**||
|`Printing, postage and stationery`|**`1,281 1,281`** `1,591`|
|`Telephone`|**`-`** **`-`**
`30`|
|`Depreciation`|**`3,178 3,178`**`3,706`|
|`Bank and Card charges`|**`1,008 1,008`**`534`|
|`Misc`|**`26`** **`26`**`157`|
|`Independent examiner’s fees`|**`2,400 2,400`**`2,520`|
||**`—————— ——— ——————`** `——————`|
||**`7,893 - 7,893`**`8,538`|
||**`—————— ——— ——————`** `——————`|
||**`£117,108 £ - £117,108`**`£85,825`|
||**`══════ ═══ ══════`**`══════`|
```
14
```
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`NOTES TO THE FINANCIAL ACCOUNTS`**
## **`30 September 2023`**
## **`NOTE 9 – TRUSTEES REMUNERATION AND EXPENSES`**
```
No trustees, nor anyone connected with them, received any remuneration in
connection with their services as trustees of the Charity during the year.
```
```
No trustee expenses were incurred.
```
```
The Trustees control and manage the Charity and make all strategic decisions
in relation to its activities.
```
## **`NOTE 10 – STAFF COSTS`**
## **`Number of employees`**
```
Average number of persons employed under contracts of service during the year
was: nil (2022: nil).
```
## **`NOTE 11 – RELATED PARTY TRANSACTIONS`**
```
The Charity did not engage in any transactions with related parties during
the year.
```
## **`NOTE 12 – FUNDS HELD AS CUSTODIAN TRUSTEE`**
```
Gosport District Scout Council holds funds on behalf of 9[th] Scout Group as
agent.
```
```
These amounts are not included in the assets, income or expenditure of
Gosport District Scout Council in the reporting period. All monies are
separated to their own funds on the Charity’s accounting software to ensure
segregation and safe custody from the Charity’s own assets. The amounts
received and paid as agent were as follows:
```
```
2023 2022
£
Membership fee income 140 140
Income from activities 188 188
Expenditure on activities
———— ————
£ 328 £328
════ ════
```
```
The balance owed to the 9[th] Scout Group at the end of the year was £328.
```
```
The 9[th] Scout Group is a voluntary organisation with objectives that the
trustees consider to align with Gosport District Scout’s objectives, as such
the general fund of the Council was used to cover the shortfall in the
current period and was recovered in the subsequent accounting year.
```
```
No fees were charged to the 9[th] Scout Group for the administration of the
agency arrangement.
```
```
15
```
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`NOTES TO THE FINANCIAL ACCOUNTS`**
## **`30 September 2023`**
## **`NOTE 13 – ANALYSIS OF NET ASSETS BETWEEN FUNDS`**
**`Fixed Net current Net assets assets assets £ £ £ Unrestricted:`** `General fund` **`2,366 39,526 41,892 —————— —————— ———————`** `Designated funds: Active Support Group` **`3,801 3,801`** `Youth sections: Beavers` **`(2,143) (2,143)`** `Cubs` **`(1,476) (1,476)`** `Scouts` **`418 418`** `Explorers` **`97 14,753 14,850`** `Gang Show` **`535 2,238 2,773`** `Kayak` **`918 556 1,474`** `Network Unit` **`640 640`** `Activities` **`4,326 (3,658) 668`** `Scout Shop` **`45,000 29,145 74,145 —————— —————— ——————— 50,876 44,274 95,150 —————— ——————— ——————— ACCUMULATED FUNDS AT 30 SEPTEMBER 2023 £53,242 £ 83,800 £137,042` ═════ ══════ ══════**
## **`NOTE 14 – MOVEMENTS ON FUNDS`**
```
Fund Fund
balances balances
brought Trans- carried
forward Income Expenditure fers forward
£ £ £ £ £
(a) Unrestricted
General fund 51,157 44,135 (58,125) 4,725 41,892
——————— ——————— ——————— —————— ———————
Designated funds:
Active Support Group 3,639 1,474 (1,312) 3,801
Youth sections:
Beavers 594 388 (3,125) (2,143)
Cubs 372 1,077 (2,925) (1,476)
Scouts 331 2,834 (2,747) 418
Explorers 14,844 15,751 (10,045) (5,700) 14,850
Gang Show 5,866 13,763 (16,856) 2,773
Kayak 2,392 (918) 1,474
Network Unit 640 640
Activities - 21,361 (21,668) 975 668
Scout Shop 73,745 12,133 (11,733) 74,145
——————— ——————— ——————— ————— ———————
102,423 68,781 (71,329) (4,725) 95,150
——————— ——————— ——————— ————— ———————
Total funds £153,580 £112,916 £(129,454) £ - £137,042
═══════ ═══════ ═══════ ═════ ═══════
```
```
16
```
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`NOTES TO THE FINANCIAL ACCOUNTS`**
## **`30 September 2023`**
## **`NOTE 15 – DETAILED STATEMENT OF FINANCIAL ACTIVITIES – DESIGNATED FUNDS`**
```
Active Expl- Gang Acti- Scout
Total Support Beavers Cubs orers Show Kayak Network vities Scouts shop
£ £ £ £ £ £ £ £ £ £ £
Incoming resources
Membership subscriptions 9,926 8,594 1,332
Voluntary income 2,860 2,860
Income from activities 33,643 388 1,029 7,157 1,351 20,884 2,834
Income from fundraising events 22,352 1,474 48 8,220 477 12,133
—————— —— ——— ——— ————— ————— ————— ——— ——— ——— —————
Total incoming resources 68,781 1,474 388 1,077 15,751 13,763 - - 21,361 2,834 12,133
—————— —— ——— ——— ————— ————— ————— ——— ——— ——— —————
Resources used
Donations Paid -
Activities expenses 48,464 100 3,124 2,875 9,495 9,882 20,393 2,563 32
Fundraising costs 11,946 1,208 50 120 100 10,468
Premises expenses 6,490 5,413 1,077
Management and administration 1,908 4 1 490 948 225 84 156
Miscellaneous expenses -
Depreciation charge 2,521 60 493 918 1,050
—————— —— ——— ——— ————— ————— ————— ——— ——— ——— —————
Total resources used 71,329 1,312 3,125 2,925 10,045 16,856 918 - 21,668 2,747 11,733
—————— —— ——— ——— ————— ————— ————— ——— ——— ——— —————
NET RESOURCES ARISING (USED) IN YEAR £(2,548) £ 162 £(2,737)£(1,848) £5,706 £(3,093) £ (918) £ - £(307) £ 87 £ 400
══════ ══ ═══ ═══ ═════ ═════ ═════ ═══ ═══ ═══ ═════
```
## **`GOSPORT DISTRICT SCOUT COUNCIL`**
## **`NOTES TO THE FINANCIAL ACCOUNTS`**
## **`30 September 2023`**
## **`NOTE 16 – STATEMENT OF ASSETS AND LIABILITIES – DESIGNATED FUNDS`**
```
Active Expl- Gang Acti Scout
Total Support Beavers Cubs orers Show Kayak Network vities Scouts Shop
£ £ £ £ £ £ £ £ £ £ £
FIXED ASSETS
Land and buildings 45,000 45,000
Equipment 5,876 97 535 918 4,326
Fixtures and fittings
CURRENT ASSETS
Stock 14,001 14,001
Debtors and prepayments 3,663 790 1,112 138 1,623
Bank balances and cash 27,648 3,801 (2,143) (1,476) 13,963 2,103 556 640 (3,658) 280 13,582
CURRENT LIABILITIES
Creditors and accrued charges (1,038) (977) (61)
—————— ————— ——— ——— —————— ————— ————— ——— ————— ——— ——————
TOTAL ASSETS BY FUND AT END OF YEAR £ 95,150 £3,801 £(2,143) £(1,476) £14,850 £2,773 £1,474 £640 £ 668 £418 £74,145
══════ ═════ ═══ ═══ ══════ ═════ ═════ ═══ ═════ ═══ ══════
NOTE 17 - STATEMENT OF ACCUMULATED FUNDS -
DESIGNATED FUNDS
FUND BALANCES AT
BEGINNING OF YEAR 102,423 3,639 594 372 14,844 5,866 2,392 640 331 73,745
TRANSFERS BETWEEN FUNDS (4,725) (5,700) 975
NET RESOURCES ARISING
(USED) IN YEAR (2,548) 162 (2,737) (1,848) 5,706 (3,093) (918) (307) 87 400
—————— ————— ——— ——— —————— ————— ————— ——— ———— ——— ——————
FUND BALANCES AT END OF YEAR £ 95,150 £3,801 £(2,143) £(1,476) £14,850 £2,773 £1,474 £640 £ 668 £418 £74,145
══════ ═════ ═══ ═══ ══════ ═════ ═════ ═══ ════ ═══ ══════
```