**Gosport Scouts AGM 1[st] October 2021 – 30[th] September 2022** **1** ## **Contents** **Contents .....................................................................................................................2 AGM Agenda ..............................................................................................................3 Nominations for Exec 2023 .........................................................................................4 District Chairs Report ..................................................................................................6 DC’s Report .................................................................................................................7 DDC’s (Sections) Report ..............................................................................................9 DDC’s (Adventurous Activities) Report ........................................................................9 Youth Commissioners Report.................................................................................... 10 Scout Active Support Report ..................................................................................... 10 Network Section Report ........................................................................................... 11 Explorers Section Report........................................................................................... 12 District Support Report ............................................................................................. 13 Scout Section Report ................................................................................................ 13 Beavers and Cub Section Report ............................................................................... 15 Land Activities Report ............................................................................................... 16 Water Activities Report ............................................................................................ 17 Gang Show Report .................................................................................................... 18 Media and Communications Report .......................................................................... 19 Growth and Development Report ............................................................................. 19 Adult Support Report ................................................................................................ 20 Appointments Advisory Committee .......................................................................... 20 DHQ Report .............................................................................................................. 21 Lyons Copse Report .................................................................................................. 22** **2** ## **AGM Agenda** 1. Welcome by Ian Batchelor - District Chair 2. Apologies for absence 3. Approval of the minutes from the last AGM 4. Adoption of the Annual Treasurers Report and Accounts. 5. Annual Section reports: as published in the Annual report. 6. District Commissioners report: as published in the Annual report. 7. The District Commissioners Nomination for District Chair 8. Election of Officers to Gosport District Scout Executive Committee 9. Election and/or co-opt members to the Executive 10. Adoption of the new constitution as set out in POR 5.4 to Board of Trustees 11. Any Other Business 12. District Chair - Response 13. Honorary President Gosport Mayor Representative – Response 14. Hampshire Scouts Representative - Response 15. DC's Closing remarks **3** ## **Nominations for Exec 2023** The District Commissioners Nomination for District Chair - Ian Batchelor Election of Officers to Gosport District Scout Executive Committee District Secretary – Gwyn Evans District Treasurer – Jane Warner Deputy Treasurer – Mandy Batchelor Ex-officio members DC Robin Peddell DYC Marcus Chambers DDC Trevor Smith DDC Pete Giffin DNSC Chris Smith DESC Ryan McGarvey Election and/or co-opt members to the Executive GSL - Lee Pounds Squirrels – Jodie Warner Beavers – Louise Pounds Cubs – Lisa Young Scouts – Clive Pittard 18-25 Reps – Sean Werren SAS – Pat Brown Gang Show – Trevor Smith Gosport Kayaking – Allan Davey Lyons Copse Representative – Carl Pettit, Charles Nunn and Mike Brown District Appointment Chairman – Nigel Fleetwood District Appointments Secretary – Helena Dawson Fundraising Chair – Tory Smith **4** AGM Reports ## **District Chairs Report** **Ian Batchelor District Chair** Welcome to Gosport Scouts AGM! It has been great to see the fantastic increase in numbers of both youth & leaders across the District. The opening of new Squirrel sections (dreys) and the expansion of other sections has meant so many more young people have been enriched by Scouting in Gosport I have seen first hand the value our leaders add to the lives of young people with fantastic activities delivered throughout the year including our annual district camp and the revival of Gosport Gang Show. It is a privilege to continue to act as your District Chair supported by a great District Leadership team and my thanks must go to Robin & team for their continued enthusiasm and dedication. Finally, a massive thankyou to everyone that has given their time over the past year to Gosport Scouts-you have enriched the lives of our youth. **6** ## **DC’s Report** ## **Robin Peddell - District Commissioner** Well what a year! All our activities are relaunched and our district is growing what more can we ask! We have 5 new Squirrel Dreys across the district with another 2 in wings to start soon we also relaunched the 9[th] Beavers and Cubs with a view to starting a new Scout Troop Summer 2023. In May 2023 we relaunched the 4[th] Gosport launched a new Squirrel Drey. The 6[th] Gosport have grown by 100% with two squirrel, two beaver and two cub packs. All Groups across the district have grown since our return and shows how truly amazing and resilient our volunteers are. One thing stopping our growth is volunteers and we are working hard to raise our profile to encourage new volunteers. More recently Jess our District Youth Commissioner decided to step down but is still active as a leader in the Scout Section. On behalf of Gosport Scouts thank you for everything you have done during your time as Youth commissioner. We now welcome Marcus as our new youth commissioner and we look forward to working together to ensure we fully consider youth involvement in everything we do. ## **Change from 2022** Highlights from the census this year. Up a total membership of 207 (YP+160, Adults +47) Young People % increase +30% from 2022 **7** Adult increase +16% from 2022 Overall % increase +25% from 2022 ## **Change since 2018 (5 years)** Up a total membership of 190 (YP+138, Adults +52) Young People % increase +25% from 2018 Adult % increase +18% from 2018 Overall % increase +23% from 2018 The amount and quality of activities run by the district team has been absolutely amazing thank you. But, every event has suffered from a shortage, of doers, not organisers. We as a team will work hard to ensure that we can resolve this. ## **Overview of 2022 Awards** |Chief Scouts Awards|No of young People| |---|---| |Acorn|29| |Bronze|36| |Silver|42| |Gold|23| |Bronze D of E|8| Thank you to Ian and the newly named board of trustees for supporting the District and all out trustees. Also, everyone that volunteers in whatever way at Gosport Scouts, in all areas and providing skills for life! **8** ## **DDC’s (Sections) Report** **Trevor Smith – Deputy District Commissioner (Sections)** In what has been an amazing year for Gosport Scouting, I wanted to thank all the trained volunteers for all their hard work in running and supporting their sections, delivered amazing programmes with some truly inspiring activities, and have helped to grow our membership to pre covid levels. Particular thanks go to my ADCs – Marie and Clive who have supported me and the District by developing and delivering an active programme and providing help to groups and leaders to support them in keeping the mantra of the District – Support, Develop and Grow. We have grown the District with another group – the 9th opening a Cub Pack and we continue to look to open Squirrel Dreys in the remaining groups wherever we can. I wish you all a great Summer and look forward to seeing equally exciting times in 2023/24. ## **DDC’s (Adventurous Activities) Report** **Pete Giffin – Deputy District Commissioner (Adventurous Activities)** Over the last year we have seen a massive growth in activities being available to young people in the district, which is amazing to see. The activities teams have started to increase and more opportunities for Adventure have been available. We have seen such a great variety of experiences available this year and that’s all down to our amazing volunteers. Moving forward we need to work on the recruitment of members into the District Activities Team for both Land and Water activities, to help build on our successes. Finally I would like to thank Jodie and Allan for all their hard work and commitment in their respective areas. **9** ## **Youth Commissioners Report** **Marcus Chambers – Youth Commissioner** In the summer term I’m hoping to be able to get round the groups to introduce myself and try and push the YOUSHAPE badge and remind the older scouts about link to explorers After this I will attempt to go back to groups and with the help of others choose a couple scouts aged 13+ to be Youth reps for their group The youth reps will run a forum with help from their leaders and will report back at a youth forum once a term with me This will allow me to report back to members of groups and district about what the young people wish to see happen. ## **Scout Active Support Report** **Pat Brown – SAS Manager** When I took over Scout Active Support (SAS) we didn’t have a full meeting until the September (due to Covid restrictions). At the September meeting we had a good turn out and discussed the way we all wanted to continue with helping the District and Group activities in the future months, with the Carol Service and Christingle being the first, we also discussed how we wanted to structure our monthly meetings. SAS now meets on the third Tuesday in the month at 2pm and a second meeting at 7.45pm, both these meetings take place at Nobes Hall, we decided on the two meetings per day as many people do not want to turn out in the evening, especially in the winter. **10** Over the year we have helped at most of the District Events, and some members are helping out with Groups due to low Leader numbers. On the 17th May some of us went out for a Cream Tea at Claire’s, which was thoroughly enjoyed by all, I am hoping to get us all out on an outing this year, just need some ideas of where to go. ## **Network Section Report** **Chris Smith- Network Commissioners Report** Network has seen substantial growth since 2022 with a continued focus on link relationships from Explorers. With goals to help support the District and Groups with supplying services to help run activities for our youth lead programs Network continues to provide a space for our 18-25 members to connect, grow and expand their Scouting journey. I’d like to say a special ‘BRAVO’ to Ryan for all his support over the past few months. **11** ## **Explorers Section Report** ## **Ryan Mcgarvey - Explorers Commissioners Report** Over the past year, our numbers have steadily risen and have now grown to a remarkable point where it has been necessary to reopen the Air Explorer section, so there is always room to grow and accept all the amazing young people we work with. The permanent introduction of the Air Explorer unit now allows explorers to attend meetings even if they had commitments on one of the typical meeting days. A massive thank you to our new leaders and a special BRAVO to Lawrence for taking the lead with the section and creating an amazing programme to provide our young people with new opportunities. I would first like to thank the explorer leaders and occasional helpers for their hard work, time and patience This year has seen some firsts for the unit; with our first attendance at IOW Revolution, an amazing camp with explorers from all over the country, the introduction of the new activity wear, and the exciting new Nighthawks section (Air explorers). A staggering 50 Explorers for the annual district camp. I cannot overstate the incredible work the explorers put in and we cannot wait to see all of these amazing young people develop and grow with how well they handled themselves and the challenges set before them. Our current focus is now the retention of young people and providing as wide a range of activities as possible. Both from scouts to explorers and from explorers to network and leadership roles. With the use of link events, we feel very confident about the future of the ever-expanding unit. With a brilliant 77 members with more joining every week. **12** ## **District Support Report** **Gwyn Evans – ADC District Support** CHIEF SCOUT AWARDS REPORT OCT 21 – SEPT 22 Great numbers have continued to gain their highest awards in their section. With the start of the Squirrel Dreys we had our first award of the Acorn awards, 12 Bronze awards, 22 Silver and 15 Golds. Well done to all our members who worked hard to attain these awards. ## **Scout Section Report** **Clive Pittard – ADC Scouts** Can I first of all Thank those of you who stepped up and volunteered to help run however many of the Events Gwyn Evans (ADC District Support) & I Organise & Run for the Scouts & the District in this Scouting year, October 1st 2021 up until the end of September 30th 2022, as we couldn’t have done any of it without you, so Thank You, again There were many events in this period, despite still having some on & off Covid restrictions. I will list some of them, and forget to jot some on the list too I am sure: We finished preparing and executed our yearly Scout Lightweight Hike near the end of October 2021, where the Scouts plan & formulate their routes from a given start point up until Lyons Copse Scout Camp Site in Shedfield carrying all their kit including tents & food etc, and that for starters is a very hungry event in the respect of needs & musts from Adult & Explorer Help! And in November 2021 we had a good turnout at one of the Remembrance Day Parades & Services outside the War Memorial; Because of the Restrictions being brought back upon and into our lives we sadly Didn’t have the District Carol Service December 2021; **13** Robin Peddell (District Commissioner) & I Welcomed a new batch of Explorers & Network members to hopefully start their journey onto being DofE Participants for Bronze & Silver and the Scouting equivalent (Platinum, Diamond, and Queens as was then) Top Awards in January 2022; Gwyn also ran the Scout Chess Competition January 2022 which usually attracts around a dozen competitors and in respect is an event that we wouldn’t knock off of our yearly planner; We planned and ran the Scout Patrol Leader/Leadership Training Weekend February 2022 again at Lyons Copse and despite the time of year had a few dozen Scouts come along and stay for the weekend and hopefully learn some new or reminder of old skills to take away from; and Robin & I ran another Gosport DofE/Top Awards Planning/Training evening in February 2022 too; We had a few Patrols enter the Scout Cooking Competition March 2022 in the DHQ and as always they never cease to impress us with what they can do in such a short space of time; and again, Robin & I ran another couple of planning/Training evenings for our Gosport DofE/Top Awards in March 2022; We had a Great turnout for our St. George’s Day Parade in April 2022; more evenings of Training/Planning for our Gosport Bronze & Silver DofE/Top Award participants April 2022 too; and a Practice DofE Expedition for the Bronze’s & Silvers April 2022 as well; Gwyn Kicked off this year’s SuperScout Heats in May 2022 in and around the District; and we ran the Scout’s Camp Skills Weekend May 2022 where they learn or hone more outdoor skills into hopefully perfecting and safe Knife/Axe/Saw & Fire Building & Cooking & Tent erection etc; We had more SuperScout Heats continue into June 2022; the Scout Raft Race & Water Fun Day in June 2022; a few more Gosport Explorer/Network Bronze & Silver DofE/Top Award evenings; and also managed to fit in the Gosport District Scout Elles Shield Camping Competition in June 2022 too; The SuperScout Final came at last in July 2022; and there were many many Scouts attend Jodie Warner (ADC Land Activities) & Peter Giffin (Deputy District Commissioner Adventure)’s District Camp at Lyons Copse totalling many hundreds of Gosport Scouting Members altogether in July 2022; **14** We Restarted the Gosport Explorer/Network Bronze/Silver DofE/Top Award Participants group off again in September 2022 enabling them to get their Expedition done & dusted and under their belts giving them a fighting chance of completing their chosen Award by the end of the year; None of this is Possible without not only the young people coming forward to take part and enter these events, But ALSO, FROM YOU, the Leaders & Young Adults & not-soyoung adults & Explorers etc, and dare I say, the list of volunteers putting their hands up and putting their names down to help us run safe & successful events is getting smaller and smaller, with the same few people coming along and helping (Thank You So Very Much! ) over & over, and the list of registered Gosport Scouting Members becoming longer this really isn’t fair I Know that Many of you run your own Dreys or Colonies or Packs or Troops or have your own regular Scouting commitments, and massive hats off to you, Seriously, But I’m Sorry, and possibly sounding selfish perhaps, WE NEED MORE OF YOU to please step up and help us out with an event or Better Still a few events of ours too, or we simply won’t be able to run a full & Successful Safe Engaging Programme of Events across the Scouting Calendar, Please Look Forward to seeing a lot more of you sometime Soon Please. ## **Beavers and Cub Section** ## **Report** **Marie Smith – ADC Cubs** ## **BEAVER SCOUT REPORT** This year has been my first full year of activities and it has been busy!! We have held competitions (connect 4, sports day, Super Beaver) as well as events like the activity sleepover, Christingle and the Christmas party. Both the events and competitions have been well attended although this coming year the programme will be different to accommodate the wishes of leaders and to add variety. A massive thanks as always to the amazing leaders and those that have helped me run these events- without them it would not be possible. **15** ## **CUB SCOUT REPORT** Just like the Beavers, this has been the first year of a full activities and competitions. The competitions included a joint sports day with the Beavers, a Go kart competition and a cooking competition. As part of the additional activities arranged there was an outdoor day and sleepover at Lyons Copse and a district hike. Again, these activities and competitions will vary for this year to allow some variety. As part of my role since Easter I have also been supporting 7th Gosport Cub Pack to continue running while we look to recruit a section leader. As always my thanks goes to the many leaders but also to those who have helped me run these activities. ## **Land Activities Report** **Jodie Warner – ADC Land** We kick started this year with another incredible Climbing Competition for the Explorer Section, despite the pouring rain, the competition was a huge success, and the explorers all had a fantastic time. Throughout the year we have been working on expanding our activity equipment so that we can continue to offer a variety of adventurous activities for all sections. This year we have invested in some brand-new activities predominantly for the Squirrel Section, these being Soft Archery and Soft Tomahawks, the young people have had a brilliant time having a go at both of these and we are hoping to promote the hiring of these more next year. We have also invested in 4 brand new air rifles so we can decommission the old rifles. Although we had a few issues with these at first, they are now looking to be in good use. Over the past 12 months we have been encouraging Groups within Gosport to book us for a variety of activity sessions this could be during their normal evening meetings, at camps or at other events. We have this year visited 1st Gosport, 6th Gosport, 7th Gosport, 12th Gosport, 1st Lee, Network and Explorers to run a variety of activities. We have also run a few sessions for out of the District including Fareham East, Itchen and Farlington Brownies. Next year we are going to try and visit every group to run an activity session. **16** We have also been working on expanding our team of instructors this year to ease the load off of everyone. In June 2022 we managed to arrange an Archery Permit Course for 12 members of the District this has helped expand the amount of archery sessions we have been able to offer as a district. We also had 2 members of the District successfully pass their NRSA Air Rifle Qualification which has helped massively in the running of air rifle shooting. Moving forward we are still looking for members to join our activity team so if you are interested please let me know. The most exciting event that was finally able to take place this year was the return of District Camp!!! We have received nothing but positive feedback from the camp and It was incredible to see all the young people and adults back to being able to camp with some freedom. We were blessed with the sun (even if it was a little too hot) and it looked like everybody had a brilliant time! If you would like to book an activity or would like to join our activity team please get in touch at adc-land@gosportscouts.org.uk Lastly I would like to thank everyone who has helped out with the activities in the past 12 months, without your help we would not be able to offer as many adventurous activities as we currently do. You are all amazing! ## **Water Activities Report** **Allan Davey – ADC Water** Following the Covid break we ran a number of taster sessions during 2022 with Guides, Rangers, Cubs and Scouts mainly from Gosport and a number are planned over the Summer. A bit late but we will also get some advertising out locally to run some more tasters in September and we already have some interest for some tasters during August. We have again actively supported the Gosport Marine Festival held in May 2023 working with the organisers and the Sea Cadets and this year we held the District Scout raft Race at the event which went very well. Thanks also to the team that ran the Scout recruitment area supporting us on the day. **17** The Crown Estate license for the pontoon and access to the water is in place and we paid the license fee for the current year which secures access to the water for Scouting. Expenditure over the last year has been limited, as we had limited use of Broderick Hall during 2022 and are using the DHQ for activities going forward. Planning ahead we need to attract some water helpers / coaches to support our team and start to get plans in place to get courses back on for 2024 ## **Gang Show Report** ## **Trevor Smith** We have managed to successfully reboot Gosport Gang Show after the enforced break due to Covid. The Show was very well received by members of the public and was well supported in terms of Gang Members both on and off stage. Bringing the show back to its roots of Thorngate Theatre and returning it back to Gosport has also proved popular with lots of people able to reminisce about the old days while also embracing the future of the show and the Theatre. he Show team guided by Bill have worked to improve the facilities at the theatre and make it more usable for all – this we hope to make use of for the 2023 show! Thanks to all in the District for their continued support **18** ## **Media and Communications** ## **Report** **Lisa Young – ADC Media and Communications** It's been another good year with coverage on both social media and in the printed press. Lots of groups are embracing the branding with fantastic signage for their HQ's, which is smart fresh and modern. 4500 people saw the post about district camp, and our Ambassador Caroline Dinenage has also provided the District with some positive publicity. Most groups are using social media well, and support is available for those that would like it. If groups have any questions, or need clarification please do ask, let's share the awesome work being undertaken in Gosport ## **Growth and Development Report** **Gemma Shaw – ADC Growth and Development** ## **Growth and development** Another busy year with lots of parents getting more involved with the movement, volunteering as occasional helpers then extending their roles. We have had interest from both adult volunteers and youth members at various events and a couple more booked towards the end of this year. County have supported the 9th Gosport who now have both Beavers and Cubs with Scouts in the pipelines. County have also supported re-opening the 4th Gosport Squirrels with hope to open Beavers in the Autumn. **19** ## **Squirrels** There are now 7 Dreys in the district. Plans to hold a Squirrel leader meeting in the Autumn term to introduce District Squirrel events, starting with a Christmas party. ## **Inclusion and Diversity** During the last few months, I've been supporting a number of individuals within the district to help integrate strategies from their homes and EHCPs into their scouting. ## **Adult Support Report** **Rick Dickinson – ADC Adult Support** It has been another busy year. Leaders in the District have actively completed both online and face to face training. Face to face scouting is now the norm and the Groups and District Staff have again done very well. First Aid training continues and there has been a good take up with the courses. I would like to thank everyone who has worked so hard this year. ## **Appointments Advisory Committee** **Nigel Fleetwood – Appointments Advisory Committee Chairman** Over the last year the AAC has adapted to the increasing number of adult volunteers joining Gosport Scouts. With an increase in applicants again this year we continue to see Gosport Scouting thrive, delivering Skills for life to even more youngsters across the whole of Gosport. Sitting before the panel we have had an average of four adult members per month, with approximately ten more still waiting to be invited from the different Groups within our District. However availability of panel members due to the multiple hats worn by every single member, has been problematic at times. We are a fresh and **20** modern committee and we are actively recruiting members of all ages and backgrounds and implore anyone who wants to help shape the future of Gosport Scouting to get in touch via your GSL's. We are continually reviewing the AAC process and adapting to the changes of modern life and modern scouting and also at how we can make the process an enjoyable/less daunting experience. This has seen small group sessions with a more friendly environment be established, whilst ensuring the important task of reviewing the candidates suitability and ability to carry out the roles assigned, remains at the forefront of our minds. This new approach has assisted with reducing the waiting times for new leaders to meet with the committee members. This is until such a time as the process is changed by Headquarters. We would also like to take this opportunity to pass on our gratitude to Pat Brown, as she steps down as AAC Secretary, handing the baton over to Helena. Pat has done a fantastic job as our secretary for many years and she will be missed. We wish her all the best for her future and her change in direction within Scouting in Gosport. Meeting all the new members of our Scouting family has been an honour and a privilege, and on behalf of the committee members we wish them well. ## **DHQ Report** **Pat Brown – Bookings Secretary** Many changes this year. Bookings are ticking along very nicely. The 9th Gosport Scout Group is now using the DHQ for their HQ, just Beavers at the moment, Cubs are starting up shortly and then Scouts hopefully next year (2023) Explorers continue to use the DHQ as their HQ **21** The grounds and inside the building continue to be kept in good order, but there is still plenty of work to be done Many thanks to all who help to keep the hall in tip top condition. ## **Lyons Copse Report** **Mike Brown, Carl Pettit, Charles Nunn Gosport Lyons Copse Representatives** This has been a full on year for the site with the full on return following the lockdowns. The site has seen a real surge in bookings especially all site district camps, to that end we are proposing a change to whole site bookings , the main part being owner Districts only. A big part of this is ensuring our impact on the locals is kept to a minimum, i.e – traffic flow . There is also a proposal to ease numbers on the site to help the volunteers cope with keeping the site running. Our wild life this season has also been magical with Kingfishers, Deer, Badgers and foxes plus squirrels and countless birds. As a Brownie group found out Fox Cubs love Spag Bog! Site Overall: Camping is heading back to our pre- covid numbers and as mentioned we have seen a real increase in whole site bookings. Our plans are still to aim to keep the camping numbers under control, with keeping to one group per field. This will allow for toilet allocation to each group and also young people and leaders to get back to the camping experience without competing with another group. Comments from many leaders have been how hard it has been to get everyone back to camping. What has taken off big time is evening bookings with groups using the site to get out into the fresh air. **22** The tower, rafting, Barn etc has never been used so much. Again we are having to restrict numbers to 2 groups per night. We are also asking for host groups to let themselves into the site, otherwise the local volunteers are turning out every night. We are also now flood lighting the Tower. Buildings: Toilets. We are back to general toilet use and this has eased the work for the cleaning team. We have fitted all the toilets with stock cupboards so groups can keep them clean and refill items as needed. Groups camping are allocated toilets to keep clean over the weekend etc. The Lodge: The Lodge now has new sliding front doors, a far better option than the old folding ones. Pine Cabin: The cabin has started its refit to the toilets to increase the options as to who can use what toilet etc. General items: Looking at our ongoing fuel costs and trying to keep or fees as low as we can we are now exploring the use of green energy options, solar power etc. More info to follow. Moving forward as a site we now need to start looking at the future and trying to get new people on board to start having back up support in **23** **Minutes of the Gosport District Annual General Meeting** **Held at District Headquarters on 23rd June 2022 at 7.30pm** **24** Present: Robin Peddell (DC) Ian Batchelor, (Chairman) Jane Warner, (Treasurer) Gwyn Evans (Secretary) Peter Knott (County Representative) Martin Peppar (Deputy Mayor) Suzanne Peppar (Deputy Mayoress and 37+ Members of Gosport District Scouts. Ian (Chairman) led a minute’s silence for Lyn Bennett who had “Gone Home” recently 1. The meeting continued with Ian welcoming all our guests and was really pleased that we now have a Face-to-Face meeting at last. 2. Apologies: Jason Warrington, Wendy Durrant, Lester Ayres, Helena Dawson, Marie Smith, David South, Wayne Peake, Clive Pittard, Nigel Fleetwood, Ali Rance, Adrian Roberts, Neil and Sue Archer, Jennie Jordan Gunfield, Charles Nunn, Rick Dickinson. 3. Approval of the previous year’s minutes – Carl Pettit. Seconded Steve Jenner. 4. Approval of Financial Report: Talk on finances, part was still affected by Covid 19, therefore lots of differences. Jane explained: - Treasurers Report: As part of this financial year was still covered by covid restrictions, naturally, this year has seen a reduction in both the income and the expenditure compared to last year. You will notice, however, on page 8, that the difference between last years and this years’ income is far greater than the difference between the expenditure for the same period. (If you turn to page 13) you will see that as Gang Show were unable to put on a production this year, they obviously didn’t record any income from members, plus the overall youth membership recorded on the census was reduced at this time, hence the large difference from last year in membership income. There is also a marked difference in the ticket sale figures which, again, was due to the restriction of activity from Gang Show. The income from camp fees is showing as a negative as fees which had been paid in advance had to be repaid. We were, however, fortunate enough to receive additional Government Grants for both the DHQ and Scout Shop. (If you turn to page 14) The reduction in expenditure is largely due to the lower capitation payment. With fewer youth members the invoice from Headquarters was much lower than in previous years. For obvious reasons the activity expenditure is **25** lower than last year, however, you will notice that the premises and management and administration expenses remain virtually the same as the previous year. Many of the categories which make up these figures are fixed costs; these need to be paid regardless of whether we are operating fully or locked down. Page 12 shows our fixed assets. There have been a number of assets purchased within the year, but the largest expense was for a new District Trailer. Some of the climbing equipment was also replaced in order for activities to begin again once all restrictions were lifted. The prepayments are camp site deposits which have been paid during this, or previous, financial years, but don’t take place until next year. The debtors are explorers who pay through Go Cardless. Their membership fees are collected a month in arrears. During this financial year the District have moved funds to cover the cost of the rent for the Gang Show costume store. Without the ability to stage a performance, Gang Show where unable to finance this themselves, as they have done for many years previously. Moving forward, with the relaunch of the show and other fundraising activities Gang Show are now in a more financially stable position. I would like to draw your attention to the information on page 15, regarding funds held by the District on behalf of 9th Gosport. The District account was used until their own bank account could be established. You will note that at the end of this financial period they owed the District £33, but this deficit has now been cleared. In conclusion, there was an overall surplus of £3,688, however, we must remember that we did receive approximately £17,000 in grant funding and without these funds we would have been in a deficit. I would like to personally thank Mandy, for doing such a wonderful job with the accounts at a local level and making my life much less stressful. Any questions? Jane asked the district to not propose Hicks and Sons for next years Auditors. All agreed. Report was Approved by Carl Pettit. Seconded by Allan Davey. **26** 5. Annual Section Reports: Robin explained that it had been a difficult time for all sections there followed a short show on what the district had achieved. 6. District Commissioner’s Report: He thank all the district for their support over the last year. 7. Approval of DC’s Nomination of District Chair: Ian was proposed and accepted by all. 8. Election of Officers to Gosport District Scout Executive Committee 9. Election of District Secretary – Gwyn Evans was proposed by Andy Harman. Seconded by Sandra Martin 10. Election of District Treasurer – Jane Warner was proposed by Andy Harman. Seconded by Sandra Martin 11. Election of Deputy Treasurer – Mandy Batchelor was proposed by Andy Harman. Seconded by Sandra Martin 12. Ex – Officio Members: DC Robin Peddell DYC Jessica Haggard DDC Trevor Smith DDC Pete Giffin DNSC Chris Smith DESC Ryan McGarvey 13. Election and/or co-opt members to the Executive: GSL- Lee Pounds Squirrels – Jodie Warner **27** Beavers- Louise Pounds Cubs – Lisa Young Scouts- Clive Pittard 18-25 Network – Sean Werren SAS- Pat Brown Gang Show – Trevor Smith Gosport Kayaking- Allan Davey Lyons Copse Representatives – Carl Pettit, Charles Nunn, and Mike Brown District Appointments Chair-(Non-Trustee) Nigel Fleetwood District Appointment Secretary- Pat Brown Fundraising Chair- Tory Smith District Scout Shop Managers – Sandra Hicks District Badge Secretary- Pete Phillips. Property Services Chair- Hannah Batchelor Property Services Committee – Pete Phillips. 14. A.O.B. There were no questions at this point. 15. The Deputy Mayor realised that everyone was under pressure with the advance in technical advances. Martin said it was a real priviledge to be asked and felt there was a buzz within the room. He had looked at all the activities the district had taken part in and thanked Robin, Ian and all the volunteers who give up their time for the benefit of all. Felt the district was recovering well with only a few not returning after the **28** pandemic. The district should be proud of all their achievements and was looking forward to the rest of this year and 2023. 16.County Representative: Peter thanked us for his invite and realised how hard running the sections via zoom can be but congratulated those who had persevered and successfully retained most of their members. Peter said the County said thank you. 17. Presentation to the Deputy Mayoress. 18. District Commissioners closing remarks: Robin said we now need to concentrate on the rest of 2022 where we have 4 Squirrel Dreys with a possible 2 more, also the other sections are increasing in numbers and sections. We have successfully rebooted both Gosport Kayaking and Gang Show, extra 10 permits have been achieved in various activities, but we still need to recruit adult helpers, we do have a County Development Officer helping, so thank you. Finally, many thanks to all the volunteers who give unstinting help where needed. Meeting closed at 20.00 **29** Scouts Gosport We are on the up. The highlights from the District census this year. Total membership is UP 207 IYP+160, Adults +47) Young People % increase +30% from 2022 Adult increase +16% from 2022 Overall % increase +25% from 2022 Scouts Gosport Oistrict 30 GOSPORY DISTRICT SCOUT COUNCIL FINANCIAL Accouwrs 30 S•pt•mb•z 2022 Charlty t•q*•trat*ott nuwb•r: 1023671 S¢out A#•oc*•taon: 12014 GOSPORT DISTRICT BCOiIT COUlflL 30 8•pt•*b•t 2022 Tru•ta••' annu•l raport f*ts•na*al •ocount•: Independent axarnlnèr, s report Balatsce 8hèet Statement of f Inanclal actlvLtL•8 I Ineorpo¥ating an income and èxpendlture account I Note¥ to thè flnanelal aeeounts 16 GO$poR￿ DISTRICT SCCVI CCrfJNCIL Y•at •￿￿￿ 30 S•pt•*b•r 2022 8•ctxon A - R•f•t•ne• •nd ad•An&*trat&on d•t￿l￿ Gtr￿trt D*•tr*at 8¢out Covnall" Th• 8aout m80￿•t￿on D*•triot R•ql#ts*Uon u*b•r i• 12014. Th• G¢•pozt D*•tr*¢t 8a¢>ut C¢un¢il a r•qi•t•r•d and &t• zogz•tratson 14uthir t• 1023671 Th8 Address of the Distrlct Secretary Is: Flat 24, P*Jbrow Court C•nb•rra Clo••, Go•pozt P012 2NX •t 0£ ttu•t•••:_ N•A• Ian Patchèlor Robln Pedd¢ll Dlstrict Chal rman D15trlct Cornlasioner Dlstrlct Trea3ut•r De ut Treasurer Dlstrict $ecr6taxy Zx Of f Iclo x o£ficl4) NomLnated Nomlnat•d Jartts Warner Mand BJt¢helor Gwyn Evuns Flnartee Flnanco Flngknce olntments Ex O££lclo lecttd Elected Elected Jesslc• Hagqard Dlstrlct Youth CoLfGnLssloner Doputy Dl¥ttlct Coml33LDntr Deputy DL?trlct Coml¥sloAer Nornlnattd Tr•vot SmLth x Q£f Iclo Nomlnat•d peter Glftln Ex Of ficlo Nomlrtated PatiiiL# Biuwii XI*Lt¥d Sacratary Appolntsonta Cllvg FlttJrd Scout Actlve 8u ort Nana DESC DNSC GSL re •avet ADC Cub AL)C Scout Laader 18-25 Gan Show Ka akln R• Soleni TEalnLng Centre Nomln•ted n McGarve Chrls Sfftlth Lee Founds Va¢attt Llsa Youtj el FLeetwood Sean Werren Trevor Smlth Allan Dave earL Pettitt, CharLe8 Nunn, Mlke Brown Tor Smith olntment olntnents ELect•d Llected Elected ZLected Co o t•d ted o-o Co•0 Co opted AppoInt￿entS Fundralsln ChaLr Ptoc••*lOn￿ advx••rA Bankers: HSBC Bank, 26 Hlgh Street, Gosport. Hamp$hlre P012 IDG Indepettdent exathlnÈr' P J Sonunervlll8 ACA, Wood, Hlcks & Co Chartered Accountants* unlts 1-2. Warrior Court 9-11 MLUDby Road, Gosport. Hampshlre P012 IBS GOSFORT D18Tr1CT SCOUT COUNCI TRUSTEES AtWJAL RKFORT (CONEIIIUED) Ymr •Trd•d 30 8•pt•*b•t 2022 8•atson B Th8 Dlstrlct's governing documents are those of the Scout Associatlon. They constst of a Royal Charteri whlch turn gives authority to the bye-laws of the Associatloin and the Policyi Organisatlon and Rule5 of the Scout Assoclatlon. The Di¥trlct Is a Trust establlshed under It$ rules whlch are cornion to all Scouts. Th• Truste•s are appolnted In accordanc• w&th the Polleyi Qrganl8atlon and ulea of the Scout Assoclatlon. Thè Dlstrlct Is managed by the Dlsttlct Executlye Conmlttee the members of whlch are Charlty Trustee8 of the Go¥port Dlstr&ct Scouts. whlch an Educatlonal eharlty. As char£ty trustaes they are re5ponslble for complylng with leqlslatlon appllcable to charitle8. Thi8 includes the regisiraEioii, keeping of propor accounts and makAng r•turnB to the Charlty Commission a8 approprlat8. Tho Conur¢lttee meets every two months and conslsts of three Independent tepresontatives. the Chairroan.. tha Trea8urer and the Secr•tary togethar wlth the D*strlct Commlssioner and Jectlon representatlves. The Dlstrlct Executlve Comlttee exlsts to Support the Dlstrlct CommI881oner meetlng the re8ponslbll&ty 0£ the appolntment and responslble tor: the rnalntenan¢e of District propertyj the ralJinq 0£ funda and tha adrniftlstratlon ot Dtstrlct f Lnance.- the insurance ot persons and property and equLpnent,' Dlstrlct Publlc occaslons: asslstlng th* recrultment of leadors and other adult support; appointlng any sub-corntnittee¥ that may bt ¥equ&red' and, appolntlng Dl8trlet adrninl$trator$ oth•r than tho18 glèct¢d. Risk Mana ernenE Th8 Trustees have a88È8aed and ￿*11 continuo to rnonltor th• major rlsks to whlch they belleve the Scout Coun¢ll La expoaed. Irk partleular those related to the operations and f&nances and arei at present. satlsf led that systems are In place to mltlgat8 the exposure to major rlsks. The rnaln areaJ of concern are: damage to bulldlngs and propertyi injury Leader8. helpers. supporters and weTrber8.' and. loss of Income from Scout Shop, Dlstrict Headquarters and Ganq Show. The Dlstrlct, through thè capltatlon f ees, contrlbutes Assoclatlon, natlonal aeeldeTht Insurance pollcy. Risk ¢arried out before all actlvltles are undertaken. DBS cheeks are carr&ed out for all adult me]nbers of the Scout AsBo¢lataon and for parent helpers. upon inc¢Jrn6 f roTh Rgducpd incorne The District 1$ primarily reliant subscriptlons. The Dlstrlct doeg hold a reserve to ensure contlnulty of activlt&es should there be a rnafjor reductlon in IncoLUe. The District CoDstLtution was approved at the la$t Annual General Meeting. It 1$ held by the Distrlct Secretary and 1$ reviewed annually. the a83essment8 Scout are GOSFORI DISTrICT SCOUT COUNCIL TRUSTRZS ANt4UAL BKBORT {C￿￿VED) Tur •ftd•d 30 S•pta•b•t 2022 8•atson B 8tzuctiir•i gov•zn•tta• And Ma￿g*••nt Icontinuedl Re8erves Pollc Gosport Distrtct Scout Councll's policy Is to hold suffictent unrestrlcted reserves to enable it to: (al Thoet tho flnancl•l un¢•rtalnty over tho lease of thè DHU. Ibl wlthstand any ¢sther unforeseen flnancial setbattk.. Icl take advantaqe of any opportunlty whlch the Di8trlct Exeeutlve Commltt8• considers wlll benoflt the Councll and the communlty it serves. Idl provlde temporary flnancLal as51stance to Scout groups In the expectatlon of receLpt of fundlng frorn other organlsatlons. The Trustegs have determlned that the approprlate level 0£ qeneral reserves should be. at Least, equal to 6 tnonths expenditure of qeneral funds. 3•ot&Dts C - ObJ•ot*v•• •nd ￿tIvItI•• POI￿aY Orqanl•atlon •nd Rul•• Ch•pt•r I The Pur ose of the Seour AssoclatLon Scoutlng exlsts to aetlvely engage and support younq people in thelr personal dev•Loprnent, empowering them to make a pos&tlve contrlbutlon to Socletv. Th? Values Integrlty; Respect,. Cai• i Bellef . Co-operatlon. The Method Scouting take8 place when young people in partnership wlth adults, work toqether ba8ed on the Valuès of Scoutlng and In the &ttalnment of the obJectlv8s and actlv&tles the Tru8teeJ have had regard to che Ch•rlty CoDun£88Lon' s qu£daAce on PubLic Benef It. 8•¢t*on D - Neinbershl Robln and the team contlnue to Increase the youth and adult members In Gt)8port and under hls leadershlp with&n the 23 dlstrlct3 in HaThpshire and the 2022 censu¥ ha8 shown some outJtandinq results. Hlgh Ilghts from the Census this year Up a total membershlp of 207 iYp+160, Adult8+471 Adult Increase +164 from 2018 Ov8rall % increas¢ +251 from 2022 A fantastic a¢hievernent and one the whole DAstrict should be extremely proud >Ots- the i)ulidlng5 ana gquipment ownod by Gosport Di25trict Scout Councll have been asse3sed and procedures are being put place to monitor us4ge arLd value. Q)SPORT DISTRICT 8COUT COUNCIL TRUStEkS A1411UAL REPORT ICONTIEITJKDI T•ar •nd•d 30 8•pt•*b•t 2022 t30n Financi￿ r•viaw The Dl3trlet mada an overall loss of £4,009. The Unrèstricted funds at the year-end total £153,580, of whlch £102.423 has been designated for the Scout shop. Gang show and other activLtles. Thus £51.157 remalns as an unrestrlcted general tund whlch the trustees belleve Is sufflcient to cover $hort-t8rn fluctuations in Incorne and expend&ture. s•0￿00 r - for th• futur• al To eontlnue to provlde the governanetr and managemerjt to enable young pgople to have access to the ObJ4etlve¥ and ActlYltLes wlthln th• Pollcy Organlsatlon of the Scout Assoclatlon. bl Our plan to Support, Develop and Grow contlnueB and wlll form the fotlndatlons for our strategy In Gosport movlng forward. cl The lead•r8hlp teami now compl•tei havo wlth Rob&n$ lead#r$hlp und•rtak•n thè followlng". Eftsure that the Distrtct thrLves and has the beat Jy8tems plaee tg support the groups* to Jupport all adult volunteers In the Dlstrlet and develop Seouting LD the Dl8trlet. Provlde llne management and support to the adults In the Dl¥trlet. Produce a v18ion for the Dlstrlct and lThplement 8 developm•nt plan to meet that vlslon. Ensure that Scoutlng In the DLstrict attractlv• to young people and adult8 £rorn all backgrounds In the Dlstrl¢t. Ensure that the Dlstrict has an adequate tearn of Jupported and appropriate adults working eff•ctlv•ly together and wlth other8 to meet the Scoutlng needs of the area. Work wlth the County C¢)￿&38*0ner to support the dèllvery of Scoutlng across the County. 8•¢t&on Q - D•cl•ratl¢D 5 declare Lh¥t the rperson ort above. rhe Truste DL5 have a roved the trustees ré Trea urer8 Slgnature Full Narne: Ian Batchelor Date: Ful Date: name: Jane Warnei The Board of Trust•ès Gosport DiBtri¢t Scout Councll S South Close Gosport Hampshire P012 2P5 I report on the flnancial accounts of Gosport Distrlct Scout Council for the year ended 30 September 2022 which are set out on pages 7 to 16. The Charlty's trustees are respontslble for the preparatlon of the flnanclal accounts. The Charity's trustees consider that an audlt Is not required for th1$ year under sectlon 144121 of the Charltles Act 2011 Ithe Charltles Acti and that an Ind?p8ndent txamlnatlon 18 needed. It is* there£ore. trly responstbillty: to exa]nlne the account8 under Becrlon 145 0£ the CharLtleg Act.. to follow the prtscedures In the General Dlrectlons glven by the Charlty Comlsslon under sectlgn 145 151 Ibl ¢1 the Char&tles Act.. and. to State whether partl¢ular Tratt•t8 have coine to my attentLOn. B••*• 0£ *n¢a•p•nd•nt •x•m*n•r' • z•port My examination was carried out In a¢cordanc• wlth the Genèral Dlrectlons glven by the Charlty Corwnl8slon. An •xarnin•tlon Includés a révlew of th accounting records kept by the Charity and a comparlson of the financl-I aceounts presented wlth those records. It a180 include8 conslderation of any unusual ittm¥ or dlsclo8ure8 n tha f Inanc&al agcounts. and seeklnq expLanatlon5 trom the trustees concernlng any such matter8. The procedureJ undertaken do not provlde all the evldence that would be requlred Ln an audlt and, con8equently no opLnloTr Ls glven as to whether th8 accounts presont 'true and falr vlew, nd the rèport Ilmlted tts those matter8 set out Lp the Statement below. Tn connéctlon wlth my ¢xamlnatlon, no matt•r ha8 ¢1)m• to my attentlon: 111 which glves me reasonable cau8e to bélleve that in any materlal respect the tequlretrlents: tts keep accountlng r•¢ords In accordanc• wlth s•ctlon 130 ot th4 Charltle$ Act: and, to prepare £lnanclal accounts whlch accord wlth the accountlng re¢ord8 and comply with the accounting requirements of the Ch4rities Act have not been met.. or 121 to wh&¢h. In Thy opinlon, attentlon should be drawn Ln order to enable a proper understandlnu r>t the tlnanclal accourLt8 to be reached. Wood, Hicks & Co. hart8Eed Ac¢ourktant3 Units 1-2 Warrior Court 9-11 MurDby Road P J Sommervllle July 2023 Hamp$h&re P012 IBS GOSFORT DISTRICT SCOUT C(NJNCXL 30 S*t•*b•t 2022 Note 2022 2021 FIXTD A38ET8 Tangible assets 54.961 53.774 CURRENT A88XT8 Stocks Debtor$ Cash at bank and In hand 13.076 3.981 85,519 16,261 3,500 86,430 Total current ass•ts 102,575 106, 191 LIABXLITIXS Credltors: Arnount? falllng du• wlthln one y•ar (3, 9561 12, 3761 iIZT CURPlkrr h88RT8 98.61• 103.815 TOIAL NKT AI8XT8 £133. 880 £157,589 THE IIIND8 OF CIIARiri: Vnr••tr*at•d £und• General De8&gnated funL18 14 14 51.157 102.423 60,274 97.315 £153,580 £157.589 Approved by the mernbers of the Gospott Dl$trlct Scouts Counc*l on July 2022 and sign•d on Its bèhalf by Dlettlct ChaLrpetson I Batchelor (Mrl DL8trLet Tréasurer J Warner (Mrsl cJw o o r) y o c rtyy n r > 3 rtfs 10 OthLn o) oln GOSPORT DISTRZCT 8COUT COUNCIL JO 84pt•Mb•r 2022 NOTEi- l•> A¢¢%unt*ng £Eu•work The flnanclal account8 ave been set out Ln accordance wlth the &¢countLnq framework requlred under the Statement of Reeommended Practice applicable to eh8rities preparinq accounts in accordance with FRS 102 ISORP FRS 102 updated October 20191 There were no mater&al deDarture8 from the8e 8tandards. Ibl B••*# cwit•nt 0£ th• tan￿¢￿￿1 *oaoutst• The accounts have been prepared on the basiJ of historical cost and the accruals ctsneept to show a true and fair view of the Charlty's flnanclal 08ltlon and actlvltles. The aecount$ ar• expreB8ed In pound3 Stetllngi rounded to the neares: pound and Include all the a¥aet¥ and Ilabllltlea under the control of the Tru8t888 of the Charlty. la> T•nqabl• £lx•d a•••t• •nd d•PZ•o*a￿*>A Land and buLldln Acqui81tlon Informatton reLatlng te the CounclLP8 freehold Land and bulldings not readily available and these premlses are Ineluded In tne accgunts at a hlstorleal valuatlon and are not depreciated. These costs are depreciated over the 5hotter 0£ the e8tlmated u8eful *Juonom&c ILle ot the a2aec¥ and thg leaae tern. Oth¢r tan ble Elxed a3sets other tarLqible aJ$ets are capltalised at eost and d8preclatlon provlded at rat•s caleulat•d to wrlt¢ off the eo8t less estlmated resldual value of each asset over Its expected useful life as follows: Electrlcal equlpm•nt 4 Years stralqht Ilne Other equlpment IU Years stralght l&no Fixture$ and f Ittlngs 20 Years stralght Ilne Acquisition Inform8tlon relating to the C¥uncll* f reehold Land and buildlnqs is not teadlly avallable and thesè pr•mlge8 are Included the accounts at a h18torlcal valuatlon and are Aot depreclat*d. Idl D•btor* nebtor8 Jre stated at the afftount8 due to the Charlty at the balance sheet date. Prepa￿entS re recorded f or the proportlon of tima-based expendlture$ attrlbutable to the ensulng year. (•) C••h *Ad •qpJ*val•nt• Th&5 ¢aptlon represents the amounts hèld In bank current aceounts and cash at the balance sheet date together with bank depo8lts on les5 than 90 day5. notie¢ at the balanee sheet dat8. If l L&abilxtx•• Liabilitie5 are recognl8ed as soon a8 an outflow of economlc benetlt 18 considetÈd more Ilkely than not to occur t]ndet a legal or constructive obligation ettromitting the Charity to pay out resources. Creditors that are current liabilities ale recognised at the settlement arnount expected to be pa>d at the balance 3heet date. GOSFORT DISTRICT SCOUT COUNCIL NOTRS TO THR FniANClhL ACCOUIITS 30 8•t•*b•t 2022 CCOLft4TING FOLXCZZ8 Icontlnuedl {g) Grants and donatlons tecelved for non-specifle purposes or general fundLng are avallable for utilisatlon at the dl$cretion ot the Trustees and ar• dealt with through the General Wund. Certaln deslgnated funds have been created by the Trustees to r&ng-fenc8 ro$ources that are not con8&der8d to be readllv expondabla. See Notè 14. Gtants. donatlon8 and legaeles recelved Eor speclf&e projects are treated as restrlcted funds for use only In conneetlon wLth th• Specifled purpo$&s as imposed by the donor or trust deed. Defletts on restrlcted funds are carrled forward to the extent that the Trugtees are satl$fled that future fundinq wlll cover sueh deflclts on a last-&n-flr¥t-out basls. lh> Ino¢w• z•¢Joyn*Uon -ncome 18 brought Into account when It Is Thore Ilkely than not that the econgmic benefit wlll accrue to the charity. (sran CJ and dona ¢&ons Grants and donatLons Ilncludlng goveznrnent gtantsl recelved wlthout pre- condltlons attached artr recognised on recelpt. Glfts 8ubaect to p•rf ormanc•-related or other conditi¢ns are racognl8ed when such ond&tLons are ful£llled and all the donors a88oclatod requlrerAents eoncernlnq them have beén complied wlth. Glft Aid Tax refunds reeelvable under glft ald arrartgeinent8 are recognlsed by reference to the date of the related glft. Glft ald recoverable on donatlons to trust and special fundJ 18 Included the fund to whlch the ]If ts rélate. Leqaele3 Incoming rosources fr¢)m lègaci&s at• reeognis&d whtsn thèr• Is rèasonable certalnty that the legacy wlll be recelved and the value can be rellably measured. Inv88¢Thent Incomè Int•re¥t rècelvabl• Is recognl8ed In thg yèar In whlch It 18 earned. uther Incomc Indivldual alnounts classi£ieol a8 Other Income are dxsclosed Separately If they are considered to be material. GOSPORT DISTAICT SCOVf COUNCIL 30 8•pt•*b•r 2022 ACCOUNTING POLICIZ8 1 continued) {h) In¢oA• z•¢wxtson Icontinuedl Glfts klnd and Intanqlble Ancoffje Glfts of tanglble f&xed assets for the Char&ty's use are recognl8ed aa inc¢)mlng rèsources on the basis Ot their actual or estthated value* neluding VAT where appropriate* at the tlme the qlft is made. The value of volunteor t&me 18 not recognlsed Ln the flnancl•l statem¢nts s&nce there is no measurable cost for thelr services. Donated services are reeognlsed a8 Incomlng res¢urceL4 In8ofar )8 another Party is b•arlng th• flnanclal cost of the resources supplied and the benef It Is quantlf lable and measurable. An equivalent Cost 18 recorded under the appropriate expendlturg captlon In the Statemènt of Flnanclal Activlties. ExDendlturè 18 recognlsed *hen a Ilabllltv Is Incurrtrd or a eonstruetlve obllgatlon arlJeJ resultlng Ln pa￿ent belng unavoldable or a cornmltment to pay that lfttended to be acted upon. stock is valued at the lower of cost and net t¢allsable valuo. Ikl Aklooatlon attd •naly•*• 0£ ¢3hazlt•bl• •uFFort al￿ adm*nl•tr•t£v• ¢h•ry•• All central costs for charitable support and adtnlnlstratlon are met fro gèneral fund3. {11 The Charlty exempted by Revenue 6 Customa £rom Ilablllty to tax on Its operating surpluses and Investtnent Income whllst it putsue? tt3 eharltabl• ob Joctlves. GOSPORT DISTRICT SCOUT COUNCIL iIOTK8 TO TMR FINANCIAL ACC¢)tJNI8 30 8•pt•xb•r 2022 NOTK 2 - IANGIBT3 7fAID A8$kl8 F*xtu L￿d and bulldln Comt or valuat*on At l October 2021 Additic)ns durlng y8ar Di$posal8 45,000 22,035 4,892 4,571 71,606 4.992 14.571) 14,5711 At 30 SÈptentt)¢r 2022 45,000 26,927 71.927 D•pr•c*•t&on/w¥rts•at*¢n At l October 2021 Charge f or year D18POsal At 30 Sèptember 2022 13,286 3.680 4,546 25 {4.5711 17.832 3.705 14,5711 16.966 16,966 N•t book valu• At. 10 SeptÈrnber 2022 146, 000 & 9,961 L54.961 At 30 Stptertier 2021 £45,000 £ 8,749 25 £53,774 NQtZ3- 2022 2021 Debtors Prepa￿ents Accrued income 472 2,508 l.DOI 409 3.085 £3,901 £3, 500 DITORB: Amounts falllng due wlthln one year 2022 2021 390 1,606 380 Credltors A¢crued charges Def erred Income 1.075 2,601 280 £3,956 £2,37A GOSPORI DISTRICT SCOUT COUNCIL NOTK8 TO FINANCIAL ACCOTJNT8 30 Wt••b•t 2022 2022 R•*t- rLet•d 2021 TJThr•*t- rittt•d otal Total Volunt•ry Ina Donatlons Patrons Gl f t Ald 6,371 1.265 3.469 6.371 1,265 3,4651 1,129 823 11.105 11,105 1,952 Inoow £to• £undr•*•knq •v•nts Tuck Shop Sale8 Hall hire Raf f les/Lottery Scout shop 8ales Tlcket 8ale5 1,226 2.730 1.864 11,218 3,879 1.226 2.730 1,864 11,21e 3.079 955 988 4.892 15 20,917 20.917 6,850 Government grants Intorest Recelvgd 17,103 26 26 £32,048 £32,048 £25. 905 NOTK6- 2022 R••t- r&¢t•d 2021 rl¢tsd Totsl Total M••b•r•h&p •ubB￿lP￿¢)n• Capitation tees Momber$hlp f ees 28,380 7,289 28.380 7.289 17,887 4,374 35,669 35,669 22,261 InaoR• £rox Camp f ees Activlties Mlscellaneous Income 20,976 5,773 io 20,976 5,773 io 19901 26.759 26,759 19791 £62.428 £62,428 £21,282 GOBPORT DISTRICT scow cauNCIL 30 8•pt&*b•t 2022 2022 2021 t&¢t•d tl¢t•d Totthl Total Stock purchas•s Tuck Shop Purchase3 Advertlaing Prlze8 11.474 948 238 11,474 948 238 5,270 220 £12, 660 £12, 660 £5,490 NOTK 8 - CItARITAbLE ACTIVITIZ8 2022 R••t- r&et•d 2021 Unr••t- zict•d Total Total M•mb•r•hkp •ll￿1¥r￿p￿0n• pA*d Capttatlon foes 24,871 24,871 16,750 D¢>natlonJ Paxd SunLlry donations 1.375 1,375 950 ¢tIv*￿•• Xxp•tt••d Camp site £ees Carnp actlv&tleJ Materlal8 pureha8ed Caterlng Actlvlties Hall hlre Tzalning Tran8port Clothlng costg S•rvlces purchased ColLectLona redl8trlbuted 7,905 5,235 3,004 4,776 4,045 2.370 920 1.337 5,761 2,307 7,905 5.235 3.004 4,776 4.045 2,370 920 1,337 5.761 2.307 610 336 21 B3 68 1.872 12531 37,660 37.660 2.737 Rent and rates utllities Repalrs and malntenance Insurance Cleanlng 6.22> 4,D64 591 2,075 422 6.229 4.064 591 2,075 422 6,148 3,346 279 2,254 208 13,381 13,381 12.235 Printlnq, postage and statlonery Computer Telephone Depre¢iation Bank charges Misc Lndependent examiner s fee$ 1.591 1.591 141 30 3,706 S34 157 2,520 30 3,706 534 157 2.520 3,157 143 358 1.560 8.538 8,538 5, 359 £95.825 £05.825 £38, 031 GOSPORT DI$TRICI 8coiyr C017NCIL 30 8•pt•*b•r 2022 NOT£ > - YRU8TEES BEbAJNERATION A14D EXPIN8K8 No trustees i nor anyonè Connected wlth themi received any remuneration In eonnectlon with their Servlces a8 trustees of Charity dutlnq the year. No trustee expen8e$ were Incurred. The Trustees control and manago tho Char&ty and ￿￿kO all strategle d•cl8lons In relatlon to It8 actlvitles. NOTE 10 - 8TAfT C08TS Nu•b•r 0£ •￿IDy••* Average number of ptrsons employed undet contract8 of $•rvLc¢ durlng the year wag: nil 12020: nlll IIOTE 11 - BKLATKD PARTY TFAN8ACTION8 The Charlty dld not *ngag¢ In any tran8actLong wLth related partlgs durlng the y•ar. Non 12 - FUND8 HIILI A8 CU8YCOIAX TRU8nR Gosport Dlstrlct Scout Councll hoLds funds on behalf of 9th Scout Group as agent. These amounts ar• not &nclud8d In thg assets. Ineome or expendlture of Gosport District Scout Councll In the reportlnq perlod. All monie¥ ate sèparatod to thtlr own funds on thè Charlty's accountlng software to ensure segregatlon and Safe custody from the Charlty's own as8¢ts. The arnounta received and pald as agant w•re as follows: 2022 2021 Balance brought forward Membersk]Ip f ee Incorne Income f rom aetlvltlo8 Expenditure on actlvltles 133) 140 108 226 716 19771 £ 295 £1331 The balance owed to the 9th Scout Group at the end of the year was £295. The 9th Scout Group Is a voluntary organlsatlon obJ*ctlves that the tzusteea con31der to allgn wlth Gosport Dlstrict Scout's tsbJÈctlves. a5 such the general fund of thg Council was used to ¢over the shortfall in the curzent period and was recovered in the subsequent accounting year. No fee$ were charged to the 9th Seout Group for the admLn15tration of the agency arrangernent. The Board of Trustees Gosport District Scout Council 5 South Close Gosport Harnpshire P012 2PS report on the financial accounts of Gosport District Scout Cowicil for the year ended 30 SepteThber 2022 which are set out on pages 7 to 16. The Charity's trustees are responsible for the preparation of the flnaneial eeounts. The Charity s trustees tonsider that an audit Is not required for this year under section 144121 of the Charities Act 2011 (the Charltie$ Aetl. and that an Independent Examination is needed. It is. therefore. my responsibility: to exallune the accowits under section 145 of the Charities Act". to follow the procedures in the General Directions given by the Cbarlty Cowonission under section 145151 Ibl of the Charities Act: and. to state wtkether particular rnatter3 have coll￿ to my attention. My exatrLination was carried out 17) accordance with the General Directions glven by the Charity Conwrtission. exaThination includes a review of tkiP. aecounting records kept by the Chaiity and a ¢ornparison of the financia_ accounts presented with those records. It also includes consideratxon of any unusual items or disclosures in the rinancial accounts. and seekinq explanations frorn the trustees concerning any such matter$. The procedures Tmdertaken do not provide all the evidence that would be required in an audit and. consequently no opinion is given as to whether the account$ ptesent a 'true and talr view. and the rÈDort is I￿￿ted to those Tratters set the 5tateJnent below. Tn connectlon wlth my examlnatlon, no matter has c(¥lle to rny attentlon: which gives rne reasonable cause to believe that in any materlal respect the requirements: to keep accountlng rocords In accordanc• with section 130 of the Charities Act: and. to prepare financial accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been Jnet: or 121 to which, in my opiThioni attention should be drawn in order to enable a propEr understandina of the financlal aecount5 to be reached. ood. Hick¥ & Co. triar¥ered Accountants Units 1-2 Warrior Court 9-11 Mumby Road GosDc- Hanpshire P J SoTrmerville July 2023 P012 IBS