Gosport Scouts AGM Reports 2019/20 ## Contents Contents .................................................................................................................................................... 2 Gone Home ............................................................................................................................................... 3 Welcome ................................................................................................................................................... 4 District Chairs Report ................................................................................................................................ 5 Minutes of Last AGM ................................................................................................................................ 6 AGM Agenda ........................................................................................................................................... 10 Nominations for Exec 2021 ..................................................................................................................... 11 DC’s Report ............................................................................................................................................. 13 DDC’s (Sections) Report .......................................................................................................................... 14 DDC’s (Adventurous Activities) Report ................................................................................................... 15 Youth Commissioners Report ................................................................................................................. 15 Scout Active Support Report .................................................................................................................. 16 Network Commissioners Report............................................................................................................. 18 Explorers and Young Leaders Report...................................................................................................... 18 Scout Section Report .............................................................................................................................. 19 Beavers and Cub Section Report ............................................................................................................ 20 Land Activities Report ............................................................................................................................. 22 Water Activities Report .......................................................................................................................... 23 Gang Show Report .................................................................................................................................. 24 Media and Communications Report ....................................................................................................... 24 Inclusion and Diversity Report ................................................................................................................ 25 Growth and Development Report .......................................................................................................... 25 Adult Support Report .............................................................................................................................. 26 Appointments Advisory Committee ....................................................................................................... 26 DHQ Report ............................................................................................................................................. 28 Lyons Copse Report ................................................................................................................................ 28 **2** ## **Gone Home** We regret to advise the sad passing of the following Gosport Scouts Members in 2021. Gone but not forgotten. **3** Welcome WELCOME Honorary President of Gosport Scouts The Mayor of Gosport Councillor Mark Hook Hampshire Scout Commissioner Martin Mackey Gosport Scouts Ambassador Caroline Dinenage MP All our Volunteers Support. Develop and Grow in 2021 Scouts Gosport ## **District Chairs Report** **Ian Batchelor District Chair** Welcome to Gosport Scouts AGM! Its been a difficult year for Gosport Scouting with Covid19 generating a challenging environment for us all to provide quality Scouting to our young people. The programme of events that I have seen delivered by both the District team and Group leaders such as the on-line District Camp to section cooking evenings has been inspiring. Every leader in the District should be extremely proud to know they have continued to motivate & enthuse the youth of Gosport and worked hard to maintain youth interest & engagement in local Scouting. It is a privilege to act as your District Chair supported by a great District Leadership team and my thanks must go to Robin & team for their enthusiasm and dedication. Finally, a massive thankyou to everyone that has given their time over the past year to Gosport Scouts-you have enriched the lives of our youth. **5** ## **Minutes of Last AGM** Minutes of the Gosport District Annual General Meeting Held online on 30th July 2020 @ 7pm. Present: Robin Peddell (DC) Ian Batchelor, (Chairman) Jane Warner, (Treasurer) Chris Hodge, (Secretary) Tim Kidd (UK Chief Commissioner) Martin Mackey (County Commissioner) Zoe Huggins (Mayor) Andrew Chapman (Auditor) and 32+ Members of Gosport District Scouts. Apologies: Dave South, Bonnie Wakefield, Sandra Pettit. Before the AGM commenced a short prelude to those Scouters who have 'Gone Home' in the Past year were shown. 1. The evening continued with Robin welcoming everyone to the meeting. 2. Martin Mackey was introduced by Robin and he gave a short speech. He talked about Lockdown and how it had impacted on the whole of Scouting. Martin said there was no pressure for Districts and Groups to open up, he said that it would be a long time until Scouting got back to normal. Martin thanked everyone for their hard work in keeping Scouting going. He then went on to talk about The District Commissioners Commendations, (Robin's Award) Lisa Young was nominated for all the hard work she had done in the District with parents and young people. Well done Lisa. Pete Giffin and Jodie Warner were also nominated for all their outstanding hard work for their Virtual Camp and for all their Camps over the years. Well done Jodie and Pete. Martin finished off by saying to all have a good break and re-charge your batteries. 3. District Chairman then took over the meeting, saying that last year's minutes and Accounts were circulated to the District Minutes were proposed by Ian and approved by Chris. **6** 4. Annual reports were proposed by Allan Davey and accepted by Members. 27th Gosport and Gang show reports were not submitted. Pete Phillips also submitted his report as DC from last year. Report accepted. ## 5. DC no comments to make. 6. Adoption of the Annual report and accounts. Andrew Chapman attended the meeting. He started the meeting by saying that due to Covid 19 Charities income and expenditures up slightly. He gave praise to Jane saying the accounts were always well prepared. He did say that maybe a change in software would benefit the District Andrew said that 10,000 grants had been awarded on 2 properties. Andrew asked if anyone had any questions, no questions were forthcoming. The Chairman thanked Andrew for attending the meeting. The order of the Accounts was proposed by Robin and Seconded by Chris, ## 7. Ex – Officio Members: DC Robin Peddell DDC Trevor Smith DDC Pete Giffin DNSC Chris Smith DESC Hannah Fokinther ## 8. Nominations: The District Commissioners Nomination for District Chairman – Ian Batchelor - proposal District Commissioner- Accepted by Members. Election of Officers to Gosport District Scout Executive Committee: District Secretary Chris Hodge – Proposed and Accepted. **7** District Treasurer Jane Warner – Proposed and Accepted Deputy Treasurer Mandy Batchelor – Proposed and Accepted. 9. Election and/or co-opt members to the Executive: GSL-Lee Pounds Beavers- Derek Hodge Cubs – Alison Taylor Scouts- Nigel Fleetwood. 18-25 Network – Sean Werren SAS- Clive Pittard Gang Show – Trevor Smith Gosport Kayaking- Allan Davey Lyons Copse Representatives – Carl Pettit, Charles Nunn and Mike Brown District Appointments Chairman-David South (Non-Trustee) District Appointment Secretary- Pat Brown Fundraising Chair-Tory Smith District Scout Shop Managers – Appointments to be confirmed. District Badge Secretary- Pete Phillips. Property Services Committee – Pete Phillips. Proposals Chairman- Accepted Theresa Craven, Sandra martin. **8** 10. Zoe Huggins said it was a great honour to be Mayor and Honorary President of Gosport District Scout Council and thanked Robin for inviting her this evening. She said congratulations to Lisa, Pete and Jodie for their achievement and awards this evening. She went onto say it was fantastic to see so many Volunteers and young people taking part in the District Virtual camp, around 200. She also commented on the continuing use of Zoom for groups keeping in touch with their young people. As Coronavirus hit 19 weeks ago, and as volunteers you were all dealing with your own challenges, but you kept your groups going and that is amazing. The Mayor said that she enjoyed the Zoom Gang show. She was amazed at the positive interest and the enthusiasm. She finished by thanking Robin for inviting her to join in the AGM. ## AOB: 11. DC said he would like to thank Dena and Maureen for their outstanding contribution over the years for running the Scout Shop. Bouquets were sent to them in appreciation of their service. Dena has since sent a thankyou letter. Sandra Martin had also been presented with a Bouquet for her service to the Cub Scout section over the years. District Chairman said he wanted to say he was excited to see Robin's enthusiasm, Robin took over when lockdown appeared, which brought very challenging times. But huge numbers of Scouting Members have stepped up and done amazing things. Bravo to you all. Well done. 12. District Commissioners closing remarks: DC said thankyou to everyone, you are all amazing adapting programmes and making them virtual, in these very difficult times. There have been lots of activities via zoom, Virtual Camp, Gang Show, and all the activities you have done throughout the year, Robin thanked Leaders and Parents. To end the evening Robin put on a fantastic show of scouting throughout the year. Well done to you Robin. Meeting closed at 19.43. **9** ## **AGM Agenda** 1. Welcome by Ian Batchelor - District Chair 2. Apologies for absence – District Chair 3. Approval of the minutes from the last AGM 4. Adoption of the Annual Treasurers Report and Accounts. 5. Annual Section reports: as published in the Annual report. 6. District Commissioners report: as published in the Annual report. 7. The District Commissioners Nomination for District Chair 8. Election of Officers to Gosport District Scout Executive Committee 9. Election and/or co-opt members to the Executive 10. Any Other Business 11. District Chair - Response 12. Honorary President The Mayor Gosport – Response 13. Hampshire County Commissioner 14. Gosport Scouts Ambassador – Caroline Dinenage MP 15. DC's Closing remarks **10** ## **Nominations for Exec 2021** The District Commissioners Nomination for District Chair - Ian Batchelor Election of Officers to Gosport District Scout Executive Committee District Secretary – Gwyn Evans District Treasurer – Jane Warner Deputy Treasurer – Mandy Batchelor Ex-officio members DC Robin Peddell DYC Joseph Dawson DDC Trevor Smith DDC Pete Giffin DNSC Chris Smith DESC Vacant Election and/or co-opt members to the Executive GSL - Lee Pounds Beavers - Vacant Cubs – Lisa Young Scouts – Clive Pittard 18-25 Reps – Sean Werren SAS – Pat Brown Gang Show – Trevor Smith Gosport Kayaking – Allan Davey Lyons Copse Representative – Carl Pettit, Charles Nunn and Mike Brown District Appointment Chairman – Nigel Fleetwood District Appointments Secretary – Pat Brown Fundraising Chair – Tory Smith District Shop Managers – Sandra Hicks Badge Secretary - Pete Phillips Property Services Chair – Hannah Batchelor Property Services Committee Member – Pete Phillips **11** AGM Reports 12 ## **DC’s Report** ## **Robin Peddell - District Commissioner** This is my first report as DC following my appointment in March 2020. Little did we know that two weeks after my appointment COVID would appear, and we all enter a national lock down. Despite the lock down we have seen some amazing resilience from our volunteer leaders and youth membership across the district, who have adapted to the new restrictions and continued to provide a programme over zoom to serve our community. Many of us had never heard of Zoom before March last year. Our volunteers have adapted their programme to support our youth members and provide some much-needed relief. Bravo and Thank You without your hard work we would have not retained 70% our youth membership. Here is just a selection of amazing activities that Gosport Scouts have been able to organise: - - More Training Advisers - More M & S Training Advisers - District SharePoint – Risk Assessments - Nights Assessors - District Newsletter - Robins Ramblings (DC Update Emails) - Appointments Committee - New Members and zoom panels - Virtual Activities - District Kahoot Quizzes - Scavenger Hunts - District Camp - Campfires - Virtual Remembrance Service with over 3K views - District Online Panto - Carol Service with over 2K views raised £100 - St Georges Day with over 1.5K views - Online Gang Show Premier **13** - GSK – Upgrade to Pontoon - Lord Mayors – Christmas Message - Cubs District Scrapheap Challenge - Online Scout Manager for all groups - 2021 Development Plan - Risk Assessment Workshop To name a few… Lastly thank you to all our volunteers you are all amazing people. I look forward to rebuilding our district over the next year. Keep safe ## **DDC’s (Sections) Report** **Trevor Smith – Deputy District Commissioner (Sections)** After what has been a very different year in terms of Gosport Scouting, I wanted to thank all the trained volunteers that have kept sections running, delivered amazing programmes, and have helped to retain over 70% of our membership. Particular thanks go to my team of ADCs – Marie, Clive and Georgie who have supported me and the district in keeping an active programme and engagement with the leaders to support them in helping to keep the mantra of the district – Support, Develop and Grow. With the growth element we have also begun the setup of a Gang Show Active Support Unit and, subject to DBS and Appointments Panel approval, we will launch this in September. More details to follow so watch this space! Have a great Summer everyone and here is to a more normal start to our 2021/22 Scouting season when we come back in September! **14** ## **DDC’s (Adventurous Activities) Report** **Pete Giffin – Deputy District Commissioner (Adventurous Activities)** This year has been very different and a challenge for so many, however Gosport scouts pulled through, with so many amazing activities taking place, helping young people gain Skills For Life. ## It’s been great to see so many young people engaging in the activities available to them, even though many of them this year have been in a virtual environment. We have seen a fun filled virtual District Camp, various Online activity sessions and also water activities such Kayaking sessions when this has been possible within the guidelines. I would like to take this opportunity to thank everyone for their amazing efforts in keeping adventure alive in such a difficult time for everyone, with special thanks to my ADCs Jodie and Allan for their incredible commitment in keeping scouting alive for so many. The restrictions in place have also helped us to plan for the future, laying a clear path for us to Bounce Back and look forward to the year ahead. In September 2021 we will be launching a new Scout Active Support Unit, to help us pool our resources and ideas for the adventurous activities and hopefully in the long term ease the strain on individual scouters by spreading the load. ## **Youth Commissioners Report** **Joseph Dawson – Youth Commissioner** Since taking on the role as Youth Commissioner in January there have been numerous challenges with achieving my goals, not limited to Covid 19 and Exams. However, the last six months I have been familiarising myself with adult volunteering and ensuring young people are represented on our Executive committee. Over the course of the next year, as restrictions lift, I plan to be organising a youth **15** conference day and continuing to increase the representation of the young people across the district. ## **Scout Active Support Report** **Clive Pittard – SAS Manager** Well, amongst many, Many, MANY things “Planned” for this twelvemonth period, Include: October 2019: We Ran Most of the SuperCub 2019 Heats; Sadly there was no Kudu/Night Hike for the Explorers this year; And we Organised and but didn’t get to run the Lightweight Hike Weekend and associated competitions for the Scouts as Lyons Copse was badly flooded; November 2019: Helped out at Gwyn’s Chief Scout Awards Presentations Afternoon; Some more of the Cub’s SuperCub 2019 Heats and the Final too; Attended the local Remembrance Day Parade & Service; December 2019: Attended & helped out at the District Carol Service, & helped out at the Beaver’s Christingle the next day too; We also had our Fellowship Christmas Party & Quiz & American Supper; January 2020: Helped Gwyn out at the Cub & Scout Chess Competition; & lots of prep for February and for the St. George’s Day Parade 2020 Celebrations; February 2020: Reinvented and ran a Re-hashed Lightweight Hike in Gosport for the Scouts; Ran & Helped out at the Scout’s Leadership Training Weekend; and also the Scout Cooking Competition; March 2020: Robin Introduced himself to the Masses as the New District Commissioner at his “All District Meeting”, and showed us all his Roadmap for the next 12 months, and the following howevermany years; we then Attended the Scout Active Support **16** County Meeting in Portsmouth followed by the County Quiz too; Helped out at another of Gwyn’s Chief Scout Awards Presentations Afternoons; Spend a few evenings teaching some of the Scouts Knife & Axe & Saw over their Troop nights; and sadly attended the Seeing off of Andy Davis (District Chaplain) as he left Gosport for pastures new somewhere up the A3;…….. ……..And then, Everything came to a grinding halt, and as far as Fellowship/Scout Active Support is concerned, despite Robin Rallying the District into new Territory with Microsoft Teams & Zoom Meetings & Quizzes & all sorts of Online Activities, we didn’t and couldn’t meet face-to-face at all, and still to this day cannot, until the Government and Gilwell decide it is safe and sensible for adults to meet indoors face-to-face and swap our stories in an available local neighbourhood Gosport District HQ nearby So: Our Traditional Outdoor Face-to-Face St. George’s Day Parade was cancelled, but Robin and his Team ran an online version; SuperScout was Cancelled; Camp Skills was cancelled; Raft Race & Water Skills was Cancelled; Elles Camping Competition was cancelled; Water Fun Day was cancelled; Jodie & Pete ran a very popular Online District Camp; Emlyn County Camping Competition was cancelled; Our numbers are still good, about 4 dozen Members of all ages from late teens/early 20’s right up to 90+ years young too including honorary members and members that still help but have moved away and properly fully paid-up invested Members too; We have everything crossed that we’ll be able to return to proper face-to-face gettingour-hands-dirty good-ol’-fashioned Scouting as soon as we’re allowed, and to help out wherever and whenever we’re needed **17** ## **Network Commissioners Report** ## **Chris Smith- Network Commissioners Report** The Gosport Sharks have, like much of the district, faced a number of challenges throughout this past year; none no more so than the frustration at not being able to be present with other other and providing valuable support Gosport Scouting. While we have remained in a ‘dormant’ status for much of the pandemic, we have been able to stay social and connected via online communication methods, and semi regular virtual games nights. While many of our core members have been serving their duties helping out with various other groups, and other aspects of scouting life, we remain hopeful that we can build ourself back up soon and return to participating in, and assisting in, the events and activities we are more accustomed to once we see a full lifting of Covid restrictions. ## **Explorers and Young Leaders Report** **Vacant - Explorers Commissioners Report Report by Robin Peddell – District Commissioner** The Explorer Section have been active online including online quizzes and training. Our membership has reduced to approximated 50 land, sea and air explorers. We will be splitting into three sections Sea, Land and Air. Due to leadership shortages the I am currently running land and air whilst we find new volunteers. **18** ## **Young Leaders Unit** I have been able to run online Young Leaders Training and we have 17 explorers able to complete their young leaders training. These explorers will stay with the Young Leader Group, and be supported until they turn 18 , It is great to see young leaders moving to leaders over this year and it is hoped that they will also impart some of their experience to the new Young Leaders. Despite our number reducing by approximate 20, Explorer Scouting continues to remain strong in Gosport and I would like to thank all the volunteer leaders for their help in running the section over the last year. ## **Scout Section Report** **Clive Pittard – ADC Scouts & Gwyn Evans – ADC District Support** The scout section has continued to enjoy a full programme the first which should have been the 3 competitions weekend which was cancelled due to the fields at Lyons Copse being waterlogged. We started the year with the Chess where we could not split 2 of our strong players so they agreed to be joint winners for this year. In February we decided to run a local hike and cooking to replace the October competition, all three events went to the 6th Gosport who entered 3 teams out of the 10 entered. We also managed to hold a Leadership Training weekend where we had 31 scouts taking part. March saw our last competition of the year also being won by the 6th which was the Cooking. Unfortunately, that was where we locked down due to the Covid outbreak, so as the St George’s Day parade could not take place the yearly trophy was virtually award as follows: WILSON GRINAWAY TROPHY: 1st 6th Gosport 69pts 6th 7th Gosport 23pts 2nd 1st Gosport 66pts 7th 3rd Gosport 8pts 3rd 5th Gosport 60pts 8th 2nd Gosport 6pts **19** ## 4th 1st Lee 40pts 9th 16th Gosport 3pts 5th 12th Gosport 40pts Thanks must go to all the help that has been given from Active Support and Leaders, many thanks go to Clive for all his very valuable help. ## **CHIEF SCOUT AWARDS** October 2019 - September 2020 We have held 2 afternoon events during this period where we have presented 49 awards. There were 19 Bronze, 18 Silver, 8 Gold and 4 Young Leader Buckles. These children represented 7 groups within the District and we are very proud of the hard work they have put into gaining their awards. ## **Beavers and Cub Section Report** **Marie Smith – ADC Cubs** ## **BEAVER SCOUT REPORT** This year has been an especially challenging time for the Beaver Colonies of Gosport. With the implementation of lockdown many colonies’ numbers shrank. Some Colonies met online although with the children being younger many found this a definite challenge. District Camp allowed our beavers to take part in an at home sleepover and a whole range of activities although most of the county activities seem to be aimed at leaders running their own activities such as Teddy Bear’s Picnic. **20** As restrictions eased many of our colonies returned to face-to-face Scouting and a new colony opened. Numbers of Beaver scouts have again increased, and it is a joy to know that young people are once again enjoying their evenings at beavers. Currently, our colonies have been set the challenge of colouring in birthday cakes and making handprints on celebration of the Beaver Scout’s 35th Birthday. We cannot wait to get all the birthday cakes together and make a big mural to celebrate. Although we have met online, we are yet to put any of our district activities in place due to the current restrictions. However, as lockdown eases, I look forward to more meetings to plan some exciting challenges, days out and activities. I would like to take this opportunity to thank all the volunteers involved in Beaver Scouts across the district. Thank you to all the leaders for their continued hard work. ## **CUB SCOUT REPORT** This year certainly has not been all I had wished it would be however it has also had some accomplishments. Just like the rest of the District, the cubs ventured into the world of online scouting. There were plenty of camping at home opportunities including Virtual District Camp, the Great Indoors national event and County’s Virtual Cub Camp. Some packs within the district also ran their own virtual camps providing fun activities for our young people. Many of our Cub Packs continued to run a weekly programme of fun activities during lockdown (with many experiencing the joys of the mute button on Zoom!). As a District we were able to supplement these activities with many cubs taking part in the crafts, games and challenges of District Camp and we held our first ‘virtual’ scrapheap challenge. It was great to see so many children being creative! County recently held their Photographer competition which a couple of Gosport Cubs entered. Although we have only managed one cub leader’s meeting, there have certainly been lots of ideas of events to organise and things to try. We now eagerly await the ease of lockdown to allow these to happen. **21** May I take this opportunity to thank all the leaders that have put time and effort into planning and delivering their programme this year. I cannot wait to see what we can achieve together as lockdown eases. ## **Land Activities Report** **Jodie Warner – ADC Land** At the beginning of this year Land activities were very active and running well, we were able to hold many trial sessions for the young people and we were trying to improve our online presence to encourage more young people to take part in the activities/events and Activity Clubs offered. From October 19 – March 20 we had held a number of trial sessions in Archery, Air Rifle Shooting and Climbing for a number of different groups. These sessions were held both at group huts and at our local camp sites (Lyons Copse and Cricket Camp Site). At the beginning of December 19 we held our annual Shooting Competition which was a huge success. Followed by the Cubs Archery competition held in February 2020 which again was a massive success and enjoyed by all that attended. Unfortunately like many others Land activities had to come to a pause from March 2020 onwards meaning many events including District Camp, Beaver and Scout Archery Competitions, Rifle Shooting Competition all had to be postponed, during this time we did however hold our first ever virtual district camp which had a huge uptake with around 200 people joining us over the weekend for a number of games, crafts, camp fire and so much more. During this difficult period we have made sure not to waste any time in preparing for land activities to be able to restart this included doing some essential maintenance on equipment so we can keep the activities running in the future I would like to say a massive thank you to all that have helped with activities over the last year especially the Rifle Shooting, Archery and Climbing Instructors. Going forward we are looking forward to being able to return to offering land activities as part of the scouting programme. **22** ## **Water Activities Report** **Allan Davey – ADC Water** Firstly, we want to record the very news that we heard that Ken Greenwood who founded Gosport Scout Kayaking (in 1982) and was the driving force to develop, grow and drive the success of GSK and who inspired most of the team to take up paddle sports sadly passed away in May 2020. Ken is and will be hugely missed by us all and we hope we can keep up his legacy. Due to the Covid lockdown all courses and taster sessions were cancelled for the 2020 season, and we have only just been in a position when we can consider restarting them again. We have maintained our contact with the Broderick Hall committee, and we will be able to continue use of the facilities for the courses, taster sessions and storage of equipment for the year ahead and have booked some slots for the coming months. We want to extend our thanks to both the Broderick Hall team and the Diocese for their continued support and we now have a representative on the Broderick Hall committee so we can support them. We have just started looking to book in taster sessions for individual Groups Sections and have run a couple for local groups sections so far. In addition, the instructor team have undertaken some refurbishment works to the existing pontoon which was in poor condition replacing a lot of the scaffold tubes and deck. This does seem to have prompted a request from Crown Estate to ask for rent and an agreement to be put in place for the pontoon and we have challenged this with their representatives, the Diocese are supportive of our continued use but cannot substantiate paying a rent for the pontoon so worst case is that it may need to be removed. We will update the District Executive when we hear more. Expenditure over the last year has been limited, as we have not used the Broderick Hall for the coaching sessions and this has been credited but we have refurbished the pontoon and paid for the scaffold boards and tubes. **23** ## **Gang Show Report** ## **Trevor Smith** Due to the COVID-19 pandemic no creative activity has been able to take place during the past 18 months. This doesn’t mean that the team haven’t been busy during that time. The Costume team have been sorting out the wardrobe and dealing with running repairs of the building and Paul Gutman has been in discussions with regards to setting up an Active support group for Gang Show which we hope to launch in September. We are hopeful that we can run some sort of creative activity at the end of 2021 and look to do a show of some sort in 2022, especially as this marks the 90th anniversary of Gang Show. Thanks to everyone for their hard work, continued support and patience during these times. ## Here’s to a more normal 2021/22 season! ## **Media and Communications** ## **Report** **Lisa Young – ADC Media and Communications** Media and comms have been successful for the district this year, with some local press and close links with county. As we return face to face we will work harder to empower groups and to create a digital library. **24** ## **Inclusion and Diversity Report** **Georgina Scanlon – ADC Inclusion and Diversity** I am and will continue to work towards a more diverse and inclusive Gosport scouting district for all, also hope to work closely with the 27th link. So everyone can enjoy scouting after a very difficult time period due to the pandemic covid 19. ## **Growth and Development Report** **Gemma Shaw – ADC Growth and Development** Since taking on the role at the end of 2020, I have been working to collate days and times groups meet in the district putting together a contact list for groups which also includes their meeting place. This makes it easier to direct potential new starters when enquiries are made. To support this, a district waiting list has been set up on OSM. Any parent wanting information on joining a group can be sent to this page. I contact them to confirm which group they would like to join and for those who have signed up, I can see which groups have spaces or waiting lists so the parent knows what to expect and can make an informed choice. When they choose which group suits them best, I am able to transfer their details straight to the appropriate group through OSM where the leader in charge is able to then get them started. The reformed Beaver colony at the 9th have been set up and started meeting face to face recently. Through free advertising on Facebook groups and word of mouth, they went from having no Beaver’s to being full within a couple of weeks. Over the summer I will be working on recruiting leaders and setting up Squirrels in Gosport. **25** ## **Adult Support Report** **Rick Dickinson – ADC Adult Support** It has been a busy and difficult year behind the scenes. Many of the leaders in the District have completed online training to become compliant. This has put the District in a very good place as we exit the lock down period and transform into full facing scouting. It has been a difficult time, but the Groups and District Staff have all done very well. They all deserve a BRAVO. ## **Appointments Advisory Committee** **Nigel Fleetwood – Appointments Advisory Committee Chairman** Having only been in the role for around 8 months my time as AAC Chairman has been ‘different’, joining whilst in the middle of a worldwide pandemic has definitely created a few challenges. However during this period Gosport Appointments Advisory Committee has overcome these challenges and not only continued but moved forward and started on a path of positive change. Gosport AAC back in November had ceased all panels in response to the Pandemic. However with candidates still presenting, and the waiting list for panels building, we decided to take the AAC virtual. Now meeting monthly via Zoom, we have managed to clear our waiting list whilst maintaining the important standards expected, all from the safe distance of our own homes. We have also began the work that was needed to create a welcoming and friendly feel to the panels. I’m sure we can all remember the interrogation style panels we all sat. This style must never return and we are working hard to cement this into the committee, enabling this to be carried through generation to generation. **26** Some of the ways we are achieving this is the recruitment of new panel members to include members from all aspects of scouting. We are a diverse and inclusive organisation and I feel its important to represent this in our panels. I would also like to recruit some younger members onto the panel. This would enable us to pass on the knowledge and skills allowing the younger generations to support the AAC for many years to come. Lots of positive change has already occurred however this must not stop here. Moving forward, I would like to further develop the infrastructure around the administration of the panels and the panel’s procedures. A few projects are already being developed in the background and more information on these will be released in due course. One thing we would like to highlight though is the lack of understanding and information provided to some of the candidates, prior to attending their panels. To try and alleviate some of this, a welcome booklet has been produced and is now issued with every invite. This outlines more of the procedural information such as what a panel is, why they attend one, the process and key points of contact… However it is a real common trait that candidates are attending panel having not been shown a role description, have no prior understanding of training requirements, what safeguarding or POR is etc etc. This is not acceptable. The AAC is there to access suitability of individuals for the roles they are in. This becomes increasingly difficult when the panels end up becoming a training session. I feel due to the above a more symbiotic relationship between the AAC and GSL’s would benefit all parties involved. This is something I would like to establish moving forward. We have had a positive year under the current circumstances and challenges but are all looking forward to being able to return to face-2-face panels and continuing to develop and grow Gosports AAC. **27** ## **DHQ Report** **Pat Brown – Bookings Secretary** Many changes this year. Bookings were ticking along very nicely, then from March 2020 onwards we have not been able to use the DHQ due to Covid-19, this means all our overheads are having to be met by the District, looking forward to the restrictions being lifted, so we can all get back to normal. The grounds and inside the building continue to be kept in good order, but there is still plenty of work to be done. Many thanks to all who help to keep the hall in tip top condition. ## **Lyons Copse Report** **Mike Brown, Carl Pettit, Charles Nunn Gosport Lyons Copse Representatives** During the Covid-19 lockdown the maintenance team have been very busy under the direction of the Camp Warden Alan Crabb They have done the maintenance on the Tractor, given the Lawrence Toilet Block an overhaul, removed Bees from the Lodge and relocated, the Wasps however still remain for the moment. The new Showers are operational, the tokens system has been scrapped, and there is now a charge of 30p The Lyons Copse Committee meetings have all been held on Zoom Anyone who has booked the site with deposits to the end of this year have been contacted, most have re-booked for 2021 **28** Finance at the site is healthy, as no staff to pay Groups are using the site outside under Covid rules It has been discussed at meeting to have a caving bus The AGM was held on Thursday 19th November 2020 by Zoom **29** GOSPORT DISTRICT SCOUT COUNCIL FINANCIAL ACCOUNTS 30 September 2020 Charlty r•glstration nulltsez: 1023671 Scout AsSocIat￿On. 12014 GOSFORT DISTRICT SCOUT COUNCIL CONTENTS 30 Sept•nb•r 2020 rru¥t•••' annual roport Fin•rtel*l &ecount•: Independent examiner 5 repoit Balance Sheet statement of fLnancial activitles Ilncorporating an income and expendlture aecounti Note5 to the £lnan¢lal accounts GOSFOkT DISTRICT SCOUT COUNCIL TRUSTEES, ANNUAL PEPORT Y•ar •nd•d 30 S•pt•mb•r 2020 Referenc• and •dm*n&8tratlon detail• Goipvrt Dl8trict Scout Council- The $¢out A86OCl•t&on D18tr&ct R•gi•tr•tion nuThb•r 12014. Th• Go$port Dlattiet Seout Council i¥ a tègist•r•d Charlty and It8 Charlty r•gi8tratxgn Numb•r i• 1023671 The Addre3s 0£ the DLstrict Secretary 18.. 57 Village Road Alv•r•tok• Go8port H•mp•h&r• P012 2L Llit of tru•e•••'. Sub oowanltt•• Ex Owficlo P.x Officio Finanr¢ Flnance Flnance poinLm¢nL8 x Officlo Fatt AArr.hÈJor Robi n PvLlde I I Jane Wainer Mano Batchelot ChrL5tine Hodge DiFtrirt. fha'.rN.?n riisLf ici Comnis¥.uiier District Trea5urpr De Tieasurer Distrlct Secretary Nominated Nom i rtaLed LLe¢te4 Elected El¢cted Vacant Distrlct ¥outh Ctsmmlssloner Deputy Dtscrict Comrni33 loner DepuLy Distrlct Commlssloner Appolntment8 Secretary Nominated trevor Smlth Ex officlo N￿￿l￿al¥ Peter GItEln Ex Ottl¢lo Ncrnlnated Patricia Brown Flnance olntmeDts Elected Petei PhllLI Vacatyt Clive PLttard Badge secLeLai Scoui shop Manager scout Actlve Support Ele¢t•d Nomtnat•d AppolnimenL8 Hannah foklnttr.er ChrL¥ ￿mIth Lee Pound3 Dp.-pk Ilod Ali¥vn TayLor Nkrjel F'leeL wood SanoTa Perti Sean Werren Trovni Smith l Lan Dairy.y Carl PeLtit: Charle3 Nunr.. IK.1 ke Btowr. Tory JmLth Vacant DE5C DNSC AppoLntrnent Intrnent Elected r.l•pted EleuLed ¥lected Elected Co opted co-npted Co-apte Cts DPLed ointments Beav*.r ADr Scout Leader e¢lal Needs 18-25 KayaXLn9 Rp.p Solent fiaining Centre AppoillLmenL3 FuTdrai51Dg Chalr DiEtrict Cha laiD Co o led Pro£•8oson•l advis•r¥ Bankers.. HSBC Bank, 26 High Street, Gosport, Hampshire P012 IDG Independent examlner: P J SommetviLle ACA, Wood, Hicks & Co. Accountantss Units 1-2, Warrior Couri 9-11 MuttLby Road, Gosport, nampshire P012 LBS Chattered GOSPORT DISTRICT SCOtrT COUNCIL TRtJSTEES ANNUAL B2PQRT ICONTINUEDI Year ended 30 5•pt*mber 2020 S•¢¢&on B stiuceur•, gov•tnanee and managem•ttt rhe Distrlet's governing documents are those of the Scout Association. They consist of a Royal Charter. which in turn gives authority to the bye-laws of Associatlon and the Policyi Organisation and Rules of the Sc(>ut Associacion. The District is a Trust e8tabli3hed under Its ruLe5 whlch are common to aLI Scouts. The Trustees are appointed in a¢¢ordanee with the PolLCyI Organisatlon and Rule5 of the Scout AssociatLOn. The District is managed by the District Executive Cornmlttee the rnernber5 Ot which are Charity Trustees of the Gosport District S¢outs, which LS an Educational charity. As charity trustees they ale responsible for compLyLng with LegislatLon applicable to charities. This includes the re¢Jistratkons keeping of proper accounts and maklng returns to the Charity Commission as appropriate. The CommiLtee meets every two months and eonsists of three independent repre5entatlves, the Chairrnani the Treasurer and the Secretaty ¢c)gether wlth the DLstrict CommissLoner and sÈetlon representatlves. The DisttL¢t Executive ComtniLte& exists to support the DLstrLct Commi58Loner n meetlng the re5pon5IbLLity 0£ the appolntment and i¥ responslble for.. the maintenance of District ptopertyi the raislng of funds and the admini¥tration of District financei the insuranee of per4tsns and property and equipment,. District ?ubLic occaslons. ssisting in the recruitment of leaders and other adult 5apport.' appoini ing any sub-committees that may be requii@d.. and, appointing District administrators other than those eLe¢ted. Risk Mana emenc rhe Trustees have assessed and wlll continue to monitor the rnajor risks to which they believe the Scout Councll is exposp-l, in patticular those related to the operations and finances and are, at pie5eril, $atl8fied that systems are in place to mitigate the exp05'Jre to major ii$k¥. The rnain areas of concern are.. damage to buildlngs and propertyi £nJury to leadersi heLpers* supporters and members and, lo$s of Incorne from Seout 8hop. District Headquarter5 and Gang Show. The Distrlct, through the caplration feesi contributes tts the Association, s national accident insurance policy. Rl8k a5se$sment5 carrLed out before all activitles are undertaken. DBS checks are catried out for all adult member5 of the Scout As50clation and for parent helpers. Reduced income The DL5trict primarily rel iant upon income ftom 5dbscriptions. rhe District does hold a ie5erve to ensure contlnuity of actLVities should there be a major reduc¢ion in income. The District Constitution was approved at the last Annual General Meeting. It 15 held by the District Seczetary and is reviewed annually. Scout are GOSPORt DISTrICT SCOUT COTJNCIL TrUSTEES ANNUAL REPORT ICONtINUEDI Year ènded 30 S•pt•Thber 2020 S•ctlarL B structur•, gov•rnanc• and martagement I continued) Reserves Poli Gosport District Scout Council's pollcy is to hold sufficlent unrestricted reserves to enable it LO: lal meer the flnancial uncertainty over the lease of the DHQ,. Ibl withstand any other unforeseen financiaL setback,. Icl take advafttage of any opportunity which the District Exeeutlve Committee ¢on$lders will benefit the CouncLI and the community It 8erves. Idl provlde temporary financiaL a5SlStancÈ to Scouc groups In the expectatlon of receipt of funding from other organisations. rhe Trustees have determlned that the appropriaLe level of general reserves Should be. at least, equal to 6 months expendlture of general funds. S•ctl¢n C ObJ•ctiv••, •ct&vltl••, Poliey and Rul•• Thp P'J I ose of rhp £cn'.-c A.4%()(.'idl.li)n Sc.'oucin(J ex￿Sts to actively engage and support young people in thei- personal deveLopment. empowering them to rnake a po$ilive contributlon to aocieLy. The VaLues IntegrLty,' Respeci,. Care j Belief,. Co-operation. The Method ScoutlDg take¥ place when younq people Ln parcnership wlth adults, work together based oft the VaLues of Seoutinq and In Lhe attaLnment ot .he objectlves and actLVLties. The Trustees have had reqard to the Charity CommLssion' $ guLdance on Publlc Benefit. S•etlon D Aehl•v•m•ntJ •rtd p•r£oEm•n¢• Mew.betshi cor.sus tigure.4 fot 201Y/?3 Indicated that young rnernber numbers have dropped by approximately 3D%. Howevei, given Covid re$trictioDs and the lack of face-to-face scouting during 2020 we do not thLnk the District 5houLd be overLy concerned. Some tantasric vLrtual evenis have taken pLace durlnq the year and the trustees are confident, once Scouting re-starts, the strategy our DC and leadership team have in place WILI grow trur membership skqnificantly. Assets the bulldings and equipment owned by Gosport DlstrLct Seout counclL have been assessed and procÈdures are being put Ln platte to monLtor usage and value. $•etlon The District mad? an nveralL surplus of £22, 981. The Unrestricted funds at the year-end total £153,90L, Jf which £103,117 has been designated for the Scout shopi Gang show and oLher actlvities. Thus £50,784 remains as an unrestritted qeneraL fund which the trustee5 believe is 5uffitient to cover short-term fiuctuatlons in income and expendituie. Flnanc*al t•vla GOSFORT DISTRICT SCOUT COUNCIL TRUSTEES ANNUAL RRPORT {CONTINUED) Yeat •rLd•d 30 Sept•ob•r 2020 Saotion F Plan8 for th• future p•riod al To continue to provide the governance and management to enable young people to have access to the Objectlves and Activities wlthin the Policy Organisatlon of the Scout Association. bl Our plan to Support, Develop and Grow lays the foundatlon for 2021 and will form the basis for our strategy Gosport moving forward. cl The leadership team. now in place. provlde a broader range of skills to ensure the District continues to provide our leaders and young people with all the support they need. We will continue to d&velop our Distrlct teatN so that the entire membership of Gosport Scouts Eeels fully supported. S•ction G - Dqolaration The Trustees declare that the District Chal rperson have ap rovéd the ttustee3 re Treasurers Signature ort above. Vull Name: Ian Batchelor Full name: Jane Warnet Date: 30 June 2021 Date: 30 June 2021 The 3Dard of Tru5tee6 Gogport District Scout Council 5 South Close 50sport Harnpshlre P012 2PS IIIDZPEIIDE14Y zxwfMERI 8 RfPOEtT I report on the tlnanci41 accounLS ol Gosport Dlstrlct Scout Council for the year vnded 30 SepLerther 20?0 wtriich aro set oat on pages 7 to 16. R••p•ctxvo r•8pon8ib£liU•¥ of th• •x8eutsv• c￿￿￿tt*• and •xamln•r Yhe Charity s irusteej are responsible for the preparaEion of the ILnanclal occounta. Th8 ChariLy'3 trustees con8lder th4t an audit ij not requlred .or thls year under Jec¢Lon 144 121 of Char&tle8 Acc 2011 (the Charltle8 AtLI. and that ai Independent Exonlr.ation is needed. It is thereforei rny r85ponslbllLty: to examlne t4¢ a¢gouThtJ under seccltsn 145 01 the Char&tles Aeti to follow th* procèdur*J in the General Dir8Ctlons glven by the Charlty Cornisslon under sectlcin 145 151 Ibl of tho Charltle8 A¢t,' and. to state whether partl¢ular maLt•r3 h•v¥ ¢oTre to my attentlon. Ba•1• 0£ aTA•p•Ad•nt •**￿an•t, • r•port My examtnatlon wa? earrled out In accotdance wlth the General Dliectiono qlv•n by thè Charity CoJDJMasion. An axamlAacl¢n In¢lude8 4 t•vl•w of the •ccount&ng rocords kepL by the CharLLy and a comparlson ot the EIAan¢lal a¢¢outtt8 preaented wlth those record>, It al$cs Includ¥s conslderatlon of any unua'aal Itams Or dlsclosures the f 1nar.clal accounts, and seeklng expLanatlonJ from the truateeJ conce=nlng any Ju¢h matters. The procedurc• undertaken do not provlde all the evldence thal would be requlrod IA an audlt and, conJequently no OPAnlon 18 given 48 to whcthgr thvj oe¢ounl¥ present a 'tru• ar.d falr vlew. and the repgrt a3 Ilmlted to tho8* rnatters Jet out In the statement below. rnd•p•nd•nt Th•r' • •t•t•mwAt In connecti on wlLh rny examinatjoni Iio IfLattor has corne to rny at¢¢ntlon: 11 whlch gLve• m• raa3on8bl• cauee to b•ll•ve that any mat•rlal ¥é8pace Lh* requlrarnents: to keep acctsuntlnq record8 In aecordance wlth u•etlon 130 of tha Charltl¢8 Acti and, to prep&te flnanclal accounLs whlch accord wlth the 8ecountlng r*eord8 and compLy wlth th¢ accounLlng requlrernents of th8 Ch8rltdeo Aet have not bèen tt•t.' or 121 to whl¢h. IA ]oy Dplnloni attentlon should be drawn In order to enabl• proper underJtJndln¢ tsf the flnanclal ae¢ounts to bo rea¢h*d. Wood, Mick$ & eo. Chartered Accountants UAlts 1-2 Warrlor Court 9-11 Road Gosport Ha]ro8h' r F J SonllnetvilLc 30 June 2021 P012 IBS GOSPORT DISTRICT SCOUT COUNCIL 30 Septambet 2020 Note 2020 2019 FI>3P ASSETS Tangible assets 52,389 54.785 CURBZNT ASSETS Stocks Debtors Cash at bank and in hand 16,989 3,775 82,703 14,650 2,570 63,365 Total current a8set$ 103,467 80, 585 LIABILITIES Creditors.. knounts falllng due within one year {1,9551 14, 4501 NET CURRENT ASS&T8 101,512 76,135 TOTAL NET A8SKTS £153, 901 t130,920 THZ FfJNDS OF CHARITY: Unra8trict•d £und8 GeTieral fund D8slgnated f unds 50,784 103,117 45,516 85,404 13 OT￿ CHARIfY FiINDS AT 30 8EPTKbJBER, £153, 901 £130,920 Approved by the members of the Gosport Distrlct Scouts Councll on 30 Juné 2021 and slgned on Its behalf by Dl8trlct Chairperson I Batchelor (Mr I Distrlct Treasurei J Warner MPAT (Mrsl mo ffjo &0 bj 'rl W E .0 o J o o o G GOSPORT DISTRICT SCOTn COUNCIL NOTES TO THE FINANCIAL ACCOUNTS 30 S•pt•mbet 2020 NOTE I ACCOUKTING POLICIES lal Accountinq f raTh￿WOrk The Lnai'.cial account have been set out In accordance wlth the accounting f raTnework required under the Statement of Recommended Praetlce appli¢able to charities Preparing accounts in accordance Wilh FRS 102 ISQRP FRS 102 updated Octobei 20191 There wete no maLeriaL depattur¢s from th¢$e standards. Ibl Ba8x• •nd cont•nt of th• fin•ncial account• The accounLS have been prepared un Llie LiasL8 of hkstorlgal cost and the attruaLs concept to show a true and fair view of the Chaiity s financial posltLon and actLvLties. The accounts are expressed In pound5 Sterling# rounded to the neare3t pound and include alL the assets and liabiLlties under the controL of the Trustèes of rhe Charity. hariLy ha¥ conclnued to malntaLn 6-month reserve to fund eontlnuing aetivities and aLLow time for other sources of Income to be SOU9ht 3houLd Income decline. Based on the informaclon avaLlable and the monetary assets and human re3ouices avallable at the tlmei the Trustees believe that the Charlty IS goinq coneein and wilL remain so for a perlod ot at least one year from the date of this teport. COVID-19 The trustees believe COVID-19 Lts not have impactecl the ChatLty' s abllity to contlDue to operate as a golnq conceiii. The Charlty aWaLded £20,000 5rn811 busLness rates rellef grants whlch togethe￿ wlth current Levels of re8eries, has been deemed sufficlent ror the Charlty to continue activltles albeii at a sllqhtLy reduced level. Idl Tanglbl• tlx•d ai••t• and d•pr•cl•tlon and and buLldi'.I Acqu- SLtLOn ftformatlon relating to the Council's f reehold land and buiLdings Is not readlly avaLlabLe and these premises are Included in the accounts at a historical valuation 3ncA are not depreclated. These ¢osts are deprecLated over the shorter ot the estlmated usetul economie Ikfe of the assets and the lease term. other tan IbLe fixed asset5 other tar.gible assets are capitaLI5ed at cost and depreciation provided at rates ealculaLÈd to write off the cost less estimated re5iduaL value of each asset over its expectecl useful Llfe a5 foLIows'. Elec¢rital equipment 4 ¥ears straight line other equipTnent LO Years 5ttaight Ilne Vixtuie5 and flttings 20 Years straxght line rndividual item5 of eapital expenditure with a purcha3e price of £50 or less are written off when the asset is acquired. GOSPORT DISTRICT SCOUT COUNCXL NOTES TO TIIE FINANCIAL ACCOUNTS 30 Septembèr 2020 NOTE I ACCOUNTING FOLICIES Icontinuedl (•) Dtbtors Debtor- are stated at the amounts due to the Charity at the balance sheet date. Prepayments are recorded f or the proportlon of time-based expenditures attriburab'e tts rhe ensuin9 yeat. lei Cash •nd eaah •quiv•l•At• Tliis ca-tion repLebents che amounts held in bank current accounts and cash AL the balance sheet date together with bank depo8lts on le5S than 90 days, notice at the baLance sheet date. LicibiLities are reeognised as soon as an outflow of economic benefit Is con3idered rnore likely than not to occur under a legal or con5tructlve obli(Jation committing the Charity to pay out re50ur¢es. Creditors that are current LiabiLlties are recoqnised aE rhe settL¢ment amouftt expected to be paid at the baLance sheet date. Ihl Fund• and donat ions re¢eived f o non-specific purp05e8 qeneral ILITidinq are 8vailabLe for utilisatlon at the dlscretion or Lhe Trustees and are dealt WLth through the General Fund. Certain de8Lgnated funds have been created by the frustees to rinq-fenee resources that are not considered to be readily expendabLe. See Note 14 Grants, donations and legacies received for speciflc project8 are Lieated resEricted funds for use only in connèct ion with the speci f led purposes as imposed by the donor or trust deed. Detlcits on restrlcted runds are carriecl forward ro the extent that thè Trusteés are satL8fied that future fundlng wllL cover su¢h deflcit5 on a La8t-In-flrst-out ba518. Lncorne Ls broknght into account when it is more Ilkely than not that the economlc benefit will accrue to the Charity. Gran t$ and dona tion5 Grants and donations lincludlng government grants) received without pre- conclition5 attached are recogni Sed on receipi. Gifts subject to perfotmance-related other ctrndltLon8 are re¢ognised when su¢h condLtions are fuLfiiLed and all the donors as5QCLaied requirements concerning thern have been compLled with. Gift Aid Tax refunds receivable under gifi ald arranqements aie reco¥ni5ed by reference to the date of the related gift. Gift aid recoverable on donation5 to trust ancj special funds is included in the fund to whlch the gifts reLate. Legacies Incoming resources fro￿ leqacies are recognised when theiÈ is reasonable certainty that the Legacy will be received and the vaLue can be reliably rnea5ured. io GOSFORT DISTRICT SCOUT COUNCIL NOTES TO THE fiNANCIAL ACCOUNTS 30 Sept•rnbet 2020 OTE I ACCOUNTING POLICIES Icontlnuedl 111 Incom• réeognition I contlnuedl Inves tment irjcorne Interest receivable is re¢ognised ID the year Ln which It Is earned. Other income Individual amount5 classified as other income are di$¢losed separateLy ir they are considerecl to be material. Gifcs in kind ènd intangible incorne Gift8 of tangiblè fixed assets for the Charily's use are recognised as incoming resources on the basis of their actucil or e3tlmateol value, Lncluding VAT where appropriate, at the tLme the gift Ls made. The value of volunteer tlme Ls not tecognised in the financlaL statements sLnce there Is no measurable cost for their services. Donated Services are recoqnised as incc>mLng resources Lnsofar as another party Is bearing the financiaL cost of the resources Supplied and the benefit is quantif iable anci measurable. An equivaLent cost IS tecorde¢J under the appropriare expendituie eaption in the Statement of Financial AetlvLtie5. l J l Exp•nd&tur• ExèeI.dirure 15 recorJnLsed when a Llablllty 15 Incurzed or a constructlve obligatxon arises that results In payment beLnq unavoidable ot Comi mitment to pay that is intended to be acted upon. Iki stock stotk valued at the lower of c08t and net realisable value. 111 Allocatlon and •n•lyBli 0£ charltabl• aupport and &&uAni*trativ• eh•r9•8 All cenLral costs for charltabLe support and administratlon are fftet from general funds Im) Corporatlgn tax rhp Charity is exempted by HM Revenue & Customs from liabillty to coirporation tax on Its operating surpLuses and investment income whllst it pursues its chaiitable objectives. GOSPORT DISTRICT SCOUT COVNCIL NOTES TO THE FINANCIAL ACCOUNTS 30 Sept•mb•E 2020 NOTE 2 TANGIBLE FIXED ASSETS Fixtures and fittin Land and buildin Equip- Total Co$t or v•lu•tion At I OcLoE.vr 20, 9 Additlons du¥ing year Removal of a5$Èt 45,000 17,493 4,571 67,064 At 30 September 2020 45,000 17,493 4,571 67,064 D•pr•e£atlon/amort&#&tlon At l October 2019 Charge f or year R•moval ot d•pr•clatlon 8,191 2,167 4,088 229 12,279 2,396 At 30 September 2020 10,358 4,317 14,675 N•t book v•lu• AE 30 3eptÈmDer 2020 £45,000 1 7,133 £ 254 £52, 389 ht 30 September 20L9 £45,000 £ 9, 3L12 £ 483 £54,78 J NOTI 3 DR3TOPS 2020 2019 Debtor5 Prepayments Ac¢rued Income 400 3,336 39 562 1, 963 £3,775 £2, 570 NOTK 4 CRIDITORS.. Amounts falLing due withln one year 2020 2019 Credi tors Attrued tharqes 90 1,865 2,8D3 1,647 £1,955 £4,450 12 GOSFORT DISTRICT SCOEJT COUNCIL NOTES TO THE FINANCIAL ACCOUNTS 30 Sept•mb•r 2020 NOTZ 5 INCOME FROM DONATl¢)NS AND LEGACIES 2020 2019 Unz•$t- ct•d Rest- rict•d Total Total Voluntary &neoma DonationB Pations 2,694 751 2.694 751 2,379 2,324 3,445 3,445 4,'103 Incom• f t¢)m £undr•&•lng •v•nt• TL,:.k shoD sales HalL hire Raffles S¢out shop 8aLes ricket sale5 Spon8or$ 3,362 4, 457 1,600 9,343 12,463 I,ooo 1,470 901 5,793 2,779 1.470 901 5,793 2,779 10,943 10,943 32,225 Incom• £rom Inv•$tTh•ntB nk Lnte¥e8t Recelved 85 80 Ineom• £r0m Grant Gove rnment grants 20,000 20,000 £34,473 £34.473 £37, 008 NOTE 6 INCOME FROM CIIARITABLE ACTIVITIES 2020 R•8t- rlet•d 2019 Unr••t- rlct•d otal Total M•Thb•r8h*p sub•ctlptlonB Capitation ees ship f ee5 26,108 7,154 26,108 7,154 25,396 11, 936 33,262 33,262 37,332 Ineomo £rom act&vltl•• 2,017 2,017 22,708 2,412 Course f ee5 A¢tiviliÈs Collections Mlscellaneous Income Clothing itimburse￿ent 2,891 391 570 378 2,891 391 570 378 848 6,247 6,247 31, 136 £39,509 £39,509 £68,468 13 GOSPORT DISTRICI SCOUT COVNCIL NOTES TO THE FINANCIAL ACCOUNTS 30 Sept•Trber 2020 NOTE 7 RAISING FUNDS 2020 R•¥t- ricted 2019 nr•st- ricted Total stock purchases .uck shop purchases AclvertLSLng PrLzes 4,604 1,604 8.091 2.042 452 £ 4,610 £ 4,610 £IO.J8J NOTR 8 CHARITABLE ACTIVITIES 2020 R•¥t- icted 2019 Unr•¥t- rict•d Total Total M•Trb•t•hlp •ub¥crlptlon• pald CLIPLiatior. teeb 22,485 22,485 21,574 Donat*gn# Pald Sundry dtsnat ions 93 93 Actlvlti•• Exp•n••d CciTr.p aice Fp.p'.; Camp Activlties Materla I s purehased Catering Activltie5 HaLI FILre TraLning Transport Costs Troph ies and EngravLng CLothing Costs SÈrvice5 purchased Col lectlons redlstr ibuted 197 io 1,178 1,091 1,014 284 124 197 io 1,178 1,091 1,014 284 124 7,585 3, 4fi2 2,718 7,480 1, 430 12, 612 1, 201 1, 631 42 5,244 464 43 63 1,027 212 391 63 1,027 212 391 5,591 5,591 44,732 Pr•mi••• Exp•n••B RenL anLI lates Utilities epairs and Maintenance Insurance CLeaning 6,949 2,82> 826 2,662 260 6,949 2,829 826 2,662 260 6, 151 2,947 643 2,873 552 13,526 13,526 L31 166 Manag•m•nt and AdmLni8tr•tlon PiiriLL.-.gi pos=age and 8tationery Qompbter TeLephone Depreciation Bank Charqes IndepenLlent examinei È fees 524 174 524 174 1,523 294 103 2,395 491 1,200 2,396 402 1,200 2,396 402 1,200 4,696 4,696 6,006 £46,391 £46,391 £ 85, 478 GOSPORT DISTRICT SCOUT COtThClL NOTES TO THE FINANCIAL ACCOUNTS 30 September 202Q NOTE g TRUSTEES REblUNERATION AND EXPENSES Ic Lrusrees, nor anyone cvr.necLed wi= h themi received any remuneration In connection with their services as trustee5 of the Chailty during the year. No trustee expenses were Lncurred. The Trustee5 contiol and manage the Charity and make all strategic dÈcisions in relaLion to its activities. NWE 10 STAFF COSTS Numb•r oe émploy••• Av*rAge numbor ot persons employeol und¢r contracts of Bervlce during the year was.. nil 12019: nil) NOTE 11 RELATID PARTY TBANSACTIONS Liny tran58Ctions wlth related parLie5 durLng The ¢harir.y did aot enqaiJ Ihe year. NOTE 12 OTHER FINANCIAL CObfjlZTblKNTS 2020 2019 At the end of the year the Councll had annual commlirnents under non-GanceLlable operatlng Leases as set out below: Operatlnq lease5 for each of the foLlowinrJ periods No& Latèr than one year Later than one year and not later than five years 1,775 NOTR 13 ANALYSIS OT ASSETS BITWEEN FIJNDS Fixed assets Wet current assets Net a5SÈts Unr••etlct•d: General f und 1,275 9,509 50,784 Deslgnated f unds: Actlve Suppott Group youth sections: Beavers Cubs Scouts ExploEers Gang Show Kayak NÈtwork Unit ActlVLties Scout Shop 3,569 3.569 210 12,704 3,530 749 640 13001 30,901 210 12,704 4,643 5,392 640 1,113 4,6413 300 45,058 75,959 51,114 52,003 103,117 AcciJt4ULATED FTJNDS AT 30 SEPTIMBER 2020 52,389 101,512 153,901 15 GOSPORT DISTRICT SCOUT COUNCIL NOTES TO THE FINANCIAL ACCOUNTS 30 S•pttmb•r 2020 NOTE 14 - ￿)VE￿IENTs ON TTJNDS Fund balances brought forward Pund balances earried f orward Trans- fers Incorne Ex encliture Unr••trlct•d General fund 45,516 40,654 132,7771 12,6091 50,784 Deslgnated f unds.. Act Ive Support Group Youth sections: Beavers Cubs Scouts ExpL¢rers Gang Show Koyak Network Unlt Actlvities Scout Shop 3,275 461 11671 3,569 11,1371 11,3201 11121 3,729 6.880 7,734 640 153 620 974 10,605 3,877 12661 13201 16521 11,6301 16,1141 12,3421 1,250 1,020 210 12,704 4,643 5,392 640 845 15,793 11,1841 15,5491 339 65,715 75,959 85,404 33,328 118,2241 2,609 103,117 Tot•1 £und• £130,920 £73,982 £151,001) £153,901 The general fund has been reduced by £2,609 to cover the accumulated shorLfalL of the Beaverz and Cub? desLgnac*d fund3, as w•ll as the current year short£all suffered by the Activltle5 fund. The Board of Trustees Gosport District Scout Councll 5 South Close Gosport Harnpshlre P012 2PS I report on the flnaneial accounts ol Gtssport Dlstrict Scout Council for the year ended 30 Septernber 2020 which are set out on pages 7 to 16. R••p•ct&vo zo•p<>n8ibilits•8 of th8 •￿c￿tiva ￿•￿tt•• and oxaxIL0r The Charlty's trustees ore respon3ible for the preparatlon of the financial accounts. The Charlty's trustees consider that an audit is not required for thls year under section 144 121 of the Charities Act 2011 (the Charitles ACLI, and that an Independent Exarnlnation is needed. It 13, therefore, my reaponslblllty: to examlne the account8 bnder 8ectlon 145 of the Charities Act.. to follow the procedure3 In the Gèneral DirectLons glven by the Charlty CoNunlsslon under section 145 151 Ibl of the Charltle8 Act.. and, to statè Whet.￿et particular maLtar3 have come Lo my attentLon. i• oe *T￿P•￿d•nÈ aU￿n•r,￿ r•port My examinatlon was carried out accordance with the General DlrectLon8 glven by thè Charity CoTrJus8ion. Pth examlnatlon include8 a revlew of thè occountlnq records kèpt by the Charlty and ti compar130n of the flnanclal accounts presented wlth tho3e records. It also Includes conslderatlon of any unusual Item8 or dlsclo?u-. e8 In the f Inanclal account8, nd seeklng explanatlon8 from the trustee$ ¢¢n¢ernlnq any such matters. The procedure8 undertaken do not provld• all thè evidence that woLld b? requlred Ln an audlt and, ¢on¥equently no opinlon 18 given os to whethor thè accounts present a true and falr vlew. and the report Is l*rnlt8d to those matters 3et out In the staternent below. Ind•p•nd•nt •x•nkn•r • •t•t•Mnt In connection wlLh rny exaninatlon, no Tratter ha¥ c¢Jne to my attentlon." 111 whlch glves MÈ reasonable cau8e to bèlleve that In any Tthaterlal re8peet Lhe requ&rernent8: to keep accountlng records In accordance wlth sectlon 130 of the Charltles Act.. and. to prepare flnanclal accounts whlch accord with the accountln9 records and coTrply wlth the accounting requlrernent8 of the Charltles Act have not beery rnet: or 121 to whlch, Ln my opinlon, attention shculd be drawn In order to enable a proper under¥tJndlng of the flnanclal aeeouttts to be reached. Ilood, Hicke & Co. Charteied Accountant8 Unjts 1-2 Warrior Court 9-11 MuEby Road Gosport Hawo8hi-e P J Sornrnerville 30 June 2021 P012 IBS