CHARITY COMMISSION FOR ENGLANO AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteei On accounts for the year ended Charity no (If any) Set out on pago5 I report lo the trustees on my examination of the accounts of the above charity {'Ih8 Trust") for th8 year ended Ro8pon8lbllllles and basls of report As the charity's trustèès, you are responsible for the preparation of the accounts in accordanc8 Wlth the requirernenls of the Charities Act 2011 ("the Act.). I report in respect of my examinatlon of the Trust's accoun15 carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Direction8 given by the Charity Commission under section 145{5)Ibl of the Act. Independent rrhè charity's gross income exceeded £250,000 and l am qualffled lo •xamlner's statement undertake the examination by being a qualified member of linsert name of appllcabl8 listed bodyll. Delete I l if not appliGabl8. I have completed my examination. I confimi that no material matters have come to my att8ntion in conn8clion with the examination {other than that dlsclosed below ') which gives me cause lo belleve that In, any materlal respect.. Iha accounting r8cords were not kapt in accordancè with section 130 of the Charllles Act,. or the accounts did not accord with thg accounting records; or the accounts did not comply with the applicable requirements concèming the foTh and conlenl of accounts set out in the Charities {Accounts and R8POrtsl Regulations 2008 other than any requirement that the a¢Gounls give a 'true and fair, view which is nol a matter considered as part of an independent examination. I have no concerns and have come across no other matters In connection with the examination lo which attention should be drawn in this report in order to enable a proper understandlng of the accounts lo be reached. Please delete the words in th8 br8ckets if they do not apply. Signod: Dale". Name: Relevant profo55ional quallficatlonls) or body C 7 IYfP& r IER Oct 2018
(If an. Addres$: lo K&1 Seclion 8 Disclosiire Only Complet8 if the examiner needs to highlight material mat18rs of concern (see CC32, Independent examination of chadty accounts: diredons and guidance for examiners). Glve hore brlof dotalls of any Item8 that the examiner wishes to dlscloso. IER Oct 2018
rk Pre-s h I Ye8r End 31.08.24 Ygar Ended 31.08.23 Incom• F•88 Bad debls Grant Fees (Bkne11 Forest cnlI Grant Fe (Milk Redaiml GrAnt F898 IHMRCI 36.509 36,786 159.134 124.082 195,T93 160.968 Fundra18ing aCt5¥itlSo not• 11 Don&Uons Regi51rats'on f998 deposlts 88nk inter861 received 1,030 243 1,293 517 199,020 165.091 Wag•s, SaL4rl Employ8r8 Nl Pgn81on c1$ Toy8. book8 and •qulpmonl Weekly AeiiYite5 Council Funded Projects oth¢r Expgn6es1888 not• 21 156,951 3,776 3.16J 1,013 2.733 149,277 3,882 2,700 2,795 2,854 37,042 194,377 198,550 Surplu8 tr the ye8r 4.844 33,459 Retained Surplu8 brought lorw8rd 120,280 153,718 124.9 rwntod by Fegs due at year end C88h at Bank Current Account Cash at Bank'Bulk#ing Fund. Cash al 8ank'OptratsThJ Reserve, Cash in H8nd Prep8yrnenl$ PAYE I Nl I PensSons Liats'lity F868 pald In ad¥ancg next Creditors Ac¢ru818 Prfor Yegr Adluslmtnts to retalned pmfit 53,263 55,990 47,316 35,810 55.289 46,723 100 12.1431 130,9831 1501 1,411 122,3561 1401 124.904 120,260 0.00 Tr•a5urnr Datgd.. Pagè I
Scth Hlll Park Pre-sthwl Income & ExpofK11tt¥0 Accnts not• 1 FuThJrAlrvJ Athvftle8 31.08.24 31.Q8.23 &Jrt4uB Swpk SkhM80rl Events Photos I Vldeos T-Shirt8 1 Sweat Shirts Fete8 IlnchJdSng Rafflo81 Othw Fundraisinp 30 2,63S 1,918 4.583 11,7991 11,7691 1,478 1,195 904 208 2,886 722 3.6181 3,364 Pa2
South HS11 Park Pr8-Sthwl Incoma & Exp8TrJiknre A¢couThts noto 2 31.08.24 31.08.23 Net N¢t E¥pgns08 Olher Expon808 •nses Sub81ty Ineomo Mlk Haathy Sngck3 Staff Tralnlnq Staff Purchase8 IGinBI Thonk You Gitts In$uran¢• Sub9p(s Water El8ctr*lty Td8pho Prlntlng, P08tsge & S18Uor Staff Adve81n9 Stsff Unlforms Ckanlng Mglertals & Wa•t• DISP PremlBe8 Expen8aS Gon8rd Exp•n Flrst 8o)kke8ping & PayToII F•88 Sthare & Intomot 211 788 S,466 1.278 211 237 5,875 1,192 1.278 2.156 2,155 1.883 9.202 2,397 2.894 1,256 118 3.875 2,039 873 2,TT3 4,472 929 3,875 2,039 165 2,214 16S 2.214 1.545 1,539 3.629 28.741 Z6,741 37,042 Page 3
SOUTH HILL PARK PRE-SCHOOL Indgpgndgnt Ex&ffllngFs Agport totho Tru&tqg& of South Hlll Path PrtrS¢hool I report on Ihe accounls of tho Tw61 fortho yaar 0nd 31 August 2024 wNch 8r& set outon pau8s I to 3. Rasp8dv& r88porJlllU6& of Iru8tea8 and examlnor8 As the eharftY$ trustees you a re5wnse for Ihe preparation of Ihv 8¢counls.' you e¢nsid&r Ih8t the audit rnquirement of ¥aclion 4312) of the Ch8rili88 Act 1993 (thè Acti do88 nol apply. It Lg my regponsibility lo Slate, the bè818 L proGtdurtrJ specified In the General DSreclh)ns glv•n by the Charhty Ccffifflkq$ion•rn undw 8•cdon 4317llbl of the Act whether partlcular metters hgve com lo my Jttentlon. B&$iB of lfid¥p0nd•nt •xamlnorf# r•pt)rt The 8x8rnlnallon w88 c8rri8d oijt in acccfd8nco with Ihg GengrBI DlreBtian& glven by th8 Ch81188 Cornmi6ioners. An exominall¢n includ98 8 wiow of iho llLrountlng rocords kept by the ch8My 8nd comporison of Ihs acoaunlB Pro1d svith th0 racord8. It &180 IncludoB conslderatlon of any unubu81118m8 IX dlsc108ur88 In th• acctsunts. and 8¥8klno expIAn8tton6 trrm you 86 tFuslg8s ccOrnIng any matt8f8. T proc•dur88 undort8k8n do not rmvid• All tho 8vld£nc• IhAI would b• rqquirad In an audbt, and con8ewonUy I do not oxpreBB an wdll oplnlon on tha glv8n by the acctsunis. Ind•pondont •xamln•f& stst•rnont In wnn•clKJn wllh My •xomln•tk•n, no mrtt•r ¢om• io my •ttenlon'. Whkh glvèi m• w•ionabl& c8u•8 lo b8118Va that In 8ny mal•rtel ro¢ requiMm•ni& lo kwp rocord• In Oran wth In 41 oftM PKI.. and to pr•p8ro Bccounls wh*h accord wllh lh• accountkng rewrdJ and 10 compty wth th• g¢counllng requir•rn•nl# of thè Act h&¥• not mol.. or to whh In rny Opinion. attonwon ¥hwtd b¢ 4rvm In ¢rd•r wabl• a proper uTrJ8ry4tandlnll of th• •c¢oun¢• to rg•¢h•d. Examin ty., K¢1 o ? dre8B'. IL 714 Ind•p•nd•ni EM8minèr Daled.. Pago 4
AGM Mlnutos 2024 Date - Thursday 17th October 2024 Venue- South Hill Parl( Pre-school 7.30pm 1. Welcome and apologlos for abson¢o Unfortunalely Sarah can't be here tonight bul Donna is stepping In to read the report. Suzy our tr8asur8r is also unwell tonlght so Sandra our book keeper Is coming in to re8d the treasurer rèport. Attend008 Istaffj.. Donna Hart, Helen Ford. Susan Harris, Ann Mullan, Kelli8 Martin, Karen Currie, Sue Marlow Attende08 {Committee).' Hannah Braggins, Kelsie Hodgson, Cathryn Leech, Becky Bird-lson Attendge8 {Paronts)'. Apologles: Leona Newman, Mikayla Palis-Field, Chanonon fitlgy-8aker, Chrls Risoli 2. Mattar$ arlslng from the mlnutos of the last AGM None raised. 3. Mlnules of tho last AGM proposed and seconded Proposed by Hannah Braggins Second8d by Kelsie Hodgson 4. Chair Report I would like to take this opportunity to thank you all for corning and to also welcom8 all our new familles and our retuming ones. As a committee run Pre-school we cannot run without you. The purpose of the AGM is to.. provide a summary of the year's activity., recruit a new committee and implement any changes. I will soon go through the Chair report. Sandra will go Ihrough the Treasurer's report and then Donna will read the managers, report. We will then 8ddress any other business or questions you would like to raise before Ihe current committee resigns and we then elect a new committee. That will then be the end of the meeting although
we just ask that the new committee wait for a couple of minutes to discuss roles and to book in our first meeting which will be next week. Next is Matters arising from the minutes of the last AGM. No additional business was raised at the last AGM. The minutes of our last AGM were emailed to all parents and staff. Does anyone have any questions regarding these? For those of you who were present last year, do we agree that these minutes arg an accurat8 representation of the m881ing we held? I will now go through the chalr report So tonlghl, wa look back at 2023-2024. During this year w8 have beèn lucky lo have a small but mighty committee ofjust 7 members. We had 3 retuming parenls, myself, Cat and Suzy as well as Donna and Sarah. Cat without realising took over the role of events and has and continues to do an incredible lob, Suzy stepped up when we needed 8 treasurer which we have been so grateful for. Kelsie and Becky joined us last year, Kelsle as secretary and B8cky as our maintenance both of whom have been awesome In these roles. Th8 whole cornmillee have worked hard to come up with ideas and put thèm into action lo raise funds for the Pre-school and allow th8 children and their familias lo havo some extra fun. Summary of the year- events Wè had a lovely dry Autumn sponsored walk at the lookout In October and a p18y in the park! The money raisèd was added lo our fundraising Ih8rmometer to start our 50 th year celebrating. We also put on our first ever Qulz Night hosted by Crown wood communlty centre- this was a great night and was very popular- After a few glitches we managed to ra158 a small arnount for th8 fundraising Pot. • Our first big fundraising event is the Chnstmas fair. We had our own Grotto with the real Fathèr Chrlstrnas, outslde stall holders, a Christmas raffle, mulled wine and our very popular tombola amongst other Christmassy games and food. Th8 committee also pul on a spring creation station, where families could take part in planting a seed, making cloud dough, decorating biscuits as well as an egg hunt and a chocolate Iraal at the end. This event was our first one and was very popular with both children and adulls. Our second big fundraising event was the summer fair, as the Pre-school lurn8d 50 in June we made sure we celebrated this by having a gold theme- we had afternoon tea, henna latloos, Pimm's, Tombola, kid5 raffle and a hamper raffle including a wagon ofwinel The sun shone and we had a great fundraising day. To celebrate the pre-school tuming 50, we started the 50 for £50, we asked local businesses to donato £50 for a shout out on our social media pages, we had a great response as well as some very generous families who also offered to donate towards our thermometer total of £5,000 which we are almost there! Plans are already UndeaY for this years Christmas fayrel Fundraising events are a vital part of thé pr8school committee's work and it is important we have as m8ny people as possible on board to help, so all volunteers are welcome and encouraged. There are also other ways of making money for th8 Pre-school that we c8n all get involved in such as th6 Bracknell Lottery, easyfundraising and selllng on our buy and sell Facebook page.
- Tr•asurer Report and prèsentation of 2023-2024 accounts. See Appendlx 1: Accounts 2023-2024. Annual Accounts Copies of the draft annual accounts for the year to 31 st August 2024 are available for you to examine. please request a copy from the committee. These accounts will be reviewed by an independent examiner and may be subject to some minor adjustments. The accounts show that through the year we had total Income 01 £199,020 and with wsts of £194,377 which leaves surplus for the year of £4,644. This is an increase of the prior year of £38,103. This is driven by an increase in the funding from BFBC, which increased by £35,000 v8rsus th8 previous year. Parent fees remained flat versus the provious year. BulldSng Fund and Reservos Pollcy At the end of the year, there was £53,263 in the current account whlch Is rnalnly fees paid in August which covers the Autumn lem1£30,983), th8 r8maind8r was retainéd incom8. In line with the requirements of the Charity Comrnission. we must be clear about why we have additional money in the bank. Our reserve5 policy slates that we aim lo keep beeen 3-and 6-monlhs operating costs as an operational float lo prolect thè Pre-school against any unforeseen problems le.g. urgent repalrs or late payment of f8es by the Council.) This is represented by the Building Fund, and at the end of the accoLJnting period th8sè rèserves stood at £55,990. This amount is to fund major projects to update our provislon and to save toward5 a replacement for the current Pre-school building when necessary. The s8cond reserve is the Operational Reserve, this is lo cover 8ny potential redundancy costs were the Pre-school lo have to close. I would like to recommend that this amount is reviewed in the new financial year to make sure that there is enough to cover the current levels of seNice and wage rales. The current balanc8 is £47,316. Fundralslng We had several fundraising evenls earlier in the year which brought our totsl fundraising surplus this year to £904, a reduclSon on last year's surplus of £3.364. This has been driven by the lack of Easter event and no Coronation event this year, whlch were good fundraisers in the previous year. Donations received from our £50 for 50 to celebrate our 50 th year raised £700. We are incredibly grateful for all the support for this event. We do our best to ensure that fundralsing money is spent directly on equipment &,' resources, or trainlng, to benefit the children rather than being consumed on general running costs. Our committee put a huge amount of effort into our fundraising events, if you can help u5 in any way, we would really appreciate it. Budget Once the accounts for last year have been completed an itemised budget for the coming year
will be drawn up by the Manager and discussed with the Committee. As always it is important that we make sure the building is well rnainlained as it is now over 23 years old. This year wé are keen to develop the garden area and outdoor resources, with the possibility of including forest school activities and training. Continuing to develop the support given to children who are not on track and with additional needs is high in the Pre- schools agenda and v4ill be don8 through increased training and addition81 resources. Money has also been allOted toward a BA graduate childrens development and leaming course for our Deputy Manager Donna. Fundlng and Fees The CU8nt rat8 for 3- &', 4-yearwolds is set at £5.99 per hour for this academic year, eligible funded 2-year-olds have a b8se rate of £8.63. These figures include an extra 14p per hour quality supplement on top of the base rate due lo our Manager, Sarah, being level 6 qualified. We ar8 pleased to be able lo support working parents and offer the 30 hours of funding as w611 as the universal 15 hours for all othèr funded children. Our fees have in¢rea5ed slightly this year 10 £8.50 per hour for our 0-YearOIdS and £7.50 per hour for our 34 year old children who sttend more than thèir funded hours, Ihis was necessary due to the national minimum wage increaslng and a decision we did not take lightly. Whilst the preschool is in a reasonab18 Posltion financially the reserves are limited, any fundraising idèas ar8 welcome as we need to maximise our income to ensure we maintain the preschool as a great place for your children to grow and develop. If anyone can help, please do let us know. 6. Stafl Report Thank you, Hannah, and thank you all for being here tonight. The staff and l aré gratèful you hav8 tak8n the lim8 to come and support us. Myjob this évaning is to provide a brief update on st8fflng, tr81nlng, the chlldren end lo give a bdef oulllne of our plans for this coming year. Staff I would like to start by saylng a blg thank you lo the staff team. This year has been successful thanks to your hard work and dedication lo your roles. I want to thank you for going above and beyond lo ensure that th8 children's needs are met and their experi8ncas al Pre-school are not only fun but both exciting and valuable. The compliments the staff have continued lo receive from families and 8x18rnal colleagues is testament to their passion and the highquality care that they provide. I honestly couldn't ask for a more hard-working group of people to work wilh. There have been some staff changes slnce our last AGM, with Jessica leaving us for pastures new over the summer. She has taken a role in a local primary school as a TA in order lo be closer to her son. Anu has decided to taka an extended matemity leave with her son Aryan, and we are currently in discussion to see when she would lik8 to return. Our most recent employee Is Anda, who joined us at the start of term lo do our cleaning. She has slotted in beautifully to our group and leaves the place looking sparkling, so thank you lo Andrea for joining us.
Slaff training Having a fully qualified and axparienced team is one of our strengths here at the Pre-school and something we do not take lightly. We invest heavily In staff trainlng because there are proven links between a graduate lèd workforcè and children's improved outcomes. I have now successfully completed Iwo years of the foundallon degree in Children's Leamlng and Development and began the IhSrd and final year of my 8A al the end of September. I wlll be attendlng Reading university for a full day on a Friday until May. All staff have contlnued to update thelr essentlal training as needed. First ald. Safeguarding and Basic food hygiene and amongst us 18St year wè also completed courses on the earty years currfculum. This year there are plans for furth8r curriculum training, including intent and implementation, OFSTED readiness and refreshers on 5 to thrive. Children As always It was emotSonal saying goodbye to all the chIldn leaving at the end of last term. 25 children went off lo 9 differant schools within the area. The majority again went to Birch Hill Primary, followed by Crownwood. Children also went lo St Margaret Clitherow, Jennetts Park, Wildridings, the Pines, Harmans water, Holly Sprlng and Sl Michaels. 17 children returned this year and we have 28 new starters, 80 we now have 45 children on roll, with a further 3 children joining us in January. Plan for this year Last year we worked closely wllh professionals from the Child Development Centre, Speech and Language as well as the Educational Psychologist to make sure the children with Special Educ8tSonal needs received the best support posslble. We applied for Educational Health Care Plans and We pleased lo see the assessments happening before the children started school. Something that is is not always a given. As part of their transitions, their key person and I went into their new schools to hand over key infomiation lo thelr teachers and ensure that they were prepared for thi5 change. As well as our usual fun and activities, this yéar we have been able to welcome 5 Ducklings to the Pre-school which w8 hatched from Eggs. The children loved watching the process las did the slaffll and spoke about Rosie, Ralphi, Chugga, Nicely and Steve for many weeks after they had left. The Ducklings were rehomed by one of our parents on their sist8rf5 farm, and the
pictures we hav8 588n show them doing very well which is so nicel We would love to repeat this process this year with our new cohort so If anyone would eventually like some lovely Ducklings please let me know...... ! We have also invited extemal coaches who ran football sessions and music classes for the children. This term we have also restarted visiting the library and are looking forward to the Pantomime trlp In December and inviting parents in for a Christmas sing along. Tooth decay is also still a problem amongst young children, so last year we spent Ume promoting good oral health. There was a visit from a dental nurse who talked to the chSldren about brushing their teeth and good food choices. We bought and used resources and books with the children that insligaled conversations where staff could talk to the children about visiting the dentist antl brushing their teeth. We also provided information to parents via facebook and leaflets and gave each chlld a toothbrush and toothpaste to take home. Thls Is something we will continu8 doing this year. Online Safety also continues to be high on the agenda and is something we will continue to work to to promote to our children and families. During the year. wè worked wlth volunteers again from Syngenta and Allegis during the holldays, lo do gardèning, palntlng, carpet cleaning and repairing. The help we have received from volunteers via INVOLVE has been invaluable and hopefully we will continue working with them. However, this year our new committee will also be re-introducing parent maintenance weekends. where paranls will be Invlted to come In and help with som8 of the smaller DIY lobs that need doing around the place. We are so grateful for any support given by parents on jobs big or small. And finally, a big thank you to our commlttee for their support and input last year. it has been pleasure working wlth all of you. W8 have really enjoyed the lovely events you organised for our families and the money you helped raise will allow us lo continue developing the Pre-school and the experiences we offer. This year we hope to focus on our outdoor environment, extending the opportunities for the children to be outdoors In all weathers and developing a deeper understanding of the wodd around them. Without our committe8 we would not be able to onllnue dolng th8 things we do and l am now l¢)oking lOard to seeing some of our new parents on the Committee and to working with them towards another successful year. Chairman closing statement For all our new parentslcarers your children will probably be just starting their Preschool adventure. getting involved with the Committee is such a rewarding way to be involved in your child's joumey. Without a Commiltee team the Pre-school cannot run. This is a legal requirement. We have to have a committee in order to keep it open. Ifwe do not have all 3 official roles filled, we would be forced to clos8 the setting.
Kelsie's son is in his second year with her youngest due to start in January so she will be standing for re-election. Cat's daughter is also in her first full year so she will be slanding for re-election. ANY parent I carer can be part ofthe Committee, we just require you lo complete a DBS check certificate and then you can have your say. Committee members are th8 charity trustees of the pre-school and together they are responsible for th8 OV8rall manag8m8nt and smooth-running of the setting. This can mean 8nything from organising a fvndraising event lo reading and agreeing nèw policies for the Pr8-School. Wè meet once èvèry half tèmi, in the evening and during the meetings we discuss formal and informal matters. I have been so proud and happy lo have been involved as the chair of the committee. I thank all the committee for all their help. exciting ideas, commitment and hard work behind the scenes every term and I would 8ncourage anyone to gel Involv8d becaus8 wè do have lols of funl Thank you. T. Proposed changes In Pollcles See Appendlx 2: Pollcy Changes. 8. Any other buslnoss None rals8d 9. Rasignatlon of current committee Current committee resigned at 19.49pm 10. Electlon of new Committee Beth Davis proposed by Donna Hart s8conded by Catheryn Leech Catheryn Le8ch proposed by Hannh Braggins seconded by Donna Hart Charlotte Flores proposed by Catheryn Leech seconded by Kelsie Hodgson Claire Bowden proposed by Donna Hart seconded by Kelsle Hodgson Kelsie Hodgson proposed by Hannah 8raggins Seconded by Donna Hart Dissolved committee 19.49pm New committe8 elected at 19.50pm
- Meeting closed Meetlng closed at 19.51 pm ndix 1. Income and Expendlture for the period ended 31st August 2024 Yèar Ended Y8ar Ended Income 31.08.24 31.08.23 Fees 36.509 36,786 Bad debts Grant Fees {Bracknell Forest Councll) 159,134 124,082 Grant Fees (Milk Reclaiml 150 99 Grant Fees (HMRCI O 0 195,793 160,968 Fundraising activities {see note 1) 904 3,364 Donations 1,030 243 Régistration fees deposits O O Bank interest received 1,293 517 199,020 165,091 Exp8nditur8 Wages, Salarles 156.951 149,277 Employers Nl 3,776 3.882 Pension Costs 3.163 2,71)O Toys. books and 8quipment 1,013 2,795 Wgekly Activites 2,733 2,854 Council Funded Projects O O Other Expenses {s8è notè 2) 26.74137,042 194,377 198,550 Surplus for th8 year 4,644 33,459 Retained Surplus brought fOnard 120,280 153,718 124,904 120,260 Represented by Foes due at year end O O Cash at 8ank Current Accounl 53,263 35.610 Cash at Bank 'Building Fund, s5,9 55,289 Cash at Bank 'Operating Reserve. 47,316 46,723 Cash in Hand 0 48 Prepayments 100 0 PAYE I Nl I Pensions Liability 12.14311141 Fees paid in advance for next year130,9831122.3561 Creditors15011401 Accruals 1,411 Prior Year Adjustments to retained profit 0 5,000
124,904 120,260 0.00 o.crf) Treasurer Datad: Page 1 South Hill Park Accounts note 1 Pre-school Fundraising Income & Expenditure Activities 31.08.24 31.08.23 Income Expenses Surplus Surplus Sponsored Events O O O O Photos I Videos O O O O T-shlrts I Sw8at Shlrts 3011,7991 11,7691208 Fetes (Including Raffles) 2,63511,15711,478 2,686 Other Fundraisin 1,918{722)1,195469ll South Hill Park Pre-school Incom8 & Expenditure Accounts not8 2 31.08.24 31.08.23 Other Expenses Expenses Subsldy Nel Nel Income Expenses Expenses Milk 211 0 211 237 Healthy Snacks 768 0 768 699 staff Training 5,466 0 5.466 5,875 Staff Purchases (Gifts) 1,278 0 1,278 1,192 Thank You Gifts O O O O Insurance 2,155 0 2,155 1,863 Subscrlptlons 467 0 487 98 Water O O O O Electrlclty 3,940 0 3,940 9,202 Telephone 780 0 780 2,397 Printing, Postage & Slalionery 1,256 0 1,256 2.894 Staff Advertising O O Q Q Staff Uniforms 118 0 118 673 Cleaning Materials & Waste Disposal 3,875 0 3,875 2,773 Premises Expenses 2.039 0 2,039 4.472 General Expenses 464 0 464 929 First Aid 165 0 165 0 Bookke&ping & Payroll Fees 2,214 0 2,214 1,539 Sofvare & Internet 1,545 0 1,545 3.629 South Hlll Park Pre-school Pollcy Changes AGM- October 2024 The following policies have been r8viewed slnce the last AGM. This will either be a scheduled annual review or will be a change due to developments and changes within Pre- school, changes in current thinking and l or changes in legislation. In the left-hand column, you will see
the named policies., in the right-hand column you will see the changes. All policies have been discussed and agreed by the staff and committee. Please remember that parents can rèquest for a policy to be vieWed at any time and be involved in the review if they want to be.. Admissions Minor grammatical and word changes. Added word 'targeted' to darlfy the type of h¥0 year old funding. A non-refundable registration fee is charged when your place is offered. This registration fee is charged for all children eted 0&year old funding. • Removed wording: 'Children can attend for a minlmum of tsvo 8esslons per week12.5 or 3 hours p8r s85sion) and a maximum of 37.25 hours per w&ek18:30 3..45 each dayl., • Added explanation of late pick up and maximum time 'Chlldren can attend for a mlnlmum of o sessions p8r week (2.5 or 3 hours per session) and a maximum of 35.00 hours por week (8.'30 - 3:30 each dayl Where requested and available if a child is booked in for late pick up, this will be a maximum of 37.25 hours. (08.30-15.45 each dayl.. Arrlvals and Departures • Changes made: the words 5 minutes from the following s8nt8nc8 have b8en removed - 'Th8 main gate is open for parents lo come into the garden 5 minutes before the children go home.,
Behaviour Changes madè to reflect the Incluslon of the 5 to thrlve model onto our approa¢h to behaviour.. 'Staff have att8nded training on the '5 to thrive, model and apply this to support children using 5 steps. each deslgned to support posltive f88dback processes for the child. The rnodel includes five steps which are 'tslk, play, relax, engage and respond., Furthér information on this can be found here.. F. att8chmenl-bas d roach to ositlve ren Broadmoor Alert Procedure Removed wording 'Since decommissioning their 13 sirens, they are working closely with Th8mes Valley Poli to,. This is no longer needed as it happened so long ago. Complaints • No changes mad8 Confidentiality • No changes made
Currlculum • No changes made Employment and Staff Training No changes made Equal Opporbjnities • No changes mad8 Fees Changes made to the wordlng regardlng 2 year old funding. to reflect the govemm8nt chang8s mad8 in April 2024: • 'Parents of Iwo year olds may be ellglble ft)r 15 fundgd hours through targeted bm) year old fundlng or working parent criteria. Please seo the Brackn811 forest web8lte for more detslls regardlng thls by following this Ilnk. entitlement Bra bracknell-forest. ov.uk If you are eligible for
funded hours for either crfterla, you will be given a referenc8 number whlch wlll need to be shared with us., Clarification of which 2 year old funding and addition of EYPP in the following sentence. The règistration f88 is charged for all children except those receiving targèted 0-year old funding or EYPP,. • Changes made to clarify that all funded children {2 & 3,4 year olds) are invoiced a service charge - 'We also charge a servlce charge for funded children age&&&, which 18 included in your invoice,. Changes made - 'Our fees, including service charge, ar8 reviewed by th8 Pre-school Manager and Committee evapfrsp*ch year. Changes made - It is likely that they will Increase by a small amount each year and this increase will come into force each Septéthp. April. Remove Changes made - If we have to increase fees or the service charge durirbg the year for reasons beyond our control and for the besl interest of the Pre-school's financial stability, parents will always be given 28 flays advance notlce of thls. Food and drink • Minor grammar and word changes made
H9alth Changes made- Parents are asked on their registration fomis if they would like their Ghlld to have thelr own or the Pre-school's sun cream {children's factor 50) applied during the session. If they would prefer for their Ghild to use their own, they are asked to provide this and leave this in their bag at all times. They should a150 sign a 'p8rmi88ion lo apply, form. Should parènts wish for their child ta use the Pre-school suncream (children's factor 501, this should also be Indlcated on their registratlon form. Hygiene No changgs made Nappy Changing and Toilet Training Remove word- We alm to treat all chlldren as individuals and e8ftseq• our nappy changing procedure differs for each chlld. Added - 'Except in the event of a student learning this procedure, in which Case they will be closely superviséd by a permanent qualified memb8r of staff. To recogni5e that there might be Ilmes when a student needs to change a nappy as part of their course and learning. Oral Health Policy Add the words l events to the Senten - i.e-special occasions l events. Parents as partners No changes mad8
Photographs and videos No changes made Safeguarding Added - At their home visit, parents are asked to confirm who has parèntal rèsponsibility for the hild in order to assess who is allowed to collect if parents are separated, and this is discussed where necessary to ensure thal the information Is understood. Safety No changes made. Settling in Added more examples of written information These include written information (email Information, access to our webslte, a Welcom8 8ooklet and other Ilt8raturel Change of wordlng to th8 followSng: 'We wn show round visits on an individual basis and an Open Morning in the Summer temi for new parents 8nd children wh8r8 thèy ar8 introduced to our practices and procedures and we can answer any queries.. Change Information session to Open Momlng to reflect the session we now hold. Social Media No changes made. Special Educational Noods {SENDI No chang8s made.
Student Plac8m8nt Minor word and grammar changes only: The Pre-school Managér wlll ensure that students attending the setting meet the 'suitable p8rson' r8quir8ments.